RECESSED REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 17, 2017, AT 6:00 P. M. CITY HALL, PASCAGOULA, MISSISSIPPI

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1 RECESSED REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 17, 2017, AT 6:00 P. M. CITY HALL, PASCAGOULA, MISSISSIPPI The City Council of the City of Pascagoula, Mississippi, met at City Hall in a recessed regular meeting on Tuesday, January 17, 2017, at 6:00 p.m. Mayor Blevins called the meeting to order with the following officials present: Mayor Harry J. Blevins Councilwoman Brenda Simkins Councilman Marvin Pickett, Sr. Councilman Freddy Jackson Councilman David Tadlock Councilman Burt Hill Councilman Scott Tipton City Manager Joe Huffman City Attorney Eddie Williams Asst. City Clerk Karen Kennedy City Clerk/Comptroller Robert J. Parker was absent. ***** Mayor Blevins welcomed everyone to the meeting. The invocation was given by Councilman Tadlock. The pledge of allegiance was led by Councilwoman Simkins. ***** Opening remarks were made by several members of the Council. Councilman Tadlock said those who attended the recent Mac McAnally concert were also treated to and entertained by Jimmy Buffet. He thanked all who organized this event. Councilman Tipton stated several Councilmen attended MML in Jackson. They met with Legislators and discussed school funding and BP restore money. Councilman Pickett reported that the Secretary of State, Delbert Hosemann, spoke about unclaimed money. Councilman Hill stated he and Councilwoman Simkins attended the christening of the new DMR boats at the Singing River Island. He encouraged everyone to speak to Legislators about spending BP money on the Coast. City Manager Joe Huffman stated Pascagoula native, Libby Rae Watson, also performed at the Saturday night concert. Mayor Blevins announced that two new businesses are open, Mike & Jerry s Paint and Supply and Engility Group, Government Contractors. He also stated that 476 new business licenses have been issued since June, ***** Mr. Caden Perez, Mayor of the Pascagoula Mayor s Youth Council, addressed the Council and provided a semi-annual report and Power Point presentation at this time. He introduced the members present tonight; Will Baumhauer, Abby Raworth, Caroline Ko, Landan 1

2 Northrop, Mitchell Latady, and Hunter Blades. Mr. Perez reported on the various projects the Council has completed over the past few months. They participated in an ice cream social with the Ocean Springs Mayor s Youth Council and this allowed them to gather ideas for projects from other Councils. The Council will also travel to the State Capitol for a tour and will be attending the MML Statewide Youth Leadership Summit in Cleveland, MS. Mayor Blevins thanked Mr. Perez for presenting an excellent report. ***** Dr. Mark LaSalle, Director of the Pascagoula River Audubon Center, addressed the Council regarding a sponsorship in the amount of $1, for the Pascagoula River Audubon Center to advertise the resources of the City of Pascagoula. 2

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5 Councilman Tadlock made a motion to approve a $1, sponsorship for the Pascagoula River Audubon Center to advertise the resources of the City of Pascagoula. The motion was seconded by Councilman Hill and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Simkins AYE, Tadlock AYE, Taylor AYE, and Tipton AYE. (Approved ) ***** Mr. Jay Spradlin introduced those in the SOAR group who were in attendance at the meeting. Mr. Spradlin addressed the Council and explained the SOAR group has split into three (3) committees, Athletic Committee, Performing Arts Committee and the Fundraising Committee. Mr. Lee Tingle, Co-Chairman of the Athletic Committee, presented a working outline for the suggested improvements for the parks and recreation. 5

