MEMORANDUM. July 23, Institutional Facilities Representatives

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1 Texas Higher Education COORDINATING BOARD DIVISION OF FINANCE, CAMPUS PLANNING, AND RESEARCH P. O. Box Austin, Texas East Anderson Lane DEBORAH L. GREENE, Ph.D. Assistant Commissioner LINDA DOMELSMITH, Ph.D. Director, Research JEFFREY PHELPS Director, Finance NANCY ELLEN SOTERIOU, Ph.D. Acting Director, Campus Planning FAX WEB SITES TO: FROM: SUBJECT: MEMORANDUM July 23, 2003 Institutional Facilities Representatives Deborah L. Greene, Ph.D., Assistant Commissioner Finance, Campus Planning, and Research Master Plan System (MP1) At its meeting in June, the Committee on Campus Planning agreed with a staff proposal to provide an opportunity for colleges and universities to update their Master Plan. The rationale for this proposal was that some institutions may have misunderstood directions provided for development of the plan and did not include some projects that may have been planned but for which funding was not yet identified. Board rules require that projects not included in Master Plans may be considered only if the Board determines that the institution, even with careful planning, could not reasonably have foreseen the project need (Rule 17.40). The Campus Planning staff has developed a process to allow institutions to add to their Master Plan report (MP1) through the current on-line system. The system will be open from June 30 through July 18 for those institutions who desire to add additional projects to their MP1 reports. This update is not mandatory, and institutions need only add to the MP1 those projects not previously reported that they believe will be submitted for Coordinating Board consideration in FY Those projects currently contained in the report submitted in summer 2002 will retain their priority and may not be removed or modified. Because we are requiring that the initial report priorities not be changed, briefing presentations to the Committee on Campus Planning and the Coordinating Board will identify projects as addenda to the original submission. There is no penalty associated with these additions to the report. Instructions for modifying the MP1 report are attached. Certification by institutional officials will be required for any updates made to the MP1 through this process. This update will not affect the Bond Review Board s Capital Expenditure Report. The projects added to the MP1 during this open period will be considered by the Coordinating Board when projects are submitted for consideration in FY Should you have any questions or need assistance, please contact Dr. Nancy Ellen Soteriou, Acting Director, Campus Planning, at cc: Jim Buie, Bond Review Board Members of the Committee on Campus Planning Nancy Ellen Soteriou, Acting Director, Campus Planning AN EQUAL OPPORTUNITY EMPLOYER AND SERVICE PROVIDER

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3 7/23/2003 Page 1 of 1 Massey, James L From: Massey, James L Sent: Wednesday, July 23, :01 AM To: Nancy Soteriou (nancy.soteriou@thecb.state.tx.us) Cc: Engelke, Michelle; Schneider, S Jane; Morrison, David A; Davis, Billie U Subject: TAMU's MP Update Certification Nancy Ellen, Attached is a copy of the signed letter certifying TAMU s 2003 update of the MP-1 Report. An original of this document will be sent to you in today s mail. All other elements of the update have been posted to the MASTER PLAN database. We appreciate the opportunity to provide this update. Please let us know of any questions. Thanks, jlm James Massey Director Office of Facilities Coordination Texas A&M University 1369 TAMU College Station, TX Phone: (979) FAX: (979)

4 7/23/2003 Page 1 of 1 Massey, James L From: Sent: To: Massey, James L Wednesday, July 23, :55 AM Dan Mizer (danm@tamu.edu); Kennedy, Dan; Groff, Wally; Jim Rielly (jimriley@tamu.edu); Les Swick (lswick@tamu.edu); Sutphen, Kimberly A; Andy Cronk (acronk@fdsrv.tamu.edu) Cc: Miller, Mary E; Schneider, S Jane; Sippial, Charles A; Perry, Bill L; Engelke, Michelle; Morrison, David A Subject: THECB MP-1: TAMU 2003 Report Attached for your information is the updated TAMU MP-1 data submitted to the THECB. The certification letter and other packet contents will be posted to our web page for future reference. That posting should occur within the next day or so. The web address for that reference is: Thanks to everyone who participated in the compilation of the elements need for this update! It is anticipated that the next opportunity we ll have to update the entire database content will be June-July Please let me know of any questions. jlm James Massey Director Office of Facilities Coordination Texas A&M University 1369 TAMU College Station, TX Phone: (979) FAX: (979)

