Rotary Club of Highcliffe-on-Sea. Charity Fund Accounts

Transcription

1 Charity Number Rotary Club of Highcliffe-on-Sea Charity Fund Accounts For the year ended 30 th June 2016 G Higgins Treasurer

2 ROTARY CLUB OF HIGHCLIFFE ON SEA CHARITY FUND Registered charity number REPORT OF THE TRUSTEES The Rotary Club of Highcliffe on Sea carried on various projects throughout the year. Broadly these consisted of raising funds to enable charitable objects to be supported and the provision of services using the time and talents of members. Full reports were provided on a monthly basis to the members of the club. The club continues to support projects relating to children and young people. Once again this included regular events such as taking a group of children with learning difficulties to the Kids Out day at Paultons Park. Two pupils from Highcliffe School were sponsored to attend the Rotary Young Leaders Weekend afterwards making a presentation to the club, and in co-operation with that school the Rotary Young Chef Competition was supported with a high standard of cooking evident from all participants. Students from Year 10 hosted, cooked and served a three course meal for the Club and afterwards students working towards the Extended Project Qualification as an extension to their other AS/A2 subjects made presentations of their projects and conclusions gaining valuable experience of making a presentation to an invited audience. Shoe boxes were collected for countries in the Balkans or Eastern Europe with enthusiastic help from both Highcliffe Primary and Secondary Schools. A number of members responded to a request from Highcliffe School to take part in Mock Interviews. The club were also involved in the running and judging of a local day of the nationally organised Technology Tournament where a high standard of skills were shown by participants in three age sections. A Quiz Night, a Jazz Night and a Cabaret Night were all held to raise funds as was the holding of a Golf Day at Highcliffe Castle Golf Club. Other events included a Christmas Concert by the Salvation Army and the provision of marshals for the Community Christmas Carnival. The usual Annual Village Fete is arranged primarily as a community event to enable other organisations to raise money for their own projects or charities but in addition does raise sums for Club projects. Money from these events and money donated by members was used to make payments to Great Ormond Street Children s Hospital ( 8,000), Round Table Children s Wish ( 2,400), the Christine Noble

3 Foundation ( 1,000), Prostate Cancer ( 340), the Christchurch Food Bank ( 218) and Mary s Meals ( 256). Responses to Emergency situations resulted in payments to Shelterbox ( 600). Other smaller amounts were paid to various other charities. The club supported the New Milton Music Festival and practical assistance was given in running the piano classes. Various sums are raised from donations by members themselves and these are allocated directly to Rotary s own international Charity the Rotary Foundation. A total of 3,208, including a donation to the End Polio Now Campaign. A total of 23,631 was generated and passed through the club s account, some being generated from the club s own members. Included in this sum is tax recovered through Gift Aid where money is received from members of the club for its charitable activities and through donations from the public under the GASD Scheme, although 753 expected to be received in the year under review was not received until later. Payments to Charity were made in the year under review totaling 18,771, but 6,510 was carried forward. This also included reserves for particular purposes to be carried out in a future year and include an emergency reserve to enable the Club to react speedily to an emergency situation. The Trustees Tony Parkinson, Bill Baker, John Nicholls and Max Needham served throughout the year.

4 Independent Examiners Report to the Trustees of the Rotary Club of Highcliffe on Sea Charity Trust Fund I report on the Accounts of the Trust Fund for the year ended 30 th June 2016, which are attached. Respective Responsibilities of trustees and examiner The Charity s trustees are responsible for the preparation of the accounts. The Charity s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts under section 145 of the Act; To follow the procedures laid down in the general Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act; and To state whether particular matters have come to my attention. Basis of independent examiner s report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. Independent examiner s statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with section 130 of the 2011 Act; and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. A D Cannings ACIB 6 Preston Way Highcliffe Dorset BH23 4QT

5 Rotary Club of Highcliffe on Sea Charity Account Income and Expenditure 2015/ / /2015 Income Foundation Bonus Ball Donation in lieu of Xmas Cards Subscriptions from General Account H.M.R.C.Tax Refund (for Foundation) Master at Arms/Small Change Box collections , , Events Golf Day 2, Cabaret Night Income 2, Quiz Night Income 2, , Bernie Farrendon Jazz night 1, Fete 2015 Income 1, , Fete 2016 Income Coffee Morning for Great Ormond Street WOW Factor Income Carol Service Income Skittles evening Highcliffe Castle Jazz Day , Chewton Glen lunch for the Haven , Fete 2014 Income Fete 2014 Income raised by Rotary ladies Fireworks Income , Fireworks Income raised by Rotary ladies Race Night Income , , , Income from other sources Donation from the Conception group 3, , Other Donations Received 2, , Collections/Subscriptions for President's Charities Shoe Boxes 1 coins given with boxes H.M.R.C. Tax refund , Prostate Cancer Bike Ride Sponsorship Collection and Master at Arms for Mary's Meals Collections and M.A.A. for Tools for Self Reliance Sundry Collections Payment for Coconut Shy from Equipment fund Ringwood Rotary donation for Hospital Radio Speaking Game proceeds Piano Festival teas and coffees Bank Interest District Grant for the Haven , Transfer from General Account , Donation from Rotary ladies Rotary Business Partner University of Winchester , , Total Income 23, , Expenditure Cabaret Night costs 1, Fete 2015 costs 1, Golf Day 1, Quiz Night costs Kids Out costs Fete 2016 costs Transfer R.B.P. 2014/15 to General Account Carol Service costs WOW factor costs Fireworks costs Equipment Bernie Farrendon Jazz Night costs Highcliffe Castle Jazz day , Race Night costs Chewton Glen Haven lunch , Gaming license Fete 2014 costs , Shoe Box sundries Total 6, , Charity Contributions and Donations (see below) 18, , Total Expenditure 25, , Surplus 4, Deficit 1,718.42

6 Balance Sheet 30/06/ /06/2015 Bank Account Deposit Account 6, , Total 6, , Uncommitted funds 4, , Highcliffe School Special Projects 1, Highcliffe Day Centre Maintenance Reserve/Disaster Fund , Tools for Self Reliance Food Bank Charity payments to be received from General Acc Foundation Reserve O/S cheques Mary's Meals Transfer Rotary Business Partner to General Acc Total 6, , Charity Contribution and Donations 2015/2016 Great Ormond Street Hospital 8, Rotary Foundation U.K. 3, , Round Table Childrens Wish 2, Christina Noble Childrens Foundation 1, Rotary District 1110 Shoe Boxes Shelter Boxes Rotary Young Leaders Awards Salvation army (carol service) Prostate Cancer Young Chef competition Highcliffe school Mary's Meals Rotary District 1110 Cumbria Floods Appeal Dictionaries for Life Christchurch food bank Hospital Radio Bedside St Marks parish church council Cystic Fibrosis Dream Holidays New Milton Music Festival St Johns Ambulance Poppy Appeal Haven Wessex Breast Cancer , Life Education Wessex , Highcliffe School film project Bournemouth Rotary Club Ebola Fund R.I.B.I. Trust Napal earthquake Rotary District 1110 Trust Account - Kids Out Community First New Forest (Rotary Ladies) Autism Wessex (Rotary Ladies) New Milton Round Table Highcliffe junior Choir Polio Plus Rotary Books for Africa Total 18, ,100.13