EXHIBIT "L" ATTORNEY SERVICES PRICING PROPOSAL TABLES. Bay Area Daily Court Run Service Schedule #1
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- Hilary Evans
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1 Bay Area Daily Court Run Service Schedule #1 NOTE: Fill in all lightblue areas. 1. There is a round trip "daily" runs between the San Francisco and Oakland offices. The pickup and delivery schedule is as follows: Pick Up Delivery Day Time Location Day Time Location MF 10:30 a.m. Department of Justice MF 11:15a.m. Department of Justice 455 Golden Gate Ave. Rm Clay Street Rm San Francisco, CA Oakland, CA Pick Up Delivery Day Time Location Day Time Location MF 11:15 a.m Clay Street MF 12:00 p.m. 455 Golden Gate Ave. Room 2005 Room Oakland, CA San Francisco, CA Internal mails are picked up and must be delivered back to San Francisco by 1:00 PM. What is your price quote for this round trip? Charge per day is: There is a "daily" oneway filing with the U.S. District Court in Oakland. Pick Up Delivery Day Time Location Day Time Location MF 2:30 p.m. 455 Golden Gate Ave. MF United States District Court Room Clay Street San Francisco, CA Oakland, CA What is your price quote for this "daily" oneway filing or delivery? Charge per day is: There is a "daily" oneway filing with the SF. Superior Court in San Francisco. Pick Up Delivery Day Time Location Day Time Location MF 2:30 p.m Clay Street MF SF Superior Court Room McAllister Street Oakland, CA San Francisco, CA What is your price quote for this "daily" oneway filing or delivery? Charge per day is:
2 4. At 2:30 p.m. there is a "daily" court filing or delivery from our offices at 455 Golden Gate Ave., San Francisco, to one or two of the following courts. Sixth Appellat District Court USDC 333 West Santa Clara Ave. 208 S. First Street San Jose, CA San Jose, CA What is your price quote for this "daily" oneway filing or delivery? Charge per day is: At 2:30 p.m. there is a "daily" court filing or delivery from our offices at 1515 Clay Street, Oakland, to one or two of the following courts. Alameda County Superior Court United States District Court 1225 Fallon Street 450 Golden Gate Avenue Oakland, CA San Francisco, CA94102 What is your price quote for this "daily" oneway filing or delivery? Charge per day is:
3 Bay Area Service Cost Schedule #2 NOTE: Fill in all lightblue areas. Please provide your basic rate for each of the following services. Volume estimates are subject to change over the course of the contract. (Mileage charges will be listed in Service Schedule #3, so do not include mileage in the basic rate). The following definitions apply: Regular service can be combined with other services and should normally be completed within four (4) hours. For requests placed after 2:00 p.m., Regular delivery should take place no later than two hours after the start of next business day. Rush service may be combined with other services, but it must be completed that day or within the deadline specified (i.e. on or before 3:00 p.m.) Express service is usually dedicated to that service request only, is not combined with other runs, and must be completed within two (2) hours. Service Description Estimated Annual Volume Price Unit Totals Delivery of correspondence between DOJ and other state agencies, law offices, courts, etc. Basic rate for Regular Service 6% 0.00 document Basic rate for Rush Service 5% 0.00 document Basic rate Express Service 5% 0.00 document Basic rate Fax Service 1% 0.00 document Lodge or File documents with courts and return confirmed copies. Basic rate for Regular Service 6% 0.00 document Basic rate for Rush Service 5% 0.00 document Basic rate for Express Service 5% 0.00 document Basic rate for Fax Filing Service 2% 0.00 document Basic rate for Fax Filing Service (without conformed copy) 2% 0.00 document Provide courtesy copies to courts and counsel. Basic rate for Regular Service 5% 0.00 document Basic rate for Rush Service 4% 0.00 document Basic rate for Express Service 4% 0.00 document Basic rate for Fax Service 1% 0.00 Prepare and serve proofs of service (Personal Service) and obtain the declaration of proof of service. Basic rate for Regular Service 3% 0.00 document Basic rate for Rush