User Fee Study HISTORIC RESOURCES LOS ANGELES, CALIFORNIA

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User Fee Study HISTORIC RESOURCES FY 2008-09 LOS

1 User Fee Study HISTORIC RESOURCES FY LOS ANGELES, CALIFORNIA Final Draft Date: December 15, 2008

2 Schedule of Current and Potential Fees Fee No Application Type Category / Description HISTORIC RESOURCES unit/project), H=Hourly, D=Deposit, AC=Annual Cost, NF = Non-Fee Related, P = % Code Section Process Responsible Division for Providing Time Estimate Data 144 Mills Act - Application each F HR 145 Mills Act - Contract Execution Single-Family Dwelling F HR 146 Mills Act - Contract Execution MF/Commercial F HR 147 Valuation Exemption Processing each F HR 148 Contract Compliance Periodic Inspection each F HR 149 Historic Cultural Monument Application each AC HR 150 Historic Preservation Overlay: Establishment, Change, or Removal each F CPB and HR 151 HPOZ Preservation Plan Stand Alone applicaiton of Preservation plan, not as part of establishment, change or removal of the original HPOZ F CPB and HR 152 HPOZ Certificate of Appropriateness each AC K HR/CPB 153 HPOZ Certificate of Compatibility each F HR/CPB 154 HPOZ Conforming Work Board sign-off F HR/CPB 155 HPOZ Conforming Work Staff sign-off F HR/CPB 156 HR Building Permit Clearance - Admin. Review F HR 157 HR Building Permit Clearance - Larger Project F HR 158 HR Building Permit Clearance - Minor Project AC HR 159 Demolition Review - Minor Historic Significance F HR 160 Demolition Review - Major Historic Significance F HR 161 delete delete AC HR APPEALS 166 Appeals 1st Level - Commission F ALL 167 Appeals 2nd Level - Council F ALL 168 BSA (Building and Safety Appeal) F 12.26K ZA Matrix Consulting Group Page 2 of 17

3 Fee No Application Type Category / Description MODIFICATIONS/DISCONTINUANCE OF USE (REVOCATIONS) unit/project), H=Hourly, D=Deposit, AC=Annual Cost, NF = Non-Fee Related, P = % Code Section Process Responsible Division for Providing Time Estimate Data 169 Imposition of Conditions F REV 170 Reconsideration F REV FEE SUPPORTING AND OTHER NON- FEE RELATED ACTIVITIES 171 Survey LA 172 Support to Other Divisions/Departments 173 Public Information / Inquiry 174 delete Annual Hours or Percentage of Time AC HR Annual Hours or Percentage of Time AC HR Annual Hours or Percentage of Time AC HR Annual Hours or Percentage of Time AC HR Research for City Attny / Council / Exec Office Assignments Special Projects / Other Non-fee related duties Annual Hours or Percentage of Time AC HR Annual Hours or Percentage of Time AC HR 177 Environmental Review Consultation each AC HR Matrix Consulting Group Page 3 of 17

4 Fee No HISTORIC RESOURCES Fee Name Schedule of Current and Potential Fees Fee Type (V=Valuation, F=flat, H=Hourly, AC=Annual Cost, NF = Non-Fee Related, P = %) Annual Volume Performed Annual Volume Collected Variance Current Fee / Revenue ($) 144 Mills Act - Application (each) F $ Mills Act - Contract Execution (Single-Family Dwelling) F $ Mills Act - Contract Execution (MF/Commercial) F $4, Valuation Exemption Processing (each) F $ Contract Compliance Periodic Inspection (each) F $ Historic Cultural Monument Application (each) AC $0.00 Historic Preservation Overlay: Establishment, Change, or Removal 150 (each) F $1, HPOZ Preservation Plan (Stand Alone applicaiton of Preservation plan, not as part of establishment, change or removal of the F $ original HPOZ) 152 HPOZ Certificate of Appropriateness (each) AC $ HPOZ Certificate of Compatibility (each) F $ HPOZ Conforming Work (Board sign-off) F $ HPOZ Conforming Work (Staff sign-off) F $ HR Building Permit Clearance - (Admin. Review) F $ HR Building Permit Clearance - (Larger Project) F $ HR Building Permit Clearance - (Minor Project) AC $ Demolition Review - (Minor Historic Significance) F $ Demolition Review - (Major Historic Significance) F $ delete (delete) AC $0.00 FEE SUPPORTING AND OTHER NON-FEE RELATED ACTIVITIES 171 Survey LA (Annual Hours or Percentage of Time) AC $0.00 Support to Other Divisions/Departments (Annual Hours or 172 Percentage of Time) AC $0.00 Matrix Consulting Group Page 4 of 17

