Mar PAC. Privett (MJE. 1. Call to Order The. June 8, 2015 as. It was MOVED. into. attached). West Kelowna, BC V1Z 2L6. Page 1 of 4

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1 Mar Jok Elementary PAC Meeting Minutes 2101 McDougall Road West Kelowna, BC V1Z 2L6 Date: October 14, 2015 Time: 6:30 pm Location: MJE Music Room Attendees: Christen Wilson (President), Sheri Portsmouth-Dodd (Co-VP), Terri Hergott (Treasurer), Rebecca Brownlee (Secretary), Sarah Shakespeare (Co-PAC), Carin Benson (Past-President), Jackie Lindberg (Member-at-Large), Alida Privett (MJE Principal), Tim VanBrummelen (MJE Vice Principal), Cari Schuhmacher, Shelby Krample, Julia Jones, Kim Gosal, Mieke Eikenaar, Christy Lynch-Staunton Absent: Sondra Bader (Co-VP), 1. Call to Order The meeting was called to order at 6:30 pm by Christen Wilson. Introductions were made. 2. Approval of Agenda It was MOVED by Terri Hergott approve the Agenda as presented. SECONDED by Rebecca Brownlee. ALL IN FAVOUR. CARRIED. 3. Approval of Minutes of Meeting held June 8, 2015 It was MOVED by Terri Hergott to approve the Minutes of Meeting held June 8, 2015 as presented. SECONDED by Shelby Krampl. ALL IN FAVOUR. CARRIED. 4. Approval of Minutes of Meeting held September 15, 2015 It was MOVED by Terri Hergott to approve the Minutes of Meeting held September 15, 2015 as presented. SECONDED by Shelby Krampl. ALL IN FAVOUR. CARRIED. 5. Principal s Report Alida presented the Principal s report (see attached). An activity was added to introduce the PAC to BC s new curriculum, which parents had too categorizee attributes ( I can statements) into competencies (Communication, Thinking, or Personal & Social, as well as where the attributes overlapped). 6. Co-PAC Report Sarah Shakespeare presented her notes from the COPAC. - Numerous education sessions that are available to parents within our district (see attached). - Hour of Code Kids helping kids with on-linee literacy. - Voluntary requests for information about what PAC is spending money on. Terri suggested that we could submit our budget. - Metal Health Week Sarah attending First Aidd for Mental Health program. - Programs for young girls and boys to learn about healthy relationships. - Other PACs having success using facebook. Page 1 of 4

PAC Meeting Minutes 7. Treasurer s Report - Received Gaming Grant in amount of $8,120.00 - Budget review/approval. Proposed Spending Kindie Shirts - 70 x $10.

2 PAC Meeting Minutes 7. Treasurer s Report - Received Gaming Grant in amount of $8, Budget review/approval. Proposed Spending Kindie Shirts - 70 x $10.00 each PAC would like to purchase MJE spirit T-shirts for all kindie students entering the school. Bursary - 2 x $ (+ admin fee) 2 Mount Boucherie graduates, who attended Hudson Road, Shannon Lake, or Rose Valley Elementary Schools, who have displayed leadership, may apply for these Bursaries. Charitable needs of MJE Families Money donated from the PAC to help our MJE families in need at the discretion and strict confidence of the Principals. Christmass Hampers (approx.. $500/family) ** Money donated from the PAC to help our MJE families in need at Christmas time, at the discretion and strictt confidencee of the Principals. Chinese New Year Money towards cake, décor, red envelopes, oranges, & gold coins. Bench - $ 2,000 each It was requested that the PAC donate towards the addition of one bench at the cost of $2,000. General discussion took place,, and the feeling was that this should be a facility expense and does not contribute to the education or well-being of the students. Proposed addition to playground This was a discussion that came out of the executive meeting after the web was removed due to safety concerns and code violations. The PAC felt that this item should be replaced as a warranty item, or that maybe the PAC can replace it. However, Christen s conversations with Alida confirmed that a playground extension will be years away, and will cost well over $100K, therefore, nothing further was added to the budget or discussed. Field Trips - $ x 17 classes Year-end Field Trip Grade 5-62 $25.00/student $ 1, Year-end Field Trip Grade 6-66 $35.00/student $2, SCREAM (Grade 6) 66 $75.00/Student VOICES (Grade 5) 62 $30.00/student Stage Curtains - $14,000 to be split between MJE & PAC Ukuleles for the Music Program - 30 x $100/Ukulele Library Books Proposed Budget The current library is only 50% stocked. It was MOVED byy Christy Lynch-Staunton to spend the proposed $2,000 requestedd for the bench on library books instead, inceasing this contribution too $3,000. SECONDED by Carin Benson. ALL IN FAVOUR. MOTION CARRIED. Proposed Budget $ $ 1, $ 1, $ 2, $ $2, $ 3, $4, $ 1, $ 7, $ 3, $ 1, $ 3, Approved in PAC Meeting June 8, in Favour Approved in PAC Meeting January 14, in Favour All in favour Meeting Minutes: October 14, 2015 Page 2 of 4

