Implementation Status & Results Report Ethiopia Urban Institutional and Infrastructure Development Program (P163452)

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1 Public Disclosure Authorized The World Bank AFRICA Ethiopia Social, Urban, Rural and Resilience Global Practice Global Practice Requesting Unit: AFCE3 Responsible Unit: GSU13 IBRD/IDA Program-for-Results FY 2018 Team Leader(s): Abebaw Alemayehu, Emma Sameh Wadie Hobson Seq No: 1 ARCHIVED on 25-Jun-2018 ISR32700 Created by: Wuleta Giday on 22-May-2018 Modified by: Emma Sameh Wadie Hobson on 18-Jun Public Disclosure Authorized Program Development Objectives Program Development Objective (from Program Appraisal Document) The Program Development Objective (PDO) is to enhance the institutional performance of participating Urban Local Government (ULGs)to develop and sustain urban infrastructure, services, and local economic development. Overall Ratings Name Previous Rating Current Rating Public Disclosure Authorized Progress towards achievement of PDO -- Satisfactory Overall Implementation Progress (IP) -- Satisfactory Implementation Status and Key Decisions The program was declared effective on June 8, 2018 and will soon begin roll out across the 117 cities participating in the new program. A disbursement request of million XDR (USD $67.6 million) is currently being processed for prior results achieved under DLI 10 of UIIDP. This is based on an average score of achievement on institutional performance, service delivery, maintenance, and job creation assessed by independent APA, in FY 2017/18. Data on Financial Performance Disbursements (by loan) Public Disclosure Authorized Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P IDA Effective USD % P IDA Effective USD % P IDA-D2770 Effective USD % Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date 6/25/2018 Page 1 of 16

2 Program Action Plan To ensure sufficient capacity in MUDHo to manage the UIIDP, the UIIDP Unit will be further enhanced to 32 staff. MUDHo will fill its vacant positions and engage additional staff to fulfill the 32 staff positions Ministry of Urban Development and Housin No 08-Jun-2018 In Progress The TORs have been approved by TAC and reviewed by WB but are being submitted again formally through STEP for no objection. Once granted the vacant positions will be advertised. The existing ULGDP II staff are also being considered for appointment To ensure that the independent APA is completed on time, MUDHo will initiate the procurement process for selection and assignment of independent consultants for the APA through multi-year contract Ministry of Urban Development and Housin No 31-Aug-2018 Not Yet Due Request for Expression of Interest advertised and closed last week. Shortlisting evaluation started last week. To enable the supply-side capacity building activities for ULGs, MUDHo will sign agreement(s) (memorandum of understanding) with relevant federal, and regional training institutions for course design and administration for new ULGs. MUDHo No 08-Jun-2018 In Progress To ensure sufficient capacity in regional governments to support the up-scaled UIIDP, the regional governments will fill staffing gaps and procure and deploy RMTs. Regional governments No 08-Jun-2018 In Progress TORs for the relevant staff and suggested salary structure submitted to WB and currently under review Annual performance review and audit on environment and social management: Produce the Performance Assessment Manual, as part of the Program Operation Manual and share with 117 ULGs MUDHo No 28-Sep-2018 In Progress 6/25/2018 Page 2 of 16

3 Establish Program technical subcommittee comprising key technical staff of MUDHo and MoFEC including environmental and social management. MUDHo No 08-Jun-2018 In Progress Letters to Ministries and Agencies being drafted and to be sent next week for nomination of committee members Revision of the program s Employment / Job Creation Guideline to better clarify ways in which the program contributes to temporary versus permanent employment MUDHo No 28-Jun-2019 Not Yet Due Identify needs and develop local DRM and emergency plan (building on woreda risk profile) MUDHo and NDRMC No 30-Jun-2020 Not Yet Due With NDRMC, carry out detailed risk assessment to develop national urban DRM plan; establish information and warning system; and develop training program and guidance notes MUDHo and NDRMC No 30-Jun-2020 Not Yet Due Development and adaptation of (a) code of conduct in employment and sub-project contract documents for women s rights in workplace and (b) potential procedures for addressing complaints MUDHo No 28-Jun-2019 Not Yet Due 6/25/2018 Page 3 of 16

4 Conduct FM Trainings for cities in 6 agreed priority areas to build capacities and reduce risks MUDHo Yes Yearly Not Yet Due Prepare detailed annual training report and submit to the WB on the conduct of the FM trainings noted above (By August 30 of each year for past year trainings) MUDHo Yes Yearly Not Yet Due Program funds need to be transferred in the agreed time to cities MoFEC and BOFED Yes Yearly Not Yet Due Ensure correct recording of budget figures in accounts/ibex. Close follow up is required by stakeholders on low budget utilization MoFEC and MUDHo Yes Yearly Not Yet Due Transparency -MUDHo should disclose on its website the program annual budget, in year budget executions, and program financial and VfM external audit reports. Cities should also disclose annual budget, in year budget executions, and external audits MUDHo and ULGs Yes Yearly In Progress For VFM audit findings -Prepare time bounded action plan for rectifying audit findings, follow up with Cities. Prepare regular follow up status report on rectified audit findings 6/25/2018 Page 4 of 16

