Alan D. Burchill, Mayor. Posted in City Hall lobbies and ed to Hudson Star-Observer on

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1 Agenda for a Regular Meeting of the Finance Committee of the Common Council of the City of Hudson Council Chambers of City Hall, 505 Third Street 6:00 p.m. Monday, August 3, 2015 (please note time) (Click on agenda items highlighted in blue to access documents related to that item) 1. Call to Order 2. Discussion and Possible Action on Minutes of July 20, Discussion and Possible Action on Claims 4. Discussion and Possible Action on Operator s Licenses 5. Discussion and Possible Action on Authorization to fill Street Maintenance position and for the City Administrator to begin the recruitment process 6. Discussion and Possible Action on Authorization to fill EMS Chief position and for the City Administrator to begin the recruitment process 7. Discussion and Possible Action on Lakefront Park Pathway Relocation Project 8. Discussion and Possible Action on Purchase of Two Pickup Trucks for the Public Works Department 9. Discussion and Possible Action on Final Pay Request for 2014 Street Improvement Projects and request for approval or related budgetary transfers 10. Discussion and Possible Action on Recommendation for Resolution 15-15: Resolution Providing for the Sale of $713,000 General Obligation Promissory Note, Series 2015C 11. Discussion and Possible Action on Camera System for Lakefront Park 12. Items for Future Agendas 13. Adjournment Alan D. Burchill, Mayor Posted in City Hall lobbies and ed to Hudson Star-Observer on Some agenda items may be taken up earlier in the meeting, or in a different order than listed. Upon reasonable notice, an interpreter or other auxiliary aids will be provided at the meeting to accommodate the needs of the public. Please contact the City Clerk at , ext Notice is hereby given that a majority of the Common Council of the City of Hudson, Wisconsin, may be present at the foregoing meeting. This may constitute a meeting of the Common Council pursuant to State ex. Rel. Badke v. Greendale Village Board, 174 Wis.2d 553, 494 N.W.2d 408 (1993), although the Council will not take any formal action at this meeting.

2 FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL CITY OF HUDSON, WISCONSIN MONDAY, JULY 20, 2015 UNAPPROVED Meeting called to order by Mayor Alan Burchill at 6:30 p.m. PRESENT: Mayor Alan Burchill, Alderpersons John Hoggatt, Tom McCormick, and Randy Morrissette OTHERS PRESENT: Gwen Kuchevar, Joyce Hall, Marty Jensen, Tom Zeuli, Tom Syfko, Denny Darnold, and others. DISCUSSION AND POSSIBLE ACTION ON MINUTES OF JULY 6, 2015: MOTION by Hoggatt, second by McCormick, to approve the minutes of the July 6, 2015 Finance Committee meeting. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON CLAIMS: MOTION by Burchill, second by Hoggatt, to recommend payment of the following claims: COUNCIL CLAIMS - JULY 20, 2015 Fund A/P Amounts P/R Amounts Totals 100 General 104, , , Capital Projects 4, , Sewer 16, , , Parking , , Storm Sewer 1, , , Ambulance 19, , , Totals $147, $163 I $311, Roll call vote, all Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON OPERATOR S LICENSES: MOTION by McCormick, second by Hoggatt, to recommend the issuance of Regular Operator s licenses for the period July 7, 2015 to June 30, 2017 to: Bryce Derrickson, Andrea Finegan, Jacob Fritz, Ashley Lentz, Sara Kobbermann, Daniel Pasiuk, Krysten Rodrigues, Kindra Saiko, and Caroline Witchell, contingent of approval by the Police Department and payment of any outstanding debt owed to the City. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON AMUSEMENT DEVICE OWNER S LICENSE APPLICATIONS: MOTION by Hoggatt, second by McCormick, to recommend the issuance of Amusement Device Owner's License to Aspen Video for the 10 amusement devices listed on their application, contingent on approval by the Police Department, payment of any outstanding debt 1