6 Mr. Tingle stated the projects the Committee would like to start are the drainage improvements at the soccer complex, fencing at MCC Park, repairs to the tennis courts at IG Levy Park and purchasing the portable restroom trailer to be used at a youth baseball field. The cost estimate the four (4) projects is $145,000. He also asked the Council to consider allowing them to begin soliciting proposals for professional services to design lighting at the soccer complex. The cost estimate for the soccer complex lighting is $350,000. Mr. Tingle reported on an issue with the restroom facility at Andrew Johnson Recreation Center with groundwater penetration and asked for help to determine the cause of this issue. Mr. Tingle stated the Committee is requesting the Council to consider funding the proposed priority projects from the hotel/motel tax. Councilwoman Simkins made a motion to authorize the City Manager to solicit proposals and options for lighting at the soccer field for the Eastern portion of the complex beginning where the current lighting ends to the concession stand, and to TABLE the drainage improvements at the soccer complex, fencing at MCC Park, repairs to tennis courts at IG Levy Park and purchase of portable restroom for baseball field fields until the Council meeting on February 7 th. The motion was seconded by Councilman Jackson and received the following vote: Mayor Blevins AYE. Councilman Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was a Proclamation Celebrating Arbor Day. Mayor Blevins read the following proclamation: 6

7 ***** PUBLIC HEARING PLANNING BOARD MINUTES FOR THE MEETING OF JANUARY 11, 2017 Minutes of the Planning Board meeting held on January11, 2017, were filed by Donovan Scruggs, City Planner, and are spread upon the minutes as follows: 7

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9 Councilwoman Simkins made a motion to accept the minutes of the Planning Board meeting of January 11, 2017, as recommended. The motion was seconded by Councilman Tadlock and received the following vote: Mayor Blevins AYE. Councilman Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** A public hearing was held regarding a request from Alberto Mondragon for a Special Use Permit to allow Auto painting and body shop and Auto repair and servicing within a Community Commercial District at 3422 Charlie Avenue. Donovan Scruggs, City Planner, discussed the request with the Council. The Planning Board recommended approval for a Special Use Permit to allow Auto painting and body shop and Auto repair and servicing within a Community Commercial District at 3422 Charlie Avenue. 9

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17 There being no objection to the proposal, Councilman Jackson made a motion to accept the Planning Board s recommendation to approve a Special Use Permit for an Auto Painting and Body Shop and Auto Repair and Service Business within a Community Commercial District and necessary variances of 185 feet related to distance requirements from residential structures and districts for the proposed business at 3422 Charlie Avenue, as recommended. The motion was seconded by Councilman Pickett and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item was a request to accept the Planning Board s recommendation to adopt the Ordinance to amend the Unified Development Ordinance (UDO) regulating Use Stands for Motor Vehicles Sales and Services. 17

18 The Ordinance is spread on the minutes as follows: 18

19 After comments, Councilwoman Simkins made a motion to TABLE this item until the Council meeting of February 7, 2017, for additional information to be reviewed. The motion was seconded by Councilman Pickett and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Tabled ) ***** The next item was a request to accept the Planning Board s recommendation regulating Real Estate Signs and Political Signs. The Ordinance is spread on the minutes as follows: 19

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21 The above Ordinance was introduced in writing by Councilman Tadlock, seconded for adoption by Councilman Tipton, and received the following vote: Mayor Blevins voted AYE. Councilman Hill voted AYE, Councilman Jackson voted AYE, Councilman Pickett voted AYE, Councilwoman Simkins AYE, Councilman Tadlock voted AYE, and Councilman Tipton voted AYE. Passed this the 17 th day of January, ATTEST: /s/ Karen Kennedy Karen Kennedy, Assistant City Clerk (S E A L) ***** APPROVED: /s/ Harry J. Blevins Harry J. Blevins, Mayor 21

22 The consent agenda was considered at this time: The first item for consideration was the minutes of the regular Council meeting of January 3, 2017, and recessed regular Council meeting of January 9, 2017, as recommended by Karen Kennedy, Asst. City Clerk. Councilman Hill made a motion to adopt and approve the minutes of the regular Council meeting of January 3, 2017, and recessed regular Council meeting of January 9, 2017, as recommended. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** Minutes of the Pascagoula Mayor s Youth Council meetings of December 5, 2016, were acknowledged by the Council. ***** The next item for consideration was a request by the Pascagoula Recreation Department to host an Arbor Day event and advertise the resources of the City by giving trees to Jackson County residents at the Scranton Nature Center on February 10, 2017, at a cost not to exceed $ Pascagoula Pride is partnering with the City for the event with an additional contribution of $ for a total of $ worth of trees, as recommended by Darcie Crew, Parks & Recreation Director. Councilman Hill made a motion to approve the request of the Pascagoula Recreation Department to host an Arbor Day event and advertise the resources of the City by giving trees to Jackson County residents at the Scranton Nature Center on February 10, 2017, at a cost not to exceed $400.00, as recommended. Pascagoula Pride is partnering with the City for the event with an additional contribution of $ for a total of $ worth of trees. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was a request to advertise the resources of the City through the Pascagoula High School Dugout Club 2017 season for a full page ad in the amount of $200.00, as recommended by Darcie Crew, Parks & Recreation Director. 22

