RESOLUTION NO. 14-31 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TREASURE ISLAND APPROVING THE EXECUTION OF A WORK AUTHORIZATION WITH MICHAEL BAKER JR., INC ENGINEERING TO COMPLETE ENGINEERING AND DESIGN WORK REGARDING STREET LIGHTING FOR THE GULF BOULEVARD UNDERGROUNDING PROJECT; APPROPRIATING FUNDS IN THE AMOUNT OF $110,250 FROM THE GENERAL FUND FUND BALANCE TO ACCOUNT #301-5300-63120 FOR SAID WORK; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Commission of the City of Treasure Island has entered into a Continuing Services contract with Michael Baker Jr., Inc Engineering (Baker) for providing transportation engineering services; and WHEREAS, Baker has proposed to provide the engineering, lighting study, specification preparation, bidder services, proposal evaluation and recommendation of award and for the North Gulf Boulevard Undergrounding Project decorative street lighting improvements as provided in Exhibits 1 and 2 attached for a total not to exceed cost of $119,255; and, WHEREAS, the City of Treasure Island currently has $38,537 in the FY13/14 Budget carried forward from prior years in Account #301-5300-63120 and will require a supplemental budget appropriation form General Fund fund balance for this expenditure which will be reimbursed to the City from Pinellas County Gulf Boulevard Beautification funds; and WHEREAS, the City of Treasure Island Commission, after due consideration, has determined execution of said work authorization with Baker will be in the best interests of the City of Treasure Island. NOW, THEREFORE, THE CITY COMMISSION OF THE CITY OF TREASURE ISLAND DOES RESOLVE THAT: Section 1. The City Manager is authorized to execute said work authorization Michael Baker Jr., Inc Engineering (Baker) (Exhibit 1) for the Scope of Services noted in Exhibit 2 in the not to exceed amount of $110,250 to complete the engineering, specification preparation, bidder services, proposal review and recommendation and for the north Gulf Boulevard Undergrounding Project decorative street light improvements. Section 2. The authority to execute said work authorization shall be conditioned upon the Big C Gulf Boulevard Beautification Subcommittee approving the City's request for Pinellas County Gulf Boulevard Beautification funds. Section 3. Funds in the amount of $110,250 shall be appropriated from the General Fund fund balance to Account #301-5300-63120 for the cost of the said work. Section 4. This resolution is effective immediately upon adoption. The foregoing Resolution was offered during Regular Session of the City Commission of the City of Treasure Island, Florida, sitting on the 6 1h day of May 2014 by Commissioner Ramsberger who moved its adoption; was seconded by Commissioner Bildz and upon roll call, the vote was: YEAS: Commissioners Ramsberger, Coward, Bildz, Collins, Mayor Minning NAYS: None ABSENT OR ABSTAINING: None
ATTEST^ Robert Minning, Mayor Pamel Deputy City Clerk Res 14-31, Baker Engineering Services for NGB Undergrounding Lighting 5-6-14 Page 2
Exhibit 1 aker Mr. Reid Silverboard City Manager, City of Treasure Island, Florida 120-108 th Avenue Treasure Island, Florida 33706 May 6, 2014 Michael Baker Jr., Inc. 4503 Woodland Corporate Blvd. Suite 400 Tampa, FL 33614 813-889-3892 FAX 813-889-3893 Re: Proposal for Street lighting design, bid and construction inspection Gulf Blvd., 105 th Ave. to John's Pass Bridge Treasure Island, Florida Dear Mr. Silverboard: On behalf of Michael Baker Jr., Inc., (BAKER), we thank you for this opportunity to assist you and the City of Treasure Island for the referenced project. The following are our proposed scope, schedule and fee: Scope: 1. The BAKER team shall conduct a field walk thru with City staff, Duke Power, FDOT and stakeholders to examine and assess the existing condition of the current power source/removed power poles/additional overhead utilities that may conflict with a new design/install, abandoned underground utilities for possible use, new locations for poles per FDOT permits, turtle assessments for lighting color, pedestrian lighting needs, private lighting attachments, maintenance of traffic plans, geotechnical requirements per FDOT, transformer needs, decorative fixtures per City approval, American Disability Act ( ADA ) requirements, light spillover shielding per needs, and special cut off fixture design as needed. 