Mar PAC. Bader. CARRIED. Sondra Bader. 7. Old. Business. i. Art Cards V1Z 2L6. West Kelowna, BC. Page 1 of 3

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1 Mar Jok Elementary 2101 McDougall Road West Kelowna, BC V1Z 2L6 Date: November 10, 2015 Time: 6:30 pm Location: MJE Music Room Attendees: Christen Wilson (President), Sheri Portsmouth-Dodd (Co-VP), Sondra Bader (Co- VP), Rebecca Brownlee (Secretary), Sarah Shakespeare (Co-), Carin Benson (Past-President), Alida Privett (MJE Principal), Nola Headstrom-Beblow, Neil Grant, Julia Jones, Donna Garrett, Mieke Eikennaar, Jennifer Loverock, Jamie Mucha, Jillian Cesnik, Shelby Krampl Absent: Jackie Lindberg (Member-at-Large), Terri Hergott (Treasurer) 1. Call Meeting to Order Christen Wilson called the meeting to order at 6:311 pm. 2. Anxiety Presentation by special guest speakerr Nola Hedstrom-Beblow Prior to commencing the official agenda, MJE s certified School Psychologist & Counsellor gave an excellent 30-minute presentation on childhood anxiety and how parents can help. 3. Approval of Agenda Carin Benson MOVED to approve the Agendaa as presented. SECONDED by Sondra Bader. CARRIED. 4. Approval of Minutes of Meeting held October 14, 2015 Sondra Bader MOVED to approve the Minutes of Meeting of October 14, SECONDED by Shelby Krampl. CARRIED. 5. Principal s Report Alida Privett presented the Principal s report (see attached). 6. Treasurer s Report Carin Benson MOVED to approve the Treasurer s Report as presented. SECONDED by Rebecca Brownlee. CARRIED. 7. Old Business a. Fundraising Updates i. Art Cards Orders were due November 9 andd we should have completed orders back from the printers by November 18/19 and Sara Gramiak has a list of volunteers she will contact to sort the cards for delivery. In total, 337 dozen were ordered by 167 families (262 students). Page 1 of 3

2 ii. iii. iv. b. Spirit Wear 8. New Businesss Poinsettias, Wreaths, and Purdy s Orders weree opened November 2 with a close date of November 24 and a delivery date of early December (possibly the 4 th ). Poinsettias and wreaths will be ordered online through the info site and paid to MJE and Purdy s are to be ordered and paid for directly through a website they have set up. Pointsettiass & Wreaths: Purdy s Chocolates: Halloween Dance October 23 from 5 7pm. The Halloween dance held on October 23 was a success. Sheri had many volunteers come forward. made Clean up went well. Decorations are stored in the kiosk in a box for use for next year. Next year, pizzas will have to be pre-paid. Family Photos made CDs of photoss are slightly delayed but expected later this month. Another session will be planned forr the Spring. There are a variety of materials to order this year (water bottles, stickers, cinch sacks) and sampless to try on (by kiosk). Ordering is now open and will close November 24 Wee will only do one large order this year. Next year, the ordering should be open in September. i. Kindie Shirts Shirts have been handed out to all MJE kindies as a way to welcome them to the MJE family. Kids were thrilled too receive them. ii. Grade 6 Hoodies Carin has gathered all the information. Royal Blue is the color this year. Should be ready in the next 6 weeks. Carin MOVED to purchase six extra hoodies (for the three teachers and three CEAs) at a cost of 32 each (192 total). SECONDED by Sheri Portsmouth-Dodd. ALL IN FAVOUR. CARRIED. c. Teacher Appreciation Events Sarah Shakespeare e is planning the 12-days of Christmas again this year and will be calling for volunteers to provide treats for the staff during the 12 days before Christmas vacation. Those interested may contact Sarah at sarah- shakespeare@hotmail.com. a. VOICES Program This is a program for grade five students, put on by the same organization that does SCREAM for the grade six students. Thee money to allocate to this program was : November 10, 2015 Page 2 of 3

