Dwight Burley Patrick Hoy Peter Ceponis

Transcription

1 Minutes Of the Airport Joint Municipal Service Board Regular Meeting held Thursday, July 18, 2013 AT 7:00 P.M. Meeting held In the Town of South Bruce Peninsula Council Chambers, 315 George St, Wiarton SESSION # Members Present: Regrets: Secretary Treasurer: Airport Managers: Others Present: Dwight Burley Patrick Hoy Peter Ceponis Jay Kirkland Karen Klages Judy Gay Annette Robson Ken Hamilton Cam Loucks, Andy Loucks, Glenn Goodyear, Walter Eibisburger, Cynthia Porter Call to Order Chair Burley called the meeting to order at 7:00 pm. 2. Declaration of Pecuniary Interest and General N-turo Thereof Chair Burley reminded members to declare a pecuniary interest at this point in the meeting or as it arises. 3. Closed Session none 4. Adoption of Minutes 4.1 Minutes ( ) of June 24, po r4, Moved by Pay Hoy, Seconded by Karen Klages That the minutes of June 24, 2013 ( ) be adopted as circulated. Delegations None 6. Reports and New Business 6.1 Secretary/Treasurer a) Airport Paysheet Number

2 Moved by Karen Klages, Seconded by Pat Hoy That the Paysheet # in the amount of $ 23, be approved for payment. b) Monthly Financial Report Moved by Jay Kirkland, Seconded by Peter Ceponis That the financial report dated July 13, 2013 be received as presented by the Secretary-Treasurer. c) Accounts Receivable Update The Secretary-Treasurer apologized for not having this report 6.2 Airport Manager Ken discussed the necessity to look for a used snow plow to have ready for this fall. The snow plow was out of service for approximately two weeks. Jay suggested that both municipalities will have snow plows that would be surplus in 2014 and that it may be more fiscally responsible to have repairs completed to our current plow to get it through until the municipalities replace their fleet vehicle. Judy discussed the readiness and availability of surplus equipment '0C That the Purchasing Policy permits the purchase of used plow truck if it is determined to be a cost effective and fiscally responsible alternative to purchasing new. And further that the Airport Board request capital funding to secure the purchase of a used snowplow for the use during the winter season. DEFEATED Direction was given to the Airport Manager to repair the current snow plow at an upset cost of $ 2700 to be funded from Account # the Equipment Maintenance Rolling Stock.

3 Moved by Jay Kirkland, Seconded by Peter Ceponis That the Purchasing Policy permits the purchase of used or demo equipment if it is determined to be a cost effective and fiscally responsible alternative to purchasing new. And further that the Airport Manager be authorized to seek out and purchase a suitable used courtesy car in accordance with Section 10 of the Purchasing Policy. And further that the existing courtesy car be disposed of in accordance with Section 10 Grace and Buster Wood are this month's volunteer of the month. The Secretary Treasurer is to write a letter of appreciation from the Board with the Chair to sign. Member Cepoth declaved a conflict on the next item on the L[ELlT- Report as it relates to himself as a hangar owner. He molt- hack from the table while the Items where discussed. Sutherland has approached airport management with regards to the use of recycled asphalt which once rolled on properly prepped ground will come up stronger than new pavement. It is management's recommendation to use this product to pave the east access to the Ceponis hangar at an approximate cost of $ That the Board direct the Airport Manager to proceed with using recycled asphalt to pave the east access to the Ceponis hangar at an approximate cost $5000 to be expended from the unspecified capital in Member Cepoi jijd back to the table 1 rejoined the RIL_LAifiOg. Ken reported back on meetings held with provincial and federal representatives. Currently there are no provincial dollars available. Management has been advised that Larry Miller, MP will assist with securing funding, however, both municipalities need to submit a joint letter of intent/application to fund runway repairs. Member Gay is concerned with the financial commitment and interest of South Bruce Peninsula and their lack of capital investment in the future. Significant funding is required to take the Airport into the future. Member Gay stated that Georgian Bluffs is willing to debenture for capital funds and is willing to do it alone. Chair Burley thanked Judy for her comments, and that her statements should be shared with the Joint Task Force and both Councils. Member Kirkland