5 Fee No Fee Name 173 Public Information / Inquiry (Annual Hours or Percentage of Time) Fee Type (V=Valuation, F=flat, H=Hourly, AC=Annual Cost, NF = Non-Fee Related, P = %) Annual Volume Performed Annual Volume Collected Variance Current Fee / Revenue ($) AC $ delete (Annual Hours or Percentage of Time) AC $0.00 Research for City Attny / Council / Exec Office Assignments 175 (Annual Hours or Percentage of Time) AC $0.00 Special Projects / Other Non-fee related duties (Annual Hours or 176 Percentage of Time) AC $ Environmental Review Consultation (each) F $0.00 NF NON-USER FEE ACTIVITIES AC Matrix Consulting Group Page 5 of 17

6 Schedule of Cost Inputs - Salaries and Benefits 1,434 CLASSIFICATION SALARY ($) BENEFITS ($) TOTAL ($) FTE AVE NET AVAIL HOURS DIRECT COST/HR ($) PR CITY PLANNER 142,994 52, , ,434 $ SR CITY PLANNER 114,205 42, , ,434 $ ARCHITECT (vacant) 85,712 31, , ,434 $ ARCHITECT ASSOC. II 87,983 32, , ,434 $ PRESERVATION PLANNER 87,983 32, , ,434 $ MA II 75,095 27, , ,434 $ SUBTOTAL SALARIES AND BENEFITS 593, , , ,604 Matrix Consulting Group Page 6 of 17

7 Schedule of Cost Inputs - Direct and Indirect Costs FY 08/09 BUDGETED EXPENSE AMOUNT NOTES Personnel Salaries & Benefits Salaries General $ 568,370 Fringe Benefits (37.04%) $ 210, General Overtime Expense $ 4,802 Subtotal Personnel Cost $ 783,696 Operating Services & Supplies Office / Administrative $ 9,666 Subtotal Operating Cost $ 9,666 Department Administration & Support Department Administration $ 81,636 Support Allocation Worksheet 1 IT/ZIMAS/GIS $ 74,074 Support Allocation Worksheet 2 Commission $ 159,446 Support Allocation Worksheet 3 Subtotal Department Administration & Support $ 315,156 Overhead Citywide Central Services (41.56%) $ 236,215 Subtotal Overhead Cost $ 236,215 Plans, Policies, Systems (Maint. / Repl.) Placeholder $ - Subtotal Plans, Policies, Systems $ - TOTAL COSTS $ 1,344,733 Matrix Consulting Group Page 7 of 17

8 Time Estimate Collection Worksheet EMPLOYEE DEPT/DIV. GENERAL & ADMIN. HISTORIC RESOURCES Mills Act - Application (each) Mills Act - Mills Act - Contract Contract Execution Execution (Single-Family (MF/Commerc Dwelling) ial) Valuation Exemption Processing (each) Contract Compliance Periodic Inspection (each) Historic Cultural Monument Application (each) PR CITY PLANNER SR CITY PLANNER ARCHITECT (vacant) ARCHITECT ASSOC. II PRESERVATION PLANNER MA II Annual Volume Total Time Per Unit Matrix Consulting Group Page 8 of 17