3 FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL CITY OF HUDSON, WISCONSIN MONDAY, JULY 20, 2015 owed to the City, and receipt of current Wisconsin Seller's Permits. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON LETTER OF ENGAGEMENT VINE STREET RECONSTRUCTION: City Engineer Tom Syfko reviewed the scope of work, timetable, and estimated fee for the project noting that the City has a master services with Bolton & Menk. In response to questions Syfko noted that the preliminary design and final design are not-to-exceed fees and the meeting and construction phase are estimated costs and that Bolton and Menk was selected based on their expertise on road projects. MOTION by Hoggatt, second by Burchill, to recommend accepting the letter of engagement from Bolton & Menk for the Vine Street reconstruction engineering at a cost of $449,928. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON WALNUT STREET BRIDGE REPAIRS AND POSSIBLE ACTION ON SUBMITTAL OF GRANT APPLICATION: City Engineer Tom Syfko commented on the bridge reports from Bonestroo and SEH noting that the estimated project cost is $446,200 and that the cost to prepare the grant applications, as recommended by the Public Works Committee, would be $10,000. In response to questions Syfko noted that the structure would be able to accommodate heavy vehicles. The Committee discussed the cost of the sidewalks on the bridge ($100,000), the timing of the grant awards and construction, and the potential of federal requirements for the Transportation Alternatives grant. MOTION by Hoggatt, second by McCormick, to recommend proceeding with grant applications for the WISDOT Transportation Alternative Program and the DNR Knowles-Nelson Stewardship Program and/or Recreational Trails Aid Program with funding to come from the sailboat mooring capital funds. Ayes (4), MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON BIDS RECEIVED FOR 2015 SEAL COATING PROJECT: City Engineer Tom Syfko reported that 2 bids were received with the low bid for the base work coming from Fahrner Asphalt in the amount of $47,714 and that there are not sufficient funds in the budget to award the work on 3 streets that were included as alternates. MOTION by McCormick, second by Hoggatt, to recommend awarding the base bid work to Fahrner Asphalt at the cost of $47,714. Ayes (4), MOTION CARRIED. ITEMS FOR FUTURE AGENDA: No items were identified for future agendas. ADJOURN: MOTION by Hoggatt, second by McCormick, to adjourn at 6:52 p.m. Ayes (4), MOTION CARRIED. Neil J. Soltis, Finance Officer 2

4 COUNCIL CLAIMS - AUGUST 3, 2015 Fund A/P Amounts P/R Amounts Totals 100 General 56, , , Impact Collection 1, , Storm/Dike Rd Police Donations Debt Service Capital Projects 33, , Sewer 18, , , Parking 36, , , Storm Sewer 1, , , Ambulance 2, , , Tax Agency 1, , Totals $ 152, $ 228, $ 380,922.96

6 CITY OF HUDSON COUNCIL/COMMITTEE ISSUES SUBMITTED TO: Finance Committee/Common Council DATE: July 27, 2015 SUBMITTED BY: REGARDING: Tom Zeuli, Director of Public Works and Parks Vacant Public Works and Parks Maintenance Position ISSUES: Kevin Soltis was selected for the position of Public Works and Parks Foreman. This leaves a vacant Maintenance position in the department. RECOMMENDATIONS: To approve filling the vacant Maintenance position and to authorize the City Administrator and Director of Parks and Public Works to recruit for said position.

7 CITY OF HUDSON COUNCIL/COMMITTEE ISSUES SUBMITTED TO: Finance Committee/Common Council DATE: July 27, 2015 SUBMITTED BY: REGARDING: Devin Willi, City Administrator on behalf of the St. Croix EMS Commission EMS Chief resignation ISSUES: EMS Chief Kim Eby has submitted her resignation as EMS Chief effective September 4, The EMS Commission has accepted her resignation and has requested approval from the Common Council on filling the position and authorizing me to begin the recruitment process for a replacement. RECOMMENDATIONS: To approve filling the soon-to-be vacant EMS Chief position and authorize the City Administrator to begin the recruitment process.

8 CITY OF HUDSON ISSUE SHEET Submitted to: FINANCE/COMMON COUNCIL Date: July 28, 2015 Submitted by: TOM ZEULI, DIRECTOR OF PUBLIC WORKS Regarding: DISCUSSION AND POSSIBLE ACTION ON LAKEFRONT PARK PATHWAY IMPROVEMENTS Ad for bids were published for the Lakefront Park Relocation of Pathway project per the city procurement policy. Bid opening was held on Wednesday, July 29, 2015 at 10:00 a.m. One bid was received from Zappa Brothers in the amount of $14, FUNDING SOURCE: To be determined STAFF RECOMMENDATION: To proceed with the award of the bid to Zappa Brothers in the amount of $14, contingent on a funding source.

