Chapter. (Courtesy Sergej Khakimullin/Shutterstock) Creating Repor ts and Newsletters

Transcription

1 Chap 3 (Cousy Sgj Khakimullin/Shusock) Caing Rpo s and Nsls _03_Wod.indd 270 2/26/2013 1:18:52 PM

2 Lsson 20 Changing Cas and Managing Documn Popis n Using Uppcas Mod n Changing Cas n Managing Documn Popis n Cusomizing h Ribbon Lsson 21 Fomaing a On-Pag Rpo n Analyzing Documn Poducion n Insing a Fil in a Documn n Sing Magins n Insing a Scion Bak n Sing Pag Oinaion n Insing Pag Numbs n Chcking h Wod Coun n Fomaing a On-Pag Rpo Lsson 22 Managing Soucs and Conolling Tx Flo n Insing a Had Pag Bak n Conolling Paginaion n Insing Foonos and Endnos n Insing Ciaions n Analyzing Ciaions n Caing a Rfnc Pag n Viing a Documn in Rad Mod Lsson 23 Woking ih Nsl Columns n Undsanding Dskop Publishing n Caing Nsl Columns n Sing Column Widh n Insing a Column Bak n Balancing Columns n Analyzing Pag Layou and Dsign Lsson 24 Enhancing Paagaphs ih Doppd Capials, Bods, and Shading n Insing Doppd Capials n Enhancing a Paagaph ih Bods and Shading n Analyzing Tim Managmn Lsson 25 Using Foma Pain, Highlighs, Symbols, and Quick Pas n Copying Fomaing n Highlighing Tx n Insing Symbols n Insing Quick Pas n Woking ih Building Blocks n Analyzing Tamok Lsson 26 Caing Ls and Labls ih Mail Mg n Undsanding Mail Mg and h Mail Mg Pocss n Undsanding Mg Filds n Rmoving Exa Spac fom h Addss Block n Mging o a N Documn n Caing Mailing Labls by Mging Manually n Caing an Addss Lis n Aanging, Pviing, and Pining h Labls End-of-Chap Aciviis _03_Wod.indd 271 2/26/2013 1:18:53 PM

3 272 Chap 3 Wod Laning Micosof Offic 2013 Lsson 20 Changing Cas and Managing Documn Popis Wha You Will Lan Using Uppcas Mod Changing Cas Managing Documn Popis Cusomizing h Ribbon WORDS TO KNOW Cas Th spcific us of uppo locas ls. Documn popis Cagois of infomaion abou a documn. Kyods Impoan ods found in a documn. Kyods can b usd o classify a documn. Madaa Daa abou daa, such as h siz of a fil. Anoh m fo documn popis. Sofa Skills Documn popis a dails ha hlp you o idnify a fil, such as h nam of h auho and h main opic. Th popis main aachd o h fil so you can us hm fo codkping and daa managmn. If you find you ofn nd o us a command ha is no alady on h Ribbon, you can cusomiz h Ribbon o add h command. Wha You Can Do Using Uppcas Mod n Us uppcas mod o yp all capial ls ihou pssing j. n Whn uppcas mod is on, pss j o ins a locas l. n Th Caps Lock ky on you kyboad is a oggl ha uns uppcas mod off and on. n Whn uppcas mod is on, h Caps Lock indicao on you kyboad is li. n You can add h Caps Lock indicao o h saus ba o display hh uppcas mod is off o on. n Uppcas mod affcs only l chaacs. 2013_03_Wod.indd 272 2/26/2013 1:18:53 PM

4 Laning Micosof Offic 2013 Wod Chap Ty I! Using Uppcas Mod Sa Wod, and sav a dfaul blank documn as W20Ty_xx in h locaion h you ach insucs you o so h fils fo his lsson. Righ-click h saus ba, click o slc Caps Lock on h shocu mnu, and hn pss ^. On you kyboad, Typ oday s da and pss. Pss and hold j and yp h fis chaac of you fis nam. Rlas j and yp h s of you fis nam. y u i again o un uppcas mod off. Typ you las nam. Righ-click h saus ba, click o cla h chck mak fom h Caps Lock opion, and hn pss ^. Sav h changs o W20Ty_xx, and lav i opn o us in h nx Ty I. Changing Cas n You can asily chang h cas of slcd x in a documn using h Chang Cas buon in h Fon goup on h HOME ab of h Ribbon. n Th a fiv cas opions: l Snnc cas: Fis chaac in a snnc is uppcas. l locas: All chaacs a locas. l UPPERCASE: All chaacs a uppcas. l Capializ Each Wod: Fis chaac in ach od is uppcas. l OGGLE case: Cas is vsd fo all slcd x. Ty I! Changing Cas In h W20Ty_xx fil, pss o sa a n lin and yp: Micosof Wod 2013 povids many faus ha mak i asi o ca pofssional documns. Slc h snnc you ypd in sp 1. On h HOME ab, click h Chang Cas buon. y u Click locas. Click h Chang Cas buon and click Capializ Each Wod. Click h Chang Cas buon and click OGGLE case. Sav h changs o W20Ty_xx, and lav i opn o us in h nx Ty I. Managing Documn Popis n Documn popis, o madaa, a bis of uniu infomaion ha you sav as pa of a documn. n Documn popis display on h Info ab in h Backsag vi. n Som popis a updad auomaically hn you ca o modify a documn, such as h fil nam and yp, h auho, and h fil siz. n You can n mo spcific popis o hlp diffnia h fil fom oh simila documns. n You can also us h Documn Infomaion Panl o vi, n, and di summay popis, such as Auho, Til, Subjc, and Kyods, o you can us h Popis dialog box o manag advancd documn popis. n You can pin a documn lising h documn popis. 2013_03_Wod.indd 273 2/26/2013 1:18:53 PM

5 274 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Managing Documn Popis In h W20Ty_xx fil, click Fil o display h Info ab in Backsag vi. In h Pvi pan, und Popis, click h conn conol Add a il, and hn yp Changing Cas. Click h conn conol Add a ag and yp uppcas, popis. y u Click Add commns and yp Pacic documn fo lsson 20. Click Sho All Popis o xpand h lis o display all popis. Click Sho F Popis o collaps h lis. Sav h changs o W20Ty_xx, and lav i opn o us in h nx Ty I. Ty I! Using h Documn Infomaion Panl In h W20Ty_xx fil, in h Backsag vi, click Popis, and hn click Sho Documn Panl o display h panl blo h Ribbon. Click in h Subjc box in h Documn Infomaion Panl and yp Laning Wod Click h Clos h Documn Infomaion Panl buon. Sav h changs o W20Ty_xx, and lav i opn o us in h nx Ty I. Ty I! Viing a Popis Dialog Box In h W20Ty_xx fil, click Fil o display h Info ab in h Backsag vi. In h Pvi pan, click Popis, and hn click Advancd Popis o display h documn s Popis dialog box. Click h Summay ab. Click h Saisics ab. y Click OK o clos h dialog box. 3 Alnaivly, igh-click a documn nam in Fil Explo o an Offic dialog box and click Popis o opn h Popis dialog box. Sav h changs o W20Ty_xx, and lav i opn o us in h nx Ty I. Ty I! Pining Documn Popis In h W20Ty_xx fil, click FILE > Pin. Und Sings, click h op buon i may display Pin All Pags o display a lis of ims you can choos o pin. Click Documn Info. 3 Slc oh pin sings and opions as ncssay. Click h Pin buon. Sav h changs o W20Ty_xx, and lav i opn o us in h nx Ty I. 2013_03_Wod.indd 274 2/26/2013 1:18:53 PM