9 Time Estimate Collection Worksheet EMPLOYEE HPOZ Preservation Plan (Stand Alone applicaiton of Preservation HR Building plan, not as HPOZ HPOZ HPOZ HPOZ Permit part of Certificate of Certificate of Conforming Conforming Clearance - establishment Appropriatene Compatibility Work (Board Work (Staff (Admin., change or ss (each) (each) sign-off) sign-off) Review) Historic Preservation Overlay: Establishment, Change, or Removal (each) HR Building Permit Clearance - (Larger Project) PR CITY PLANNER SR CITY PLANNER ARCHITECT (vacant) ARCHITECT ASSOC. II PRESERVATION PLANNER MA II Annual Volume Total Time Per Unit Matrix Consulting Group Page 9 of 17

10 Time Estimate Collection Worksheet EMPLOYEE HR Building Permit Clearance - (Minor Project) Demolition Review - (Minor Historic Significance) Demolition Review - (Major Historic Significance) FEE SUPPORTING AND OTHER NON-FEE RELATED ACTIVITIES Survey LA (Annual Hours or Percentage of Time) Support to Other Divisions/Dep artments (Annual Hours or Percentage of Time) Public Information / Inquiry (Annual Hours or Percentage of Time) Research for City Attny / Council / Exec Office Assignments (Annual Hours or Percentage of Time) PR CITY PLANNER SR CITY PLANNER ARCHITECT (vacant) ARCHITECT ASSOC. II PRESERVATION PLANNER MA II Annual Volume Total Time Per Unit Matrix Consulting Group Page 10 of 17

11 Time Estimate Collection Worksheet CROSS CHECKS EMPLOYEE Special Projects / Other Non-fee related duties (Annual Hours or Percentage of Time) Environmenta l Review Consultation (each) HOURS UTILIZED HOURS AVAIL / POSITION BALANCE AVAILABLE % UTILIZED PR CITY PLANNER ,434 1,434 (0) % SR CITY PLANNER ,498 1,434 (64) % ARCHITECT (vacant) ,415 1, % ARCHITECT ASSOC. II ,587 1,434 (153) % PRESERVATION PLANNER ,508 1,434 (74) % MA II Annual Volume Total Time Per Unit ,481 1,434 (47) % ,923 8, % Matrix Consulting Group Page 11 of 17

