LOS ANGELES UNIFIED SCHOOL DISTRICT REFERENCE GUIDE
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1 REFERENCE GUIDE TITLE: NUMBER: ISSUER: SCHOOL PROCEDURES DURING HEAVY RAIN OR FLOOD CONDITIONS REF-1614 DATE: March 11, 2005 ROUTING Local District Superintendents Local District School Support Directors Local District Operations Coordinators Principals Non-School Site Administrators PURPOSE: MAJOR CHANGES: INSTRUCTIONS: The purpose of this Reference Guide is to provide information for Local Districts and schools regarding closure of school and curtailing specific activities during heavy rains. This Reference Guide replaces Reference Guide No. REF-871, School Procedures during Heavy Rain or Flood Conditions, issued on March 11, I. BACKGROUND The Los Angeles Unified School District encompasses a large geographical area. During times of heavy rains or flooding various areas within the District may be impacted more heavily than others by severe inclement weather conditions. The Los Angeles County Flood Control District monitors heavy rain and/or flood conditions on a 24-hour basis. Additional information is gathered from the Weather Bureau, police agencies, Sheriff s Department and the District. When weather conditions become severe, District emergency personnel will review the available data and make recommendations to the Superintendent regarding the impact of the conditions on District operations. Administrators are reminded that only the Superintendent of Schools may authorize the closure of any school(s). Board Rule stipulates, It shall be the responsibility of the administrator of each school site to develop a written emergency plan. Site Administrators should use their school s version of the Model Safe School Plan, Volume 2 Emergency Procedures as an immediate reference for responding to a flooding emergency. The following is provided to assist administrators with district policy, procedures and information on how to respond to flooded conditions. Please note that a Flash Flood WATCH means flooding is possible in your area. A flash Flood WARNING means a flash flood is occurring or will occur soon. Reference Guide No. REF-1614 Page 1 of 4 March 11, 2005
2 REFERENCE GUIDE II. DISTRICT POLICY REGARDING CLOSING SCHOOLS DURING INCLEMENT WEATHER CONDITIONS The following Administrative Regulations provide for implementation of Rule 2324 (c): A. Schools and offices will contact the appropriate Local District Superintendent or Division Head of the unsafe conditions caused by heavy rains and/or flooding. B. If conditions are such that the Local District Superintendent has deemed it appropriate to close a specific school or schools, the Local District Superintendent will contact the Office of the Superintendent of Schools for approval. C. During non-school hours, school information will be disseminated to the media through the Office of Communications regarding hazardous conditions. School closures and staff direction will be officially announced from the Superintendent s office at the following times: 1. 6:00 a.m. First school closure announcements. 2. 7:00 a.m. Final deadline to make school closure announcements. 3. Schools not officially closed by the Superintendent by the above times will open with staff reporting as usual. 4. In the event that certificated and classified staff is unable to report to their respective job locations, they are directed to contact their immediate supervisor. 5. The Controller will issue directions regarding payment to all personnel for days absent due to declared closures. The District Emergency Operations Center (EOC) will be opened and staffed to support the local districts and schools affected. D. Since students are safer on school premises under the supervision of school staff, every alternative to early dismissal of students should be considered. Reference Guide No. REF-1614 Page 2 of 4 March 11, 2005
3 REFERENCE GUIDE E. During school hours, if the Superintendent of Schools has authorized the closure of a school or schools, the dismissal plan should be carried out in conformance with the following procedures: 1. Notify School Police Department (213) Switch bells to manual operation. 3. Notify local law enforcement agency of the decision to dismiss. 4. Notify the Transportation Branch Dispatch Department (323) or LABUSES. 5. Implement dispersal plan, which may consist of any/all of the following: a. Moving students/staff to another part of the facility. b. Transporting students/staff to another school or facility. c. Dismissing students to their homes. Implement the student release procedures outlined in your Safe School Plan. 6. If athletic events have been scheduled, contact the Interscholastic Athletics Office (213) , to determine course of action. 