23 Councilman Hill made a motion to approve the request to advertise the resources of the City through the Pascagoula High School Dugout Club 2017 season for a full page ad in the amount of $200.00, as recommended. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was a request to advertise the resources of the City through the Pascagoula Riverfront Festival Free Flowin on the Riverfront for $1,000.00, as recommended by Darcie Crew, Parks & Recreation Director. This event will be held on April 22, 2017, 23

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26 Councilman Hill made a motion to approve a $1, Gold Sponsorship for the Free Flowin on the Riverfront at the Pascagoula River Festival to advertise the resources of the City of Pascagoula. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Simkins AYE, Tadlock AYE, Taylor AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was a request to adopt the Resolution confirming need for emergency purchase computer servers, as recommended by Eddie Williams, City Attorney. The Resolution is spread on the minutes as follows: 26

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32 The above Resolution was introduced by Councilman Hill, seconded for adoption by Councilman Tipton, and received the following vote: Mayor Blevins AYE, Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. The Mayor then declared the Resolution adopted on the 17th day of January, ***** The next item for consideration was a request to approve the Nissan Non-Networked DC Fast Charger Donation Agreement contemplates donating to the City a Fast Charger for Nissan Leaf Electric Vehicles no cost to the City, as recommended by Eddie Williams, City Attorney. 32

33 The Donation Agreement is spread on the minutes as follows: 33

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35 Councilman Hill made a motion to approve the Donation Agreement and authorize the City Manager to execute the related documents, as recommended. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was the award of Annual Bid #339 for Chlorine to DPC Enterprises of Chickasaw, AL, as recommended by Jaci Turner City Engineer. Contract dates will be to Additional information is spread on the minutes as follows: 35

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37 Councilman Hill made a motion to award the Annual Bid # 339 for Chlorine to DPC Enterprises of Chickasaw, AL, as recommended. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was the award of Annual Bid #341 for Backflow Preventer to HD Supply Waterworks of Theodore, AL, as recommended by Jaci Turner City Engineer. Contract dates will be to Additional information is spread on the minutes as follows: 37

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39 Councilman Hill made a motion to award the Annual Bid # 341 for Backflow Preventer to HD Supply Waterworks of Theodore, AL, AL, as recommended. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was a request to authorize the City Clerk to advertise for bids for the Annual Fire Hydrant #345, as recommended by Jaci Turner, City Engineer. 39

40 Councilman Hill made a motion to authorize the City Clerk to advertise for bids for the Annual Fire Hydrant #345, as recommended. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was a request to approve purchase of tickets ($45.00 per person) to the 9 th Annual Taste of Jackson County that will be held on February 9, 2017, at the Pelican Landing Conference Center, Pascagoula, MS, as presented by Joe Huffman, City Manager. This event is hosted by Jackson County Chamber of Commerce. Additional information is spread on the minutes as follows: 40

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42 Councilman Hill made a motion to approve purchase of tickets ($45.00 per person) to the 9 th Annual Taste of Jackson County that will be held on February 9, 2017, at the Pelican Landing Conference Center, Pascagoula, MS, as presented. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was a request to approve the closeout documents for the referenced project with Suncoast Infrastructure, Inc., including final payment and final summary change order; authorize the City Manager to execute all related documents and authorize a manual check for final payment, as recommended by Jaci Turner, City Engineer. The final summary change order is a reduction of cost to reflect actual quantities of work completed in the 42

43 field. Compensation for time in excess of the contract documents has been made separately to cover actual costs experienced by the City for contract administration. Additional information is spread on the minutes as follows: 43