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6 THECB > Master Plan Database Management System > Application Page 1 of 4 7/23/2003 Certification Texas A&M University (010366) I have reviewed the data listed below, and I certify that the data reported is complete and accurate. Charles A. Sippial, Sr., Vice President for Administration Texas A&M University MP1/Capital Expenditure Plan Building Proj. Desc. Type Pri GSF E&G Acres CIP LMR Total Project Cost St. Date Fn. Date 0000 BIOLOGICAL WATES MANAGEMENT FACILITY PH I New Construction 1 35,000 23, $6,500,000 9 / /2004 IN02 LOOPED 138KV ELECTRICAL FEED Infrastructure $5,400,000 9 / / CAMPUS RENOVATION PROGRAM Major Repair and Renovations 3 471, , $10,179,000 9 / / BONFIRE MEMORIAL PROJECT New Construction $5,000,000 09/ /2006 IN03 CHILLED WATER DISTRIBUTION IMPROVEMENTS Infrastructure $3,500,000 9 / /2005 IN05 ENERGY MANAGEMENT IMPROVEMENTS Infrastructure $1,900,000 9 / /2005 IN25 MOVE OUTDOOR TENNIS COURTS Infrastructure $1,500,000 09/ /2003 IN22 SOCCER FIELD RENOVATION Infrastructure $700,000 09/ /2003 LA01 FACILITY AND LAND ACQUISITION Land Acquisition 9 173, , $8,000,000 09/ / YMCA BUILDING RENOVATION Major Repair and Renovations 10 33,814 20, $7,821,000 9 / / MSC BASEMENT RENOVATION Major Repair and Renovations 11 1,872 1, $3,000,000 9 / / LANGFORD ARCHITECTURE CENTER EXPANSION Addition 12 25,000 16, $5,000,000 09/ /2005 IN06 EASTERWOOD AIRPORT-EXTEND RUNWAY 28 SAFETY AREA Infrastructure $1,777,778 09/ /2007 IN07 FIRE SAFETY - 3 TOWERS & REGENTS QUARTERS Infrastructure $3,000,000 09/ / LARR EXPANSION New Construction , $4,000,000 9 / / STUDENT COUNSELING SERVICE ANNEX New Construction 16 30,000 21, $3,000,000 9 / /2008 IN11 ROSS STREET REHAB Infrastructure $6,400,000 09/ /2007 IN12 EASTERWOOD AIRPORT - TAXIWAY H EXTENSION Infrastructure $2,100,000 09/ /2006 IN14 WATER LINES - WELLS TO CAMPUS Infrastructure $7,000,000 9 / /2008 IN13 WELLBORN RD VEHICLE/PEDESTRIAN PASSAGEWAY Infrastructure $25,000,000 9 / /2008 IN15 WEST CAMPUS HEATING/COOLING IMPS Infrastructure $2,500,000 9 / /2005 IN16 FIRE/SAFETY CODE REQUIREMENTS Infrastructure $6,000,000 09/ / LIFE SCIENCES BUILDING New Construction , , $50,000,000 9 / /2008