2. The Baker team will design up to 60% street lighting plans and shall present the style, size, color, layout and accurate cost estimate to the City Commission for their input, prior to FDOT review ( See attachment "A" for specific details of the plans ). 3. The BAKER team, upon approval by all parties of the 60% plans, shall proceed to 100% plan development and assist the City in all bid documents to be presented to Duke Energy for their procurement and install of the street lighting system. 4. BAKER to provide final closeout of the project. Schedule: The BAKER team will perform scope services 1-3 within 4 months of a notice to proceed / purchase order from the City. Fee: Baker will provide this scope and schedule for a lump sum fee of $ 110,250. Any additional services beyond the scope of this proposal shall be negotiated separately as requested by the client ( See attachment "B" for breakdown of costs to design the street lighting system ). Should you have any questions or need additional information, please call. We thank you again for this opportunity, and look forward to receipt of a Purchase Order for Baker's execution. Sincerely, Michael Bak A. Dabkowski, PE Vice President Page 3
EXHIBIT 2 Attachment "A" City of Treasure Island Lighting Scope Gulf Blvd. from South of 105 th Ave. to North of 125 th Ave May 6, 2014 Baker Page 1 of 3 Page 4
1. Lighting Baker shall design the lighting system of the Gulf Blvd Project in accordance with FDOT Technical Standards. The lighting system for Gulf Blvd. shall be designed for Duke Energy to procure the equipment, construct and maintain the equipment under a lease agreement between the City and Duke Energy. Baker shall provide a state of the art roadway lighting design for the City. Baker shall design the lighting system to minimize or eliminate illumination of areas outside the existing ROW. Energy efficient lighting technology will be utilized with approval, such as light emitting diodes (LED). (Turtle awareness will be considered) Luminaire pole and breakaway bases shall be designed in accordance with AASHTO's Standard Specifications for Structural Supports for Highway Signs, Luminaire, and Traffic Signals. Baker shall design breakaway wiring connectors when using luminaire poles and breakaway bases. For all poles located within the clear zone of the roadways, Baker's design shall incorporate breakaway devices that are pre-qualified by FDOT. Baker shall not design ITS cable, fiber-optic lines, signal conductors, or any other nonlighting related cables or conductors in the lighting conduit, ground boxes, or junction boxes. Baker shall ensure that lighting structures comply with FAA height restrictions within two miles of airport facilities. In the event that proposed or existing luminaries, mast arms, or poles infringe onto an airport's or heliport's base surface, Baker shall coordinate with FAA and FDOT to permit or relocate such structures. If FAA restrictions prohibit lighting structures from being placed in certain areas, Baker shall find alternative ways of providing the required level of lighting. Baker shall ensure that roadway lighting is provided for the safety of vehicles and pedestrians along the corridor. Baker shall design an identification decal on each luminaire, ground box, and electrical service for inventory purposes and shall submit inventory information to FDOT in a FDOT compatible format. This identification shall denote that these are property of FDOT and shall provide a contact phone number and address in the event of an emergency. Baker Page 2 of 3 Page 5
