Village of Algonquin Geographic Information Systems. Village of Algonquin. Development Plan of Geographic Information Systems

Transcription

1 Village of Algonquin Development Plan of Geographic Information Systems /1/013 1

2 GIS Development Plan A. Purpose The purpose of this document is to outline a strategic plan for Geographic Information Systems (GIS) implementation and maintenance between 014 and 019. This is an updated version of implementation plan. Data development will be ongoing for upcoming years. Applications and integration with other system will be the focus during new phase. This document will guide the framework for planning and managing a GIS in the village. The implementation plan will be organized to short-term (1- years), mid-term (-3 years), and long-term (3-5 years) goals that will help the Village to realize its vision for GIS development. It is expected that the plan will need to be updated within 3 years as circumstances warrant. This plan will be used to help guide initial actions taken and investments made, as well as to formulate future budget decisions. Given technical changes in the GIS industry, coupled with evolving GIS expectations, the plan should be treated as a dynamic document. B. The Strategic Goals and Objectives of GIS The primary goal of GIS in the Village of Algonquin is to provide accurate and globally networked information tool to assist in planning and managing local resources, identifying problems, lowering risks, and enhancing communication among departments as well as with the public. GIS intends to implement a fully integrated system comprising all departments, incorporating the programs developed in the previous phases. The development of GIS will meet the requirements of our entire organization and be flexible enough to meet future growth. Complementarily GIS will continuously make the same degree of information available to the public via GIS Internet service. With GIS interactive web site, the citizens will be able to view the village data and receive up-to-date services. The following objectives will help define and prioritize specific tasks and projects for the next five years: Efficiency and Effectiveness The principal purpose in pursuing GIS is to improve governmental efficiency and effectiveness. In the development of the system, the Village will seek to balance functionality and cost to maximize the value of the output of the system. Integrated Enterprise Management System GIS has become a key role in land management and asset management in the Village, its capabilities are endless as it can incorporate with business data. The integration with operational database will be the solution to reduce fractional data maintenance effort and to increase operational integrity. From decision makers to mobile users, the integrated GIS will assist in quick and easy data access in real time, assist in budget plan, resource management, public safety management, and quality of service.

3 C. GIS Development Plan 1. Project Scope The following tasks are identified as priorities in this plan. These tasks have been evaluated against criteria to help prioritize tasks and collectively advance the Village s GIS. This list is not a limit of GIS tasks to be completed, rather a guide for future growth and development. Staff are still encouraged to contact the GIS Helpdesk for project assistance at any time. Criteria - Priority Points 3 = multi-departmental Points 1 = public safety purpose Points 3 = Points = two departments Points = Points 1 = one department Points 1 = monthly Points 0.5 = seasonally or i. Data Cost Technology $ / System Development $ /Potential Outsourcing $ Labor Field Collection or Digitization $/Data Maintenance $/ Quality Control $ 1 Block, Lot Annotation To access complete Public Land Survey System Liquor License & To access liquor license & Violation, Video Gaming violation info through GIS, to assist in crime analysis Village Easement To track Village easement, GASB purpose Privately Owned Wetland Capital Projects (In Design, In Construction, In Punch List, In Maintenance) To identify and manage resources To identify location and Street Lights To identify location and Water mains correction To provide accurate underground water system, pipe evaluation 8 LiDAR with Contour 1 Flood prediction, land use plan 9 Integration of water To track the age of water meter meter 10 Water Service Lines To track Water Service 10 Sewer Service Lines To track Sewer Service 10 Sidewalks & repair locations To manage sidewalk inventory, public safety management Mid Short $ monthly Mid Mid Short $ Long Cost: $$ Labor: - Mid seasonally Short $ 0% 0% 5% 90% 0%,HR 80% 80% 80% 3