7 THECB > Master Plan Database Management System > Application Page 2 of 4 7/23/ ONE-STOP/ADMINISTRATION BUILDING New Construction , , $50,000,000 09/ / RESIDENCE LIFE ADMINISTRATION BUILDING New Construction 25 60,000 40, $11,312,700 9 / /2005 IN08 GOLF COURSE IMPROVEMENTS Infrastructure $5,000,000 9 / /2008 IN04 EASTERWOOD AIRPORT - CONSTRUCT TAXIWAY H Infrastructure $1,850,000 9 / /2005 IN09 EASTERWOOD AIRPORT - REHAB/STRENGTHEN RUNWAY 16/34 Infrastructure $1,333,000 09/ / EASTERWOOD AIRPORT - MCKENZIE TERMINAL EXPANSION Addition 29 14, $2,800,000 9 / / RESIDENCE HALL, PH II New Construction 30 75, $10,618,756 09/ / RESEARCH PARK INCUBATOR BUILDING New Construction 31 66,667 44, $10,000,000 09/ / BIOLOGICAL WASTE MANAGEMENT FACILITY PH II New Construction 32 22,615 14, $4,200,000 09/ /2005 IN01 STUDENT LEADERSHIP RETREAT/CONFERENCE CTR INFRASTRUCTURE Infrastructure $7,000,000 09/ / O&M BUILDING REHABILITATION Major Repair and Renovations $4,000,000 09/ / ARCHITECTURE BUILDING New Construction 35 75,000 50, $15,000,000 9 / / BUSH LIBRARY ACADEMIC COMPONENT New Construction , , $50,000,000 09/ / STUDENT LEADERSHIP RETREAT/CONFERENCE CTR New Construction 37 33, $36,700,000 9 / / DEBAKEY INST FOR COMP CARDIO SCI & BIOMEDICAL DEVICES New Construction ,000 70, $20,000,000 9 / / THOMPSON BUILDING REHAB Major Repair and Renovations $5,000,000 09/ / UNIVERSITY COMMUNICATIONS CENTER New Construction 40 45,000 30, $35,000,000 9 / / GEOSCIENCES BUILDING COMPLEX New Construction , , $50,000,000 9 / / PSYCHOLOGY BUILDING New Construction , , $25,000,000 09/ /2008 IN17 CAMPUS ACCESS IMPROVEMENTS Infrastructure $1,000,000 09/ /2006 IN19 RESEARCH PARK INFRASTRUCTURE Infrastructure $10,000,000 09/ /2006 IN18 RAIL ROAD RELOCATION Infrastructure $25,000,000 9 / / ACADEMIC BUILDING RESTORATION Major Repair and Renovations $15,000,000 09/ / VETERINARY MEDICAL RESEARCH BUILDING New Construction , , $20,000,000 9 / /2008 IN20 BOTANICAL GARDENS Infrastructure $33,000,000 09/ / ACADEMIC WEST EXPANSION New Construction , , $50,000,000 09/ / UNIVERSITY ARTS CENTER New Construction , , $50,000,000 09/ / GREENHOUSE REPLACEMENT New Construction 51 38,462 30, $5,000,000 09/ /2008 IN23 CAMPUS ART WORK Infrastructure $303,502 09/ / UNIVERSITY PRESS EXPANSION New Construction 53 52,632 36, $10,000,000 09/ / DAVIS-GARY RESIDENCE HALL RENOVATION Major Repair and Renovations 54 40, $4,500,000 09/ / COMMONS FOOD SERVICE RENOVATION Major Repair and Renovations 55 84,500 4, $3,500,000 09/ /2005 IN24 EASTERWOOD AIRPORT WEST SIDE DEVELOPMENT PH I Infrastructure $1,635,000 09/ /2004 IN25 EASTERWOOD AIRPORT WEST SIDE DEVELOPMENT PH II Infrastructure $1,062,000 04/ / EASTERWOOD AIRPORT HANGERS Infrastructure 58 24, $1,600,000 03/ /2004 IN28 CAMPUS UTILITY PLANTS FIRE & SECURITY IMPROVEMENTS Infrastructure $2,000,000 09/ / KYLE STADIUM WEST STANDS RENOVATIONS & FIRE/SAFETY IMPROVEMT Major Repair and Renovations , $8,000,000 11/ / WEST CAMPUS NO.2-NEW BOILER INSTALLATION Addition 61 13, $1,400,000 03/ / TEES OTRC EXPANSION New Construction ,333 22, $6,000,000 9 / / TEES ET/INDUSTRIAL DISTRIBUTION BUILDING New Construction ,722 23, $6,250,000 9 / / TEES RESEARCH BUILDING New Construction ,789 44, $12,500,000 9 / / TEEX BRAYTON FIELD EXPANSION New Construction ,421 12, $3,500,000 9 / /2004 IN26 TEEX-BRAYTON FIELD INFRASTRUCTURE Infrastructure $2,000,000 9 / / TEEX-CLASSROOM REPLACEMENT-RIVERSIDE New Construction ,474 9, $2,750,000 9 / / TEEX ESTI OFFICE COMPLEX New Construction ,211 9, $2,700,000 09/ / TEEX FIRE PROTECTION TRAINING DIVISION EXPANSION New Construction 604 1, $3,000,000 9 / / TEEX NERRTC OFFICE/CLASSROOM COMPLEX New Construction ,526 7, $2,000,000 09/ / TTI GILCHRIST ADDITION Addition ,000 13, $4,000,000 09/ / TFS - West Texas Nursery Land Purchase & Construction Land Acquisition $750,000 09/ /2003