6 Laning Micosof Offic 2013 Wod Chap Cusomizing h Ribbon n If you find ha you ofn an o us a command ha is no alady on h Ribbon, you can cusomiz h Ribbon o add ha command fo asy fnc. n To add a command o h Ribbon, you mus fis ins a n goup on a ab. n Commands fo cusomizing h Ribbon a on h Cusomiz Ribbon ab of h Wod Opions dialog box. y Ty I! Cusomizing h Ribbon In h W20Ty_xx fil, igh-click anyh on h Ribbon and click Cusomiz h Ribbon. On h igh sid of h Wod Opions dialog box, und Main Tabs, click h plus sign nx o Vi o s h goups on h Vi ab. Click Vi o mak h ab aciv, and hn click N Goup o add a n goup a h boom of h Vi lis. Click h Rnam buon, and yp Popis. Click OK. Click h Choos commands fom dop-don ao and click Commands No in h Ribbon. In h lis of commands, click Advancd Documn Popis, and hn click h Add buon. Th command is addd o h n Popis goup on h Vi ab. u i o a s Click OK, and hn click h VIEW ab on h Ribbon o vi h n goup and h n command. Righ-click anyh on h Ribbon and click Cusomiz h Ribbon. In h Wod Opions dialog box, click h Rs buon and hn click Rs all cusomizaions. Click Ys in h confimaion dialog box and hn click OK. Sav h changs o W20Ty_xx, clos i, and xi Wod. Lsson 20 Pacic You ok in h psonnl dpamn a Voyag Tavl Advnus. In his pojc, you i a job off l o off h posiion of communicaions dico o Jmy LBlanc. You ill ppa h l using Wod s faus fo conolling cas and managing documn popis. DIRECTIONS 1. Sa Wod, if ncssay, and ca a n documn using h Singl spacd mpla. Sav h documn as W20Pacic_xx in h locaion h you ach insucs you o so h fils fo his lsson. 2. Typ h full-block businss l shon in Figu 20-1 on h nx pag. a. Us uppcas mod as ncssay o yp x ha displays in all uppcas ls. b. Rplac h sampl x Today s Da ih h acual da. c. Rplac h sampl x Sudn s Nam ih you on nam. 3. Slc h company nam in h un addss. 4. On h HOME ab, click h Chang Cas buon and click Capializ Each Wod. 5. Slc h company nam in h fis snnc of h l, click h Chang Cas buon, and click Capializ Each Wod. 2013_03_Wod.indd 275 2/26/2013 1:18:53 PM

7 276 Chap 3 Wod Laning Micosof Offic 2013 Figu Slc h company nam in h las bull im, click h Chang Cas buon, and click Capializ Each Wod. 7. Slc h x ACCEPT THIS OFFER OF THE POSITION OF abov h fis signau lin na h nd of h documn. 8. Click HOME > Chang Cas, and click locas. 9. Slc h x COMMUNICATIONS DIRECTOR a h nd of h snnc abov h fis signau lin. 10. Click HOME > Chang Cas, and click Capializ Each Wod. 11. Slc h x DECLINE THIS OFFER OF THE POSITION OF abov h scond signau lin a h nd of h documn. 12. Click HOME > Chang Cas, and click locas. 13. Slc h x COMMUNICATIONS DIRECTOR a h nd of h snnc abov h scond signau lin. 2013_03_Wod.indd 276 2/26/2013 1:18:55 PM

8 Laning Micosof Offic 2013 Wod Chap Click HOME > Chang Cas, and click Capializ Each Wod. 15. Chck and coc h splling and gamma in h documn, and hn sav h changs. 16. Wih you ach s pmission, pin h documn. 17. Click Fil o display h Info ab in h backsag. 18. In h Pvi pan und Popis, click Add a il and yp Job Off L. 19. Click Add a ag and yp l, job off, Jmy LBlanc. 20. Click Popis and hn click Sho Documn Panl. 21. In h Subjc box, yp Communicaions Dico Posiion. 22. In h Cagoy box, yp Psonnl Dpamn. 23. In h Saus box, yp Opn. 24. Click h Clos h Documn Infomaion Panl buon. 25. Sav h changs o h fil. 26. Click FILE > Pin. 27. Und Sings, click h op buon o display a lis of ims you can choos o pin, and click Documn Info. 28. Wih you ach s pmission, click h Pin buon o pin h documn popis. 29. Clos h documn, saving changs, and xi Wod. Lsson 20 Apply In his pojc, you i a job off l o Annabl Main o off h h posiion of ou lad. You ill di h l you cad fo Jmy LBlanc o compl his l. DIRECTIONS 1. Sa Wod, if ncssay, and opn W20Apply fom h daa fils fo his lsson. 2. Sav h fil as W20Apply_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Edi h documn o ca h l shon in Figu 20-2 on h nx pag. a. Rplac h sampl x Sudn s Nam ih you on nam, and Today s Da ih h acual da. b. Tun on uppcas mod and yp h subjc JOB OFFER bn h saluaion and h fis snnc of h l. c. Us h Chang Cas fau o chang all x in OGGLE case o Capializ Each Wod. d. Edi h cipin s nam fom Jmy LBlanc o Annabl Main in all h placs i displays, and M. LBlanc o Ms. Main h i displays.. Edi h insid addss as shon. f. Edi h job il fom Communicaions Dico o Tou Guid in all h placs i displays. g. Edi h salay fom $67,500 o $28, Chck and coc h splling and gamma in h documn, and hn sav h changs. 5. Wih you ach s pmission, pin h documn. 6. Display h Info ab in h Backsag vi, and hn opn h Documn Infomaion Panl. 7. In h Subjc box, chang Communicaions Dico Posiion o Tou Guid Posiion. 8. In h Kyods box, chang Jmy LBlanc o Annabl Main. 9. In h Commns box, yp Exclln avl xpinc; cifid ach. 10. Clos h Documn Infomaion Panl. 11. Sav h changs o h fil. 12. Wih you ach s pmission, pin h documn popis. 13. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 277 2/26/2013 1:18:55 PM

9 278 Chap 3 Wod Laning Micosof Offic 2013 Figu _03_Wod.indd 278 2/26/2013 1:18:56 PM

10 Laning Micosof Offic 2013 Wod Chap Lsson 21 Fomaing a On-Pag Rpo Wha You Will Lan Analyzing Documn Poducion Insing a Fil in a Documn Sing Magins Insing a Scion Bak Sing Pag Oinaion Insing Pag Numbs Chcking h Wod Coun Fomaing a On-Pag Rpo Sofa Skills Foma a on-pag po so ha i is aaciv and pofssional. Impo xising x o appnd i o h cun documn. S magins o m xpcd uimns and o impov h documn s appaanc and adabiliy. Fo xampl, lav a id magin in a po if you xpc a ad o mak nos o commns; lav a nao magin o fi mo x on a pag. Wha You Can Do Analyzing Documn Poducion n Th a h basic sps o poducing any businss documn: planning, caing, and publishing. n Th planning sag uis you o hink abou such usions as h yp of documn you an o ca, h pupos of h documn, h audinc fo hom you a caing h documn, and hh h a any spcial publishing uimns. n Fo xampl, you migh consid ha pap o pin on, if colo ink should b usd, ho many copis o pin, o hh you ill nd o pin on boh sids of a pag. WORDS TO KNOW Gu Spac addd o h magin o lav oom fo binding. Landscap oinaion Posiioning documn x so i displays and pins hoizonally acoss h long sid of a pag. Magins Th amoun of hi spac bn h x and h dg of h pag on ach sid. Poai oinaion Th dfaul posiion fo displaying and pining x hoizonally acoss h sho sid of a pag. Scion In Wod, a sgmn of a documn dfind by a scion bak. A scion may hav diffn pag fomaing fom h s of h documn. Wod coun Th numb of ods in a documn o slcion. 2013_03_Wod.indd 279 2/26/2013 1:18:56 PM