12 Total Cost Allocation Calculations DEPT/DIV. GENERAL & ADMIN HPOZ Preservation Historic Plan (Stand Alone Preservation applicaiton of Demolition Mills Act - Mills Act - Contract Historic Overlay: Preservation plan, not HPOZ HPOZ HPOZ HR Building HR Building Review - Contract Contract Valuation Compliance Cultural Establishment, as part of HPOZ Certificate Conformin Conformin Permit Permit HR Building (Minor Mills Act - Execution Execution Exemption Periodic Monument Change, or establishment, Certificate of of g Work g Work Clearance - Clearance - Permit Historic HISTORIC Application (Single-Family (MF/Commer Processing Inspection Application Removal change or removal of Appropriaten Compatibili (Board sign (Staff signoff) (Admin. (Larger Clearance - Significanc RESOURCES (each) Dwelling) cial) (each) (each) (each) (each) the original HPOZ) ess (each) ty (each) off) Review) Project) (Minor Project) e) Distribution % Based on Personnel Cost % 8.185% 0.000% 5.701% 5.800% 1.636% 0.411% 8.749% % 2.801% 1.167% 1.536% 0.133% 0.000% 0.000% 1.136% 1.269% 2.477% 0.021% Personnel Salaries General 568,370 46, , , , , , , , , , , , , Fringe Benefits (37.04%) 210,524 17, , , , , , , , , , , , General Overtime Expense 4, Subtotal Direct Personnel Costs 783,696 64,143-44,677 45,458 12,822 3,217 68,563 88,952 21,948 9,148 12,041 1, ,906 9,948 19, Operating Expense Office / Administrative 9, , Subtotal Operating Cost Total Budgeted Costs 793,362 64,934-45,228 46,018 12,980 3,257 69,408 90,049 22,219 9,261 12,189 1, ,016 10,070 19, DEPT/DIV GENERAL & ADMIN DIST. % 100% 0.000% 5.986% 6.090% 1.718% 0.431% 9.186% % 2.941% 1.226% 1.613% 0.139% 0.000% 0.000% 1.193% 1.333% 2.600% 0.022% G/A DISTRIBUTION (64,934) - 3,887 3,955 1, ,965 7,739 1, , , Total Departmental Costs 793,362-49,115 49,973 14,096 3,537 75,373 97,788 24,129 10,057 13,237 1, ,791 10,936 21, Department Administration & Support Department Administration ,115 49,973 14,096 3,537 75,373 97,788 24,129 10,057 13,237 1, ,791 10,936 21, % % 0.00% 5.99% 6.09% 1.72% 0.43% 9.19% 11.92% 2.94% 1.23% 1.61% 0.14% 0.00% 0.00% 1.19% 1.33% 2.60% 0.02% Allocation $ 81, IT/ZIMAS/GIS ,115 49,973 14,096 3,537 75,373 97,788 24,129 10,057 13,237 1, ,791 10,936 21, % % 0.00% 5.99% 6.09% 1.72% 0.43% 9.19% 11.92% 2.94% 1.23% 1.61% 0.14% 0.00% 0.00% 1.19% 1.33% 2.60% 0.02% Allocation $ 74, Commission ,115 49,973 14,096 3,537 75,373 97,788 24,129 10,057 13,237 1, ,791 10,936 21, % % 0.00% 5.99% 6.09% 1.72% 0.43% 9.19% 11.92% 2.94% 1.23% 1.61% 0.14% 0.00% 0.00% 1.19% 1.33% 2.60% 0.02% Allocation $ 159, Subtotal Department Administration & Support 315,156-18,865 19,194 5,414 1,358 28,950 37,560 9,268 3,863 5, ,761 4,200 8, Overhead Citywide Central Services (41.56%) 236,215-14,139 14,386 4,058 1,018 21,699 28,152 6,946 2,895 3, ,819 3,148 6, Subtotal Overhead Cost 236,215-14,139 14,386 4,058 1,018 21,699 28,152 6,946 2,895 3, ,819 3,148 6, SUBTOTAL ANNUAL ALLOCATED COSTS 1,344,733-82,119 83,554 23,568 5, , ,499 40,343 16,815 22,131 1, ,371 18,284 35, Re-Distribution of Defined Activities Other Adjustments Public Information / Inquiry 34, ,119 83,554 23,568 5, , ,499 40,343 16,815 22,131 1, ,371 18,284 35, % % 0.00% 6.91% 7.04% 1.98% 0.50% 10.61% 13.77% 3.40% 1.42% 1.86% 0.16% 0.00% 0.00% 1.38% 1.54% 3.00% 0.03% Allocation $ 34, Total Redistributed Costs $ 34,963 $ - $ 2,418 $ 2,460 $ 694 $ 174 $ 3,710 $ 4,813 $ 1,188 $ 495 $ 652 $ 56 $ - $ - $ 482 $ 538 $ 1,050 $ 9 Re-Allocated Activity Costs $ (34,963) Total Other Adjustments $ (34,963) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTAL ANNUAL ALLOCATED COSTS 1,344,733-84,536 86,013 24,261 6, , ,313 41,530 17,310 22,783 1, ,853 18,823 36, Matrix Consulting Group Page 12 of 17

