Enterprise GIS: Realizing a Return on Investment. EGUG Coeur D Alene, ID Tuesday, October 15, 2002

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1 Enterprise GIS: Realizing a Return on Investment EGUG Coeur D Alene, ID Tuesday, October 15, 2002

2 Technology Technology is great fun, but we can drown in our technology. The fog of information can drive out knowledge. Daniel J. Boorstin

3 Erik Potter Landmark Geographic Services, Inc. Working with Electric Utilities in Geospatial technology since 1993 ESRI Business Partner Authorized Consultant Software Reseller Focus GIS Planning & Implementation Data Development Field Data Acquisition

4 What will GIS do for an Electric Utility? Promote data sharing (every aspect of the utility is affected) Enhance communication (Good spatial and non-spatial data is key) Facilitate decision-making (85% of all utilities are field oriented facilities) Save time and reduce work load

5 Electric Utility Records Maps (key, general, detail, subdivision, sectionalizing, transmission, board district, etc.) Facility records (pole, meter, transformer, overcurrent devices, streetlight, joint-use, etc.) Customer records (service address, phone #, usage history, payment history, capital credits, etc.) Maintenance records (pole test, line inspection, special equipment tests, meter exchange, etc.) Accounting records (depreciation, taxation, property records, tax districts, plant valuation)

6 Electric GIS 85% of all utilities are field oriented facilities Referencing and managing is a common problem GPS is a single tool which will consistently give the same answer Every aspect of the utility is affected Good spatial and non-spatial data is key

7 Overview Planning & Costs Developing Return on Investment Maintenance

8 Planning & Costs Focus Points Develop a company wide vision Involve all departments (people) Have a clear vision of ROI (both soft and hard) Drive the project from ROI for the long-term Establishing the toolbox

9 Keys to Success Have a Plan ( set a course) Set goals (including short-term) Complete the facility inventory quickly! Don t expect quick results from the GIS Software in place Educate on GIS Watch for scope creep Question processes!

10 Keys to Success Management backed Include all departments Understand the costs Evaluate existing data Patch integrity holes Adequate staffing Adequate training Prepare for change

11 Cost of Deploying GIS Miscellaneous 3% Consulting 3% Hardw are & Software 5% Training 2% Integration & Custom ization 4% Landbase data 9% Used from Deployment of Mapping Systems in Distribution Cooperatives (CRN 97-12) Facilities Data 74%

12 Typical ROI Time Year Percentage Type Post GIS Year 1-66% Payoff Post GIS Year 2-22% Payoff Post GIS Year 3 2% Payoff Post GIS Year 4 33% Return Post GIS Year 5 69% Return Post GIS Year % Return

13 Developing Focus Points Follow the (a) plan Include your Co-workers (can t be accomplished with out them) Push for data integrity (but remember 95/5) Become an GIS educator Be patient Look for early yardage (ROI) Advertise ROI success

14 Technical Details GIS software Data dictionaries File naming standards and conventions Pole specification standards Land base layers Existing internal databases Integration

15 Land Base Issues Information (data) is Power Accept and advertise disparity Consider the maintenance cost Create sharing relationships Be creative (put on the cartographer hat)

16 Land Base Data Most data is available publicly or inexpensively Data varies in quality Data varies in ROI Important for analysis Important for Cartographic communication

Land Base Data Roads (911 road database) Land Use

School and Tax District Boundaries Parcel Land

17 Land Base Data Roads (911 road database) Land Use (BLM, Tribal, USFS, etc ) Public Land Survey System (Township, Range, and Section) Hydrology (rivers, streams, reservoirs, lakes etc ) Political Boundaries School and Tax District Boundaries Parcel Land Ownership (when available from counties) Adjacent facilities (one call, etc.)

18 Additional Data Layers Lightning Strikes (10 year models) Soil Types (for conductivity and grounding studies) County and City Parcels (land ownership data) Census and Demographic Data (for marketing and growth prediction) Gas Service Territory Boundaries Telephone Service Territory Boundaries (CLEC)

19 Project Costs & ROI Project Costs May Include 1. Inventory (GPS) of all facilities 2. Land base and cultural GIS data 3. Electric GIS implementation and integration 4. Electric data model and electric GIS data build 5. Electric facilities system atlas 6. System map 7. Circuit maps 8. Training of staff in GIS/GPS

20 Work processes More efficient updating of maps and facilities records More efficient retrieval of information More efficient engineering design Elimination of redundant data entry

21 Expanded capabilities Improved engineering and construction planning Better transformer load management Meter reading route optimization via routing analysis Quicker outage response Street and security light orphan elimination Joint-use audit control Tighter facilities taxation and depreciation tracking

22 Intangible benefits Improved perception form employees, customers, auditors, and regulators Better retention of mapping personnel (now GIS) Easier distribution of records throughout the organization Increased outage response time Better and easier management decisions

23 Other benefits GIS allows a method of retaining corporate memory Intangible benefits to safety via GIS and AVL More accurate underground conductor locations for dig-in prevention Preparedness for disaster recovery (Ice storms, tornados, hurricanes)

24 Accounting Returns Equipment Age Accounting Joint-use Attachments (Cable, Phone, Fiber) Accounting and Tax District Automation Growth Planning Security/Street Light Account Orphans Meter to Transformer Reconciliation Growth Predictions (Business Geographics) Board District Determination

25 Engineering Returns Outage Tracking & Management Facilities Management / Automated Mapping Engineering Management (e.g. Milsoft) Automated Staking Outage Analysis (e.g. Lightning Strike, High Winds) Growth Planning Provider of Mapping Services Marketing (Business Geographics) Accurate conductor type, size, and length

26 Enhanced Safety Operations Returns Improved construction scheduling ROW management (including Vegetation management and encroachment) Equipment failure prevention through analysis Outage coordination and prioritization (via conductor to device topology) Raptor Compliance and Kill Prevention Automated Vehicle Location (AVL)

27 Operations Returns Integrated trouble call analysis Improved disaster recovery Improved crew efficiency Maintenance planning Customer notification of planned outages Optimize meter routes Determine AMR locations

28 Maintenance Focus Points Insist on documented systems and processes established Promote corporate wide ownership Budget for updates/upgrades Expect change Gain an aptitude for GIS software Know where you are driving (ROI) GIS is a living database!

29 GIS Data Distribution 1) Wall size system map 2) Wall size circuit maps 3) Atlases (not map books) 4) Intranet Map Server (ArcIMS) 5) Handheld Pocket PC (ArcPad) 6) Geodatabase (ArcGIS/ArcEdit)

GIS Data Distribution 1) Wall size system map 2) Wall size circuit maps Handheld PDA with ArcPad 3) Atlases (not map books) End User Desktop PC Intranet Maps 4) Intranet Map Server

30 GIS Data Distribution 1) Wall size system map 2) Wall size circuit maps Handheld PDA with ArcPad 3) Atlases (not map books) End User Desktop PC Intranet Maps 4) Intranet Map Server (ArcIMS) 5) Handheld Pocket PC (ArcPad) Laptop in the truck updated by IR or Wireless at the office GIS Server 6) Geodatabase (ArcGIS) GIS Workstation Atlases or Map books via Tabloid size printer

31 Questions? for further information: Erik Potter Landmark Geographic Services, Inc. 679 East 2 nd Avenue Durango, Colorado Phone: (970) erikp@landmarkgeo.com

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