Service 3% 0.00 document Basic rate for Express Service 3% 0.00 document Basic rate for Fax Service 1% 0.00 document Additional charge for second attempt 1% 0.00 document Additional charge for third attempt 1% 0.00 document Additional charge for fourth attempt 1% 0.00 document Obtain Signatures Basic rate for Regular Service 2% 0.00 document Basic rate for Rush Service 2% 0.00 document Basic rate for Express Service 2% 0.00 document Research court documents and agency records. Basic rate for Regular Service 3% 0.00 document Basic rate for Rush Service 3% 0.00 document Basic rate for Express Service 3% 0.00 document Drop serve and complete any required declaration of service. Basic rate for Regular Service 3% 0.00 document Basic rate forrush Service 3% 0.00 document Basic rate for Express Service 3% 0.00 document Basic rate for Fax Service 1% 0.00 document Additional charge for second attempt 1% 0.00 document Additional charge for third attempt 1% 0.00 document Additional charge for fourth attempt 1% 0.00 document Other charges incurred as attorney messenger work (not actual court cost) 1. Up to how many pounds per service request (job) will you transport for the prices listed above? 2. In addition to the standard rates listed above, how much do you charge per pound over the weight listed in the previous line? 3. Copy fees at courts 4. To get certification of documents 5. Any other advance fees to the court 2% 0 lbs. 2% 0.00 lb. 1% 0.00 document 2% 0.00 document 1% 0.00 document Totals 100% Attorney Services Total 55
4 FROM SAN FRANCISCO TO: Bay Area OnCall Messenger Service Schedule #3 Mileage charges related to attorney/messenger work Below is a list of cities which were frequented the most during the last few years for our oncall messenger/attorney services. Please provide allinclusive rate for oneway delivery, and delivery and return, to ALL locations within the city limits of the cities listed below. These mileage charges are in addition to your basic charges for the services listed in Service Cost Schedule #2. NOTE: Please fill in ALL the light blue boxes by entering a bid for each city. YOU MUST ENTER A BID FOR EACH CITY, "ONE WAY" AND "ROUND TRIP" Base Rate One Way Weight Factor Weighted Rate Base Rate Round Trip Weight Factor Weighted Rate San Francisco Oakland Martinez San Jose Redwood City San Rafael Sacramento Hayward Napa Fresno San Mateo Monterey Fremont Stockton Pleasant Hill Walnut Creek Fair Oaks Fairfield Richmond Emeryville Berkeley San Ramon Mill Valley Stanford Alameda Davis Salinas Totals 100% 100% Total Bid Amounts of one way trip + round trip 0.00 Other charges related to court runs/messenger work NOTE: "Waiting time" is defined as the time while the messenger waits at the Department of Justice. It is NOT time waiting in court filing lines or waiting in traffic. Waiting time charges may ensue after 20 minutes. 1. After the 20minute grace period, how do you charge for waiting time? 2. Trips miles from Sacramento 3. Trips miles from Sacramento 4. Trips over 201 miles from Sacramento minute Total amount of trips and waiting time:
5 FROM OAKLAND TO: Bay Area OnCall Messenger Service Schedule #4 Mileage charges related to attorney/messenger work Below is a list of cities which were frequented the most during the last few years for our oncall messenger/attorney services. Please provide allinclusive rate for oneway delivery, and delivery and return, to ALL locations within the city limits of the cities listed below. These mileage charges are in addition to your basic charges for the services listed in Service Schedule #2. NOTE: Please fill in ALL the light blue boxes by entering a bid for each city. YOU MUST ENTER A BID FOR EACH CITY, "ONE WAY" AND "ROUND TRIP" Base Rate One Way Weight Factor Weighted Rate Base Rate Round Trip Weight Factor Weighted Rate San Francisco Oakland Martinez San Jose Redwood City San Rafael Sacramento Hayward Napa Fresno San Mateo Monterey Fremont Stockton Pleasant Hill Walnut Creek Fair Oaks Fairfield Richmond Emeryville Berkeley San Ramon Mill Valley Stanford Alameda Davis Salinas Totals 100% % 0.00 Total Bid Amount of one way trip + round trip Other charges related to court runs/messenger work 0.00 NOTE: "Waiting time" is defined as the time while the messenger waits at the Department of Justice. It is NOT time waiting in court filing lines or waiting in traffic. Waiting time charges amy ensue after 20 minutes. 1. After the 20minute grace period, how do you charge for waiting time? 2. Trips miles from Sacramento 3. Trips miles from Sacramento 4. Trips over 201 miles from Sacramento minute Total For one way + round trip and amount for trips + waiting time:
6 Estimated Annual Volume Price Unit Total Subpoena Preparation (Regular Service)* Subpoena document preparation: 6% 0.00 each Serve a subpoena document to a party: 4% 0.00 each Additional TripFirst 4% 0.00 each Additional TripSecond 4% 0.00 each Additional TripThird 4% 0.00 each Followup proof of service 4% 0.00 each Subpoena Preparation (Rush Service)* Suppoena document preparation 6% 0.00 each Serve a subpoena document to a party 6% 0.00 each Followup proof of service 6% 0.00 each Subpoena Deliveries Fax Service of a subpoena 4% 0.00 each Certified mail service of a subpoena 4% 0.00 each Record delivery via messenger service 4% 0.00 each scanned document 4% 0.00 each Copies Note: If copies are needed as a result of obtaining records, what are your charges for the following? Prints from onsite photo work* 3% 0.00 each PhotocopyingAutofed* 3% 0.00 page PhotocopyingLight Preparation* 3% 0.00 page PhotocopyingMedium Preparation* 3% 0.00 page PhotocopyingHeavy Preparation* 3% 0.00 page Glasswork* 1% 0.00 page 11 X 17 copies 3% 0.00 page Xray film 2% 0.00 each Audio Tape Duplication 1% 0.00 tape Other Copies/Charges Upload document onto a FTP site (downloadable website) 3% 0.00 each Provide only a CD of the record 3% 0.00 CD Provide a CD of the record in addition to the hard copy 3% 0.00 each If an order is placed as Rush, what additional charge will be incurred? 3% 0.00 each Copy trip charge (flat rate) 3% 0.00 trip Check charge (on fees advanced) 3% 0.00 check 100% *Explanation of Services: Bay Area Subpoena Service Schedule #5 NOTE: Please enter the price you will charge in the light blue spaces provided. These prices should be all inclusive (covering all labor, travel time, hourly wages, etc.) If awarded, this exhibit will be implemented into your agreement. Volume estimates are subject to change over the course of the contract. See "Explanation of Services" for items that have an asteric at the end. (Mileage charges will be listed in Service Services Subpoena Services Total Preparation of all subpoena paperwork:make copies of records to get authorization and/or obtaining records. Rush Service: any service required within 35 days of the discovery cut off date. Autofed: no staples, tabs, or slip sheets. Glasswork:Documents must be placed on copy machine glass by hand (e.g. canceled checks, business cards, and register tapes). Light Preparation: Very few staples or clips, some slip sheetsmost documents can be copied via the autofeeder. Medium Preparation: Contains stapled/clipped sets 1020 pages each. May be a few folders and/or postits. Heavy Preparation: Stabled/clipped sets 210 pages each and may include folders, tabs, and postits. Prints from onsite photo work: you take a portable camera to the location, photograph documents, and make prints. 58
7 Bay Area Reprographic Service Schedule #6 NOTE: Please enter the price you will charge in the lightblue spaces provided. These prices should be all inclusive (covering all labor, travel time, hourly wages, etc.) If awarded, this exhibit will be implemented into your agreement. Volum estimates are subject to change over the course of the contract. (See bottom of page for explanation of services that have an asteric at the end.) Services Estimated Annual Volume Price Unit Total Photocopying: Auto document fed copies* 5% 0.00 copy Light Preparation* 4% 0.00 copy Medium Preparation* 4% 0.00 copy Heavy Preparation* 4% 0.00 copy Manual Glasswork* 4% 0.00 copy 11 X 17 copies (black & white) 4% 0.00 copy 11 X 17 copes (color) 4% 0.00 copy 8.5 X 11 color 4% 0.00 copy Oversize copies 5% 0.00 squre foot OnSite Photocopying: Setup charge 5% 0.00 job Per copy charge 4% 0.00 page Auto document fed copies* 4% 0.00 copy Light Preparation* 4% 0.00 copy Medium Preparation* 4% 0.00 copy Heavy