13 Total Cost Allocation Calculations FEE Support to Research for City Attny / Special SUPPORTIN Other Public Council / Exec Projects / Other Demolition G AND Divisions/Depa Information / delete Office Non-fee related Review - OTHER NON- Survey LA rtments Inquiry (Annual (Annual Assignments duties (Annual Environment (Major FEE (Annual Hours (Annual Hours Hours or Hours or (Annual Hours Hours or al Review Historic delete RELATED or Percentage of or Percentage Percentage of Percentage or Percentage Percentage of Consultation Significance) (delete) ACTIVITIES Time) of Time) Time) of Time) of Time) Time) (each) Distribution % Based on Personnel Cost % Personnel Salaries General 568,370 Fringe Benefits (37.04%) 210, General Overtime Expense 4,802 Subtotal Direct Personnel Costs 783,696 Operating Expense Office / Administrative 9,666 Subtotal Operating Cost - Total Budgeted Costs 793,362 DEPT/DIV GENERAL & ADMIN DIST. % G/A DISTRIBUTION Total Departmental Costs 793, % 0.000% 0.000% % 4.559% 8.091% 0.000% 0.935% 1.887% 1.494% 3, , , , , , , , , , , , , , , , ,916 35,732 63,406-7,326 14,792 11, , , ,146 36,173 64,189-7,416 14,975 11, % 0.000% 0.000% % 4.787% 8.495% 0.000% 0.982% 1.982% 1.569% ,786 3,109 5, ,287 1,019 5, ,933 39,282 69,705-8,054 16,262 12,875 Department Administration & Support Department Administration % % Allocation $ 81,636 IT/ZIMAS/GIS % % Allocation $ 74,074 Commission % % Allocation $ 159,446 Subtotal Department Administration & Support 315,156 Overhead Citywide Central Services (41.56%) 236,215 Subtotal Overhead Cost 236,215 SUBTOTAL ANNUAL ALLOCATED COSTS 1,344,733 5, ,933 39,282 69,705-8,054 16,262 12, % 0.00% 0.00% 35.09% 4.79% 8.50% 0.00% 0.98% 1.98% 1.57% , ,933 39,282 69,705-8,054 16,262 12, % 0.00% 0.00% 35.09% 4.79% 8.50% 0.00% 0.98% 1.98% 1.57% , ,933 39,282 69,705-8,054 16,262 12, % 0.00% 0.00% 35.09% 4.79% 8.50% 0.00% 0.98% 1.98% 1.57% , ,593 15,088 26,773-3,093 6,246 43,569 1, ,891 11,309 20,067-2,319 4,681 3,706 1, ,891 11,309 20,067-2,319 4,681 3,706 9, ,418 65, ,545-13,466 27,189 60,150 Re-Distribution of Defined Activities Public Information / Inquiry 34, % % Allocation $ 34,963 9, , , % 0.00% 0.00% 40.54% 0.00% 0.00% 0.00% 0.00% 0.00% 5.06% Total Redistributed Costs $ 34,963 $ 282 $ - $ - $ 14,173 $ - $ - $ - $ - $ - $ 1,771 Other Adjustments Re-Allocated Activity Costs $ (34,963) (34,963) Total Other Adjustments $ (34,963) $ - $ - $ - $ - $ - $ (34,963) $ - $ - $ - $ - TOTAL ANNUAL ALLOCATED COSTS 1,344,733 9, ,590 65,678 81,581-13,466 27,189 61,921 Matrix Consulting Group Page 13 of 17

