RP Provide Veterinary Medical Services for the Animal Welfare & Enforcement Division on an Annual Contract Addendum 2
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1 November 02, 2017 RP Provide Veterinary Medical Services for the Animal Welfare & Enforcement Division on an Annual Contract Addendum 2 The question deadline has been POSTPONED to November 07, The due date for proposals has been POSTPONED to December 01, Q1. Why did Gwinnett County decide to outsource the services at this time? What is the goal of outsourcing? A1. The goal is to provide a comprehensive medical program for the Animal Welfare Facility that we would like to have in house rather than with veterinarians here and there. Q2. What is the current process? A2. Currently we have a veterinarian that is a part time medical director position. We utilize her license for the purchase of medications. In addition, we have numerous veterinarians that work for us on a contractual basis for surgeries including some vet techs. Q3. Can you provide a list of veterinary supplies that are available (surgical tables, autoclave, etc.)? If Gwinnett County provides the equipment, who is responsible for repairs if the equipment breaks? A3. Gwinnett County will provide supplies and equipment and repairs. Q4. Are their preferred vendors for supplies? A4. The awarded vendor will not order supplies. It will be their responsibility to inventory supplies and notify County staff when orders need to be placed. Q5. Should this proposal include medications? A5. No. This proposal is for service only. We will provide supplies. Q6. Heartworm treatment. A lot of animal shelters are now providing heartworm treatment. The medication is very expensive. I assume Gwinnett County is not providing any type of treatment at this time. A6. At this time we provide testing. We do provide vouchers to those adopting dogs that test positive. As part of this contract, in the future, we do foresee entertaining in-house heartworm treatment. Q7. One of the requirements is to provide list of personnel and copy of his/her license. It is very possible that the proposer would need to staff up in order to fulfil this contract. Do we need to provide resumes for current employees with the expectation that other would be hired? A7. Please fully explain in your proposal so we can properly evaluate. Q8. What is the contract start date? A8. It will be after award by the Board of Commissioners.
2 RP021-17, Addendum 1 Page 2 Q9. What is the proposer expected to input into Shelter Buddy? A9. Medical only. AWE will provide training on Shelter Buddy. Q10. For cruelty/neglect cases, if the awarded vendor does not have a forensic veterinarian on staff, will they be allowed to send bodies out or subcontract out to a specialist for necropsy? A10. Yes. Q11. Who handles healthcare and administration of medications for animals on Sunday? A11. We have staff in place for that now. Q12. Will the current medical director and medical staff remain on staff with Gwinnett County? A12. The current medical director, veterinarians and veterinary technicians will no longer be needed once this contract is in place. However, County staff will remain. We have a vet tech and an animal care specialist that will remain. Q13. Will this contract cover all euthanasia fluid for the entire facility, not just what is needed medically? Will the County order this under the veterinarian s license? A13. Yes that is correct. Q14. Will all euthanasia decisions for medical reasons have to come from the contracted veterinarian instead of Animal Control making that decision? A14. Yes. Q15. What about for non-medical euthanasia? Will the contractor s medical staff still be performing those euthanasians? A15. We would like to see that as an option in the proposal. It is not required but we would like to see that in the proposal. There may be times when it would be necessary. There are times when an animal picked up is injured and must go to the closest medical facility. At that point, that medical staff will make the necessary decisions for the medical care. Q16. Who currently performs euthanasia? A16. Animal control staff. It is our desire that if we have an animal of questionable health to have a professional veterinarian or veterinary technician diagnosis and make the most humane and logical treatment plan an program for that animal. Whether it is to treat or euthanize, we want a professional s advice. Q17. Is there a separate budget above the contractor s fee for emergency veterinary care visits? If the contracted veterinarian recommends that an animal to go emergency care on a Sunday, does that come from a separate budget? A17. Yes. Q18. What diseases and illnesses do we treat in-house? A18. Kennel cough, upper respiratory, broken femur, etc. Q19. Do we have separate sick bay facilities for cats and dogs? A19. Yes. Q20. Are there any illnesses that we do not want to treat in-house? A20. Parvo, Panleuk. Q21. Will the awarded vendor have input on the usage of the medical rooms? A21. That is negotiable and open for discussion.
