- EMSA - FINAL FINANCIAL STATEMENT

Transcription

1 Ref. Ares(2018) /06/ EMSA - FINAL FINANCIAL STATEMENT INCLUDING BUDGET IMPLEMENTATION & REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT FINAL V Page 1 of 50

2 SUMMARY INTRODUCTION Certification letter from the EMSA Accounting Officer a.i. FINANCIAL STATEMENT 2017 Art 96 of the EMSA Financial Regulation. 1. Statement of financial position 2. Statement of financial performance 3. Cash-flow table 4. Statement of changes in net assets 5. Significant accounting policies 6. Notes to the statement of financial position 7. Notes to the statement of financial performance BUDGET IMPLEMENTATION 2017 Art 97 of the EMSA Financial Regulation 8. Budgetary implementation 2017 a. Budgetary outturn 2017 (DG BUDG format) b. Budgetary outturn 2017 overview (by budget title C1/C4/C5/C8/R0 credits) c. Budgetary outturn 2017 details (by budget line C1/C4/C5/C8/R0 credits) d. Reconciliation of the accrual based result with the budgetary outturn result Establishment plan & filled posts REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT 2017 Art 96 of the EMSA Financial Regulation Page 2 of 50

3 INTRODUCTION CERTIFICATION LETTER FROM THE EMSA ACCOUNTING OFFICER a.i.. The annual accounts of the European Maritime Safety Agency for the year 2017 have been prepared in accordance with the Title IX of the Financial Regulation applicable to the general budget of the European Union, the accounting rules adopted by the Commission's Accounting Officer and the accounting principles and methods adopted by myself. I acknowledge my responsibility for the preparation and presentation of the annual accounts of the European Maritime Safety Agency in accordance with Article 68 of the Financial Regulation. I have obtained from the authorising officer, who certified its reliability, all the information necessary for the production of the accounts that show the European Maritime Safety Agency's assets and liabilities and the budgetary implementation. I hereby certify that based on this information, and on such checks as I deemed necessary to sign off the accounts, I have a reasonable assurance that the accounts present fairly, in all material aspects, the financial position, the results of the operations and the cash-flow of the European Maritime Safety Agency. Done in Lisbon on 11 June, Malvine Tomusca Accounting Officer a.i. Page 3 of 50

4 1. EMSA STATEMENT OF FINANCIAL POSITION 2017 ASSETS Consolidation account ASSETS A. NON CURRENT ASSETS Intangible assets 8,546, ,060, Tangible assets 23,440, ,917, Land and buildings 26, , Plant and equipment 16,795, ,733, Computer hardware 1,963, ,648, Furniture and vehicles 359, , Other fixtures and fittings 4,295, ,083, Long-term prefinancing 290, , range Long-term pre-financing 290, , TOTAL NON CURRENT ASSETS 32,276, ,267, B. CURRENT ASSETS Inventories 2,137, ,137, Short-term pre-financing 1,259, , range Short-term pre-financing 1,259, , Short-term receivables 3,193, ,048, Current receivables 1,330, ,014, Sundry receivables 34, , Other 1,822, ,024, Accrued income 167, , Deferred charges 1,655, ,199, Accrued income with consolidated EU entities , Deferred charges with consolidated EU entities Short-term receivables with consolidated EU entities 5, Cash and cash equivalents 22,258, ,530, TOTAL CURRENT ASSETS 28,849, ,312, TOTAL 61,126, ,579, Page 4 of 50

5 EMSA STATEMENT OF FINANCIAL POSITION 2017 LIABILITIES Consolidation account LIABILITIES A. Net Assets 36,014, ,529, Reserves Accumulated surplus/deficit 38,529, ,294, Economic outturn for the year - profit+/loss- -2,515, ,235, C. NON CURRENT 105, , LIABILITIES Employee benefits Provisions for risks and charges Other long-term liabilities 105, , Other long-term liabilities 105, , TOTAL A+B+C 36,120, ,635, D. CURRENT LIABILITIES 25,005, ,944, Employee benefits Provisions for risks and charges Accounts payable 25,005, ,944, Current payables 963, , Consolidated - Current payables Long-term liabilities falling due within the year Sundry payables 941, , Other 4,909, ,717, Accrued charges 4,899, ,398, Deferred income Other 9, , Accrued charges with consolidated EU entities , Deferred income with consolidated EU entities Accounts payable with consolidated EU entities 18,190, ,322, Pre-financing received from consolidated EU 18,190, ,322, TOTAL D. CURRENT LIABILITIES entities Other accounts payable against consolidated EU entities ,005, ,944, TOTAL 61,126, ,579, Page 5 of 50

