This meeting was live streamed, recorded and available on the internet by visiting the Town of Parry Sound's website at

Transcription

1 This meeting was live streamed, recorded and available on the internet by visiting the Town of Parry Sound's website at Minutes Date: December 19, 2017 Time: 7:00 p.m. (6:30 p.m.-closed) Location: 52 Seguin Street, Parry Sound, Council Chambers - Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. Paul Borneman, Clr. Brad Horne, Clr. Bonnie Keith, Clr. Jim Marshall, Clr. Doug McCann, Clr. Keith Saulnier Staff Present: Rob Mens, Jackie Boggs, Dave Thompson, Peter Brown, Lynn Middaugh, Trevor Pinn, Taylor Elgie, Rob Beaumont, Forrest Pengra, Ann Hurdman, Cal Belchamber Presentations: The presentation of Certificates of Participation in Local Government Week activities will be rescheduled. 1

2 The Mayor called the meeting to order at 7:02 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: Resolution Moved by Councillor Marshall Seconded by Councillor Borneman That pursuant to Section 239(2) of the Municipal Act, R.S.O. 21, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board employees. (Appointment of Treasurer) d) labour relations or employee negotiations. (Grievance) - Withdrawn 1. Agenda 1.1 Additions to Agenda/Notice of Motion Closed Item d) labour relations or employee negotiations (Grievance) was withdrawn 1.2 Prioritization of Agenda Declaration of Surplus Lands - Salt Dock Road Properties and award a Request for Proposal Solar field Memorandum of Understanding 1.3 Adoption of Agenda 2

3 Moved by Councillor Saulnier Seconded by Councillor Marshall That the Council agenda for December 19, 2017 be approved as amended. 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof Councillor Jim Marshall declared a pecuniary interest in item / 5.1 due to his ownership of a condominium unit at Beaconview Condo Development. Councillor Marshall left the room during discussion and the vote. Mayor McGarvey declared a pecuniary interest in item due to his wife's position as Executive Director of the Festival of the Sound. Mayor McGarvey left the room during discussion and the vote. CAO Rob Mens declared a pecuniary interest in item / 5.1 due to his ownership of a condominium unit at Beaconview Condo Development and did not speak during the discussion. 2. Public Meeting 3. Minutes and Matters Arising from Minutes 3.1 Adoption of Minutes Moved by Councillor McCann Seconded by Councillor Marshall That the Minutes of the regular Council meeting December 5th, 2017 and the Special Council Meeting December 12, 2017 be approved as circulated. 3

4 3.2 Questions of Staff Clr. Marshall asked Peter Brown about Emily Street and where progress sits. Mr. Brown replied that temporary services will still be active over Christmas. The contractor wants to pave the area but it would probably not be a good idea, particularly if it will need to be removed in the spring. He would prefer it remain gravel over the winter. Mr. Brown has spoken with the President of Fowler and expressed his dissatisfaction with how this job has been handled. Winter maintenance is the contractor's responsibility. They are still moving ahead. Clr. Keith asked Peter Brown if there is an opportunity for people to rate the job / contractor? Mr. Brown responded that there are ways for residents to let us know and also for us to let the contractor know of concerns as well as to report concerns to other municipalities when calling for references for their contracts. There are ways of making that message known which we are doing to-night. Clr. Keith asked Mr. Brown how the snow fall is affecting us and are there any concerns about being within budget. Mr. Brown replied that we're in good shape right now but it's all weather dependant. If it's not snowing then we're dealing with ice, like to-day. Mr. Pinn said that payroll won't get processed until next week but that we were on track for being underbudget to the end of November but that can be eaten up pretty quickly should there be a number of snow events. Clr. Horne asked Mr. Pinn to give us a quick overview on the Town's finances before he leaves and offered his congratulation to Mr. Pinn on his new position of Deputy Treasurer at Clarington. Mr. Pinn replied that reserves are the same as when he came in but we've done a fair amount of infrastructure work over the last four years. However, there are now a lot of policies and processes in place that were not there before. 4