11 280 Chap 3 Wod Laning Micosof Offic 2013 n If h pojc sms oo complx, you may dcid o us a dskop publishing packag, such as Micosof Publish, insad of using a od pocssing packag, such as Micosof Wod. n Duing h planning sag you should ca a schdul ha includs milsons, such as ho long i ill ak o gah h infomaion you nd, hn h fis daf ill b compl, ho long i ill ak fo a vi pocss, and hn h final documn ill b compl. n Th caion sag involvs slcing pag and documn sings, such as magins and pag siz, and ning and fomaing h x and gaphics. n Th documn you ca should xplo h opic claly, concisly, and accualy. You should hooughly chck gamma, splling, puncuaion, and usag o mak su h documn has no os ha ill dac fom is mssag. n Th publishing sag involvs oupuing h documn using ih you dskop pin o a commcial pin. In som cass, h documn may b publishd lconically on a Wb si. Insing a Fil in a Documn n You can ins on fil ino anoh fil o incopoa h fis fil s conns ino h scond fil. n Th conns of h insd fil a appndd ha is, addd o h scond fil. No conn is movd hn h fil is insd. n Th ni conns a savd as pa of h scond fil, and h fis fil mains unchangd. n Us h Tx fom Fil command o ins a fil in anoh documn. Ty I! Insing a Fil in a Documn Sa Wod, and opn W21TyA fom h daa fils fo his lsson. Sav h fil as W21TyA_xx in h locaion h you ach insucs you o so h fils fo his lsson. Display nonpining chaacs, posiion h insion poin a h nd of h las paagaph, and pss. On h INSERT ab, in h Tx goup, click h Objc buon dop-don ao, and click Tx fom Fil. y u In h Ins Fil dialog box, naviga o h locaion of h daa fils, slc W21TyB, and click Ins. Dl h o blank paagaphs a h nd of h insd x. Sav h changs o W21TyA_xx, and lav i opn o us in h nx Ty I. Sing Magins n Magins a masud in inchs. n Th nomal dfaul magins in Wod 2013 a 1" on h lf, igh, op, and boom. n You can slc fom a lis of ps magins by clicking h Magins buon in h Pag Sup goup on h PAGE LAYOUT ab. n Alnaivly, you can s cusom magins. n If you s cusom magins, you can also spcify a gu idh o lav oom fo binding mulipl pags. n Magin sings can affc an ni documn o h cun scion. 3 To s magins fo a singl paagaph, us indns. n On h uls, aas ousid h magins a shadd gay, hil aas insid h magins a hi. n Ligh gay bas mak h magins on h uls. n You can s Wod o display magins on h pag as nonpining lins calld x boundais. 2013_03_Wod.indd 280 2/26/2013 1:18:57 PM

12 Laning Micosof Offic 2013 Wod Chap Ty I! Slcing a Ps Magin In h W21TyA_xx fil, on h PAGE LAYOUT ab, in h Pag Sup goup, click h Magins buon. Click Nao. In h Pag Sup goup, click h Magins buon again, and click Wid. Sav h changs o W21TyA_xx, and lav i opn o us in h nx Ty I. Ty I! Sing Cusom Magins In h W21TyA_xx fil, click PAGE LAYOUT > Magins. Click Cusom Magins o opn h Pag Sup dialog box. Und Magins, us h incmn aos o s h Top, Boom, Lf, and Righ magins o 1.3". Click OK. Sav h changs o W21TyA_xx, and lav i opn o us in h nx Ty I. 3 To uickly s a magin, dag a magin mak on h ul. Pss and hold a hil you dag o s h magin idh. Ty I! Shoing o Hiding Tx Boundais In h W21TyA_xx fil, click FILE > Opions > Advancd. Und Sho documn conn, click o slc h Sho x boundais chck box. Click OK. Rpa h sps o cla h chck box o hid h boundais. Sav h changs o W21TyA_xx, and lav i opn o us in h nx Ty I. Insing a Scion Bak n A dfaul Wod documn conains on scion. n Using commands in h Pag Sup goup on h PAGE LAYOUT ab, you can divid a documn ino mulipl scions. n Documn scions can b fomad spaaly o apply diffn kinds of fomas. Using scions, you can ca a documn ihin a documn. l You can s diffn magins, pag layou opions, o oinaion fo ach scion. l You can apply diffn had and foo opions o ach scion o chang numbing o display diffn chap ils. l You can us a scion bak o mov a il ino a n scion and hn foma ha il as dsid. n Af you hav insd a scion bak o ca a n scion, you can ins anoh scion bak o v back o h fomas of a pvious scion. n Th a fou yps of scion baks: l Nx pag: Inss a scion bak and a pag bak so ha h n scion ill sa on h nx pag. l Coninuous: Inss a scion bak so ha h n scion ill sa a h insion poin. l Evn pag: Inss a scion bak and pag baks so h n scion ill sa on h nx vn-numbd pag. l Odd pag: Inss a scion bak and pag baks so h n scion ill sa on h nx odd-numbd pag. n In Pin Layou vi, scion baks display only if nonpining chaacs display. 2013_03_Wod.indd 281 2/26/2013 1:18:57 PM

13 282 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Insing a Scion Bak In h W21TyA_xx fil, posiion h insion poin a h bginning of h hading Zba. On h PAGE LAYOUT ab, in h Pag Sup goup, click h Baks buon. Fom h Baks gally, und Scion Baks, click Coninuous. y u Click on h scion bak in h documn and pss c o mov i. Click h Baks buon again. Fom h Baks gally, und Scion Baks, click Nx Pag. Sav h changs o W21TyA_xx, and lav i opn o us in h nx Ty I. A Coninuous scion bak Coninuous scion bak Sing Pag Oinaion n Oinaion is ih poai o landscap. l Slc Poai oinaion h dfaul hn you an daa displayd acoss h sho lngh of a pag. l Slc Landscap oinaion hn you an daa displayd acoss h id lngh of a pag. n Poai oinaion is usd fo mos documns, including ls, mmos, and pos. n Us landscap oinaion o display a documn acoss h id lngh of h pag. Fo xampl, if a documn conains a abl ha is id han h sandad 8.5" pag, Wod ill spli i acoss o pags. Whn you chang o landscap oinaion, h abl may fi on h 11" pag. n You can s h oinaion fo h ni documn, o fo a scion. n Th oinaion opions a in h Pag Sup goup on h PAGE LAYOUT ab. 2013_03_Wod.indd 282 2/26/2013 1:18:57 PM

14 Laning Micosof Offic 2013 Wod Chap Ty I! Sing Pag Oinaion In h W21TyA_xx fil, mak su h insion poin is sill on h sam lin as h hading Zba. 3 Th hading should b a h op of pag 2, a h bginning of h scond scion. On h PAGE LAYOUT ab, click h Oinaion buon. Click Landscap. Th oinaion fo h scond scion of h documn changs o Landscap; h fis scion mains in Poai. Sav h changs o W21TyA_xx, and lav i opn o us in h nx Ty I. Chang h oinaion Scion in Poai oinaion Nx Pag scion bak Scion in Landscap oinaion Insing Pag Numbs n You can ins a pag numb ino h had o foo of a documn. Numbs auomaically display on ach pag, numbd conscuivly. n You can slc fom a collcion of buil-in pag numb syls, o you can apply you on fomaing. n Onc you ins a pag numb, you can slc opions such as o sa numbing fo a n scion, o o chang h numb foma. n Rsaing pag numbing is usful hn you documn has a il pag ha you do no an numbd. 2013_03_Wod.indd 283 2/26/2013 1:18:57 PM