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75 Councilman Hill made a motion to approve the closeout documents for the project with Suncoast Infrastructure, Inc., including final payment and final summary change order; authorize the City Manager to execute all related documents and authorize a manual check for final payment, as recommended. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** Next for consideration was a request to approve the replacement Memorandum of Understanding (MOU) with MDOT for the Hospital Road Project and authorize the City Manager to execute the related documents, as recommended by Jaci Turner, City Engineer. This MOU allows for two project numbers to track Phase I and 2 of the project separately. 75

76 The MOU is spread on the minutes as follows: 76

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92 Councilman Hill made a motion to approve the replacement Memorandum of Understanding (MOU) with MDOT for the Hospital Road Project, as recommended and authorize the City Manager to execute the related documents. The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The year-to-date revenue and expenditure reports for December, 2016 were filed by Sherria Trosclair, Assistant Comptroller, and acknowledged by the Council. 92

93 Councilman Hill made a motion to accept the Revenue and Expenditure Reports for December, The motion was seconded by Councilman Tipton and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) The following new business items were considered at this time: The first item for consideration was a proposed Ordinance to Consolidate Voting Places, as recommended by Eddie Williams, City Attorney. The proposed Ordinance is spread on the minutes as follows: 93

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95 Mr. Williams advised the Council that it would be prudent to hold at least 2 public hearing before adopting the Ordinance. He then presented a form for a notice to advertise the hearings. Councilman Tadlock made a motion to authorize the public hearings and to advertise same as set forth in the notice, as recommended. The motion was seconded by Councilman Jackson and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was the Nissan Motor Vehicle Lease Agreement and Addendum, as recommended by Eddie Williams, City Attorney. 95

96 The Lease Agreement and Addendum are spread on the minutes as follows: 96

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105 Sherria Trosclair, Assistant Comptroller, provided the information for the Lease Agreement for five (5) vehicles at $ per month - $3, per year per vehicle for 36 months/12,000 miles per year. Councilman Tadlock made a motion to approve the forms of lease as modified by addendum and authorize City Manager to execute for acquisition of Nissan Leaf electric automobiles as directed by Council, as recommended. The motion was seconded by Councilman Jackson and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) 105

106 ***** The next item for consideration was the Nissan Non-Networked EV Charger Donation Agreement, as recommended by Eddie Williams, City Attorney. The Agreement is spread on the minutes as follows: 106

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108 Councilman Jackson made a motion to approve the agreement and authorize the City Manager to execute the related documents, as recommended. The motion was seconded by Councilman Hill and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. (Approved ) ***** The next item for consideration was an Ordinance to amend Chapter 58 of the Code of Ordinances to create a new Article 4, Performing Arts Commission, as recommended by Eddie Williams, City Attorney. The Ordinance is spread on the minutes as follows: 108

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110 The above Ordinance was introduced in writing by Councilwoman Simkins, seconded for adoption by Councilman Tadlock, and received the following vote: Mayor Blevins voted NAY. Councilman Hill voted AYE, Councilman Jackson voted AYE, Councilman Pickett voted AYE, Councilwoman Simkins AYE, Councilman Tadlock voted AYE, and Councilman Tipton voted AYE. Passed this the 17 th day of January, APPROVED: /s/ Harry J. Blevins Harry J. Blevins, Mayor 110

111 ATTEST: /s/ Karen Kennedy Karen Kennedy, Assistant City Clerk (S E A L) ***** The next item for consideration was the Order for the docket of claims for January 17, 2017, as follows: 111

112 The above Order was introduced by Councilwoman Jackson, seconded for adoption by Councilman Hill, and received the following vote: Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. The Mayor then declared the Order adopted on the 17th day of January, ***** There being no further business to come before the Council at this time, Councilman Tadlock made a motion to recess until motion to recess until Wednesday, January 18, 2017, at 11:00 a.m. The motion was seconded by Councilman Hill and received the following vote: 112

113 Mayor Blevins AYE. Councilmen Hill AYE, Jackson AYE, Pickett AYE, Simkins AYE, Tadlock AYE, and Tipton AYE. The meeting ended at 7:43 p.m. APPROVED: ATTEST: Harry J. Blevins, Mayor Karen Kennedy, Asst. City Clerk 113