8 THECB > Master Plan Database Management System > Application Page 3 of 4 7/23/2003 Type Totals by Project Type Number of Projects GSF E&G Acres Dollars New Construction 30 2,983,040 1,852, $560,031,456 Addition 4 72,000 30, $13,200,000 Major Repair and Renovation 9 782, , $61,000,000 Land Acquisition 2 173, , $8,750,000 Infrastructure 27 24, $159,561,280 Information Resources $0 Leased Space $0 Total 72 4,035,396 2,365, $802,542,736 Funding Source Totals by Funding Number of Projects Dollars General Revenue(GR) 0 $0 Federal Funds(FF) 6 $13,055,000 Hgh.Ed.Assistance Funds Proceeds(HEAF) 0 $0 Tuition Revenue Bond Proceeds(TRB) 0 $0 Permanent University Fund(PUF) 0 $0 Gifts/Donations(Gift) 5 $23,200,000 Other Revenue Bonds(ORB) 0 $0 Other Local Funds(OLF) 36 $637,068,000 Federal Grants(FG) 2 $2,427,300 Unexpended Plant Funds(UPF) 0 $0 Private Development(PD) 0 $0 Perform.Contracting Eng.Conservation(PCEC) 0 $0 Auxiliary Enterprise Funds(AEF) 20 $68,470,511 Legislative Appropriations(LA) 0 $0 Other 13 $55,703,502 Unknown 0 $0 Total $799,924,313

9 Instructions for MP1 Updates Open June 30, 2003 to July 18, 2003 A modification to the MP1 report is an option available during the open period of June 30 to July 18, This update is not mandatory. The MP1 system has not been modified since it was initiated in Log into the system using either your agency code or FICE code and your institution s password. The instructions below outline the differences between what was permitted last year and what is permitted this year. A copy of the instructions provided for the 2002 submission are available on the Campus Planning website at Full MP1 update permissions will be restored when the FY submission is requested in summer If a project is already in the MP1 report, no up-dates or deletions are permitted to any of the project s data. This includes modifications to priorities. 2. Projects added to the MP1 must be prioritized; all priorities entered must have numbers sequentially enumerated after those projects that are currently in the system. Please recall that each priority must be unique and sequential; no duplicates are permitted. For example, if you have 20 projects in the system (priority 1 through priority 20), the first project you enter should be assigned priority 21, the second project should be assigned priority 22, and so on. 3. Only those projects entered after the system opens on June 30, 2003 may be modified; modifications will be permitted only to those additional projects until the system closes again on July 18. We encourage you to double-check your data prior to submitting your certification form to ensure that the data are correct. Any changes that are needed prior to certification will be permitted, but only to the data submitted after June 30, If the funding type or funding source is not yet identified for the project you wish to add to the report, new categories for identifying the funding for those projects have been added to the system (Funding Type Unknown and Funding Source Unknown). 5. When you are satisfied that the report is correct, complete the certification letter, print it, and mail it to the Office of Campus Planning; you may fax it to A link to the certification letter is located on the main MP page (the one that appears after you log into the system).