4 13 Comprehensive Plans To overlay comprehensive plans information in GIS monthly 13 B-box Water Network analysis 13 Street construction projects To track past, current, and future of street construction projects in GIS 13 Utilities Easement To identify location and 13 Sanitary Sewer Depth To measure the depth of Sanitary Sewer System 13 Storm Sewer Depth To measure the depth of Storm Sewer System 19 Sanborn, other historic To keep old town building maps & photos, old information in digital town building survey records, to be able to view info via GIS 19 Soils, critical natural areas To be able to see natural resources data in planning boundaries 19 Fiber Lines To identify location and manage public safety 19 Retaining Walls, Split To identify location and Walls 19 Fencing To identify location and 4 Traffic Signals To view traffic signal locations in GIS 5 Curbs To manage curb lines and plan for budget Long $ CDD, 30% 90% 7% Long Long Weekly Long Mid CDD 30% Mid Mid Monthly monthly CDD,, CDD 0% PD 0% ii. Applications and Services Cost Technology (below $10K) $ / Technology (above $10K) $ / Maintenance Cost Labor System Configuration $ / System Maintenance $ / High volume of Helpdesk Requests $ Live Integration of To reduce fractional effort. To 1 MUNIS & GIS eliminate redundant data maintenance. 1 Redesign GIS Focused, lightweight maps Intranet 1 Mobile Apps using To provide mobile apps for ArcGIS Online tablet and smart phone users 4 Water Mains Maintenance System 4 Sanitary Sewer Maintenance System To develop inventory maintenance database and to integrate with GIS To develop inventory maintenance database and to integrate with GIS Long Cost: $$$ 5% Mid Cost:$ Labor:$ Cost: $ Mid 5% Mid Cost: $ 50% 4

5 4 Integration of AVL To integrate AVL into in-house GIS 7 Integration of Plat To access plat of survey in GIS & of Survey MUNIS 7 Integration of To improve field operation and work order & resource management. Short Maps 9 Storyboard Map - Businesses To enhance search and access of business information to the public To assist Building Department with MUNIS Report To enhance communication among departments 9 MUINIS Building Report Storyboard Map 11 Capital Improvement Project Storyboard Map - 11 Downtown Development Plan Street Lights To develop inventory 11 Inventory maintenance database and to Maintenance integrate with GIS System 11 Water Network To identify and manage problem area 11 Sewer Network To identify and manage problem area 11 Storm Network To identify and manage problem area Storyboard Map To enable Historic map tour and 11 Historic images via storyboard map Commission application. Project 11 Storyboard Map Arts Commission Project Weekly monthly Mid Cost: $ Long Short To enhance communication with public Short To enable Public Arts images and locations via storyboard map application. Multi Departmental CDD, Finance 8% Cost: $$ $ 0% Mid Cost: $ Mid Labor; $ Short CDD CDD, GSA, GSA CDD, Public CDD, Public 0% Labor; $ CDD, Public iii. Hardware Cost Technology (below $10K) $ / Technology (above $10K) $ / Maintenance Cost Labor System Configuration $ / System Maintenance $ / High volume of Helpdesk Requests $ 1 Mobile Replace Toughbooks with Windows 8 Device touch screen tablet to minimize cost Long Cost: $ Large format scanner Needs upgrade. No parts will be available with existing unit from 011. Short Cost: $$$ 0% 5

6 iv. Software Cost Technology (below $10K) $ / Technology (above $10K) $ / Maintenance Cost $ Labor System Configuration $ / System Maintenance $ / High volume of Helpdesk Requests $ ArcGIS To provide web maps and apps for 1 Online smart phone and tablet users. Mid Cost: $$ 4 Trimble GPS Software 3D Analyst for Desktop GeoEvent Processor v. Procedure Labor High $$$/ Medium $$ / Low $ Works with only Windows XP. Needs when new OS gets updated. Short To analyze data in a realistic perspective underground infrastructure, buildings, trees, and etc. Possible choice of integrating AVL system, To manage Village vehicles in real time. Long Long Cost: $$$ Cost: $ Cost: $$ Labor :$ CDD, Priority Item Description 1 Data Model To visualize data flow and use of GIS. Database 1 Maintenance Procedure 3 Update Digital Data Submission Policy 4 Standard Map templates Short Labor:$$ A procedure to maintain GIS data layers. Currently over 100 data layers are in GIS. Mid To update Digital Data Submission Policy to be incorporated to current technology and industry trend. Short CDD, To produce standard map templates, to provide consistent map output to the users. Short GIS 50% 40% vi. Training Labor High $$$/ Medium $$ / Low $ Resources Department 1 GIS Weekly Note GIS Power User training GIS Application training To remind users on how to use GIS interactive maps Weekly End users who are maintaining operation data through GIS applications. As needed To assist end-users to be able to assist public inquiries using GIS maps. As needed 6