14 Cost Recovery Report Table - All Services (Fee and Non-Fee Related) FEE NO. Total Cost Per Unit ($) Annual Recoverable Volume Total Cost - Annual ($) Fee Name 0 HISTORIC RESOURCES Mills Act - Application (each) 1, , Mills Act - Contract Execution (Single-Family Dwelling) 1, Mills Act - Contract Execution (MF/Commercial) 1, Valuation Exemption Processing (each) , Contract Compliance Periodic Inspection (each) 1, Historic Cultural Monument Application (each) 3, ,313 Historic Preservation Overlay: Establishment, Change, or Removal 150 (each) 20, ,530 HPOZ Preservation Plan (Stand Alone applicaiton of Preservation plan, not as part of establishment, change or removal of the original 151 HPOZ) 3, HPOZ Certificate of Appropriateness (each) , HPOZ Certificate of Compatibility (each) , HPOZ Conforming Work (Board sign-off) HPOZ Conforming Work (Staff sign-off) HR Building Permit Clearance - (Admin. Review) , HR Building Permit Clearance - (Larger Project) 2, HR Building Permit Clearance - (Minor Project) Demolition Review - (Minor Historic Significance) Demolition Review - (Major Historic Significance) 9, FEE SUPPORTING AND OTHER NON-FEE RELATED ACTIVITIES Survey LA (Annual Hours or Percentage of Time) 495, , Support to Other Divisions/Departments (Annual Hours or Percentage of Time) 65, ,678 Matrix Consulting Group Page 14 of 17

15 Cost Recovery Report Table - All Services (Fee and Non-Fee Related) FEE Total Cost Per Unit Annual Recoverable Total Cost - NO. Fee Name ($) Volume Annual ($) 173 Public Information / Inquiry (Annual Hours or Percentage of Time) 81, , delete (Annual Hours or Percentage of Time) Research for City Attny / Council / Exec Office Assignments (Annual 175 Hours or Percentage of Time) 13, ,466 Special Projects / Other Non-fee related duties (Annual Hours or Percentage of Time) 27, , Environmental Review Consultation (each) 1, ,921 TOTAL - ALL ACTIVITIES 1,087,494 Matrix Consulting Group Page 15 of 17

16 Cost Recovery Report Table - Fee Related Services Only FEE NO. Total Cost Per Unit ($) Annual Recoverable Volume Total Cost - Annual ($) Fee Name 0 HISTORIC RESOURCES Mills Act - Application (each) 1, , Mills Act - Contract Execution (Single-Family Dwelling) 1, Mills Act - Contract Execution (MF/Commercial) 1, Valuation Exemption Processing (each) , Contract Compliance Periodic Inspection (each) 1, Historic Cultural Monument Application (each) 3, ,313 Historic Preservation Overlay: Establishment, Change, or Removal 150 (each) 20, ,530 HPOZ Preservation Plan (Stand Alone applicaiton of Preservation plan, not as part of establishment, change or removal of the original 151 HPOZ) 3, HPOZ Certificate of Appropriateness (each) , HPOZ Certificate of Compatibility (each) , HPOZ Conforming Work (Board sign-off) HPOZ Conforming Work (Staff sign-off) HR Building Permit Clearance - (Admin. Review) , HR Building Permit Clearance - (Larger Project) 2, HR Building Permit Clearance - (Minor Project) Demolition Review - (Minor Historic Significance) Demolition Review - (Major Historic Significance) 9, delete (delete) FEE SUPPORTING AND OTHER NON-FEE RELATED ACTIVITIES Survey LA (Annual Hours or Percentage of Time) 495, Matrix Consulting Group Page 16 of 17

17 Cost Recovery Report Table - Fee Related Services Only FEE NO. Total Cost Per Unit ($) Annual Recoverable Volume Total Cost - Annual ($) Fee Name Support to Other Divisions/Departments (Annual Hours or Percentage 172 of Time) 65, Public Information / Inquiry (Annual Hours or Percentage of Time) 81, delete (Annual Hours or Percentage of Time) Research for City Attny / Council / Exec Office Assignments (Annual 175 Hours or Percentage of Time) 13, Special Projects / Other Non-fee related duties (Annual Hours or Percentage of Time) 27, Environmental Review Consultation (each) 1, TOTAL - ALL ACTIVITIES 342,067 Matrix Consulting Group Page 17 of 17

User Fee Study COMMUNITY PLANNING LOS ANGELES, CALIFORNIA

User Fee Study COMMUNITY PLANNING FY 2008-09 LOS ANGELES, CALIFORNIA Final Draft Date: December 15, 2008 Schedule of Current and Potential Fees Fee No Application Type Category / Description unit/project),