6 2. EMSA STATEMENT OF FINANCIAL PERFORMANCE 2017 Consolidation account Funds transferred from the Commission to other Institutions Contributions of EFTA countries belonging to the EEA Recovery of expenses Revenues from administrative operations 8,979, ,775, Other operating revenue 63,830, ,419, TOTAL OPERATING REVENUE 72,810, ,195, Administrative expenses -35,718, ,600, ,, All Staff expenses -19,976, ,809, Fixed asset related expenses -8,216, ,919, Other administrative expenses -7,526, ,871, Operational expenses -39,604, ,359, Other operational expenses -39,604, ,359, TOTAL OPERATING EXPENSES -75,323, ,960, SURPLUS/(DEFICIT) FROM OPERATING ACTIVITIES -2,512, ,235, Financial revenues Financial expenses -2, SURPLUS/ (DEFICIT) FROM NON OPERATING ACTIVITIES -2, SURPLUS/(DEFICIT) FROM ORDINARY ACTIVITIES -2,515, ,235, Minority interest Extraordinary gains (+) Extraordinary losses (-) SURPLUS/(DEFICIT) FROM EXTRAORDINARY ITEMS ECONOMIC OUTTURN FOR THE YEAR -2,515, ,235, Page 6 of 50

7 3. EMSA CASH FLOW 2017 TABLE (INDIRECT METHOD) FOR INFORMATION PURPOSE ONLY Cash Flows from ordinary activities Surplus/(deficit) from ordinary activities -2,515, ,235, Operating activities Adjustments Amortization (intangible fixed assets) + 1,677, ,595, Depreciation (tangible fixed assets) + 6,224, ,097, Increase/(decrease) in Provisions for risks and liabilities , Increase/(decrease) in Value reduction for doubtful debts (Increase)/decrease in Stock ,065, (Increase)/decrease in Long term Pre-financing (Increase)/decrease in Short term Pre-financing -663, ,297, (Increase)/decrease in Long term Receivables (Increase)/decrease in Short term Receivables -139, ,146, (Increase)/decrease in Receivables related to consolidated EU entities -5, Increase/(decrease) in Other Long term liabilities , Increase/(decrease) in Accounts payable 3,193, , Increase/(decrease) in Liabilities related to consolidated EU entities 4,867, , Other non-cash movements 311, ,262, Net cash Flow from operating activities 12,951, ,523, Cash Flows from investing activities Increase of tangible and intangible fixed assets (-) -7,223, ,237, Proceeds from tangible and intangible fixed assets (+) Net cash flow from investing activities -7,223, ,237, Net increase/(decrease) in cash and cash equivalents 5,728, ,286, Cash and cash equivalents at the beginning of the period 16,530, ,244, Cash and cash equivalents at the end of the period 22,258, ,530, Page 7 of 50

8 4. STATEMENT OF CHANGES IN NET ASSETS 2017 Net assets Accumulated Surplus / Deficit Economic result of the year Net assets (total) Balance as of 31 December ,294, ,235, ,529, Changes in accounting policies 1) Balance as of 1 January ,294, ,235, ,529, Other 2) Fair value movements Movement in Guarantee Fund reserve Allocation of the Economic Result of Previous Year 2,235, ,235, Amounts credited to Member States Economic result of the year ,515, ,515, Balance as of 31 December ,529, ,515, ,014, Account Page 8 of 50

9 5. SIGNIFICANT ACCOUNTING POLICIES A) LEGAL BASIS AND ACCOUNTING RULES The EMSA Financial Statement 2017 has been drafted based on: EMSA Founding Regulation (Regulation 1406/2002/EC as amended); EMSA Financial Regulation (December ); EMSA Implementing Rules of the Financial Regulation as last amended by the Administrative Board (November ); EMSA Decision No 2009/30 on inventory rules (based on relevant Commission Regulations and guidelines); Accounting Guidelines as provided by the Commission Accountant and closing instructions for In accordance with articles 94, 95 and 96 of the EMSA Financial Regulation, EMSA prepares its financial statements on the basis of accrual-based accounting rules that are derived from International Public Sector Accounting Standards (IPSAS) or by default, International Financial Reporting Standards (IFRS). These accounting rules, adopted by the Accounting Officer of the Commission, have to be applied by all the institutions and EU bodies falling within the scope of consolidation in order to establish a uniform set of rules for accounting, valuation and presentation of the accounts with a view to harmonising the process for drawing up the financial statements and consolidation. The accounts are kept in Euro on the basis of the calendar year. B) ACCOUNTING PRINCIPLES The objective of the financial statements is to provide information about the financial position, performance and cash flows of an entity that is useful to a wide range of users. The overall considerations (or accounting principles) to be followed when preparing the financial statements are laid down in EU accounting rule No 2 and are the same as those described in IPSAS 1, that is: fair presentation, accrual basis, going concern, consistency of presentation, aggregation, offsetting and comparative information. Page 9 of 50