The following plans shall be developed by Baker for FDOT, City and Duke Energy FDOT plan requirements for street lighting on State roads 1. Key Sheet 2. Tabulation of Quantities ( 2 ) 3. General Notes 4. Typical section sheet for clear zone 5. Pole Data and legend sheet(2) 6. Layout sheet with plan sheets ( 36 ) 105,h to 125th 7. Foundation detail sheets ( 2 ) 8. Boring Data Sheet ( 2 ) 9. Intersection detail sheet ( 2 ) 10. Drainage detail ( 2 ) 11.Traffic Control sheets ( 5 ) 12. Utility adjustment sheets ( 2 ) Shop drawing reviews of Duke Energy poles and equipment for approval Plans produced in micro-station at 1" = 40' scale per FDOT requirement 6 sets of plans delivered at 60% submittal to all stakeholders for review 6 sets of plans delivered at 100% submittal to all stakeholders 6 sets of final plans to FDOT, Duke and the City Baker Page 3 of 3 Page 6
ATTACHMENT B - ESTIMATE OF WORK EFFORT FOR TECHNICAL PROPOSALS - GRAND TOTAL Project Name: Gun Blvfl Street Lighting 105th / Johns Pass Name of Consultant: Baker WORK ACTIVITY Project Manager Lighting Engineer CAD Technician Dranage Engineer EMPLOYEE CLASSIFICATION QC Engineer S 150.00 S125.00 S85.00 S 135.00 S125.00 Hours Hours Hours Hcurs Hours Hours Hours Hours Hours Hours 1. Project General and Project Common Tasks 24 36 0 0 0 0 0 0 0 0 0 0 60 2. Roadway Analysis 16 8 0 0 6 0 0 0 0 0 0 0 30 3. Roadway Plans 16 62 102 0 8 0 0 0 0 0 0 0 188 4. Drainage Analysis 8 0 36 26 16 0 0 0 0 0 0 0 % 5. Utilities 4 16 28 0 2 0 0 0 0 0 0 0 50 6. Environmental Permits. Compliance & Clearances 4 0 8 24 2 0 0 0 0 0 0 0 38 7. Structures - Misc. Tasks. Dwgs. Non-Tech. 0 0 0 0 0 0 0 0 0 0 0 0 0 8. Structures - Bndge Development Report 0 0 0 0 0 0 0 0 0 0 0 0 0 9. Structures - Temporary Bndge 0 0 0 0 0 0 0 0 0 0 0 0 0 10. Structures - Short Span Concrete Bndge 0 0 0 0 0 0 0 0 0 0 0 0 0 11. Structures - Medium Span Concrete Bridge 0 0 0 0 0 0 0 0 0 0 0 0 0 12. Structures - Structural Steel Bridge 0 0 0 0 0 0 0 0 0 0 0 0 0 13. Structures - Segmental Concrete Bridge 0 0 0 0 0 0 0 0 0 0 0 0 0 14. Structures - Movable Span 0 0 0 0 0 0 0 0 0 0 0 0 0 Plan Production TOTAL STAFF HOURS Tl 0) to CD -J 15. Structures - Retaining Walls 4 0 24 22 4 0 0 0 0 0 0 0 64 16. Structures - Miscellaneous 0 0 0 0 0 0 0 0 0 0 0 0 0 17. Signing & Pavement Marking Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 18. Signing & Pavement Marking Plans 16 0 32 0 4 0 0 0 0 0 0 0 52 19. Signalization Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 20. Signalization Plans 0 0 0 0 0 0 0 0 0 0 0 0 0 21. Lighting Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 22. Lighting Plans 36 84 78 0 8 0 0 0 0 0 0 0 206 23. Landscape Architecture Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 24. Landscape Architecture Plans 0 0 0 0 0 0 0 0 0 0 0 0 0 25. Survey (Field & Office Support) 4 8 8 0 2 0 0 0 0 0 0 0 22 26. Photogrammetry 0 0 0 0 0 0 0 0 0 0 0 0 0 27. Mapping 0 0 0 0 0 0 0 0 0 0 0 0 0 28. Geotechnical 4 16 0 16 0 0 0 0 0 0 0 0 36 29. Architecture Development 0 0 0 0 0 0 0 0 0 0 0 0 0 30. Noise Barriers Impact Design Assessment 0 0 0 0 0 0 0 0 0 0 0 0 0 31. Intelligent Transportation Systems Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 32. Intelligent Transportation Systems Plans 0 0 0 0 0 0 0 0 0 0 0 0 0 33. Maintenance of Traffic 12 0 24 0 4 0 0 0 0 0 0 0 40 34. 60% Submittal Package 4 4 12 2 2 0 0 0 0 0 0 6 24 35.100% Submittal Package 4 4 12 2 2 0 0 0 0 0 0 6 24 36. BID Submittal Package 4 4 12 2 2 0 0 0 0 0 0 6 24 TOTALS (hours) 160 242 376 114 62 0 0 0 0 0 0 954 TOTALS (Sets) 18 TOTALS (cost) S24.000.00 S30.250.00 S31.960.00 S 15.390.00 S7.750.00 S0.00 S0.00 S0.00 S0.00 S0.00 S0.00 S900.00 S110,250