3 PAC Meeting Minutes Staff Appreciation Events PAC Expenses Reserve TOTAL EXPENSE $ $ $ 21, $ 55, Old Business a. Adoption of new by-law - Filed at the school district and matter iss CLOSED. b. Hot Lunch site to be used for PAC info site (Facebook?) - Stilll about 90 families who need to signn up. - All documents being uploaded and s being sent. - Possible reminders on facebook. Other PACs having success, but still looking into logistics/legalities. c. Welcome Barbeque Review - $ raised Well-attended considering poor weather. FreshGrade sessions were successful. - The PAC would like this to be an annual event,, but would need a volunteer committee to help organize it. d. Fundraising Updates - Mini-photo sessions are SOLD OUT. Price to be $45 this year ($ $25 to photographer, $20 to PAC). Sessions being held Friday, Oct. 16 from 3:30 pm 5:455 pm, or Sunday, October 18 from 12:00 pm 4:45 pm. Pre-payment is required. Spots of those who have not paid will be given to those on wait list. - Campbell s Labels for Education No update - Wine Auction No update. e. Spirit Wear (kindie shirts and grade 6 hoodies) - A new vendor has been selected, so we are dealing with a transition in type and pricing. - Three options: Dry-fit ($11.40+tax), Euro-cotton ($ tax), and Regular cotton ($8.50+tax). - Christen Wilson made a MOTION to hold a vote to select the kindie t-shirts. SECONDED by Rebecca Brownlee. Dry-Fit = 3; Euro-cotton = 8, Regular-cotton = 0 Euro-cotton T-shirts will be purchasedd for all MJE kindies and samples will be brought in for the selection of which type to use going forward. CARRIED. f. Christmas Cards - All art work has been received except for five. They will be sent to the printers. Meeting Minutes: October 14, 2015 Page 3 of 4

4 PAC Meeting Minutes - Orders should be delivered to the school November Volunteers will be needed to help sortt and stuff envelopes on either November 18 or New Businesss g. Halloween Dance October 23 from 5 7pm. - Notices sent home with students - Pre-order pizza, and pizza by the slice available, water, juice, glowsticks. - Flyin Hawaiian DJ - Admission by donation and will be accepting foodbank donations. - Call for volunteers and donated decorations. h. EPIC Picnic Calll for volunteers to organize - Sarah Shakespeare said she would volunteer for this. i. Cookie Dough - Rebecca Brownlee to organize in Spring. Item to be tabled until then. j. Poinsettias, Wreaths, and Purdy s - Ordering should be up and ready on the PAC info site within a month. k. Anxiety / Body Talk Presentations - Our school councilor has offered to do a presentation on Anxiety. No date set as of yet. - Jackie Lindberg to find out how to get a hold of body talk presenters. l. Kindie Café - First Kindie Café (informal after-school coffee and snacks) was held on Tuesday, October 6. Parents were happy to have an opportunity to get to know each other. m. Teacher Appreciation Events - Sara Shakespeare volunteered to do 12-days of Christmas again this year. Will need parent volunteers as well as contributions. 10. Draw for $5.000 kiosk voucher Winner: Christen Wilson 11. Next meeting date. Tuesday, November 10 at 6:30 pm in the MJE Music Room. 12. Meeting Adjournment The meeting was adjourned at 8:23 pm. Respectfully submitted by Rebecca Brownlee Meeting Minutes: October 14, 2015 Page 4 of 4