10 Preparation of the financial statements in accordance with the above mentioned rules and principles requires management to make estimates that affect the reported amounts of certain items in the statement of financial position and statement of financial performance, as well as the disclosures of contingent assets and liabilities. C) BASIS OF PREPARATION a) Currency and basis for conversion The financial statements are presented in Euros, the Euro being the European Union s functional and reporting currency. b) Transactions and balances Foreign currency transactions are translated into Euros using the exchange rates prevailing at the dates of the transactions. Foreign exchange gains and losses resulting from the settlement of foreign currency transactions and from the translation at year-end exchange rates of monetary assets and liabilities denominated in foreign currencies are recognised in the statement of financial performance. c) Use of estimates In accordance with IPSAS and generally accepted accounting principles, the financial statements necessarily include amounts based on estimates and assumptions by management based on the most reliable information available. Significant estimates include, but are not limited to: provisions, financial risk accounts receivables, accrued income and charges, contingent assets and liabilities, and degree of impairment of intangible assets and property, plant and equipment. Actual results could differ from those estimates. Changes in estimates are reflected in the period in which they become known. Page 10 of 50

11 D) STATEMENT OF FINANCIAL POSITION a) Intangible assets Acquired computer software licences are stated at historical cost less accumulated amortisation and impairment losses. The assets are amortised on a straight-line basis over their estimated useful lives. Internally developed intangible assets are capitalised when the relevant criteria of the EU accounting rules are met. The costs capitalisable include all directly attributable costs necessary to create, produce, and prepare the asset to be capable of operating in the manner intended by management. Costs associated with research activities, non-capitalisable development costs and maintenance costs are recognised as expenses as incurred. b) Property, Plant and equipment All property, plant and equipment are stated at historical cost less accumulated depreciation and impairment losses. Historical cost includes expenditure that is directly attributable to the acquisition or construction of the asset. Subsequent costs are included in the asset s carrying amount or recognised as a separate asset, as appropriate, only when it is probable that future economic benefits or service potential associated with the item will flow to EMSA and its cost can be measured reliably. Repairs and maintenance costs are charged to the statement of financial performance during the financial period in which they are incurred. As EMSA does not borrow money to fund the acquisition of property, plant and equipment, there are no borrowing costs related to such purchases. Land and works of art are not depreciated as they are deemed to have an indefinite useful life. Assets under construction are not depreciated as these assets are not yet available for use. Depreciation on other assets is calculated using the straight-line method to allocate their cost to their residual values over their estimated useful lives, as follows: Page 11 of 50

12 DEPRECIATION RATES Type of asset Straight line depreciation rate Buildings 4% Plant, machinery and equipment 10% to 25% Furniture 10% to 25% Fixtures and fittings 10% to 25% Vehicles 25% Computer hardware 25% Other tangible assets 10% to 25% c) Pre-financing amounts Pre-financing is a payment intended to provide the beneficiary with a cash advance, i.e. a float. It may be split into a number of payments over a period defined in the particular pre-financing agreement. The float or advance is repaid or used for the purpose for which it was provided during the period defined in the agreement. If the beneficiary does not incur eligible expenditures, he has the obligation to return the pre-financing advance to the European Union. The amount of the pre-financing is reduced (wholly or partially) by the acceptance of eligible costs and amounts returned, and this amount is recognised as an expense. d) Receivables Receivables are carried at original amount less write-down for impairment. A write-down for impairment of receivables is established when there is objective evidence that EMSA will not be able to collect all amounts due according to the original terms of receivables. The amount of the write-down is the difference between the asset s carrying amount and the recoverable amount. The amount of the write-down is recognised in the statement of financial performance. A general write-down, based on past experience, is also made for outstanding recovery orders not already subject to a specific write-down. e) Cash and cash equivalents Cash and cash equivalents are financial instruments and defined as current assets. They include cash at hand, deposits held at call with banks. Page 12 of 50