15 284 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Insing Pag Numbs In h W21TyA_xx fil, pss b+ g o mov h insion poin o h bginning of h documn. Click INSERT > Pag Numb. Click Top of Pag o display a gally of pag numb fomas o display in h had, and hn click Plain Numb 3. On h HEADER & FOOTER TOOLS DESIGN ab, click h Nx buon o mov h insion poin o h pag numb in h had on pag 2. y u Click h Pag Numb buon on h Ribbon and click Foma Pag Numbs o opn h Pag Numb Foma dialog box. Und Pag numbing, click h Sa a opion buon. Lav h pag numb s o 1, and click OK. Click h Clos Had and Foo buon, hn sav h changs o W21TyA_xx, and lav i opn o us in h nx Ty I. 3 To mov all pag numbs, on ih h INSERT ab o h HEADER & FOOTER TOOLS DESIGN ab, click h Pag Numb buon and click Rmov Pag Numbs. Chcking h Wod Coun n Wod kps ack of h od coun as pa of h saisics popis fo ach documn. 3 Fo mo abou documn popis f o Wod, Lsson 20. n By dfaul h od coun displays on h saus ba. n If you slc pa of h documn, h saus ba displays h od coun of h slcion and h oal od coun. n You can opn h Wod Coun dialog box o vi addiional saisics such as h numb of lins, paagaphs, and chaacs. Ty I! Chcking h Wod Coun In h W21TyA_xx fil, loca h od coun on h saus ba and ak no of h numb of ods in h documn. 3 If h od coun dos no display, igh-click h saus ba, click o slc Wod Coun, and hn clos h shocu mnu. Mov h insion poin o h nd of h il Safai ih Voyag, pss h spacba, and yp Tavl Advnus. Loca h od coun on h saus ba again. Th valu should hav incasd by 2 o 319. y u i Slc h il. No, h od coun on h saus ba displays 5 of 319 WORDS, indicaing ha 5 of h oal 319 ods a slcd. Cancl h slcion, and hn click h REVIEW ab. In h Poofing goup, click h Wod Coun buon o opn h Wod Coun dialog box h you can vi h numb of ods, pags, chaacs ih o ihou spacs, paagaphs, and lins. Click Clos. Sav h changs o W21TyA_xx, and clos i. Lav Wod opn o us in h nx Ty I. 2013_03_Wod.indd 284 2/26/2013 1:18:57 PM

16 Laning Micosof Offic 2013 Wod Chap Fomaing a On-Pag Rpo n Tadiionally, a on-pag po is s up as follos: l Lf and igh magins a 1". l Oinaion is Poai. l Th il is posiiond 1" o 2" fom h op of h pag. 3 Th posiion of h il dpnds on h amoun of x on h pag. l Th po il is cnd and in ih all uppcas o il cas. l Spacing af h il is 54 poins (1"). l Body x is in a 12-poin sif fon, such as Tims N Roman. l Tx is jusifid. l Lins a doubl-spacd. l Fis-lin indns a bn 0.5" and 1". l Spacing bfo and af paagaphs is 0. l Auho s nam and h da a igh-alignd in h had. n Th a many vaiaions of on-pag po fomaing ha a accpabl, and you ach may us ha you us alnaiv fomaing. Fo xampl, som achs us a id magin so h is oom fo iing commns, and an h ach s nam and class infomaion lf-alignd abov h il, o in h had. Ty I! Fomaing a On-Pag Rpo In Wod, opn W21TyC fom h daa fils fo his lsson. Sav h fil as W21TyC_xx in h locaion h you ach insucs you o so h fils fo his lsson. Slc h fou paagaphs of body x und h hading and chang h fon o 12-poin Tims N Roman. Jusify h paagaph alignmn. Chang h lin spacing o Doubl and h spacing bfo and af paagaphs o 0. 3 Rf o Wod, Lsson 4 fo a fsh on changing spacing. y u i o a Apply a fis-lin indn of 0.5". Click PAGE LAYOUT > Magins > Nomal. Cn h il and apply 54 poins of spac bfo and af. Doubl-click in h had, yp you nam, pss, and yp oday s da. Righ-align you nam and h da in h had. Sav h changs o W21TyC_xx, clos i, and xi Wod. 2013_03_Wod.indd 285 2/26/2013 1:18:57 PM

17 286 Chap 3 Wod Laning Micosof Offic 2013 Lsson 21 Pacic Mmb Svics a Michigan Avnu Ahlic Club has dcidd o publish a sis of infomaion shs on vaious opics. Th goal is o kp h pos o f han 250 ods so hy fi on on pag, and o mak hm availabl o mmbs in pin and onlin. In his pojc, you ca and foma a sh ha xplains ha a psonal ain is and ho o slc on. DIRECTIONS 1. Sa Wod, if ncssay, and sav a blank documn as W21Pacic_xx in h locaion h you ach insucs you o so h fils fo his lsson. 2. Doubl-click in h had, yp you nam, pss, and yp oday s da. 3. Righ-align you nam and h da in h had. 4. On h fis lin of h documn, yp h il Is Psonal Taining Righ fo You? 5. Apply h Til syl o h x, and cn i hoizonally. S h spacing bfo and af h il o 54 poins and pss o sa a n lin. 6. Chang h fon and fon siz o 12-poin Tims N Roman. 7. S h lin spacing o Doubl. S h alignmn o Jusifid. S h fis lin indn o 0.5". S h spacing bfo and af paagaphs o Typ h folloing paagaphs of x: Almos vyon could bnfi fom h svics of a psonal ain. In addiion o dsigning a psonalizd okou pogam, a good ain povids moivaion and ncouagmn. H o sh hlps you undsand ho o fi xcis ino you lif and achs you ho o mak h mos ou of you xcis im. Th lssons you lan fom a ain hlp nsu a saf, ffciv okou, vn hn you a xcising on you on. Woking ih a ain should b a saisfying and ading xpinc. Th a many diffn asons fo hiing a psonal ain. Som popl an h moivaion of a okou pan, ohs ui spcializd svics fo habiliaion, and sill ohs a insd in achiving igh loss goals. Bfo hiing a ain, mak su h o sh has xpinc hlping popl ih goals simila o you on. Ask fo fncs and hn conac a las h of hm. You should also invi h ain o find ou if you a compaibl. You should fl comfoabl alking and oking ogh, and you should us h ain o spc you im and ffos. Vify ha h ain is cifid by a naionally cognizd oganizaion such as h Amican Council on Excis, h Amican Collg of Spos Mdicin, o h Naional Sngh and Condiioning Associaion. Many ains hav dgs in subjcs such as spos mdicin, physical ducaion, xcis physiology, o anaomy and physiology. Fo mo infomaion abou psonal aining a Michigan Avnu Ahlic Club, conac Candac a xnsion Click REVIEW > Wod Coun. Chck h od coun in h documn. I should b 253. No ho many ods you mus dl o m h 250 od limi. 10. Clos h Wod Coun dialog box. 11. In h las snnc of h documn, dl h igh ods: abou psonal aining a Michigan Avnu Ahlic Club. Chck h od coun again o vify ha i is no lss han Click INSERT > Pag Numb. 13. Click Boom of Pag and hn click Plain Numb Click PAGE LAYOUT > Oinaion > Landscap. Adjus h zoom so you can s h ni documn on you scn. 15. Click PAGE LAYOUT > Oinaion > Poai. Incas h zoom o a las 100%. 16. Chck h splling and gamma in h documn and coc os as ncssay. 17. Wih you ach s pmission, pin h documn. I should look simila o Figu 21-1 on h nx pag. 18. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 286 2/26/2013 1:18:57 PM