4 suggested that Judy take her proposal back to her Council to buy out South Bruce Peninsula. Chair Burley asked that this conversation be brought before the Task Force and not discussed at the Board table xx That the Board of the Wiarton Keppel Airport requests that the Councils of South Bruce Peninsula and Georgian Bluffs apply to the Federal Government through our MP Larry Miller for monies to repair the runway and lighting of the airport. DEFEATED That the Board of the Wiarton Keppel Airport requests that the Councils of South Bruce Peninsula and Georgian Bluffs apply to the Federal and Provincial Government through our MP and MPP for monies to repair the runway and lighting of the airport. Ken asked that Item #6 on the Manager's Report regarding movement tracking be deferred to the next meeting until Melissa was available to speak to this item. The Board was updated on Emergency Repairs to the runway which as required under the Purchasing Policy. In compliance with Transport Canada regulations and SMS requirements, it was necessary we undertake EMERGENCY runway repairs on the threshold of 23, at a section approximately 20 feet in from the start of the runway, at the touchdown markers, full width of the runway and appx 5 to 6 feet in width.under the purchasing policy Management treated it as an emergency repair and as such are reporting it back to the Airport Board as required. Management contacted both EC King and Sutherlands Sutherlands was the only one who could do immediate repairs, with assurances of 'attractive' pricing as equipment was already close by. The repairs where completed by June 28th, 2013 and an invoice for $7283 plus HST has been received and forwarded for payment. We will undertake the line painting ourselves, with a cost of approximately $100 for materials. 6.3 Action Items 6.4 COPA Flight #68 RE: May 4, 2013 Meeting Minutes 6.5 FOTA Minutes RE: April 27, 2013 Meeting Minutes 6.6 CTV News Article RE: New concerns over wind turbines arise in Collingwood

5 6.7 Letter from Ray Currie RE: Weather Office Function Moved by Peter Ceponis, Seconded by Jay Kirkland That the Board receive the following as correspondence: 6.4 COPA Flight #68 RE: May 4, 2013 Meeting Minutes 6,5 FOTA Minutes RE: April 27, 2013 Meeting Minutes 6.6 CTV News Article RE: New concerns over wind turbines arise in Collingwood 6.7 Letter from Ray Currie RE: Weather Office Function 6.8 Member Ceponis has requested that the Business Plan be resurrected and further that a Strategic/Marketing Plan be created/updated. This could be focused on general aviation and include future ventures of passenger service or cargo operations. Also is there a possibility of a festival or annual event that would benefit both municipalities and create exposure. Jay suggested that this form part of the application process from both municipalities to get a professional business plan to submit with the federal and provincial governments Moved by Karen Wages, Seconded by Pat Hoy That the Board request that both municipalities provide funding and professional assistance to prepare a business plan and strategic plan for the airport. 6.9 The Board Chair advised he had been approached prior to the meeting by an individual in the audience to speak with the Board about the airport. He indicated that a recorded vote is required to allow the delegation to speak Moved by Karen Klages, Seconded by Pat Hoy That the board authorize Walter Eibisberger to speak to the Airport Board and exempt the delegation as required by the Procedural Bylaw. And further that 2/3 majority of the Board is required to hear this delegation. BURLEY KIRKLAND KLAGES

6 CEPONIS GAY HOY 7. Items Referred 8. Matters of Urgency 9. Notice of Motion Walter Eibisberger introduced himself as a resident of Georgian Bluffs and indicated that the recent newspaper articles got his attention when talking about $ 4 million dollars of infrastructure repairs are needed. He encouraged the Board Members to please don't waiver and stick with the program. Walter indicated that he was a campaign manager for our MP and he will be contacting to request his support for funding applications for the airport. Walter also indicated that he is a retired banker and understands the economic benefit of the airport to the area. No notices of motion were presented. 10. Upcoming Meetings: Regular Meeting August 15, 2013 Regular Meeting September 19, Unfinished Business 7:00 p.m 7:00 p.m 11.1 Transport Canada RE: Update - Program Validation Inspection June 2021, Letter to be received from Transport Canada on July 22, Adjournment Moved by Karen Klages, Seconded by Pat Hoy That we adjourn to meet again on August 15, 7 pm. (8:34 pm) Minutes adopted this 15th day of August, 2013

7 Chair Se r retarv/t"reasurer