OPSEU Ontario Public Service Syn d ica t des emp loy6 s, de la

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1 OPSEU Ontari Publi Servie Emp lye es Un i n Syn d ia t des emp ly6 s, de la { n t in p u b fiq ue de I O n t a r i M E M O R A N D U M TO : A l l P res iden ts wi th mem be rs i n the M i n i st ry f C i t izen sh i p & Im m ig ra tin A l l Stewa rd s i n the M i n i stry f C i tizen sh i p & Imm ig ratin FRO M : DAT E : S U BJ E CT : Ru th Ha m i l tn, A/OPS Su pe rvis r Fe b r u a ry 1 7, M i n ist ry f C it izensh i p & I m m ig rat i n E RC M i n utes - Deem be r 9, Atta h ed, f r y u r i n f rm a t i n, a re th e m i n u tes f t h e a bve a pt i n ed meeti n g. P le a se p st r t he rw i se m a ke t hem ava i l a b le t th e mem be rs i n y u r w r kp l a e s. A l s a tta he d i s a M ERC refe r ra l f rm wh i h s h u l d b e u sed w h e n refe r ri ng u n re s lved l a l issue s t the m i n istry leve l. The refe r ra l sh u ld be sen t a re f th e J b Se u ri ty U n i t w i t h a l l t h e s u p p rt i ng d um e n ta ti n, ( e. g. m i n u tes, r res p n d e n e, et. ), w i th a ny refe r ra l s. P L EAS E N OTE : T H E S E M I N ISTRY M I N UTE S WE RE PR E PARE D BY T H E E M P LOYE R. AUTH O RIZED FOR D ISTRIBUTION : IN SOLIDARITY, Wa r ren (Smkey) Thma s P res i de n t Ru th Ha m i l tn A/O PS S u p e rv i s r / p b at. CC : M ERC Cha i rs M i n i stry ERC 1 00 Lesm ill Rad Trn t, On ta ri M3B 3P8 Tek Fax : Tll kee : p s e uep s e u. rg 1 00, h em in Lesmill San s fra is : s e fpes e fp. rg www. pseu. l;g Trnt (Ontari) www. sefp. rg TDD : OPSEU is afiliated M 3B 3P8 ATS : Le SEFPO est ass i# r with the OFL, CLC T#I: u la FTO, au CTC and NUPGE T l# : et au SNEGSP

2 Da te : T h u rsd ay D e em b e r 9 th, L at i n : O PS E U T r n t R e g i n a l Ofi e F O R O P S E U : N a n y R e l l e t ( C - C h a i r a n d M e e t i n g C h a i r) Da rren Wi nge r (Vie - C ha i r) C la i re Seat n -M a rks J u d i t h M a ri n (OPSEU J b S e u rity Ofi er) F O R T H E E M P LOYE R : B r i a n L e m i re ( C - C h a i r) B ria n Beatt ie J a red F riesen ( M GS E R Adv i s r) RE G R ETS : S u s a n S e a by G u es ts : Ke n n y Q u a n, J a n i e M i l l a r Re rd e r : L a u ra S u l l i va n. AG E N DA I T E M S P REVI O U S M I N U T ES D I S C U S S I O N M i n u te s f S e ptem b e r 30th, m e et i n g s i g n e d a n d p st e d. N rt h e rn RERC m eeti ng m i n ute s a re p sted. A p r es s w i l l b e e st a b l i s h e d f r p st i n g LERC a n d RERC m i n ute s n m i n i st ry i n t ra n e t s i t e. Th e M E RC req ue s ts th at LE RC an d RERC f rwa rd m i n utes t M ERC h a i rs as pe r the M E RC Te rm s f Refe ren e. AC T I O N REQU I RE D Ma nag eme nt wi l l p rv ide the M C l i nt ra net l i nk f r RERC m i n u t es. C -h a i rs w i l l f l l w u p w i t h t h e i r E RC m em be rs t ens u re RE RC m eeti n g m i n u te s a re s e n t t M E RC - h a i rs.