5 4. Correspondence 4.1 Margaret Dunnigan, Parry Sound resident Re: Reopening the dialogue regarding building a swimming pool for resident of Parry Sound and surrounding areas. (Circulated to Mayor and Council and forwarded to the Mayor for follow-up) 4.2 Gail Burrows, President, Parry Sound Area Chamber of Commerce Re: Request for funding, along with McDougall, toward lettering on the North End Water Tower. (Circulated to Mayor and Council and forwarded to the Director of Finance for follow-up) 4.3 AMO Watchfile - November 30, December 7, 2017 Re: Municipal Industry News (Circulated to Mayor and Council and forwarded to the Clerk for inclusion in the e- agenda) 4.4 FONOM Media Release Re: Pleased that the Ontario Government is investing in transportation services. (Circulated to Mayor and Council and forwarded to the Clerk for inclusion in the e- agenda) Addition: 4.5 John Jacklin 5

6 Re: A request to meet Council concerning details of his proposal for surplus land - Salt Dock Road and the staff report with respect to net tax benefits. (Circulated to Mayor, Council and CAO and forwarded to the Principal Planner) 5. Deputations 5.1 Roger Alexander, Parry Sound Condo Corp #2 10 mins. Re: Surplus property near Salt Dock Road proposal to purchase a portion of the land offered for sale by the town of Parry Sound based on its utility valuation. Mr. Alexander provided an overview regarding the Condo Corp. #2's proposal for purchasing the land offered for sale which sits directly between their property and the Georgian Bay. They wanted to retain this space in its natural state in perpetuity as part of the Georgian Bay Biosphere Reserve. They had approached the Town twice in the past about purchasing this property with the intent of partnering with a developer. They would ask that the proper rezoning process be undertaken to ensure the land is utilized in a manner that would be in keeping with other area properties. They would be pleased to offer input into any development occurring on this property so as to mitigate the impact on their owners while ensuring optimization of the new structure. 5.2 Brenda Ryan, representing the Downtown Beautification 10 mins. Committee, a Downtown Steering Committee Ad Hoc Committee Re: Downtown beautification Ms. Ryan provided a power point presentation regarding the Ad Hoc Committee's ideas about changes to the downtown area which will create an atmosphere that attracts more people to the downtown to walk and explore the shops. The presentation covered two areas to be addressed; signage and landscaping, creating intimate surroundings & slowing people down. Changes are suggested to the sign by-law and education needed 6

7 to business owners on the ability for upgraded signage through the façade improvement program. They would like to see the hanging baskets continue and the use of black benches, receptacles. Incorporation of green spaces with local plantings and grasses around existing trees and low permanent planters in specific areas are suggested. 6. Mayor & Councillors' Reports Mayor and Councillors gave their reports on meetings attended and matters arising. 7. Ratification of Matters from Closed Agenda 7.1 Appointment of Treasurer Spokesperson: Trevor Pinn, Director of Finance and POA Court Services By-law Being a By-law to Appoint a Treasurer for the Corporation of the Town of Parry Sound. 8. Consent Agenda None. 9. Resolutions and Direction to Staff 9.1 CAO's Office / Administration Goal Plan Update - 4th Quarter 7

8 Spokesperson: Rob Mens, C.A.O. Resolution Moved By Councillor Marshall Seconded By Councillor Borneman That Council approves the December, 2017 Fourth Quarter Goal Plan update, attached as Schedule "A". 9.2 Finance and POA Court Services Creation of Hotel Tax - Deferral Spokesperson: Trevor Pinn, Director of Finance and POA Court Services Direction Approved (For Direct Staff Follow-up): That Council defer any review of the hotel tax until January 1, 2019 upon the recommendation of the ad-hoc committee. 9.3 Public Works 9.4 Development and Leisure Services West Parry Sound Economic Development Collaborative Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Resolution Moved By Councillor Keith Seconded By Councillor Horne 8