Preparation* 4% 0.00 copy Manual Glasswork* 4% 0.00 copy Hourly labor 4% 0.00 hour Travel costs 4% 0.00 mile Binding: Velo Binding 1% 0.00 bind Velo Rebind 1% 0.00 bind Spiral Binding 1% 0.00 bind Spiral Rebind 1% 0.00 bind Acco Binding 1% 0.00 fastener Tape Binding 1% 0.00 bind OnSite Microfilming: Camera setup 1% 0.00 camera Photo charge 1% 0.00 page or frame Hard copy from page or frame 1% 0.00 page Travel costs 1% 0.00 mile Foam Core Mounting 2% 0.00 each 24 X 36 Black & White (B&W) 1% 0.00 each 24 X 36 Color 1% 0.00 each 30 X 40 B&W 1% 0.00 each 30 X 40 Color 1% 0.00 each 36 X 48 B&W 1% 0.00 each 36 X 48 Color 1% 0.00 each 40 X 60 B&W 1% 0.00 each 40 X 60 Color 1% 0.00 each Lamination 1% 0.00 square foot Audio/Video Tape Duplication: Audio Tape Duplication 1% 0.00 tape VHS Video Tape Duplication 1% 0.00 tape CD Duplication 1% 0.00 CD Audio Tape to CD 1% 0.00 copy Total 100% *Explanation of Services: Repographic Services Total Auto document fed: no staples, tabs or slip sheets. Documents can be copied using the machine document autofeeder. Light Preparation: very few staples or clips, some clips sheetsmost documents can be copied via the autofeeder. Medium Preparation: conttains stapled/clipped sets from 1020 pages each. May be a few folders and/or postits. Heavy Preparation: stapled/clipped sets from 210 pages each and may include folders, tabs, and postits. Glasswork: documents that cannot be duplicated via machine document feeder and must be placed directly on the copy machine glass (e.g. canceled checks, business checks, business cards, and register tapes). 59
8 Bay Area Service Scenarios Schedule #7 NOTE: Vendors charge for services in various ways. Some include some services in their basic charge while others break out each part of the service into separate line items. In the following scenarios, please look at the total job, the end productand provide a list of charges as you would on your invoice for that job. Remember, it s the final price for the total job that will count in the comparison among vendors it will not matter how you break the charges down in your invoice. We are looking at the FINAL (all inclusive) price you will charge to complete the job. These grade sheets will be used to compare prices from various vendors and will be used as a way to determine the lowest bidder. The following list of services are hypothetical are not intended to represent a true, or average daily service schedule. Scenario # 1 OnCall Messenger Services Using the prices you provided on Exhibit L (Service Cost Schedule #2) please provide your charges for the following services. (In the grid below, DOJSF is the Attorney General s Office at 455 Golden Gate Ave. in San Francisco.) Wait time is the time you are waiting at DOJ and include mileage charges related to attorney/messenger work (OnCall Messenger Service #3). Service Requested Transport correspondence. File, conform, and return fully executed copies. Lodge documents and return conformed copies. Obtain signatures and return copies. Prepare and serve proofs of service and obtain the declaration of proof of service. (One attempt.) Drop serve and complete declaration of service. Transport correspondence. Lodge documents and return conformed copies. Package Weight Wait Time Milleage Charges from DOJSF to San Jose 22 lbs. 0 min. from DOJSF to SF downtown area 5 lbs. 0 min. from DOJSF to Oakland 10 lbs. 5 min. from DOJSF to Fairfield 15 lbs. 0 min. from DOJSF to Regular Service (within 4 hours) Three stops in the SF downtown area 1 lb. 0 min. from DOJSF to San Rafael 2 lbs. 0 min. from Berkeley to DOJSF 37 lbs. 0 min. from DOJSF to Monterey 2 lbs. 10 min. Rush Service (for this example, the call is placed at 1:00 p.m. with delivery required by 3:30 p.m.) Service Requested File, conform, and return fully executed copies. Lodge documents and return conformed copies. Lodge documents and return conformed copies. File, conform, and return fully executed copies. from DOJSF to SF downtown area Package Weight Wait Time Milleage Charges 7 22 min. from DOJSF to Oakland 1 0 min. Express Service (Immediate pickup with delivery not later thatn two hours after call) from DOJSF to San Jose 5 0 min. from DOJSF to San Rafael 12 0 min. Other Services Research court documents for Regular Service at the San Francisco Superior Court. One hour of research and make copies of seven (7) documents total of 200 pages. You receive a call at 10:00 a.m. for Regular Service to file court documents in the Monterey Superior Court by 4:00 p.m. and return conformed copies to our office the next day. You receive a call at 8:00 a.m. for Rush Service to personally serve an individual in Oakland between 8:0011:00 a.m. and return the Declaration of Proof of Service to DOJ on the same day. Total for Scenario #1 60
