Moved by T. Dejong, seconded by Councillor Barkman, that the minutes of the Regular meeting of the MPDDI Committee, held May 17, 2012, be received.

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1 August 16, 2012, at 9:03 a.m. in Room 530 of Abbotsford City Hall Page 1 Committee Present: Councillor M. Gill (Chair), Councillor, L. D. Kampman; and T. Dejong Barkman, F. Keis, Staff Present: Director of Wastewater, Drainage & Asset Management - R. Isaac; Senior Drainage and Wastewater Engineer - S. Chiu; Manager, Drainage and Electrical - P. Agnihotri; Manager, Engineering Inspections and Permits, D. Loewen and Recording Secretary - D. Bell Public Present: 0 CALL TO ORDER The meeting was called to order at 9:03 a.m. 2. ADOPTION OF MINUTES.1 Minutes of the Regular MPDDI meeting held May Moved by T. Dejong, seconded by Councillor Barkman, that the minutes of the Regular meeting of the MPDDI Committee, held May 17, 2012, be received. MPDD DELEGATION None 4. BUSINESS OUT OF MINUTES.1 Matsqui Prairie Dyking, Drainage and Irrigation District Committee (MPDDI) Follow Up Report - August 2012 D. Kampman was excused from the meeting at 9:29 a.m. D. Kampman joined the meeting at 9:32 a.m. Moved by F. Keis, seconded by Councillor Barkman, that the Follow Up Report, dated August 2012, be received. MPDDI Matsqui Prairie 001 AGM Draft Minutes Matsqui Prairie 001 AMG Draft Minutes, be received as information. MPDD

2 August 16, 2012, at 9:03 a.m. in Room 530 of Abbotsford City Hall Page 2.3 Turf Farms and Soil Depletion Moved by D. Kampman, seconded by Councillor Barkman, that Report No. SPDDI , dated July 3, 2012, from the Senior Drainage and Wastewater Engineer, regarding Turf Farms and Soil Depletion, be received. MPDDI REPORTS.1 Matsqui Dyke - Seepage and Boils History Moved by T. Dejong, seconded by Councillor Barkman, that Report No. MPDDI , dated August 3, 2012, from the Manager of Drainage and Electrical, regarding Matsqui Dyke - Seepage and Boils History, be received. MPDD Maintenance of Sediment Trap (MST-14) on Jansen Farm Moved by F. Keis, seconded by Councillor Barkman, that Report No. MPDDI , dated August 9,2012, from the Manager of Drainage and Electrical, regarding Maintenance of Sediment Trap (MST-14) on Jansen Farm, be received. MPDD Matsqui and McLennan Creek Pump Station Alarm System The Manager of Drainage and Electrical gave a verbal report on the Matsqui and McLennan Pump Station Alarm System. Amendments made to the Administration procedures are as follows:.1 The Operations Administration Manager will send an to the Operations Yard Managers to ensure that critical alarms are not on the ignore list..2 A copy of all alarms will be sent to the blackberrys of the Works Supervisors and the Manager of Drainage and Electrical. (The Works Supervisor 1-001, will oversee pump station alarms when they come in).. 3 The PLC program for the Matsqui and McLennan pump stations were changed to reset the station automatically after a power outage.

3 August 16, 2012, at 9:03 a.m. in Room 530 of Abbotsford City Hall Page 3.4 The high level alarm for Matsqui and McLennan Creek Pump Station was changed to 2.60 m from 3.00 m. Moved by T. Dejong, seconded by F. Keis, that the verbal report from the Manager of Drainage and Electrical, regarding Matsqui and McLennan Creek Pump Station Alarm System, be received; MPDDI Clayburn Creek Update Moved by T. Dejong, seconded by D. Kampman, that Report No , dated August 9,2012, from the Senior Drainage and Wastewater Engineer, regarding the Clayburn Creek Update, be received. MPDDI NEW BUSINESS.1 High Seepage Level on the Property at the Corner of Kelleher and Sim Road Moved by T. Dejong, seconded by D. Kampman, that the verbal report from the Manager of Drainage and Electrical, regarding high seepage level on the property at the corner of Kelleher and Sim Road, be received; and that (a) staff investigate potential solutions and provide cost estimates at the next meeting; and a representative from the Building Department be invited to the next MPDDI meeting to discuss this issue. MPDD Verbal report, from the Manager, Engineering Inspections and Permits, regarding City of Abbotsford Soil Deposit Permits Councillor Barkman was excused from the meeting at 11 :00 a.m. Moved by T. Dejong, seconded by F. Keis, that the verbal report from the Manager, Engineering Inspections and Permits, regarding City of Abbotsford Soil Permits, be received; and staff speak with the Agricultural Land Commission (ALC) regarding approvals to fill the seepage/boil sites. MPDD

4 August 16, 2012, at 9:03 a.m. in Room 530 of Abbotsford City Hall Page Freshet verbal report from the Director of Wastewater, Drainage & Asset Management, regarding the 2012 Freshet, be received. MPDD Turf Farms and Soil Depletion Moved by D. Kampman, seconded by Councillor Barkman, that Report No. ENG , dated July 25, 2012, from the Senior Drainage and Wastewater Engineer, regarding turf farms and soil depletion, be received. MPDD CORRESPONDENCE following correspondence items, be received:.1 correspondence, dated July 11, 2012, from the Habitat Biologist, Fisheries and Oceans Canada, regarding City of Abbotsford 2012 Creeks and Stream Maintenance work and the Canadian Environmental Assessment Act, 2012;.2 correspondence, dated July 12, 2012, from the Construction Supervisor Ministry of Transportation & Infrastructure Bridge & Structural Engineering, regarding Mission Bridge Seismic Safety Retrofit Ground Improvement Project;.3 correspondence, dated July 12, 2012, from the Project Coordinator Fraser River Pile & Dredge (GP) Inc., regarding Mission Bridge - Compaction Test Pile Program;.4 correspondence, dated June 27, 2012, from the East Area Manager, Regional Parks Metro Vancouver Metropolitan Planning, Environment and Parks, regarding Mission Bridge Seismic Safety Retrofit (Matsqui Trail Regional Park);.5 correspondence, dated May 18, 2012, from Bert and Tina Huizing, regarding Matsqui Trail Regional Park Planning & Agriculture;.6 correspondence, dated May 19, 2012, from C. Joy Saathof, regarding Matsqui Trail Regional Park Planning & Agricultural Interests;

5 August 16, 2012, at 9:03 a.m. in Room 530 of Abbotsford City Hall Page 5.7 correspondence, dated July 19, 2012, from the Project Engineer, City of Abbotsford, regarding Clayburn Creek - Temporary Flood Protection Measures;.8 correspondence, dated June 21, 2012, from the Minister of Fisheries and Oceans, regarding Ditch Cleaning and Proposed Amendments to the Fisheries Act; and.9 correspondence, dated June 13, 2012, from the Minister of Agriculture and Agri-Food and Minister for the Canadian Wheat Board, regarding Ditch Cleaning in Agricultural areas near Abbotsford. MPDDI ADJOURNMENT Moved by T. Dejong, seconded by F. Keis, that the MPDDI Committee meeting be adjourned. (11 :30 a.m.) MPDD Certified Correct: ~ _Jtf M. III, Chair D., ecording Clerk

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