3 AG E N DA ITE M S I D I S C U S S I O N I AC T I O N R E Q U I RE D 3. S TA N D I N G I T E M S a ) P r g ra m U p d a t e s R e g i n a l S e rv i es B ra n h m p l e te d th e S t rat eg i P l a n wh i h h a s b e e n s h a red wi t h a l l staf. A stee ri n g m m i ttee ha s been st k t. ve rsee the r l l u t f t h e p l a n. Th e u n i n i n q u i red abu t whethe r S e rv i e Leve l Ag reem e nts exi s t. M an ag em ent wi l l i nq u i re whethe r th e Servie Leve l Ag reem e n t w i t h M i n i s t ry f H e a l th P r m t i n and S p rt an be sha red with M E RC. M a n a g e m e n t n f i rm e d t h a t f r t h e R eg i n a l S e rv i e s B ra n h, a S e rv i e L eve l Ag reeme nt ( S LA) h a s bee n s ig ned wi th th e M i n istry f Hea l th P r m ti n an d S p rt ( M H P S ) u n t i l M a r h 3 1, Th e S LA w i t h M H P S i s a n a n n u a l ag reem e n t. Th e re is n S ervi e Leve l Ag reem e nt with M i n istry f T u ri s m a nd C u ltu re as se rv i e s a re add ressed th rug h the an nua l O pe rat i ng P la n. b ) Resu l ts B ased P l an n i ng a n d Exp e n d i t u re M anag em en t St rategy ) O P S Em p l y e e S u rve y (M C l ) d ) F i xe d -t e rm ( u n l a s s ifi e d ) l i s t e ) H e a l t h a n d S afe ty f) LE RC - L a l M a n a g e m e n t p r v i d e d a n u p d a t e n Re s u l ts B as e d P l a n n i n g a n d ex p e n d i t u re m a n a g e m e n t fr t h i s q u a rt e r. M a n ag e m e n t re p rted th at f r the Rb P th e m i n is t ry, fi l ed a n - rep rt a s th e re we re n staf i m pats. An u pd ate n th e Em p l yee E ngagem ent At i n P lan wa s p rv ided. Cp ies f t h e At i n P l a n we re s h a re d w i t h M E RC. " L e t ' s C h at D ay" w i l l b e l a u n h e d n J a n u ary 1 4, M an ag em e nt rep rted th at the fixed-te rm staf l ist f r th is q uarte r ( as f N ve m be r 3 0, ) wi l l be p rv ided i n m id-deem be r. Ma nag e m ent rep rted th at th e an n u a l RS B - H ea lth and S afety S u rvey and h a s n t bee n fi na l ized b u t wi l l be sh a red with M E RC n e m p l ete. U n i n i n q u i red a b ut the fi re at the G l ba l Expe rien e Onta ri ffie. M an ag e m e n t rep rted that the p rg ram m anag e r p rv ided a p re se n tat i n t s e n i r m a n a g e m e n t at t h e d i s a s t e r res i l i e n e eva l u at i n m e et i n g a b u t w h at h a p p e n e d. T h e f i re a u s e d d am a g e t t h e w rkp l a e a n d s taf re p rt e d t a n a l t e rn ate w r ks i t e u n t i l t h e fi e wa s re p a i re d a n d l e a n e d. U n i n i n q u i re d w h e t h e r b a rg a i n i n g ag e n ts we re n t ifi e d w h e n t h e f i re u r re d. T h e p a rt i e s n t i n u e t d i s u s s. E m p l y e e E n g ag eme n t At i n P l a n i s att a h e d. Ma n ag em e n t t se nd l i st u nde r s e p arate ve r. M a n a g em e n t w i l l f l l w- u p a b u t wh at m m u n i at i n we n t t t h e b a rg a i n i n g a g e n ts a n d wh e t h e r t h i s m m u n i a t i n i s b u i l t i n t t h e em e rg e n y res p n s e p l a n. 3

4 AG E N DA I T E M S d ) S h e d u l i n g f M e e t i n g s N EXT MEET I NG : M a r h 3 1, (te nt at i v e ) D I S C U SS I O N AC T I O N R EQ U I RE D T h e p a rt i e s a g re e d t h at te n t at ive m eet i n g d ates wi l l b e M a r h 3 1, J u n e 3, P a rti e s wi l l revi ew th e te ntat i ve Se ptem be r 23 an d Deem be r 9, dates a nd n fi rm. F r t h e U n i n L/.. -" N an y Re l l et D a te D e em b e r 9, B r i a n L e m i re D ate D e em b e r 9, I