18 Laning Micosof Offic 2013 Wod Chap Figu _03_Wod.indd 287 2/26/2013 1:18:58 PM

19 288 Chap 3 Wod Laning Micosof Offic 2013 Lsson 21 Apply In his pojc, you ok on a scond infomaion sh fo Michigan Avnu Ahlic Club. This sh xplos h laionship bn di and xcis. DIRECTIONS 1. Sa Wod, if ncssay, and opn W21Apply fom h daa fils fo his lsson. 2. Sav h fil as W21Apply_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Typ you nam and oday s da in h had, and igh-align boh lins. 4. Display h x boundais, and hn s h magins o Nomal 1" on ach sid. 5. Apply h Til syl o h fis lin of h documn, and cn i hoizonally. S h spacing bfo and af h il o 54 poins. 6. Capializ vy od in h il. 7. Slc h s of h x in h documn and apply fomaing as follos: a. Chang h fon and fon siz o 12-poin Tims N Roman. b. S h lin spacing o Doubl. c. S h alignmn o Jusifid. d. S h fis lin indn o 0.5".. S h spacing bfo and af paagaphs o Chck h od coun. No ho many ods you mus dl o b und h 250 od limi. 9. In h scond paagaph of body x, dl h snnc Bu ha s xacly ha i is: h ful you body nds o opa. 10. Chck h od coun again. In h las snnc of h fifh paagaph, dl h x Alhough h is no magic di ha ill damaically incas ahlic abiliy o nduanc, and chang h B in h od by o uppcas. 11. Chck h od coun again. 12. Ins a pag numb flush lf in h foo. 13. Hid h x boundais. 14. Chck h splling and gamma in h documn and coc os as ncssay. 15. Wih you ach s pmission, pin h documn. I should look simila o Figu 21-2 on h nx pag. 16. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 288 2/26/2013 1:18:59 PM

20 Laning Micosof Offic 2013 Wod Chap Figu _03_Wod.indd 289 2/26/2013 1:19:00 PM

21 290 Chap 3 Wod Laning Micosof Offic 2013 Lsson 22 Managing Soucs and Conolling Tx Flo Wha You Will Lan WORDS TO KNOW Bibliogaphy A lis of soucs. Ciaion A fnc o a souc of infomaion. In lgal documns, i is a fnc o pvious cou dcisions o auhoiaiv iings. Common knoldg Facs ha can b found in many a las h indpndn soucs and a knon by a lo of popl. Copyigh Th xclusiv igh o pfom, display, copy, o disibu an aisic ok o fom of xpssion, such as ods, music, imags, o objcs. Endno An xplanaion o fnc o addiional maial ha pins a h nd of a documn. Insing a Had Pag Bak Conolling Paginaion Insing Foonos and Endnos Insing Ciaions Analyzing Ciaions Caing a Rfnc Pag Viing a Documn in Rad Mod Sofa Skills Mak a long documn asi o ad and ok in by using pag baks and paginaion o conol h a n pag should sa. You can also us Rad Mod o vi a documn onscn. Includ foonos o ndnos in documns o povid infomaion abou h souc of uod maial, o o supplmn h main x. Ins ciaions o mak fncs and o ca a fnc pag o bibliogaphy fo you po. Wha You Can Do Insing a Had Pag Bak n A dfaul Wod documn pag is h siz of a sandad 8.5" by 11" sh of pap. n Wih 1" op and boom magins, a pag has 9" of vical spac fo ning x. 3 Th numb of lins dpnds on h fon siz and spacing sings. n Wod inss a sof pag bak o sa a n pag hn h cun pag is full. n Sof pag baks adjus auomaically if x is insd o dld, so a bak alays occus hn h cun pag is full. n Ins a had pag bak o sa a n pag bfo h cun pag is full. Fo xampl, ins a had pag bak bfo a hading ha falls a h boom of a pag; h bak focs h hading o h op of h nx pag. 2013_03_Wod.indd 290 2/26/2013 1:19:00 PM

22 Laning Micosof Offic 2013 Wod Chap n You can ins a had pag bak using h Baks buon in h Pag Sup goup on h PAGE LAYOUT ab o h Pag Bak buon in h Pags goup on h Ins ab. 3 Th shocu ky combinaion fo insing a had pag bak is b+. n Baks mov lik chaacs hn you ins and dl x. Thfo, you should ins had pag baks af all diing is compl o avoid having a bak occu a an akad posiion on h pag. n In Daf vi, a sof pag bak is makd by a dod lin acoss h pag. n By dfaul, in Pin Layou vi pag baks a indicad by a spac bn h boom of on pag and h op of h nx pag; if you hav nonpining chaacs displayd, h spac h you ins a had pag bak is makd by a dod lin ih h ods Pag Bak cnd in i. n You can doubl-click h spac bn pags o hid i in Pin Layou vi. If you do, pag baks a makd by a solid black lin. Doubl-click h black lin o sho h spac. n In Daf vi, a had pag bak is makd by a dod lin ih h ods Pag Bak cnd in i. y Ty I! Insing a Had Pag Bak Sa Wod, and opn W22TyA fom h daa fils fo his lsson. Sav h fil as W22TyA_xx in h locaion h you ach insucs you o so h fils fo his lsson. Display nonpining chaacs. Posiion h insion poin a h bginning of h hading Zba. On h INSERT ab, in h Pags goup, click h Pag Bak buon. Click Undo on h Quick Accss Toolba. Conolling Paginaion u i o a On h PAGE LAYOUT ab, in h Pag Sup goup, click h Baks buon and click Pag. Doubl-click h spac bn pags, hn doubl-click h black lin o val h spac again. Slc h lin on hich h nonpining pag bak displays and pss c ic o mov h pag bak and h xa paagaph. Sav h changs o W22TyA_ xx, and lav i opn o us in h nx Ty I. n Us paginaion opions o conol h ay Wod baks paagaphs and lins a h op and boom of a pag. Fo xampl, you can conol hh o no a hading says on h sam pag as h paagaph ha follos i. n Th folloing paginaion opions a availabl on h Lin and Pag Baks ab of h Paagaph dialog box: l Wido/Ophan conol. Slc his opion o pvn ih h fis o las lin of a paagaph fom pining on a diffn pag fom h s of h paagaph. Fai us docin Pa of copyigh la ha povids fo h limid us of copyighd ok ihou pmission. Foono An xplanaion o fnc o addiional maial ha pins a h boom of a pag. Had pag bak A nonpining chaac insd o foc h sa of a n pag. No fnc mak A numb o chaac insd in h documn o f o foono o ndno x. No x Th x of h foono o ndno ciaion. Ophan Th fis lin of a paagaph pind alon a h boom of a pag. Paginaion Th sysm usd fo numbing pags in a documn. In Wod, i also mans using faus o conol h ay paagaphs and lins bak a h op and boom of a pag. Plagiaism Th unauhoizd us of anoh pson s idas o caiv ok ihou giving cdi o ha pson. Sof pag bak Th locaion h Wod auomaically sas a n pag bcaus h cun pag is full. Wido Th las lin of a paagaph pind alon a h op of a pag. 2013_03_Wod.indd 291 2/26/2013 1:19:00 PM