13 f) Provisions Provisions are recognised when EMSA has a present legal or constructive obligation towards third parties as a result of past events, it is more likely than not that an outflow of resources will be required to settle the obligation, and the amount can be reliably estimated. Provisions are not recognised for future operating losses. The amount of the provision is the best estimate of the expenditures expected to be required to settle the present obligation at the reporting date. Where the provision involves a large number of items, the obligation is estimated by weighting all possible outcomes by their associated probabilities ( expected value method). g) Payables Payables arising from the purchase of goods and services are recognised at invoice reception for the original amount and corresponding expenses are entered in the accounts when the supplies or services are delivered and accepted by the European Union. h) Accrued and deferred incomes and charges According to the European Union accounting rules, transactions and events are recognised in the financial statements in the period to which they relate. At the end of the accounting period, accrued expenses are recognised based on an estimated amount of the transfer obligation of the period. The calculation of accrued expenses is done in accordance with detailed operational and practical guidelines issued by the Accounting Officer which aim at ensuring that the financial statements reflect a true and fair view. Revenue is also accounted for in the period to which it relates. At year-end, if an invoice is not yet issued but the service has been rendered, the supplies have been delivered by EMSA or a contractual agreement exists, an accrued income will be recognised in the financial statements. Page 13 of 50

14 In addition, at year-end, if an invoice is issued but the services have not yet been rendered or the goods supplied have not yet been delivered, the revenue will be deferred and recognised in the subsequent accounting period. E) STATEMENT OF FINANCIAL PERFORMANCE a) Revenues - Non exchange revenues This makes up the vast majority of the EMSA revenue and includes mainly the subvention paid by DG MOVE and the grants paid by DG NEAR, DG GROW, DG ENV and DG CLIMA. - Exchange revenues Revenue from the sale of goods and services is recognised when the significant risk and rewards of ownership of the goods are transferred to the purchaser. Revenue associated with a transaction involving the provision of services is recognised by reference to the stage of completion of the transaction at the reporting date. EMSA main exchange revenues include LRIT fees and charges, Equasis and diverse services delivered to other Agencies. b) Expenditures Exchange expenses arising from the purchase of goods and services are recognised when the supplies are delivered and accepted by the EMSA. They are valued at original invoice cost. When a request for payment or cost claim is received and meets the recognition criteria, it is recognised as an expense for the eligible amount. At year-end, incurred eligible expenses due to the beneficiaries but not yet reported are estimated and recorded as accrued expenses. Page 14 of 50

15 F) CONTINGENT ASSETS AND LIABILITIES a) Contingent assets A contingent asset is a possible asset that arises from past events and of which the existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the European Union. A contingent asset is disclosed when an inflow of economic benefits or service potential is probable. b) Contingent liabilities A contingent liability is a possible obligation that arises from past events and of which the existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of EMSA; or a present obligation that arises from past events but is not recognised because: it is not probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation or, in the rare circumstances where the amount of the obligation cannot be measured with sufficient reliability. Page 15 of 50

16 6. NOTES TO THE STATEMENT OF FINANCIAL POSITION A) Intangible and Tangible assets The variation of the intangible assets in 2017 is composed of: 2017 Computer Software Intangible assets under construction Total Gross carrying amounts ,351, ,093, ,445, Additions + 301, ,861, ,163, Disposals - -1,002, ,002, Transfer between headings +/ Other changes (2) +/ Gross carrying amounts ,650, ,955, ,606, Accumulated amortization and impairment ,384, ,384, Amortization - -1,677, ,677, Write-back of amortization Disposals + 1,002, ,002, Impairment (2) Write-back of impairment Transfer between headings +/ Other changes (2) +/ Accumulated amortization and impairment ,059, ,059, Net carrying amounts ,590, ,955, ,546, Accounts In conformity with the EC Accounting Rule No 7, amortisations have been recorded on a monthly basis in SAP. As requested by the European Commission Rule No 6, intangible assets under construction have been recorded from January 1 st All projects starting after 1/1/2010 and having an estimated value exceeding 250, (full costs) have been included in the account Page 16 of 50

17 The variation of the tangible assets in 2017 is composed of: 2017 Buildings Plant and Equipment Computer hardware Furniture and vehicles Other Fixtures and Fittings Total Gross carrying amounts , ,649, ,827, , ,718, ,982, Additions ,209, ,254, , , ,059, Disposals , , , ,802, Transfer between headings +/ Other changes (1) +/ , , Gross carrying amounts , ,530, ,397, , ,697, ,417, Accumulated amortization and impairment , ,916, ,178, , ,634, ,065, Depreciation - -5, ,147, , , ,066, ,224, Write-back of depreciation ,00 0, ,00 Disposals , , , ,490, Impairment (1) Write-back of impairment Transfer between headings +/ Other changes (1) +/ , , Accumulated amortization and impairment , ,734, , , ,402, ,977, Net carrying amounts , ,795, ,963, , ,295, ,440, Accounts In conformity with the EC Accounting rule No 7, depreciations have been recorded on a monthly basis in SAP. Page 17 of 50