9 Scenario # 2 Subpoena Preparation (Regular Service) Date, time and place to appear property description. Using the prices you provided on the Service Schedules, please list your service breakdown and provide your charges for the following services. (In the grid below, DOJSF is the Attorney General s Office at 455 Golden Gate Ave., San Francisco.) Prepare all paperwork for a deposition subpoena and production of business records: Serve Dr. John Greek at the medical company Band Aids R Us in San Jose; Make an appointment to copy all business records which turned out to be: 80 pages of medical charts (DOJ needs four (4) copies total) Four (4) different xray films (DOJ needs one (1) copy of each xray); Send a notice to counsel; Follow up with proof of service and copies to DOJ. You may hand deliver to DOJ or send by mail since we have plenty of time on this request. List charges/services below Total for Scenario #2 Milleage Charges Scenario # 3 Subpoena Preparation (Rush Service) Using the prices you provided on the Service Schedules, please list your service breakdown and provide your charges for the following services. (In the grid below, DOJSF is the Attorney General s Office at 455 Golden Gate Ave., San Francisco.) Prepare all paperwork for deposition subpoena for production of business records from five employers at the following addresses: XXX San Jose XXX Oakland XXX Berkeley XXX San Mateo XXX San Rafael Make an appointment to copy all property records related to Ms. ABC from 1997 to present. After you get a call back, you find out the following records have to be copied: 75 pages of property records (from one company) and DOJSF needs five (5) copies 2 each 30minute audio cassette tapes and DOJSF needs five (5) copies. DOJSF determines that you need to make/print and bind five (5) copies of the property records. (Total 5 binders.) Also, please tab the copies. Provide the counsel with a notice letter. Provide proof of service to DOJSF. Due to time limitations, we want the documents ASAP. THIS IS A RUSH ORDER. List charges/services below Total for Scenario #3 Milleage Charges 61
10 Scenario # 4 Reprographic Services Using the prices you provided on Exhibit L (Reprographics Service Schedule #6) please provide your charges for the following services. Originals or Size Type of work Notes # of Copies Charges Photocopying 500 Pages Auto Document Fed Copies B&W Pages Light Preparation B&W Pages Medium Preparation B&W Pages Heavy Preparation B&W Pages Manual Glasswork B&W 10 Binding 590 Pages Velo Binding B&W 5 50 Pages Acco Fasten Binding B&W 5 Exhibit Board B&W / No Map 30x40 Lamination 1 B&W / No Home Blueprint 30x40 Lamination 1 B&W / No Chart 30x40 Lamination 1 Photograph B&W / No 30x40 Lamination 1 Audiotape Duplication Audio Cassette Duplicate 60 min. 3 Video Cassette Duplicate 60 min. 3 Labeling Total price of Bates Labeling for all services above. Total for Scenario #4 Grand Total for Scenarios #1, 2, 3 & 4 62
11 Bay Area Totals Prices from Service Schedules Price from Bay Area Court Run Service Schedule1 #1 Price from Bay Area Court Run Service Schedule1 #2 Price from Bay Area Court Run Service Schedule1 #3 Price from Bay Area Court Run Service Schedule1 #4 Price from Bay Area Court Run Service Schedule1 #5 Price from Bay Area Service Cost Schedue2 Price from Bay Area OnCall Messenger Service Schedule 3 Price from Bay Area OnCall Messenger Service Schedule 4 Price from Bay Area Subpoena Services Schedule 5 Price from Bay Area Reprographic Services Schedule 6 Price from Bay Area Services Scenarios Schedule 7 Grand Total Bid Amount Totals 63
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