9 That upon the recommendation of the Regional Economic Development Advisory Committee (REDAC), Council adopt the Terms of Reference for the West Parry Sound Economic Development Collaborative, attached as Schedule "A"; and That the Terms of Reference for the West Parry Sound Economic Development Collaborative be effective upon adoption of all the participating municipalities by no later than January 31, That Resolution No's: and be rescinded Warrant Analysis - Downtown Parry Sound Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Direction Defeated (For Direct Staff Follow-up): That upon the recommendation of the Downtown Steering Committee, Council direct staff to proceed with the development of Terms of Reference and workplan for a Warrant Analysis to review pedestrian movement in the downtown with a goal of enhancing pedestrian and commercial zones. Defeated 9.5 Emergency and Protective Services Complimentary Parking Program Spokesperson: Dave Thompson, Director of Emergency Services/Fire Chief Direction Approved (For Direct Staff Follow-up): That staff implement the following changes to the complimentary parking program; Re-parking enforcement be on a complaint and flagrant abuse basis 9

10 Designated Permit Parking spaces in the Miller St. lot be moved closer to James St. Clearer identification of Parking Permit spaces throughout downtown be implemented 9.6 Other Business 10. By-laws 10.1 Administration 10.2 Finance and POA Court Services Interim Tax Levy Spokesperson: Rob Beaumont, AMCT - Manager of Revenue & Taxation/Tax Collector By-law Being a By-Law to provide for an interim tax levy, for the payment of taxes, and for penalty and interest at 1 1/4 percent per month for the 2018 taxation year Public Works Amending Agreement for Emily St. Funding Spokesperson: Peter Brown, Director of Public Works By-law Being a by-law to authorize the execution of an Amending Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, 10

11 Food and Rural Affairs and the Corporation of the Town of Parry Sound regarding the reconstruction of Emily Street Traffic bylaw amendment - Carol Court Spokesperson: Peter Brown, Director of Public Works By-law Being a bylaw to amend Bylaw , as amended, known as the Traffic Bylaw, a bylaw to regulate and control traffic and parking in the Town of Parry Sound Solar field Memorandum of Understanding Forrest Pengra, Manager of Infrastructure and Technology By-law Being a by-law to authorize the execution of a Memorandum of Understanding with Lakeland Holdings Ltd. and AMP Solar Group Inc. for the provision of a partnership in solar fields to offset electrical usage of Town owned facilities Development and Leisure Services CP Station Lease Extension - Festival of the Sound 11

12 Spokesperson: April McNamara, Manager of Parks and Recreation By-law Being a by-law to authorize the execution of an agreement between the Town of Parry Sound and Festival of the Sound for the rental of the CP Station Declaration of Surplus Lands - Salt Dock Road Properties and award a Request for Proposal By-law Being a By-law to declare lands fronting onto Salt Dock Road surplus to the Town of Parry Sound. Resolution Moved By Councillor Borneman Seconded By Councillor McCann That Council award the proposal from Ontario Inc. (Greystone) for the Request for Proposal. Moved By Councillor Horne Seconded By Councillor Saulnier The following amendment was proposed: 12

13 That Council award the proposal received from Ontario Inc. (Greystone) for the Request for Proposal for the properties along Salt Dock Road. Resolution Moved By Councillor McCann Seconded By Councillor Borneman That Council award the proposal received from Ontario Inc. (Greystone) for the Request for Proposal for the properties along Salt Dock Road. Direction Approved (For Direct Staff Follow-up): That a conditional agreement of purchase and sale be prepared between the Town of Parry Sound and Ontario Inc. (Greystone) for Council's consideration Emergency and Protective Services Administration 10.6 Other Business Confirming By-law By-law Being a By-law to confirm the proceedings of Council for December 5, 2017 and December 12,

14 11. Adjournment The Mayor adjourned the meeting at 8:45 p.m. Mayor Jamie McGarvey Jackie Johnston Boggs, Clerk Personal Information collected in Section 2. Public Meeting, Section 4. Correspondence and/or Section 5. Deputations is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Section 21. (1) c and will be used to create a record available to the general public. 14