5 Principal's Report to PAC ~ October 14, 2015 We are in our 6 th week of this school year and sitting at 435- soon to be 437 students. Info items: Lost and found cleared out at the end of each month displayed at school functions We need volunteers for Kiss and Ride Tuesday and Thursday mornings We need someone to count the Terry Fox $ Marianne To is willing to coordinate Hot Dog Lunches on alternate Fridays to raise $ for grade 5 and 6 year end trips. Her cell: please volunteer Friday at 12:15 is our Grade 6 Immunizations any volunteer to bring cookies? Please see the card of appreciation from our trustee, Julia Fraser Programs: Thank you so much for the SCREAM program. This was an outstanding leadership opportunity for each of our grade 6 students and has aligned perfectly with our leadership focus for this year. We are sending 10 grade 6 students to Me to We next Wednesday in Vancouver. Mrs. Apps will travel with the students who will return with the mandate to bring a global perspective to our grade 6 leadership program. FreshGrade is underway after a few technical hold ups. Parents have come to orientation sessions held at the barbeque and during conferences. We anticipate each child's electronic portfolio to document and report their learning progress throughout this year. MyEd BC is the new provincial student information system which has taken a fair bit of implementation time and training. Thank you for supporting an early dismissal day on September 17 th to allow our district staff system wide training. BC's new curriculum is mandated for implementation by September MJE is working at many levels to integrate the principles of this new framework and to build a culture of learning that reflects the thinking involved. Teachers are working through a Westside Learning Network across schools, as a staff and as grade level colleagues to plan. The Ministry is allowing 10 hours (2 full days) of time for teachers to prepare over the year ahead. The first day for our zone will be November 6 th an early dismissal for student and an afternoon of work for teachers. We'd like to take 15 minutes just to introduce you to a culture of thinking welcome to looking at teaching and learning through the lens of the competencies in our new curriculum:

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8 MAR JOK ELEMENTARY PAC - Income & Expense 2015/2016 Income Sep Oct Nov Dec YTD Expense Profit Hot Lunch 11, , , , Hot Lunch - Kiosk Pizza Day 1, , , MJE Wear Movie Night Family Photo MJE Events Poinsettia's-Purdys Art Cards Cookie Dough Grants-Gifts , , , Interest TOTAL INCOME 14, , , , , Expense Sep Oct Nov Dec YTD Budgeted Hot Lunch 3, , , , MJE Wear Bursary Christmas Baskets Donations Education - Scr/Voi 4, , Equipment Field Trips Library Staff Appreciation PayPall & S/C PAC Expenses TOTAL EXPENSE 9, , , , CURRENT BANK BALANCES Chequing Account 21, Savings Account 5, Gaming Account 8, Total Accounts 34, CURRENT AVAILABLE FUNDS Bank Balances $ Less Budgeted $ Plus Anticipated In $ Total Available $ 34, , ,180.00

9 Mar Jok Elementary Budget /2016 Existing & Anticipated Income 2015/2016 Existing Funds Balance from 2014/ , Income Gaming Grant 8, Anticipated Income Hot Lunch 7, Anticipated Income Pizza Day 7, Anticipated Income Family Photo - Fall & Spring Anticipated Income Art Cards - Fall Fundraiser 1, Anticipated Income Poinsettia's & Purdy's - Fall Fundraiser 1, Anticipated Income Cookie Dough - Spring Fundraiser 1, Anticipated Income Epic Picnic 5, TOTAL 55, Approved Budget 2015/2016 MJE Wear Kindie Shirts - 70 * Donations Bursary - 2 * (+ admin fee) 1, Donations Charitable needs of MJE Families 1, Donations Christmas Hampers (approx 500/family) ** 2, Donations Chinese New Year Celebration Field Trips - General $ * 17 classes 3, Field Trip - Grade / student 1, Field Trip - Grade / student 2, Education - Scream / student 4, Education - Voices / student 1, Fine Arts - Curtains 14, to be split between MJE & PAC 7, Fine Arts - Ukulele 100 * / Ukulele 3, Library Library Books 3, Staff Appreciation PAC Expenses Reserve 21, TOTAL EXPENSE 55,120.00

Mar PAC. Bader. CARRIED. Sondra Bader. 7. Old. Business. i. Art Cards V1Z 2L6. West Kelowna, BC. Page 1 of 3

Mar PAC. Bader. CARRIED. Sondra Bader. 7. Old. Business. i. Art Cards V1Z 2L6. West Kelowna, BC. Page 1 of 3 Mar Jok Elementary 2101 McDougall Road West Kelowna, BC V1Z 2L6 Email: mjepac@gmail.com Date: November 10, 2015 Time: 6:30 pm Location: MJE Music Room Attendees: Christen Wilson (President), Sheri Portsmouth-Dodd