23 292 Chap 3 Wod Laning Micosof Offic 2013 l Kp ih nx. Slc his opion o pvn a pag bak bn h cun paagaph and h folloing paagaph. l Kp lins ogh. Slc his opion o pvn a pag bak ihin a paagaph. l Pag bak bfo. Slc his opion o foc a pag bak bfo h cun paagaph. n You can also pss j+ o manually ins a had lin bak. A had lin bak focs Wod o ap x bfo aching h igh magin. 3 To s had lin baks onscn, display nonpining chaacs. Ty I! Conolling Paginaion In h W22TyA_xx fil, posiion h insion poin in h hading Phoogaphy Tips. On h PAGE LAYOUT ab, click h Paagaph goup dialog box launch o display h Paagaph dialog box. 3 You can also click h Paagaph goup dialog box launch on h HOME ab. Click h Lin and Pag Baks ab. Und Paginaion, click o slc h Kp ih nx chck box, and hn click OK. Th hading is no kp ih h nx paagaph. Sav h changs o W22TyA_xx, and lav i opn o us in h nx Ty I. Insing Foonos and Endnos n Foonos o ndnos a uid in documns ha includ uod maial, such as sach paps. n Sandad foonos and ndnos includ h folloing infomaion: l Th auho of h uod maial (fis nam fis) follod by a comma. 3 This infomaion may no alays b availabl. l Th il of h book (in ialics) follod by h ciy of publicaion follod by a colon, h publish follod by a comma, and h da. l If h souc is no a book, h il of h aicl (in uoaion maks), o Wb pag (in uoaion maks) follod by a comma, h nam of h publicaion if i is a magazin o jounal (in ialics), h publicaion volum, numb, and/o da (da in panhss) follod by a colon. l Th pag numb(s) h h maial is locad, follod by a piod. l If h souc is a Wb pag, h ciaion should also includ h URL addss, nclosd in angl backs <> and h da you accssd h infomaion, follod by a piod. 3 Th a oh syls usd fo foonos and ndnos. If you a unsu hich syl o us, ask you ach fo mo infomaion. n Foonos o ndnos can also povid xplanaions o supplmnal x. Fo xampl, an asisk foono migh povid infomaion abou h o puchas a poduc mniond in h x. n Whn you ins a foono, Wod fis inss a no fnc mak in h x, hn a spaao lin folloing h las lin of x on h pag, and finally h no numb cosponding o h no mak blo h spaao lin. You hn yp and foma h no x in h no aa blo h spaao lin. n Endnos includ h sam pas as foonos bu a pind on h las pag of a documn. n Wod uss Aabic numals fo foono maks; if ndnos a usd in h sam documn, h ndno maks a oman numals. n You can adjus foono and ndno fomas in h Foono and Endno dialog box. Fo insanc, you can chang h locaion of foonos and ndnos fom hi dfaul posiion o chang h numb foma fo h nos. n By dfaul, numbing is conscuiv fom h bginning of h documn. You can hav Wod sa numbing on ach pag o ach scion. You can also chang h saing numb. 2013_03_Wod.indd 292 2/26/2013 1:19:00 PM

24 Laning Micosof Offic 2013 Wod Chap n Wod auomaically updas numbing if you add o dl foonos o ndnos, o aang h documn x. n To dl a foono o ndno, posiion h insion poin o h igh of h no mak in h x and pss ic. Ty I! Insing Foonos In h W22TyA_xx fil, posiion h insion poin a h nd of h las snnc in h fis paagaph und h hading Lions. Th poin should b bn h piod and h paagaph mak. 3 Ins foonos af puncuaion maks. Click REFERENCES > Ins Foono. Typ Afican Wildlif Foundaion: Wildlif: Lion, <hp://.af.og/conn/ildlif/ dail/lion>, Today s da. 3 If Wod auomaically movs h backs and/o fomas h URL as a hyplink, you can igh-click h x, click Rmov Hyplink, and hn yp h backs, if ncssay. y u i Righ-click h no x you jus ypd and hn click No Opions o display h Foono and Endno dialog box. In h Locaion scion, click h Boom of pag don ao and slc Blo x. Click Apply. Th foono movs fom h boom of h pag o si jus blo h las paagaph of x. Click Undo o vs h chang. Sav h changs o W22TyA_xx, and lav i opn o us in h nx Ty I. Ins a foono No mak No x 2013_03_Wod.indd 293 2/26/2013 1:19:00 PM

25 294 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Insing Endnos In h W22TyA_xx fil, posiion h insion poin a h nd of h las snnc in h scond paagaph und h hading Zba. Click REFERENCES > Ins Endno. Typ Th movmn of ildbs, zba, and oh gazing animals acoss h plains is knon as h Ga Migaion. Click h Foonos dialog box launch. y u In h Foma scion of h Foono and Endno dialog box, click h Numb foma don ao and slc h symbol foma ha bgins ih an asisk. Click Apply. No ha h ndno mak changs in x as ll as in h no. Sav h changs o W22TyA_xx, and lav i opn o us in h nx Ty I. Insing Ciaions n Whn you us ods, picus, vido, sounds, o idas ha com fom somon ls in a pap o po, you mus ins a ciaion o idnify h souc. n A pop ciaion givs cdi o h souc, and povids h ools a ad nds o loca h souc on his o h on. n To ca a ciaion, you slc h ciaion syl, hn n souc infomaion such as h yp of souc, h auho, h publish, and h publicaion da ino a Ca Souc dialog box. n Th ciaion displays inlin a h insion poin locaion; h foma dpnds on h slcd ciaion syl. n Fo xampl, in MLA (Modn Languag Associaion) syl, h auho s las nam displays in panhss. n Th ciaions a sod ih h documn. Thy a also addd o a mas lis of soucs hich is availabl fo us ih any Wod documn you ca o di. n If you kno you nd a ciaion bu do no y hav h infomaion fo i, you can ins a ciaion plachold. You can hn di h plachold o add h coc infomaion hn you hav i. Ty I! Insing Ciaions In h W22TyA_xx fil, posiion h insion poin af h hid snnc in h scond paagaph und h hading Lions. On h REFERENCES ab, click h Syl dopdon ao o display a lis of availabl ciaion syls. Click MLA Svnh Ediion. Click h Ins Ciaion buon and click Add N Souc o display h Ca Souc dialog box. Vify ha h Typ of Souc is Book. 3 If ncssay, click h Typ of Souc don ao and click Book. y u Fill in h infomaion as follos: n Auho: Gog B. Schall n Til: Th Sngi Lion: A Sudy of Pdao-Py Rlaions n Ya: 2009 n Ciy: Chicago n Publish: Th Univsiy of Chicago Pss Click OK. Pss h if ncssay o ins a spac folloing h ciaion. 3 To ins a ciaion using h sam infomaion you hav alady insd in h sam documn, click h Ins Ciaion buon and click h souc o ins. (coninud) 2013_03_Wod.indd 294 2/26/2013 1:19:01 PM

26 Laning Micosof Offic 2013 Wod Chap i o Ty I! Insing Ciaions (coninud) Click a h nd of h fis paagaph und h Zba hading. Click h Ins Ciaaion buon and click Add N Plachold. a s In h Plachold Nam dialog box, yp zba and click OK. A ciaion plachold displays ih ha x insd. Sav h changs o W22TyA_xx, and clos i. Lav Wod opn o us in h nx Ty I. Analyzing Ciaions n Ciaions can hlp you nsu ha h maial you a using coms fom an accua and liabl souc. n If you do no ci you soucs, you a guily of plagiaism. n You should ins a ciaion hn you uo somon ls, summaiz o paaphas anoh s ok, us an ida ha has bn xpssd by somon ls, and hn you mak fnc o somon ls s ok. n Whn you fnc infomaion ha is considd common knoldg, you do no hav o includ a ciaion; hov, h dfiniion of common knoldg vais. I is b o b saf and ci h souc. n Somims, a ciaion is no nough o nsu ha you a in complianc ih h la. Aisic caions such as music, x, and aok boh pind and lconic a pocd by copyigh. n You mus hav pmission fom h copyigh hold in od o us h ok. n Pa of copyigh la fd o as h fai us docin allos you o us a limid amoun of copyighd maial ihou pmission, as long as h pupos is no o mak mony fom h maial. Fo xampl, you can uo a f lins of a song o a passag fom a book. Caing a Rfnc Pag n Us Wod s Bibliogaphy fau o auomaically ca a fnc pag o bibliogaphy by compiling a lis of all ciaions in h documn. n Commands fo caing a fnc pag a on h REFERENCES ab in h Ciaions & Bibliogaphy goup. n A fnc pag may also b calld a Woks Cid pag. n Th pag is insd as a conn conol and fomad in h slcd ciaion syl. n Wod coms ih buil-in dsigns fo bibliogaphy, fncs, and oks cid, o you can simply ins h bibliogaphy as a lis. n If you add o di soucs, you can upda h fnc pag. Ty I! Caing a Rfnc Pag In Wod, opn W22TyB fom h daa fils fo his lsson. Sav h fil as W22TyB_xx in h locaion h you ach insucs you o so h fils fo his lsson. Pss b+ d o mov h insion poin o h nd of h documn. Pss b+ o ins a had pag bak. y u On h REFERENCES ab, click h Bibliogaphy buon o display a gally of availabl dsigns. Click h Woks Cid dsign. Wod inss h bibliogaphy a h insion poin locaion. 3 To upda a bibliogaphy if you add o di ciaions, click in h lis o slc h conn conol, and hn click Upda Ciaions and Bibliogaphy on h conn conol handl. Sav h changs o W22TyB_xx, and lav i opn fo h nx Ty I. 2013_03_Wod.indd 295 2/26/2013 1:19:01 PM