3 approved in the 2015/16 budget. Alidaa Privett is working with the program organizers to schedule. b. Sandwich Boards The has inquired into getting sandwich boards to use for meetings and events. Two options, one plain one for or for board customized with MJE logo. It was discussed that it would be nicee to have more than one. Christen Wilson MOVED to spend up to 200 on the purchase of sandwich boards. SECONDED by Carin Benson. ALL IN FAVOUR. CARRIED. 9. Co- Report a. Sarah Shakespear e had to leave the meeting prior to presenting, so the report was not discussed. There is an open invitation for parents to attend 2015 Parent Advisory Council Conference, November 14 th from 9:00 am 4:00 pm at Hollywood Rd Education Services (see attached). This event will be attendedd by the School Trustee. The would love those who go to attend the next Meeting to share what they learned. 10. Draw for Kiosk Voucher Winner: Julia Jones 11. Next Meeting Date Tuesday, December 9, 2015 at 6:30 pm in the MJE Music Room. 12. Meeting Adjournment The meeting was adjourned at 7:51 pm : November 10, 2015 Page 3 of 3

4 Principal's Report to ~ November 2015 First of all, a huge thank you for your financial support of our initiatives proposed to date for this year. Saturday and Sunday we were here as the railings for the stage draperies were installed we hope to have them sewn and hung as the rehearsals for our Christmas production begin. Freshgrade carries on. We presented to the school district last week and were very well received: Dex, his parents, Patti Sader, Tim and I shared Dex's K and grade 1 portfolios. The school district is moving in this direction and has provided a Freshgrade license for each teacher to date. Freshgrade allows us to build a portfolio which is essentially ongoing reporting of student progress. At term end it is important to ensure summative (end of a term of study) assessments are clear that teachers, parents and students know exactly where the student's learning is in relation to the curricular outcomes. At this time we will include a one-page 'report card' as a PDF on Freshgrade that will include all of the subjects taken and 'marks' or performance levels in each of those subjects. A paper copy will be in each student file and the evidence that supports the 'grades' will of course be the portfolio itself which includes samples of the work done over the term, and 'key assessments'. We will need to delay the production of this one pager from Dec 11- Dec 17 as the training for this portion of reporting on MyEDBC is not available until the end of November. Every seat in the school is filled. A waiting list continues. The plan remains to open one more classroom when registration begins in the New Year. This will leave us with 18 classes next year and one DaVinci Studio left for collaborative work. We anticipate 4 families for certain who would benefit from a gift card at Christmas time and likely a fifth. Thank you for considering this part of your work it's wonderful!! Lost and Found confounds me any ideas? Thanks again for the gift of your time and commitment to your child's school, Alida

5 MAR JOK ELEMENTARY - Income & Expense 2015/2016 Income Sep Oct Nov Dec YTD Expense Profit Hot Lunch 11, , , , , Hot Lunch - Kiosk Pizza Day 1, , , MJE Wear Movie Night Family Photo MJE Events , , Poinsettia's-Purdys Art Cards Cookie Dough Grants-Gifts , , , Interest TOTAL INCOME 14, , , , , Expense Sep Oct Nov Dec YTD Budgeted Hot Lunch 3, , , , MJE Wear Bursary , , Christmas Baskets , Donations , Education - Scr/Voi 4, , , Equipment , , , Field Trips , , , Library , , Staff Appreciation PayPall & S/C Expenses TOTAL EXPENSE 9, , , , CURRENT BANK BALANCES Chequing Account 20, Savings Account 5, Gaming Account 1, Total Accounts 26, CURRENT AVAILABLE FUNDS Bank Balances Less Budgeted Plus Anticipated In Total Available 26, , ,130.00

Mar PAC. Privett (MJE. 1. Call to Order The. June 8, 2015 as. It was MOVED. into. attached). West Kelowna, BC V1Z 2L6. Page 1 of 4

Mar PAC. Privett (MJE. 1. Call to Order The. June 8, 2015 as. It was MOVED. into. attached). West Kelowna, BC V1Z 2L6. Page 1 of 4 Mar Jok Elementary PAC Meeting Minutes 2101 McDougall Road West Kelowna, BC V1Z 2L6 Email: mjepac@gmail.com Date: October 14, 2015 Time: 6:30 pm Location: MJE Music Room Attendees: Christen Wilson (President),