5 MUDHo Yes Yearly Not Yet Due Provide intensive procurement and contracts management training to staff of the ULGs. The training shall include ULGs Procurement staff, and staff involved in the implementation of procurement (within 6 months of effectiveness and continuous) MUDHo Yes CONTINUOUS Not Yet Due The ToRs of RPPPAAs and APA should include adequate provisions to closely examine any potential loopholes in the procurement process which might be source of complaints (each annual audit / assessment and continuous) MUDHo Yes CONTINUOUS In Progress The POM to state that ICB contracts should also be published in the international media such as UNDB online (by program effectiveness and continuous) MUDHo Yes CONTINUOUS Completed As part of the POM, MUDHo to prepare and agree with the WB on the procedures of use of SOEs and MSEs. Non- MSE actors will not be excluded from bidding with MSEs of similar capacity. MUDHo No 08-Jun-2018 Completed Include a provision in the POM for the ULGs to state in the bidding documents to exclude award to WB debarred and suspended firms MUDHo No 08-Jun-2018 Completed 6/25/2018 Page 5 of 16

6 Provide Regional Public Procurement and Property Administration Agencies and Internal Audit units of ULGs with Procurement Audit Training (within four months of effectiveness and continuous) MUDHo Yes CONTINUOUS In Progress FEACC will share the data with the WB Semi-annually on Fraud and Corruption, public grievances, procurement complaints in regard to program activities at the ULG level. FEACC / REACCs, ULGs Yes SemiAnnual Not Yet Due Assign complaint handling focal person for recording processing and reporting F&C, grievances and procumbent complaints at ULGs ULGs / MUDHo No 28-Jun-2019 Not Yet Due Allocate sufficient TA resource and assign coordinating mobile team focal person/ Ethics and Anticorruption officer in MUDHo and RMT for supporting/ building accountability and monitoring fiduciary personnel at ULGs MUDHo / BUD No 28-Jun-2019 Not Yet Due Develop a prototype template and provide cascaded training to streamline the F & C, public grievance and procurement function, recording and reporting arrangements in those ULGs where public grievance office also follow up F & C cases. FEACC / REACCs, MUDHo No 28-Jun-2019 Not Yet Due 6/25/2018 Page 6 of 16

7 Provide cascaded training on the functional roles, process of tracking, recording, data organization, reporting and related methods, approaches. FEACC / REACCs, MUDHo No 30-Jun-2020 Not Yet Due Use public media for disclosure and information sharing related to program activities, providing awareness to the public and enhancing the transparency of the procedures of grievance/complaint handling system. FEACC / REACCs, MUDHo Yes CONTINUOUS In Progress Establishing the Environmental and Social Management System at new 73 UIIDP cities and strengthen at MUDHo, BoU and previous ULGDP II 44 cities MUDHo and BUDs No 08-Jun-2018 In Progress Manuals have been approved and will be issued to regions soon for ULGs to adopt them. Training is also planned. Ensure that the federal and RMTs are adequately staffed with environment gender and social management specialists having appropriate skills MUDHos and BUDs No 08-Jun-2018 In Progress TORs for the relevant staff and suggested salary structure submitted to WB and currently under review Procure and ensure implementation of standard ULG environment and social management training program from designated centres of excellence. Availing the required facilities for environmental and social management activities at all levels MUDHo, BUDs and ULGs Yes CONTINUOUS In Progress 6/25/2018 Page 7 of 16

8 Increase stakeholders awareness on social and environmental impacts of UIIDP sub-projects by developing a guideline for setting service delivery standards, and citizen charters including vulnerable groups and organize awareness raising sessions MUDHo, BUDs, ULGs, MoEFCC and REFA Yes CONTINUOUS In Progress Broaden stakeholders involvement by including and working closely with the offices in charge of environmental protection, Labour and Social Affairs and WCOs to improve planning and implementation of environment and social management instruments MUDHo, BUD, ULGs, MoEFCC, REFA, MoLSA Yes CONTINUOUS In Progress Develop a harmonized and standardized Environment and Social Audit ToRs; and ensure quarterly performance review and annual environmental and social audit. REFA, MUDHo Yes Quarterly In Progress Ensure management of community and worker s health and safety risk and develop SMP as required, make available safety protection materials, tools and Personal Protective Equipment over the program implementation period MUDHo, BoUD and ULGs Yes CONTINUOUS In Progress Conduct adequate consultations where land (communal or private) is acquired and/or vulnerable person is involved and ensure proper documentation of the same MUDHo, BUD, ULGs Yes CONTINUOUS In Progress 6/25/2018 Page 8 of 16