3 RP021-17, Addendum 1 Page 3 Q22. Do we have access to a trailer (like a school trailer) to be used for housing sick animals? A22. Not that we are aware of but it is a possibility in the future. Q23. Please provide the Shelter Buddy Income and Output reports by month for 2015, 2016 and 2017 YTD. A23. See attached. Q24. This facility is used as an education facility. Will this be able to continue? A24. We absolutely hope so. Q25. Where does the animal food come from? A25. Hill s and donations Q26. Do we ever have farm animals and how are they cared for? A26. Occasionally. The awarded vendor will be responsible for the animals care. Q27. What is the method for handling special medications or feedings? Is there a med sheet? A27. Yes we have a med sheet and are open to suggestions on this form. Q28. Do you have a TNR program? A28. No. Clarifications: C1. proposers must adhere to the required national and state guidelines regarding staffing positions. State Veterinary Practice Act State Board of Veterinary Medicine in the Board Rules Company Name Authorized Representative Dana Garland Dana Garland, CPPB Purchasing Associate III
4 Shelter Statistics - Incoming Date Generated: Oct Date Range Jan To Dec Regions: Animal Classes: Animal Types: Jurisdiction: Incoming Sources: Outgoing Statuses: In Care Only: Agency: Shelter/Rescue: Person ID: Vet Treatment Status: Animal Received: Feral: Suitable for events: Alt. Placement: Humane Officer Humane Officer Type ACO Impound Ambulance DOA - ACO Euthanasia Request Humane Officer Seized Surrendered Owner Surrender Returns Stray Total Dog Puppy Cat Kitten Horse Bird Bird (wildlife) Ferret Fowl Goat Guinea Pig Insect / Arachnid Mammal Marsupial Pig Rabbit Reptile
5 Rodent Sheep Reptile (Wildlife) Grand Total: Report Generated by ShelterBuddy Software
6 Shelter Statistics - Outgoing Date Generated: Oct Date Range Jan To Dec Regions: Animal Classes: Animal Types: Incoming Sources: Include DOA: No In Jurisdiction: Animal Received: Outgoing Statuses: Out Jurisdiction: Agency: Shelter/Rescue: Person ID: Vet Treatment Status: Feral: Suitable for events / Alternative / Reptile Status Bird Bird (Wildlife) Cat Dog Ferret Fowl Goat Guinea Pig Horse Kitten Mammal Marsupial Pig Puppy Rabbit Reptile (Wildlife) Rodent Sheep Total Adopted Adopted Altered Adopted Offsite Adopted Offsite(Altered) Adopted Unaltered Cremated Escaped Euthanized Euthanized by Offsite Vet Reclaimed Redemption (Offsite) Released by Agency Released to Owner at Vet Returned To Owner Seized Release Transfer Out
7 Unassisted Death Unassisted Death - In Foster Unresolved File Wildlife Released Grand Total: Report Generated by ShelterBuddy Software
8 Shelter Statistics - Incoming Date Generated: Oct Date Range Jan To Dec Regions: Animal Classes: Animal Types: Jurisdiction: Incoming Sources: Outgoing Statuses: In Care Only: Agency: Shelter/Rescue: Person ID: Vet Treatment Status: Animal Received: Feral: Suitable for events: Alt. Placement: Ambulance - Owner Humane Officer Humane Officer Owner Surrender - Type ACO Impound Ambulance Surrender DOA - ACO Euthanasia Request Humane Officer Seized Surrendered Owner Surrender ACO Stray Total Dog Puppy Cat Kitten Horse Bird Bird (wildlife) Crab/fish Ferret Fowl Goat Guinea Pig Mammal Marsupial Pig Rabbit Reptile
9 Rodent Sheep Reptile (Wildlife) Grand Total: Report Generated by ShelterBuddy Software
10 Shelter Statistics - Outgoing Date Generated: Oct Date Range Jan To Dec Regions: Animal Classes: Animal Types: Incoming Sources: Include DOA: No In Jurisdiction: Animal Received: Outgoing Statuses: Out Jurisdiction: Agency: Shelter/Rescue: Person ID: Vet Treatment Status: Feral: Suitable for events / Alternative / Insect / Reptile Status Bird Bird (Wildlife) Cat Crab/Fish Dog Ferret Fowl Goat Guinea Pig Horse Arachnid Kitten Mammal Marsupial Pig Puppy Rabbit Reptile (Wildlife) Rodent Sheep Zoo Total Adopted Adopted Altered Adopted Offsite Adopted Offsite(Altered) Adopted Unaltered Escaped Euthanized Euthanized by Offsite Vet Reclaimed Redemption (Offsite) Released Released by Agency Released to Owner at Vet Return to Habitat Seized Release Transfer Out
11 Unassisted Death Unassisted Death - In Foster Unassisted Death - In Transit Unresolved File Wildlife Released Grand Total: Report Generated by ShelterBuddy Software
12 Shelter Statistics - Incoming Date Generated: Oct Date Range Jan To Oct Regions: Animal Classes: Animal Types: Jurisdiction: Incoming Sources: Outgoing Statuses: In Care Only: Agency: Shelter/Rescue: Person ID: Vet Treatment Status: Animal Received: Feral: Suitable for events: Alt. Placement: Type ACO Impound Agency Ambulance Cruelty Case Offspring DOA - ACO Humane Officer Humane Officer Seized Humane Officer Surrendered Owner Surrender Stray Total Dog Puppy Cat Kitten Horse Bird (wildlife) Crab/fish Ferret Fowl Goat Guinea Pig Mammal Marsupial Pig Rabbit Reptile Sheep
13 Zoo Reptile (Wildlife) Grand Total: Report Generated by ShelterBuddy Software
14 Shelter Statistics - Outgoing Date Generated: Oct Date Range Jan To Oct Regions: Animal Classes: Animal Types: Incoming Sources: Include DOA: No In Jurisdiction: Animal Received: Outgoing Statuses: Out Jurisdiction: Agency: Shelter/Rescue: Person ID: Vet Treatment Status: Feral: Suitable for events / Alternative / Reptile Status Bird (Wildlife) Cat Crab/Fish Dog Ferret Fowl Goat Guinea Pig Horse Kitten Mammal Marsupial Pig Puppy Rabbit Reptile (Wildlife) Sheep Zoo Total Adopted Adopted Altered Adopted Offsite Adopted Offsite(Unaltered) Adopted Unaltered DOA DOA - Released to Owner Escaped Euthanized Euthanized by Offsite Vet Reclaimed Redemption (Offsite) Released Released by Agency Released to Owner at Vet Seized Release
15 Transfer Out Unassisted Death Unassisted Death - In Transit Wildlife Released Grand Total: Report Generated by ShelterBuddy Software
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