5 i " -- m n l ' fwt' ngagem en t M C I E m, e e S u rvm A t i n P l a n " Le t 's C h a t " Day O rg a n i z a t i n a l C m m u n i a t i n, L e a d e rs h i p P ra t i e s A d a y f r a l l M C I s taf t e n g a g e i n n v e rs a t i n w i t h t h e i r p e e rs a n d m a n a g e r t ex p l re ways t a h ieve efe t i ve tw -wa y C m m u n i a t i n i n t h e i r u n i ts M i n i s try M a n a g e rs F a l l I m p r ve u s e f I n t ra n e t a n d e m a i l M i n i s t ry/ D i v i s i n a l p r i r i t i e s s h a re d w i t h a l l s taf O rg a n i z a t i n a l C m m u n i a t i n O rg a n i za t i n a l C m m u n i a t i n, L e a d e rs h i p P ra t i e s M C I h m e p a g e t be me t he d e fa u l t lg i n s re e n f r a l l s taf, u p d a te d we b b a n n e rs t h ig h l ig h t u rre nt p r i r i t i e s, m e m s t b e i n l u d ed i n b dy f e m a i l S h a re th e m i n i s try/d i v i s i n a l p r i r i t i e s u r re n t l y av a i l a b le i n t he n - l i n e p e rf rm a n e m a n a g e m e n t te m p l a te w i t h a l l s taf d u r i n g 3 e rf rm a n e d i s u s s i n s T B D M i n i s t ry M a n a g e rs F a l l B y O t b e r I n rea sed s taf re se n e a t m a n a g e m e n t m e e t i n g s a n d b r i e f i n g s P D L P T ra i n i n g J S te rl i n g Awa rd s G rwt h & Adva n e me n t, I n d e p e n d e n e & I n n v a t i n L e a d e rs h i p P ra t i e s, O rg a n i za t i n a l C m m u n i a t i n I n d e p e n d e n e & I n n va t i n F u s n i n v i t i n g s taf t m eet i n g s w h e re t he i r w r k i s b e i n g ta b l e d, re g n iz i ng t ha t i t i s nt a lways p s s i b l e E n h a n e m a rk e t i n g f a n n u a l P D L P t ra i n i n g, ex p a n d u r re n t s e s s i n s O p e n t h e n m i n a t i n pe r i d t h r ug h u t t h e y e a r U s e Am b a s s a d rs t p r m t e p e e r re g n i t i n M i n i s t ry M a n a g e rs H R B ra n h H R B ra n h V l u n te e r Am b a s s ad rs O n g i n g O v e r n e xt 3 m n th s A n n u n e a n d I m p l e m e n t a t A l l S taf D a y S e p te m b e r

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7 MC I - M in is try Emp lyee Re la t ins C mm it tee 20 i0 / Divis ina l attendees iden tified se ven ga ls f r S trength en an d m ain tain s trng mmuni at i n s between Ministry, Reginal and Lal ERCs that will reate a nstrutive and prblem slving ERC envirnmen t. t D eve lp a s trng mmun iatin link with OPSEU memb ers in ther Units / B ran h e s f th e Minis try (OWD, R S SU, C i izen sh ip and Immigratin ). / Pr a tive ly mn i t r re s tru turing and vaan ie s t redu e negative impa t n OPSEU m emb e rs, and mnitr dis l sure s an d re ate an pp rtun i ty t r e s lve situati n s pri r t dis l Wrk with Management t ident ify develpmental pp r tunities fr the O ffie Admin is tratin C lass ifiatin. Identify pprtunities t implement wrkshps n anti bu l lying f r al l s taff. Prvide eduatinal sessins fr members t larify variu s rle s, re spns ibilitie s, mandate and p r e s s inv lved at MERC. h ; T re ru it 2 h amp ins p er re gi n and 6 in T rnt wh uld p rm te the w rk f ERC s with th e supp r t f Management allw the hampins t be bservers at MERC m e e t ings we re p s s ib le.