18 B) Long-term pre-financing PF implemented by other EU entities than the Commission (pre-financing given to third parties) 290, , Total 290, , The amount of 290, is related to the pre-financing given by EMSA to the Equasis project (currently hosted by EMSA). This amount was originally booked as contingent asset at the end of 2009 and has been reclassified as long term pre-financing following the formal recognition of this debt by the Equasis Management Board. C) Inventories Account Receivables from Gross Total Value Reduction (-) Net Value Anti-pollution measures - dispersant/chemical products 2,137, ,137, Total 2,137, ,137, Page 18 of 50

19 D) Short-term pre-financing and receivables Pre-financing without interest for the EU entity <1 yr PF Implemented by other EU entities than the Commission (pre-financing given to third parties) 1,259, , Total 1,259, , These pre-financings are mainly related to the anti-pollution call for tenders and other operational activities. Short-term receivables Current receivables Receivables from Gross Total Amounts written down (-) Net Value Gross Total Amounts written down (-) Net Value Customers 24, , , , , , Member States 1,248, ,248, , , EFTA Third States 48, , , , Other current receivables 14, , , , Total 1,335, , ,330, ,020, , ,014, All receivables are carried out at the original amount less write-down for impairment when there is objective evidence that the Agency will not be able to collect all amounts due according to the original terms of receivables. This analysis is carried out on the situation of year end balances as they exist when preparing the financial statements. The amount of write-down is charged to the statement of financial performance. Current receivables from Member States are composed of VAT to be recovered (Portugal) while current receivables with Third States are mainly linked to LRIT fees and charges to be collected. Other current receivables are mainly related to staff mobility and inter-agencies regularisations. Page 19 of 50

20 Sundry receivables (account: ) consist of: Sundry receivables Staff-related receivables 34, , Other sundry receivables ,00 Total 34, , Other deferrals and accruals totalling 1,822, are composed at yearend of: 167, (accrued income regarding exchange revenues from LRIT) 1,655, (deferred charges such prepaid software maintenance, rent, etc.) E) Cash and cash equivalents Account Description Unrestricted cash: 22,258, ,530, Current accounts (bank accounts) 22,242, ,519, Imprest accounts 15, , Total 22,258, ,530, Cash include only cash in hands as there are no other cash equivalents or liquid investments to be reported. Currently, the Agency uses one core bank (ING Belgium) where the main account is used for all payments and all incomes linked to the EC subsidy. Other accounts have been opened with ING for earmarked revenues management, BBVA Portugal while three imprest accounts are also organised via a bank accounts opened with Novo Banco Portugal. F) Capital The EMSA capital has decreased with the result of the year 2017 (loss of: 2,515,061.36) to reach 36,014, Page 20 of 50

21 G) Other long term liabilities Totalling 105, this account is composed of: 82, LRIT long term deposits and interests collected from the different customers 22, Financial interests linked to diverse earmarked revenues projects (Equasis, Frontex, etc.) H) Short-term liabilities Current payables at yearend consisted of: Account Current payables Vendors 579, , Member States 383, , EFTA Third States Other (1) , Total 963, , Payables arising from the purchase of goods and services are recognized at invoices reception for the original amount and corresponding expenses are entered in the accounts when the supplies are delivered and accepted by the Agency. Other (1) is composed of: (1) Please specify "Other Current payables": Payables to staff under the current carry-on of activities ,80 Other items (debtors creditors) , Total , Page 21 of 50

22 Sundry payables Account Sundry payables Staff 843, , Other (2) 98, , Total 941, , Staff payables include mainly debt towards EMSA staff (composed mainly of GALP individual down payments) while Other (2) is composed of: (2) Please specify "Other Sundry payables": ABAC Assets goods received 9, Payments to be resent 11, , ONSS & others 77, , Total 98, , Deferrals and accruals are totalling 4,899, and represent mainly invoices to be received in 2018 for services rendered or goods delivered in 2017 and staff untaken holidays at 31 December 2017.as explained below: Account Description Accrued charges 4,899, ,398, Untaken annual leave * 289, , other accrued charges 4,610, ,062, Deferred income Total 4,899, ,398, In accordance with EC Accounting Rules No 10 complemented by chapter 19 under IPSAS 19 (Provisions, contingent liabilities and contingent assets) accruals are made to recognize the amounts to be paid for goods or services that have been received or supplied but have not been paid, invoiced or formally agreed with the supplier, including amounts due to employees (for example, amounts relating to accrued vacation pay). The accruals are determined based on estimates received from the authorizing officers (assessed based on the part of the carry-overs to be applied to ). Page 22 of 50

