Mountain View County Gravel Road Maintenance Costs Therese Morris GIS Coordinator March 1, 2012

Transcription

1 Mountain View County Gravel Road Maintenance Costs 2005 Therese Morris GIS Coordinator March 1, 2012

2 2 miles Introduction 1 mile Project Background 2009 Tangible Capital Assets Project 3 phases Road Segment ID numbers Cityworks software County Asset Management System (CAMS) Historical road maintenance costs Pilot study 2005 costs Bellamy financial system Traffic counter data

3 Project Definition Objectives Historical gravel road maintenance costs for 2005 Identification of roads with high cost of maintenance To determine if grading priorities are viable To determine the value of integrating data for 2005 Is it viable to do for other years? To determine the sustainability of costs using historical data as a benchmark

4 Project Definition Stakeholders Key Stakeholder Client Corporate Sponsor Project Supervisor Project Team Name Pete Waycott, Manager Infrastructure Maintenance Don Oldridge, Manager Business Services/IT Therese Morris, GIS Coordinator Therese Morris GIS Coordinator Shirley Gillrie, Corporate Services Business Analyst Bellamy System Pramod Mishra GIS Technician Nancy Green Database Coordinator

5 Project Definition Assumptions County staff availability Stakeholder availability Data compliance with MVC GIS standards All gravel road maintenance costing will be included (manpower, equipment, fuel)

6 Project Definition Constraints Constraints Staff availability Data interoperability Volume of CAMS data GIS software

7 Project Definition In Scope Data acquisition GIS data scrubbing Database Development Data Integration GIS model GIS data analysis Cost effectiveness of project

8 Project Definition Not In Scope What is deemed excessive Effectiveness of grading priorities Sustainability of costs Deciding which roads have underlying issues

9 Project Definition Deliverables Database to support CityWorks Hard copy and soft copy maps showing cost per mile for 2005 Data to support map creation Documentation of process Staff training use/limitations of the data

10 Project Definition Risk Risk Risks Likelihood (1-10) Impact (1-10) No financial data CAMS data cannot be integrated GIS data cannot be integrated GIS Analysis model cannot be used GIS Analysis cannot be done Cost effectiveness cannot be determined Significance L x I

11 Project Definition Approach Initial meeting with key people Data review to find commonalities Database design Data integration and analysis Calculations to determine costs Project Documentation Map production Final Project acceptance by client

12 Project Definition Human Resources Therese Morris GIS Coordinator and Project Manager Shirley Gillrie Corporate Services Business Analyst Bellamy Pramod Mishra GIS Technician Nancy Green Database Coordinator

13 Project Definition Schedule Task/Activity List Predecessors and Duration Estimates for tasks Intermediate/Final Dates including milestones External Constraints Gantt Time Scale

14 Project Definition Cost Labour Costs by task Summary Cost Estimates Resource Item Unit Cost/Unit Units Required Total Cost by Item Actual Costs By Item Labour Therese Hour $ $7, $3, Shirley Hour $ $ $24.21 Pramod Hour $ $1, $ Nancy Hour $ $ $0 Total Project Cost $9, $4,098.44

15 Project Approval Key Stakeholder Client Corporate Sponsor Project Supervisor Project Team Name Pete Waycott, Manager Infrastructure Maintenance Don Oldridge, Manager Business Services/IT Therese Morris, GIS Coordinator Therese Morris GIS Coordinator Shirley Gillrie, Corporate Services Business Analyst Bellamy System Pramod Mishra GIS Technician Nancy Green Database Coordinator Approval Required Project Charter Project Plan Project Charter Project Plan Project Charter Project Plan Project Phases and Final Deliverables GIS Analysis Financial Data GIS Analysis Database consultant

16 Project Methodology

17 Project Methodology

18 2 miles Project Decisions/Data Issues Resolved Lack Segment_ID CAMS of data common data gaps field choices Duration Distance in coverage fields not populated field how of did data we normalize the data? 1 mile 7 min 12 min 9 min 27 min

19 Conclusions Final Product Data Displayed on Map

20 Conclusions Project Statistics $557,000 for gravel road maintenance in hours of maintenance Majority of maintenance costs are between $1-4,000 Several roads identified with cost of $4,500 One road identified with cost of $15,000

21 Conclusions Recommendations Use methodology developed in this project to process data for subsequent years ( ) Methodology allows for data processing to occur in off hours Reduce by estimated $2,000 for subsequent years

22 Conclusion Phase I and II of the Tangible Capital Asset (TCA) Program complete Phase III of TCA methodology to develop historical data is complete, and viable for developing datasets for subsequent years. Cityworks software Operational Services tool for asset management and financial reporting can be fully supported

23 Conclusion Acknowledgements Shirley Gillrie, Business Analyst Pramod Mishra, Spatial Analyst Don Oldridge, Manager, Business Services/IT Pete Waycott, Manager Infrastructure Services All other County staff that provided support to this project

24 Mountain View County Gravel Road Maintenance Costs 2005 Therese Morris GIS Coordinator March 1, 2012