7. For the safety of students, the school administrator may take independent action to restrict activities. III. FIELD TRIPS AND/OR EXTRA-CURRICULAR ACTIVITIES As a part of any school, community or extra-curricular activity no student should be allowed to go near fast moving water or have access to an area where they could come in contact with fast moving water. No student should be allowed near fast running creeks, streams, rivers or flood channels, especially during or after heavy rains. As little as six inches of fast-moving water can knock an adult off their feet. Two feet of water will float and move a car. During or following heavy rains, site administrators are to cancel or reschedule field trips or extra-curricular trips to any area or venue that includes a stream or moving water. This includes trips to the L.A. River, L.A. City or L.A. County regional parks or other outdoor venues. Reference Guide No. REF-1614 Page 3 of 4 March 11, 2005
4 REFERENCE GUIDE IV. SAMPLE PARENT LETTER It is recommended that a letter (Attachment A) be reproduced for distribution to parents in the event of an anticipated declaration of school closure(s) due to heavy rains or flood conditions. V. FLOOD SAFETY AWARENESS FLYER The attached informational flyer on Flood Safety Awareness (Attachment B) can be used by site administration to alert students and parents about Flood Safety. Additional public safety awareness materials may be available from the Office of Emergency Services. VI. RESOURCE INFORMATION A. United States Weather Bureau (213) B. Los Angeles Unified School District 1. (213) School Police Department 2. (213) Office of Emergency Services 3. (213) (213) Transportation Branch Dispatch (800) LA-BUSES 5. (213) Interscholastic Athletics Office RELATED RESOURCES: ASSISTANCE: Los Angeles City Emergency Operations - Los Angeles County Emergency Operations National Weather Service for Los Angeles For assistance or further information, please contact Bob Spears, Director of Emergency Services at (213) or the Office of Environmental Health and Safety at (213) Reference Guide No. REF-1614 Page 4 of 4 March 11, 2005
5 Reference Guide No ATTACHMENT A SAMPLE LETTER TO PARENTS (School Letterhead) (Date) Dear Parents: The Los Angeles County Flood Control District forecasts heavy rain (flooding) for tomorrow. Please note that a flash flood WATCH means flash flooding is possible in your area. A flash flood WARNING means a flash flood is occurring or will occur soon. Parents are requested to reduce driving activity and take precautions to protect themselves and their property. Do not drive around barricades; remember that even 6 inches of fast moving water can knock you off your feet and a depth of 2 feet of water will float your car. If you come upon flood waters, stop, turn around and go another way. Students should be reminded of the danger near river and flood control channels. District policy is to maintain a regular school day unless the Superintendent of Schools declares that a school or schools may be closed. Please use this opportunity to review your family s Emergency Plan with your children. Information concerning schools will be announced at 6:00 a.m. To receive the later information regarding the opening or closing of schools, please listen to radio or television broadcasts, or call the District s hotline number at (213) Sincerely, Principal
6 Reference Guide No ATTACHMENT A MUESTRA DE UNA CARTA PARA PADRES DE FAMILIA (Membrete de la Escuela) (Fecha) Estimados Padres de Familia: El Distrito de Control de Inundaciones del Condado de Los Angeles pronostica fuertes lluvias (inundaciones) para el día de mañana. Favor de prestar atención a la ADVERTENCIA flash flood WATCH que significa un acontecimiento o un pronto acontecimiento de inundaciones repentinas en su zona. A los padres de familia se les pide que disminuyan actividades de manejo y que tomen las precauciones necesarias para protegerse y proteger su propiedad. No maneje alrededor de barricadas o barreras; recuerde que inclusive 6 pulgadas de aguas rápidas en movimiento pueden derribarlo y una profundidad de 2 pies de agua harian flotar su auto. Si se enfrenta ante alguna inundación, deténgase, devuélvase por el camino que venía y tome otra ruta. A los alumnos se les debe recordar del peligro que existe cerca a los cauces de rios y de zonas bajo control de inundaciones. El reglamento del distrito es mantener las clases escolares regulares al menos que el Superintendente de las Escuelas declare que una o más escuelas pueden ser cerradas. Favor de aprovechar esta oportunidad para repasar junto con sus hijos el Plan de Emergencia que tiene para la familia entera. A las 6:00 a.m. se dará información relacionada con las escuelas. Para recibir información futura sobre las escuelas que se quedarán abiertas y las que cerrarán, favor de escuchar la transmisión difundida por radio o televisión, o comuníquese a la linea de emergencia del distrito marcando el (213) Atentamente, Director(a)
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