23 In accordance with EC Accounting Rule No 12 a liability for untaken holidays (accumulating compensated absences) at year-end has been included on the statement of financial position under the current liabilities heading (current payables). The remaining pre-financing received from consolidated EC entities after deducting the consumption of the year and the corresponding accrued expenses has totalled 18,190, and is composed of: 952, (DG MOVE budget outturn 2017) 200, (pre-financing received from DG MARE) 4,923, (pre-financing received from DG GROW) 3,702, (pre-financing received from DG NEAR) 7,991, (pre-financing received from FRONTEX) 418, (pre-financing received from EFCA) I) Contingent assets Account Description Guarantees received 2,505, , Guarantees for pre-financing * 2,505, , Performance guarantees Other Guarantees a) Other contingent assets b) TOTAL 2,505, , J) Other significant disclosures Account Other Significant Disclosures RAL - Commitments against appropriations not yet consumed 46,979, ,955, Contractual commitment ( for which budget commitments have not yet been made) *) 768, Contributions to related organisations Undrawn commitments Operating lease commitments TOTAL 47,748, ,955, Page 23 of 50

24 K) Note to Annual Accounts related to payroll charges calculated by PMO Note related to Payroll charges: All salary calculations giving the total staff expenses included in the Statement of financial performance of the Agency are externalized to the Office for administration and payment of individual entitlements (also known as the Paymaster's Office-PMO) which is a central office of the European Commission. The PMO's mission is to manage the financial rights of permanent, temporary and contractual staff working at the Commission, to calculate and to pay their salaries and other financial entitlements. The PMO provides these services to other EU institutions and agencies as well. The PMO is also responsible for managing the health insurance fund of the Institutions, together with processing and paying the claims of reimbursement from staff members. The PMO also manages the pension fund and pays the pensions of retired staff members. PMO is being audited by the European Court of Auditors. The Agency is only responsible for the communication to the PMO of reliable information allowing the calculation of the staff costs. It is also responsible to check that this information has been correctly handled in the monthly payroll report used for accounting payroll costs. It is not responsible for the calculation of the payroll costs performed by PMO. 7. NOTES TO THE STATEMENT OF FINANCIAL PERFORMANCE A) Revenues Account Operating Revenues Revenue from administrative operations 8,979, ,775, Staff Fixed assets related revenue , Other administrative revenue 8,979, ,768, Other Adm revenue with consolidated EU entities 8,979, ,768, Other operating revenues 63,830, ,419, Adjustments of provisions Exchange rate gains 2, , Other 63,828, ,410, Other 1,001, ,372, Operating revenue with consolidated EU entities (2) 63,516, ,037, EU Subsidy 55,329, ,898, ,496, ,139, Total 72,810, ,195, Page 24 of 50

25 The account is related to administrative revenues linked to projects in progress with other EU agencies and booked in the inter-entity regularisation accounts. Total revenues increased (+10%) due to the increase of earmarked projects. B) Expenditures Account Administrative Expenses 35,718, ,600, ,, All Staff expenses 19,976, ,809, Staff expenses 19,976, ,809, Staff expenses with consolidated entities Fixed Assets Expenses 8,216, ,919, Other Administrative Expenses 7,526, ,871, Land and Buildings 2,857, ,073, Land and Buildings with consolidated entities 212, , All Other 4,456, ,649, Other 3,910, ,241, Administrative expenses with 546, , consolidated entities Operational Expenses 39,604, ,359, Other operational expenses 39,604, ,359, Provisions for risks and liabilities Exchange rate losses 4, , Other operational expenses 39,600, ,361, Other 39,600, ,221, Other - Consolidated entities ,139, Total 75,323, ,960, Total expenditure increased by almost 18% between 2016 and 2017 due mainly to operational costs increase by 26% as a result of some additional activities carried on during Page 25 of 50

26 8.a) 8. BUDGETARY IMPLEMENTATION 2017 Budget Implementation 2017 Summary (DG BUDG format) Page 26 of 50