9 Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance Substantial -- Substantial Macroeconomic Moderate -- Moderate Sector Strategies and Policies Moderate -- Moderate Technical Design of Project or Program Substantial -- Substantial Institutional Capacity for Implementation and Sustainability Substantial -- Substantial Fiduciary Substantial -- Substantial Environment and Social Substantial -- Substantial Stakeholders Moderate -- Moderate Other Moderate -- Moderate Overall Substantial -- Substantial Results PDO Indicators by Objectives / Outcomes Enhance institutional performance of ULGs to develop and sustain infrastructure, services, and LED People provided with improved urban living conditions (Number, Corporate) Value ,600, Date 14-Jun Jun Jun-2022 People provided with improved urban living conditions - Female (RMS requirement) (Number, Corporate) Value Date 15-Jun Jun Jun-2022 Cities with improved livability, sustainability, and/or management (Number, Corporate) 6/25/2018 Page 9 of 16

10 Value Composite institutional performance of participating ULGs, averaged across all cities (Number, Custom) Value Composite performance for achievement urban infrastructure and service targets, maintenance performance and VFM in investments by ULGs, averaged across all cities (Number, Custom) Value Composite perfomance for achievement of LED, urban resilience, and gender targets by ULGs, averaged across all cities (Number, Custom) Value Intermediate Results Indicators by Results Areas Institutional performance ULGs that achieve an increase of own source municipal revenue of at least 10 percent over the previous year under UIIDP (Number, Custom) Value Date 08-Jun Jun Jun-2022 ULGs with timely audits (Number, Custom) Value /25/2018 Page 10 of 16

11 ULGs with clean (unqualified) audit (Number, Custom) Value Infrastructure and Maintenance Urban cobblestone roads built or rehabilitated under UIIDP (Kilometers, Custom) Value , Urban gravel roads built or rehabilitated under UIIDP (Kilometers, Custom) Value Serviced land for industry, MSE sheds, and housing under UIIDP (Hectare(Ha), Custom) Value , Date 08-Jun Jun Jun-2022 Drains built or rehabilitated under UIIDP (Kilometers, Custom) Value , Public parks and greenery built or rehabilitated under UIIDP (Hectare(Ha), Custom) 6/25/2018 Page 11 of 16

12 Value ULGs that execute at least 80 percent of their O&M budget under UIIDP (Number, Custom) Value Urban resilience, local economic development, job creation and gender mainstreaming Temporary jobs created under UIIDP-supported infrastructure works (Number, Custom) Value , of which female (Percentage, Custom) Value People employed in firms provided with serviced land and in MSE sheds under UIIDP (Number, Custom) Value , Of which female (Percentage, Custom) Value ULGs that have established emergency response unit, and prepared emergency response plan (Number, Custom) Value /25/2018 Page 12 of 16

13 ULGs for which citizen fora (between government, residents and private sector, including on plans and budgets) have been held at least twice a year, with at least 50 percent women participation (Number, Custom) Value ULGs that implement 80 percent of the budget presented in the annual gender development plans (Number, Custom) Value Date 08-Jun Jun Jul-2022 Capacity Building ULGs that implement at least 80 percent of the budget presented in the annual capacity building plans (Number, Custom) Value Regions that implement at least 80 percent of the budget presented in the annual capacity building plans (Number, Custom) Value Urban development program updated and financing strategy a. developed (Yes/No, Custom) Value N -- N Y b. approved (Yes/No, Custom) Value N -- N Y Date /25/2018 Page 13 of 16

14 MUDHo procures and conducts APA in a timely fashion (Yes/No, Custom) Value Y -- Y Y Disbursement Linked Indicators DLI_IND_TABLE DLI 1 Eligible ULGs have achieved Program minimum conditions (Output, 107,152,965.00, 0%) DLI 2 Eligible ULGs have strengthened institutional performance (Intermediate Outcome, 186,329,232.00, 0%) DLI 3 Eligible ULGs have implemented quality infrastructure and maintenance activities and ensured value for money (Intermediate Outcome, 8.83, 0%) DLI 4 Eligible ULGs have strengthened performance on LED, urban resilience, and gender mainstreaming (Intermediate Outcome, 5.19, 0%) 6/25/2018 Page 14 of 16

15 DLI 5 Regional support teams have delivered effective capacity building services to Eligible ULGs in urban institutional and infrastructure development (Output, 2.78, 0%) DLI 6 Regional Government Audit Agencies (ORAGs) have carried out timely audits of Eligible ULGs' financial reports (Output, 1.49, 0%) DLI 7 Regional environment protection, forest and climate change authorities (REFAs) have completed timely review of Eligible ULGs environmental and social safeguards compliance (Output, 1.31, 0%) DLI 8 Regional Revenue Bureaus (RRBs) have supported Eligible ULG revenue mobilization (Output, 7,040,898.72, 0%) 6/25/2018 Page 15 of 16

16 DLI 9 Regional Public Procurement and Property Administration Agencies (RPPPAA) conduct timely and quality procurement audit of Eligible ULGs accounts and performance (Output, 7,040,898.72, 0%) DLI 10 Strengthening institutional performance, infrastructure and service delivery, maintenance and job creation for 44 ULGs (prior results) (Outcome, 6.37, 0%) 6/25/2018 Page 16 of 16