7 Resources Department 4 Work Order Database Users training 4 GIS Staff cross-training 6 GISP Certificate GIS dataset and asset maintenance have been integrated in Work order database. The work order database users need training on the use of forms, queries, search functions, and etc. To provide transparent GIS services to the users. GIS staff will do the cross-training on GIS operations. To establish and maintain high professional standards of GIS staff. As needed As needed GIS Every 5 year GIS. List of GIS users Below is a snap-shot of current GIS users in the Village. i. GIS Staff Position Name Department Software Primary operation GIS Coordinator Heena Lee GSA GIS Analyst Brian Parker ArcInfo, ArcGIS Server, Flash Builder ArcInfo, ArcGIS Server, Trimble GPS GIS administrator, GIS project manager, GIS software manager, GIS budget coordinator, GIS procedure writer, GIS web designer, map designer GPS manager, infrastructure data manager, GIS procedure writer, map designer ii. GIS Power Users (total ) Position Name Department Software GIS operation Assistant to the Village Manager Michael Kumbera GSA ArcGIS Basic Access GIS layers, making custom maps Executive Secretary Sandie Tepsick GSA Flex Viewer Update unpaid violation records, Cemetery records, Crash incident locations, Traffic incident locations Principal Assistant Michelle Weber GSA Flex Viewer Update Village Owned Properties and Liens Senior Planner Katie Parkhurst Ben Mason CDD ArcGIS Online Update Business, Retired Business data. Analysis on Open/ Closed business Property Inspector Kim Nix CDD Flex Viewer Update Home business data Police Officer Amy Bucci PD Flex Viewer Update Burglary and Neighborhood Watch data, Crime Analysis Police Sergeant Jeffery Sutrick PD ArcGIS Online Generate maps for parking and traffic analysis Public Works Director Robert Mitchard ArcGIS Online Access GIS data via smart phone and tablet. Project Manager Shawn Hurtig ArcGIS Basic Access GIS layers, making custom maps Parks/Forestry Superintendent Steve Ludwig Flex Viewer Update tree inventory and park inventory data in absence of Foreman Parks/Forestry Foreman Bud Schuetz Flex Viewer Update Tree inventory and Park inventory data Parks/Forestry Maintenance Worker II Alex Voigts Flex Viewer Update Tree inventory and Park inventory data Utilities Superintendent Andrew Warmus Flex Viewer Update Hazardous Material Locations. Utilities Foreman Gary Hallaert ArcGIS Basic, ArcGIS Online Utility Maintenance Worker I 7 Access GIS layers & asset maintenance data, making custom maps, access GIS data via smart phone Assigned staff ArcPad Hydrants flushing, Sanitary sewer flushing, Valve exercise

8 Position Name Department Software GIS operation Utility Maintenance Worker II Utility Maintenance Worker III Assigned staff ArcPad Hydrants flushing, Sanitary sewer flushing, Valve exercise Assigned staff ArcPad Sanitary sewer flushing, Valve exercise Streets Superintendent Alan Mozola Flex Viewer Access Street Utility & Storm Sewer data Streets Foreman Mark Hausser Flex Viewer Update Street Signs Streets Foreman Vince Kilcullen Flex Viewer Update Street Signs Streets Maintenance Worker I Streets Maintenance Worker II Assigned staff ArcPad Update Sidewalk, Street Signs, and Storm Sewer Flushing Assigned staff ArcPad Update Sidewalk, Street Signs, and Storm sewer Flushing For questions or comments on this plan, please contact GIS Staff described below. Heena Lee at extension 50 or hlee@algonquin.org. Brian Parker at extension 4418 or bparker@algonquin.org Mike Kumbera at extension 0 or michaelkumbera@algonquin.org 8