Form Grant Application Staffing County BENTON Column 1 Column 2 Column 3 Approved FTE Budgeted FTE Change curre

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7 Form Grant Application Staffing County BENTON Column 1 Column 2 Column 3 Approved FTE Budgeted FTE Change current year coming year (Column2 ( ) ( ) less Column 1) A. Assessment administration Assesso ', deputy, etc Assmt. support staff, deed clerks and data entry staff Total assessment administration staff B. Valuation and appraisal staff Chief appraisers/appraiser supervisor Lead appra isers Residential appraisers Commer:::ial/industrial appraisers Farm/forest/rural appraisers Manufactured structure/floating structure appraisers Personal :>roperty appraisers Personal property clerks Sales data analyst (1.00) Data gatherers and appraisal techs Total valuation and appraisal staff C. Board of Property Tax Appeals (BoPTA) D. Tax coii E~ ction and distribution administration Administ 'at ion, deputy, etc Support and collection Tax distribution Foreclosure and garnishment Total tax collection and distribution E. Cartography and GIS administration Cartographic/ GIS supervisor Leadcar1ographers Cartographers GIS specialists Total cartographic and GIS staff... F. Dedicatod IT services for A&T G. Total as!;essment and taxation staffing

8 ~REG ON ~~ DE~ARTMENT ~ OF REVENUE Form 2 Explanation of Staffing Issues County BENTON In this section, explain any difference between approved staffing for the current year and staffing for the budgeted year. Explain why any funded positions were unfilled for the current year. Use this form to describe the intended use of nonpermanent workers (temporary help, project ternporaries, and contractors) by A&T function, along with their cost. Note any special or unique aspects regarding who accomplishes the work and how they accomplish it related to Forms 4, 5, and 6. For exan1.ple, if you use staff to perform persona I property functions, other than those reported on Form 1, Section B, note that here and include the FTE. Tax Collection is integrated into the County Financial Services Department. The statutory duties of Treasurer and Tax Collector are delegated to the Finance Director by the Board of Commissioners by authority of the County Charter

9 Form 3 General Comments County BE_N_T_O_N Use this form to describe any issue in your budget that needs further clarification. Examples include significant changes on Form ~purchase of a new data processing system, salary increases, new car purchases, personnel services, costs for mapping, etc. You can a I so use this form to document any mi cellaneous comments about this grant application. none

10 ~REG ON ~~ DE~ARTMENT ~O F REVENUE County BENTON Activities Form 4 Valuation and Appraisal Resources Number of accounts by activity Actual Estimated ( ) ( ) Number of FTE by activity Actual Estimated ( ) ( ) 1. Real property exceptions, special assessments and exemptions New construction.... Zone changes Subdivisions, segregations, and consolidations.. Omitted properties.... Special assessment qualification and disqualification Exemptions Subtotal.... 1, ,247 1, , Appeals and assessor review Assessor review and stipulations..... BOPTA.... Department of Revenue..... Magistrate Division of the Oregon Tax Court..... Regular Division of the OregonTax Court.... Subtotal Real property valuation Physical reappraisal..... Recalculation only-no appraisal review..... Subtotal.... 1,992 38,003 39,995 2,500 37,600 40, Business personal property (returns mailed)... 2,150 2, Ratio Continuing education 7. Other valuation-appraisal activity Total valuation and appraisal staff (FTE)

11 Form Tax Collection and Distribution Work Activity County BE_N_T_O_N Number of accounts by activity Actual Estimated ( ) ( ) 1. Number of accounts requiring roll corrections Businesl; personal property Persona property manufactured structures Real property Number of accounts requiring a refund Busines:; personal property Persona property manufactured structures Real property Number of delinquent tax notices sent Business personal property Persona l property manufactured structures Real property ,546 1, Number of foreclosure accounts processed Real property only Number of accounts issued redemption notices Real property only Number of warrants Number of garnishments Number of seizures Number of bankruptcies Number of accounts with an address change processed ,655 3, How many second trimester statements do you mail? How many third trimester statements do you mail? Does the county contract for lock box service? D Yes IZl No 14. Does the county use in-house remittance processing? IZl Yes D No 15.1s tax collecting combined with another county function? IZl Yes D No If yes, d t ~sc ri be that function on Form 2.

12 ~R EG O N ~~ DE~ARTMENT ~O F REVENUE County BENTON Form 6 Assessment and Administrative Support and Cartography Work Activity Assessment and administrative support work activity Numbers by activity Actual Estimated ( ) ( ) 1. Number of deeds worked ,541 3,550 Cartography work activity 1. Number of new tax lots Number of lot line adjustments Number of consolidations Number of new maps Number of tax code boundary changes... Numbers by activity Actual Estimated ( ) ( )