27 8.b) Budget Implementation 2017 Global/Overview All Titles All Credit Types Official Budget Title 1 Fund Source Credit Com Amount Commitment Commitment Commitment Accepted Amount Workflow Amount (Euro) (Euro) % Commit Credit Pay Amount Payment Payment Request Accepted Amount (Euro) Pay Workflow Amount (Eur) % Payment C1 22,371, ,335, % 22,371, ,112, % C4 35, , % 35, , % C8 177, , % 177, , % C9 18, % % 2 B0-3 B0-4 B0-5 22,603, ,488, % 22,584, ,264, % C1 3,956, ,950, % 3,956, ,440, % C4 116, , % 116, , % C8 391, , % 391, , % C % % 4,464, ,351, % 4,463, ,825, % C1 15,537, ,863, % 10,710, ,658, % C5 3, , % 2, , % C8 3,890, ,463, % % 19,432, ,329, % 10,713, ,661, % C1 22,800, ,246, % 20,245, ,922, % C % % C8 29,491, ,259, % % 52,292, ,507, % 20,245, ,922, % R0 35,747, ,579, % 35,747, ,324, % 35,747, ,579, % 35,747, ,324, % Total 134,539, ,256, % 93,754, ,998, % Credit types DG BUDG nomenclature: C1: credits of the year C4: re-used credits C5: re-used credits (carried-over) C8: carried over credits C9: cancelled credits R0: assigned revenues Page 27 of 50

28 8.c) Budget Implementation 2017 Detailed All Titles All Credit Types C Budget line Official Budget Item Desc (Fr) Commit. Approp. Transact. Amnt. (1) Executed Commitment Amnt. (2) % Committed (2/1) Payment Approp. Transact. Amnt. (3) Executed Payment Amnt. (4) 1100 Basic salaries 12,492, ,492, % 12,492, ,492, % 1101 Family allowances 2,305, ,305, % 2,305, ,305, % 1102 Expatriation and foreign-residence allowances 2,147, ,147, % 2,147, ,147, % 1103 Secretarial allowances 1, , % 1, , % Total 16,947, ,947, ,947, ,947, Contract staff 1,294, ,294, % 1,294, ,294, % 1115 Seconded national experts 688, , % 688, , % 1116 Trainees 78, , % 78, , % Total 2,060, ,057, ,060, ,057, Insurance against sickness 552, , % 552, , % 1131 Insurance against accidents and occupational disea 63, , % 63, , % 1132 Insurance against unemployment 210, , % 210, , % Total 825, , , , Childbirth and death allowances and grants 2, , % 2, , % 1141 Travel expenses for annual leave 471, , % 471, , % 1147 Stand by duty 27, , % 27, , % 1148 Shift work 56, , % 56, , % Total 556, , , , % Paid (4/3) Page 28 of 50

29 Freelance interpresters and conference technicians 42, , % 42, , % 1172 Services of the Translation Centre Luxembourg 15, , % 15, , % 1175 Interim Staff 53, , % 53, , % 1176 Consultants 7, , % 7, % 1178 External Services 145, , % 145, , % Total 262, , , , Salary weightings 42, , % 42, , % Total 42, , , , Miscellaneous expenditure on staff recruitment 115, , % 115, , % 1210 Expenses on Taking Up Duty and on End of Contract Total 115, , , , , , % 20, , % Total 20, , , , Installation resettlement and transfer allowances 113, , % 113, , % Total 113, , , , Removal expenses 30, , % 30, , % Total 30, , , , Temporary daily subsistence allowances 40, , % 40, , % 1300 Mission expenses duty travel expenses and other an Total 40, , , , , , % 95, , % Total 95, , , , Medical service 30, , % 30, , % Total 30, , , , Page 29 of 50

30 Training 215, , % 215, , % Total 215, , , , Social measures and associated costs 1,000, ,000, % 1,000, , % 1601 Special assistance and associated costs 8, , % 8, , % Total 1,008, ,008, ,008, , Reception and events 12, , % 12, , % Total 12, , , , Rent 2,225, ,225, % 2,225, ,225, % Total 2,225, ,225, ,225, ,225, Water gas electricity and heating 272, , % 272, , % Total 272, , , , Cleaning and maintenance 226, , % 226, , % Total 226, , , , Fitting-out of premises 173, , % 173, , % Total 173, , , , Security and surveillance of buildings 219, , % 219, , % Total 219, , , , Computer equipment 342, , % 342, , % 2101 Software development 145, , % 145, , % 2102 Other external data processing services 63, , % 63, , % Total 552, , , , Technical equipment and installations Page 30 of 50

31 Total Purchase of furniture 30, , % 30, , % Total 30, , , , Vehicle 2, , % 2, , % Total 2, , , , Library stocks purchase of books 2, , % 2, % 2252 Subscriptions to newspapers and periodicals 3, , % 3, , % Total 5, , , , Stationery and office supplies 17, , % 17, , % Total 17, , , , Bank charges % % Total Legal expenses 1, , % 1, % Total 1, , , Damages 5, , % 5, % Total 5, , , Miscellaneous insurance 27, , % 27, , % 2353 Departmental removals and associated handling 1, , % 1, , % 2354 Archiving documents Uniforms 3, , % 3, , % Total 32, , , , Postage and delivery charges 23, , % 23, , % Page 31 of 50