9 CITY OF HUDSON ISSUE SHEET Submitted to: FINANCE/COMMON COUNCIL Date: Submitted by: TOM ZEULI, DIRECTOR OF PUBLIC WORKS Regarding: DISCUSSION AND ACTION ON THE PURCHASE OF TWO PICKUP TRUCKS FOR THE PARKS AND PUBLIC WORKS DEPARTMENT The following bids were received for the purchase of two (2) pickup trucks per the city procurement policy: VENDOR COST PER TRUCK TOTAL COST HUDSON FORD $31,825 $63,650 WI STATE BID PRICE FORD (Ewald Automotive Group) $32,254 $64,508 HUDSON CHEVROLET $34,251 $68,502 WI STATE BID PRICE CHEV Ewald Automotive Group) $34,436 $68,872 Funding was allocated for the purchase of a ½ ton and a ¾ ton pickup truck. After assessing the current pickup conditions and discussing safety issues with the WI DOT Inspector, two ¾ ton pickups would fit the Public Works & Parks needs and safety compliance for towing equipment. In addition I plan to add a Tommy lift gate on one of the pickups for an additional estimated cost of $2,000. These two(2) pickups will replace 1989 GMC ¾ ton (watering truck) and 1991 Chevy ½ ton that I plan to put on the Public Surplus Auction upon approval. Therefore, a reallocation of funds from the ½ ton pickup to the ¾ ton purchase is needed for a total of $65, for the purchase of the two (2) vehicles to include the tommy lift gate. FUNDING SOURCE Capital funds $30,000 ½ Ton & $50,000 ¾ ton STAFF RECOMMENDATION: To consider the purchase of two ¾ ton pickup trucks from Hudson Ford in the amount of $63, plus the additional $2,000 for the purchase and installation of a tommy gate lift.

10 CITY OF HUDSON ISSUE SHEET Submitted to: FINANCE/COMMON COUNCIL Date: July 28, 2015 Submitted by: TOM ZEULI, DIRECTOR OF PUBLIC WORKS Regarding: DISCUSSION AND POSSIBLE ACTION AND FINAL PAY REQUEST FOR 2014 STREET IMPROVEMENT PROJECTS AND REQUEST FO APPROVAL OF RELATED BUDGETARY TRANSFERS Prior to the final pay request being received for the 2014 Street Improvement project, the balance of funds available was reduced based on the final costs that were provided by the engineers (FOTH). In addition a change order in the amount of $9, was received and funds for this were not encumbered for these additional costs. The remaining funds from the 2014 Street Improvement project were transferred to the 2015 Street Improvement project based on these assumptions resulting in a shortage of funds to cover this final pay request. In efforts to determine funds for the project, the final pay request for the 2014 Street Improvement project is as follows: Monarch Paving (includes change order) $ 63, Less: funds currently encumbered for project ($ 2,000.00) Less: Water utility portion for final pay request ($ 4,954.00) Less: Storm Water utility portion of final pay request ($ 4,996.00) Funding needed to cover Final Pay Request $ 51, FUNDING SOURCE: Reallocate unutilized funds from the Williams Park parking which was bid as a part of the project ($8,508.16). Reallocate funds from the 2015 Vine Street engineering fund to cover the costs for the Final Pay Request #3 ($43,039.17) STAFF RECOMMENDATION: Reallocate the funds as stated above Approve the payment of $63, to Monarch Paving.

11 CITY OF HUDSON COUNCIL/COMMITTEE ISSUES SUBMITTED TO: FINANCE/COMMON COUNCIL DATE: July 28, 2015 SUBMITTED BY: NEIL SOLTIS, FINANCE OFFICER REGARDING: ISSUE: RESOLUTION PROVIDING FOR THE SALE OF $713,000 GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2015C The General Obligation Promissory Notes issued in 2008 allow for an advance refunding beginning in The resolution authorizes Ehlers & Associated, Inc. to solicit proposals for the sale of a new note that would refund the existing debt without extending the maturity and would fund the issuance costs. The existing debt bears interest at 3.75%. It is anticipated that the interest rate on the new debt would be approximately 2%. Over the next 3 years there would be a reduction of interest expense of approximately 17,000 and a net savings, after issuance costs, of $11,463. If approved the proposals would be brought back for award of the sale on August 17, the notes closing on September 8, and redemption of the 2008 notes on December 1.

12 City of Hudson, Wisconsin Resolution No Resolution Providing for the Sale of $713,000 General Obligation Promissory Note, Series 2015C WHEREAS, the Common Council of the City of Hudson, Wisconsin, has heretofore determined that it is necessary and expedient to issue the City s $713,000 General Obligation Promissory Note, Series 2015C (the "Note"), to provide for a current refunding of the City s General Obligation Promissory Notes, Series 2008A; and WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Hudson, Wisconsin, as follows: 1. Authorization; Findings. The Common Council hereby authorizes Ehlers to solicit proposals for the sale of the Note. 2. Meeting; Proposal Opening. The Common Council shall meet at 7:00 pm on August 17, 2015, for the purpose of considering the proposals for and awarding the sale of the Note. 3. Offering Document. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an offering document for the Note and to execute and deliver it on behalf of the City upon its completion. Dated at Hudson, Wisconsin, this 3 rd day of August, 2015 APPROVED: Alan D. Burchill, Mayor ATTEST: Nancy J. Korson, City Clerk

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