13 ~REGON ~- DE~ARTMENT... OF REVENUE Form 7 Summary of Expenses County BENTON Current operating expenses A. Assessment Administration B. c. D. Tax Collection Valuation BOPTA & Distribution E. F. Dedicated IT Cartography services for A&T Totals 1. Personnel services 446, ,042 12, , ,861 55,082 1,671, Materials and services 60,706 76,446 11,876 65,669 24, , , Transportation 9,618 12, , , Total current operating expenses (Total direct expenses) 516, ,600 25, , , ,140 2,116,549 Indirect expenses 5. Total direct expenses (line 4) 6. If you use the 5 percent method to calculate your indirect expenses, enter 0.05 in this box. Total indirect expenses (line 5 multiplied by line 6) * Include approved grant funding for ORMAP 2,116, ,827 6A. If you use a percent amount approved by a federal granting agency to calculate your indirect expenses, enter that percentage in this box Total indirect expenses (line 6A multiplied by the direct expense amount for the category/categories that your certificate allows) 0 7. Total indirect expenses ,827 Total capital outlay without Capital outlay Assessment Tax Collection Data Processing I regard to 8. Enter the actual capital outlay Administration Valuation BOPTA & Distribution Cartography!Support (IT, AT) limitation 5.C without regard to limitation. I ol ol ol ol o I 5, Total direct and indirect expenses (sum of lines 4 and 7)... 2,222, Direct and indirect expenses multiplied by , The greater of line 10 or $50, , Capital outlay (the lesser of line 8 or line 11)... 5, Total expenditures for CAFFA consideration (sum of lines 4, 7, and 12) ,227,376

14 Form 8 Grant Application Resolution _B_E_N_T_O_N County is applying to the Department of Revenue to participate in the County Assessment Function Funding Assessment Program. This state grant provides ftmding for counties to help then1 come into compliance or ren1ain in compliance with ORS , , Chapters 309, 310, 311, 312, and other laws requiring equity and uniformity in the systen1 of property taxation. BENTON County has undertaken a self-assessment of its compliance with the laws and rules that govern the Oregon property tax system. The County is generally in compliance with ORS , , Chapters 309, 310, 311, 312, and all requiring equity and uniformity in the system of property taxation. BENTON County agrees to appropriate budgeted dollars based on 100 percent of the expenditures certified in the grant application. The total expenditure amount for consideration in the grant is $2,227,376. If 100 percent isn't appropriated, no grant shall be made to the county for each quarter in which the county is out of compliance. The County de signates the following individual as the contact for this grant application. MARY K. OTLEY (541) mary.k.otley@co.benton.or.us Name Phone County Approval By selecting the "I Accept" checkbox, you are signing this Resolution electronically and certifying the Resolution has been approved by the board. You agree your electronic signature is the legal equivalent of your manual signature. o I Accept Chair/Judge or Appointee Title Sign Date

15 RACIAL AND ETHNIC IMPACT STATEMENT This form is used for informational purposes only and must be included with the grant application. Chapter 600 of the 2013 Oregon Laws require applicants to include with each grant application a racia l and et hnic impact statement. The statement provides information as to the disproportionate or unique impac1 the proposed policies or programs may have on minority persons 1 in the State of Oregon if the grant is awarded to a corporation or other lega l entity other than natural persons. 1. o The proposed grant project policies or programs could have a disproportionate or unique positive impact on the following minority persons: Indicate all that apply: Women Persons with Disabilities _ African-Americans Hispanics Asians or Pacific Islanders American Indians Alaskan Natives 2. o The proposed grant project policies or programs could have a disproportionate or unique negative impact on the following minority persons: Indicate all that apply: Women Persons with Disabilities African-Americans Hispanics Asi ans or Pacific Islanders American Indians Alaskan Natives 3. ~ The proposed grant project policies or programs will have no disproportionate or unique impact on minority persons. If you checked numbers 1 or 2 above, on a separate sheet of paper, provide the rationale for the existence of po licies or programs having a disproportionate or unique impact on minority persons in this state. l=urther provide evidence of consultation with representative(s) of the affected minority persons. I HEREBY CERTIFY on this day of 0 20, the information contained on this form and any attachment is complete and accurate to the best of my knowledge. Printed Name: 1 " Minority perso ns" are defined in SB 463 (2013 Regular Session) as women, persons with disabi lities (a s defined in OR ). African-Americans, Hispanics, Asians or Pacific Islanders, American Indians and Alaskan Natives.

16 Benton County Assessors Office Organizational Chart 3/30/2018 Assessor Tami Tracy Residential Appr. Chief Appraiser Steve Omernik Cartography Administrative Staff Appraiser 2 Taryn Selvey Farm/Forest Appr. Michele Collins GIS/ Cartographer Corie Clark Exemption Data Specialist Jenny Anderson Appraiser 2 Justin Reed Commercial/Industrial Appr. Dick Newkirk GIS / Cartographer Donna Morse Assessment Office Specialist Denise Nolan Appraiser 1 Kacie Ropp Appraisal Support Technician Leslie Smith Appraiser 1 William Holden Manufactured Structure Appraisal Specialist Sandy Emge

17 CAFFA Grant Organization Chart Information Resource Management CAFFA Grant Organization Chart BOPTA CIO Grace McDonald Deputy CIO Adam Loerts Records and Elections Manager James Morales Programmer Various PC Support Technician Various System Administrator Peter Newman Network Engineer Aaron Zollinger Senior Deputy Clerk Robyn Vanrossmann CAFFA Grant Organization Chart Tax Collection Tax Collector Mary Otley Revenue Clerk Tanya Ireland Property Tax Clerk Tammy Ridders Chief Tax Deputy Debbie Bauer Business Analyst Rebecca Seymore

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