27 296 Chap 3 Wod Laning Micosof Offic 2013 Viing a Documn in Rad Mod n Rad Mod allos you o s a documn a xpandd siz ih a clan, unclud infac ha maks i asy o concna on h x. Rad Mod has bn dsignd o ok ll on a vaiy of dvics, such as dskop monios and abls. n By dfaul, a documn displays in Rad Mod in o columns, ach column shoing a pag. n You can adjus column idh o sho h columns acoss h idh of h scn o only a singl column. n You can also chang h layou o sho a singl pag a a im as i ould appa in Pin Layou vi. n You can chang h pag colo fom h dfaul hi o mak ading asy no ma ha h ligh condiions. n You hav accss o only a f ools in Rad Mod. n You can display h Navigaion pan, fo insanc, o sach h documn o naviga by hadings o pags. n You can also us h Find fau, o accss h Bing sach ngin o sach h Wb. n Imags in h documn may no appa a h sam siz as in Pin Layou vi, bu you can us h objc zoom fau o nlag a gaphic in Rad Mod. n Sval oh n Wod 2013 faus a usful in Rad Mod as ll as in Pin Layou vi. l Rs h insion poin on a hading o display h collaps ao o is lf. Clicking his ao hids x and gaphics in h scion blo h hading so you can kp ack of ho fa you hav ad. l If you clos a mulipag documn bfo you hav finishd oking on i, and hn opn i, h Rsum Rading pomp appas o ask you an o un o you pvious posiion in h documn. y Ty I! Viing a Documn in Rad Mod In h W22TyB_xx fil, ih h insion poin anyh in pag 3, click h Rad Mod buon on h saus ba o chang o Rad Mod. Click h pvious pag buon ic o display h fis pag of h documn. On h VIEW ab, poin o Column Widh and hn click Nao. On h VIEW ab, poin o Pag Colo and hn click Spia. Doubl-click h lion picu o display i in h cn of h scn, and hn click h objc zoom buon o zoom h imag o full-pag siz. Pss ^ o un off objc zoom. u i o a s d Mov h insion poin o h Lions hading o display h collaps ao o h lf of h hading, and hn click on h ao o hid h x and gaphics on lions. Collaps h scion und h Zba hading. Click h nx pag buon o mov o h las pag of h documn. Click FILE > Sav, and hn click FILE > Clos o clos h documn hil laving Wod opn. Click FILE and hn click W22TyB_xx in h Rcn Documns lis o opn h documn. Th documn opns in Rad Mod, h vi you using hn you closd i. Mov h mous poin, and af a momn, h Rsum Rading icon displays jus abov h saus ba oad h igh sid of h scn. Click h icon o mov o h pag you viing hn you closd h documn, pag 5. (coninud) 2013_03_Wod.indd 296 2/26/2013 1:19:01 PM

28 Laning Micosof Offic 2013 Wod Chap f g Ty I! Viing a Documn in Rad Mod (coninud) On h VIEW ab, poin o Pag Colo and hn click Non. Click h Pin Layou buon o un o Pin Layou vi. h Sav h changs o W22TyB_xx, clos i, and xi Wod. Th scion und h Lions hading has bn collapsd Expand ao Collaps ao 2013_03_Wod.indd 297 2/26/2013 1:19:01 PM

29 298 Chap 3 Wod Laning Micosof Offic 2013 Lsson 22 Pacic In his pojc, you ill ok o dvlop a po on xcis fo h Michigan Avnu Ahlic Club. You ill us pag baks and paginaion faus o conol h posiion of x a h op and boom of pags. You ill also ins foonos and ndnos, add ciaions, and vi h documn in Rad Mod. DIRECTIONS 1. Sa Wod, if ncssay, and opn W22Pacic fom h daa fils fo his lsson. 2. Sav h fil as W22Pacic_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Doubl-click in h had and yp you full nam, pss, and yp oday s da. Align h x flush igh. 4. Posiion h insion poin a h bginning of h hading Th Impac on You Halh. 5. Click PAGE LAYOUT > Baks > Pag. 6. Slc h hading Mnal Halh and h paagaph af i. 7. On h PAGE LAYOUT ab, click h Paagaph goup dialog box launch o opn h Paagaph dialog box. 8. Click h Lin and Pag Baks ab. 9. Und Paginaion, click o slc h Kp ih nx chck box and hn Kp lins ogh chck box, and hn click OK. 10. Posiion h insion poin a h bginning of h hading Safy. 11. Click PAGE LAYOUT > Baks > Pag. 12. Posiion h insion poin a h nd of h fis paagaph of h inoducion o h igh of h final puncuaion. 13. Click REFERENCES > Ins Foono. 14. Typ Naional Cn fo Chonic Disas Pvnion and Halh Pomoion, Physical Aciviy and Halh: A Rpo of h Sugon Gnal, Excuiv Summay (11/17/99): pag Posiion h insion poin a h nd of h scond paagaph und h hading Th Impac on You Halh. 16. Click REFERENCES > Ins Endno. 17. Typ Fo mo infomaion, i o h Psidn s Council on Physical Finss and Spos, Room 738-H Humphy Building, 200 Indpndnc Avnu, SW, Washingon, DC Posiion h insion poin a h nd of h scond paagaph und h Inoducion had. 19. Click REFERENCES > Ins Ciaion > Add N Plachold. 20. Typ Aging and click OK. 21. Posiion h insion poin a h nd of h fis snnc und h hading Th Impac on You Halh. 22. Click REFERENCES > Syl dop-don ao > Chicago Sixnh Ediion. 23. Click h Ins Ciaion buon and click Add N Souc. 24. Click h Typ of Souc don ao and click Documn Fom Wb si. 25. Click o slc h Copoa Auho chck box and hn fill in h souc infomaion as follos: n Copoa Auho: Naional Insiu on Aging n Nam of Wb Pag: Excis & Physical Aciviy: You Evyday Guid fom h Naional Insiu on Aging n Nam of Wb Si: U.S. Naional Insius of Halh n Ya: 2011 n Monh: May n Day: 28 n Ya Accssd: 2014 n Monh Accssd: Ocob n Day Accssd: 11 n URL: hp://.nia.nih.gov/halh/ publicaion/xcis-physical-aciviy-youvyday-guid-naional-insiu-aging Click OK. Pss o ins a spac af h ciaion. 2013_03_Wod.indd 298 2/26/2013 1:19:01 PM