32 Total 23, , , , Telecommunication charges 52, , % 52, , % 2411 Telecommunication equipment 5, , % 5, , % Total 58, , , , Meetings in general 110, , % 110, , % Total 110, , , , Information Services and databases 5,399, ,387, % 5,814, ,216, % 103 EQUASIS (C1 Funds) 50, , % 50, , % Total 5,449, ,437, ,864, ,266, Information and Communication 70, , % 70, , % 201 Operational translation costs 77, , % 71, , % Total 147, , , , Operational Workshops and Training 1,123, ,076, % 971, , % 304 Op. entertainment and representation 45, , % 45, , % Total 1,169, ,121, ,017, , Studies in support of Agency operations 591, , % 372, , % Total 591, , , , Operational missions 645, , % 620, , % Total 645, , , , LRIT 1,604, ,499, % 1,609, ,504, % Total 1,604, ,499, ,609, ,504, Cooperation on Coast Guard Functions 5,930, ,437, % 1,085, ,021, % Page 32 of 50

33 90 B4-10 B4-10 B4-20 B4-20 B4-30 B4-30 Total 5,930, ,437, ,085, ,021, B4-100 Pollution response services 18,065, ,748, % 15,896, ,740, % Total 18,065, ,748, ,896, ,740, B4-200 CleanSeaNet 4,310, ,160, % 3,830, ,772, % Total 4,310, ,160, ,830, ,772, B4-300 Co-operation and Co-ordination and Information 424, , % 517, , % Total 424, , , , ,665, ,396, % 57,283, ,133, % Page 33 of 50

34 C Budget line Official Budget Item Desc (Fr) Commit. Approp. Transact. Amnt. (1) Executed Commitment Amnt. (2) % Committed (2/1) Payment Approp. Transact. Amnt. (3) Executed Payment Amnt. (4) 1100 Basic salaries 30, , % 30, , % Total 30, , , , External Services Mission expenses duty travel expenses and other an Total % Paid (4/3) 4, , % 4, , % Total 4, , , , Rent 100, , % 100, , % Total 100, , , , Computer equipment 16, , % 16, Total 16, , , , , % 151, , % Page 34 of 50

35 C B4-20 B4-20 Budget line Official Budget Item Desc (Fr) Commit. Approp. Transact. Amnt. (1) Executed Commitment Amnt. (2) % Committed (2/1) Payment Approp. Transact. Amnt. (3) Executed Payment Amnt. (4) 102 Information Services and databases 3, , % 2, , % Total 3, , , , B4-200 CleanSeaNet % 0.00 Total % Paid (4/3) 4, , % 2, , % Page 35 of 50

36 C Budget line Official Budget Item Desc (Fr) Commit. Approp. Transact. Amnt. (1) Executed Commitment Amnt. (2) % Committed (2/1) Payment Approp. Transact. Amnt. (3) 1170 Freelance interpresters and conference technicians % Services of the Translation Centre Luxembourg 2, % 2, Executed Payment Amnt. (4) 1175 Interim Staff 11, , % 11, , % 1176 Consultants 29, , % 29, , % 1178 External Services 23, , % 23, , % Total 66, , , , Miscellaneous expenditure on staff recruitment 11, , % 11, , % 1210 Expenses on Taking Up Duty and on End of Contract Total 11, , , , , % 1, Total 1, , Removal expenses 33, , % 33, , % 1300 Mission expenses duty travel expenses and other an Total 33, , , , % Paid (4/3) 5, , % 5, , % Total 5, , , , Medical service 11, , % 11, , % Total 11, , , , Training 17, , % 17, , % Total 17, , , , Page 36 of 50

37 Social measures and associated costs 17, , % 17, , % 1601 Special assistance and associated costs 7, % 7, Total 25, , , , Reception and events 5, % 5, % Total 5, , Water gas electricity and heating 36, , % 36, , % Total 36, , , , Cleaning and maintenance 65, , % 65, , % Total 65, , , , Fitting-out of premises 25, , % 25, , % Total 25, , , , Security and surveillance of buildings 105, , % 105, , % Total 105, , , , Computer equipment 42, , % 42, , % 2101 Software development 12, , % 12, , % 2102 Other external data processing services 20, , % 20, , % Total 75, , , , Technical equipment and installations % % Total Vehicle 3, , % 3, , % Total 3, , , , Library stocks purchase of books 1, % 1, % Page 37 of 50