30 Laning Micosof Offic 2013 Wod Chap Posiion h insion poin a h nd of h paagaph und h hading Mnal Halh. 28. Click REFERENCES > ins Ciaion > Add N Souc. 29. Click h Typ of Souc don ao and click Book. 30. Fill in h souc infomaion as follos: n Auho: G. Faulkn n Til: Excis, Halh and Mnal Halh: Emging Rlaionships n Ya: 2006 n Ciy: Oxfod n Publish: Rouldg 31. Click OK. 32. Pss b+ d o mov h insion poin o h nd of h documn and hn pss b+ o ins a had pag bak. 33. Click REFERENCES > Bibliogaphy. 34. Click h Woks Cid dsign o ins h bibliogaphy. 35. Click Rad Mod on h saus ba o vi h documn in Rad Mod. 36. Click h pvious pag buon unil h fis pag of h documn displays. 37. Click ViEW > Navigaion Pan and hn click h Th Impac on You Halh hading in h Navigaion pan. 38. Collaps h Th Impac on You Halh hading. Noic ha h x und his hading and h subhadings und h hading a hiddn. 39. Click Pag Layou on h saus ba. 40. Clos h Navigaion pan, and xpand h Th Impac on You Halh hading, if ncssay. 41. Chck and coc h splling and gamma in h documn, and hn sav h changs. 42. Wih you ach s pmission, pin h documn. Th las pag should look simila o Figu Clos h documn, saving changs, and xi Wod. Figu _03_Wod.indd 299 2/26/2013 1:19:02 PM

31 300 Chap 3 Wod Laning Micosof Offic 2013 Lsson 22 Apply In his pojc, you coninu o ok on h xcis po fo Michigan Avnu Ahlic Club. You mak fuh adjusmns o pag flo, ins soucs, and add a fnc pag. DIRECTIONS 1. Sa Wod, if ncssay, and opn W22Apply fom h daa fils fo his lsson. 2. Sav h fil as W22Apply_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Doubl-click in h had and yp you full nam, pss, and yp oday s da. Align h x flush igh. 4. Ins a pag bak bfo h hading Th Impac on You Halh. 5. Us h Kp ih nx and Kp lins ogh paginaion opions o kp h hading Mnal Halh and h nx paagaph ogh on h sam pag and o kp h bulld lis ims and h pcding lin ogh. (This ill kp h ims on h sam pag hn vid in Rad Mod.) 6. Sav changs and us FILE > Clos o clos h documn hil laving Wod opn. 7. Ropn h documn, and us h Rsum Rading pomp a h igh sid of h scn o un o h pag h you adjusd x flo fo h bulld lis. 8. Posiion h insion poin af h paagaph und h hading Wigh Conol and ins h folloing foono: Faih Wmpn, Food & Nuiion fo You (Upp Saddl Riv: Pason Educaion, Inc., 2013): Posiion h insion poin af h scond paagaph und h hading Disas Conol. Slc h ciaion syl MLA Svnh Ediion and ins a ciaion using h folloing infomaion: n Typ of Souc: Book n Auho: Faih Wmpn n Til: Food & Nuiion fo You n Ya: 2013 n Ciy: Upp Saddl Riv n Publish: Pason Educaion, Inc. 10. A h nd of h scond paagaph und h hading Inoducion, slc and dl h Aging plachold, click h Ins Ciaion buon, and click h Naional Insiu on Aging souc o ins i in h documn. 11. Sa a n pag a h nd of h documn and ca a Woks Cid pag. 12. Chang h numbing foma fo h ndno o us capial ls. 13. Vi h documn in Rad Mod, changing h layou o dfaul columns and Invs pag colo. 14. Zoom in on on of h gaphics in h documn. 15. Chang column layou o Nao and pag colo o Non, and hn sich back o Pin Layou vi. 16. Chck and coc h splling and gamma in h documn, and hn sav h changs. 17. Wih you ach s pmission, pin h documn. Th fis pag should look simila o Figu 22-2 on h nx pag. 18. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 300 2/26/2013 1:19:02 PM

32 Laning Micosof Offic 2013 Wod Chap Figu _03_Wod.indd 301 2/26/2013 1:19:03 PM

33 302 Chap 3 Wod Laning Micosof Offic 2013 Lsson 23 Woking ih Nsl Columns Wha You Will Lan Undsanding Dskop Publishing Caing Nsl Columns Sing Column Widh Insing a Column Bak Balancing Columns Analyzing Pag Layou and Dsign WORDS TO KNOW Balanc A basic pincipl of dsign ha dscibs h visual igh of objcs on a pag, and h ay h objcs a aangd in laion o ach oh. Column gu Th spac bn column magins. Commcial pin A businss ha povids pining, copying, and publishing svics. Consisncy Th us of piion o ca a unifom and pdicabl dsign o layou. Sofa Skills Wod s dskop publishing faus l you dsign and publish y-caching documns such as nsls using you compu and pin. Dsigning a documn ih columns ls you psn mo infomaion on a pag, as ll as ca a visually insing pag. Nsl-syl columns a usful fo caing documns such as nsls, pamphls, aicls, o bochus. Wha You Can Do Undsanding Dskop Publishing n Dskop publishing fs o dsigning and poducing pind documns using a dskop compu. n Som common documns you can ca ih dskop publishing includ pos, nsls, bochus, bookls, manuals, and businss cads. n Mos od-pocssing pogams, such as Micosof Wod 2013, includ dskop publishing faus ha a sufficin fo poducing many yps of publishd documns. n Som pogams, such as Micosof Publish 2013, a dsignd xclusivly fo dskop publishing applicaions. Ths pogams off mo sophisicad faus fo dsigning documns fo publicaion. n Many documns can b publishd using h compu, pin, and sofa ha you alady hav a hom, ok, o school. 2013_03_Wod.indd 302 2/26/2013 1:19:04 PM

34 Laning Micosof Offic 2013 Wod Chap n If you hav complx publishing uimns such as colo maching o binding, you may b abl o dsign h documn on you on uipmn, bu you may nd o us a commcial pin o poduc h final poduc. n A hid alnaiv fo publishing a documn is o ca a fil, hn dliv i o -mail i o a copy shop fo poducion. Caing Nsl Columns n Us Wod s Columns fau o divid a documn ino mo han on nsl-syl column. n Th a fiv ps column syls availabl on h PAGE LAYOUT ab, in h Pag Sup goup, hich you can apply o h ni documn o h cun scion: l On is h dfaul foma. I has on column h idh of h pag fom h lf magin o h igh magin. l To cas o columns of ual idh. l Th cas h columns of ual idh. l Lf cas a nao column on h lf and a id column on h igh. l Righ cas a nao column on h igh and a id column on h lf. n By dividing a documn ino scions using scion baks, you can combin diffn numbs of columns ihin a singl documn. Fo xampl, you can hav a il o hadlin acoss h idh of h pag, and hn divid h body x ino mulipl columns. Ty I! Caing Nsl Columns Sa Wod, and opn W23Ty fom h daa fils fo his lsson. Sav h fil as W23Ty_xx in h locaion h you ach insucs you o so h fils fo his lsson. Adjus h zoom so you can s h ni pag on scn a onc, and display nonpining chaacs and h ul. 3 Noic ha h is a coninuous scion bak bn h il and h fis hading. y u Mov h insion poin anyh in h scond scion of h documn. On h PAGE LAYOUT ab, click h Columns buon. Click Th. Sav h changs o W23Ty_xx, and lav i opn o us in h nx Ty I. Conas A basic dsign pincipl in hich lmns ih opposi o complmnay faus a posiiond o ca visual ins. Dskop publishing Th pocss of dsigning and pining a documn using a compu and pin. Nsl-syl columns Columns in hich x flos fom h boom of on column o h op of h nx column. Pag layou Th ay x, gaphics, and spac a oganizd on a documn pag. Publish Oupu a documn so i can b disibud o ads. (coninud) 2013_03_Wod.indd 303 2/26/2013 1:19:04 PM

35 304 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Caing Nsl Columns (coninud) Nsl-syl columns On column Th columns Sing Column Widh n Us h Columns dialog box o cusomiz column fomaing. n You can ca mo han h columns, s a spcific column idh, and adjus h column gu spacing. n You can also slc o display a lin bn columns. n You can also dag h column magins on h ul o adjus column idhs and gu spacing. Pss and hold a as you dag o s h idh and/o spacing masumn. 2013_03_Wod.indd 304 2/26/2013 1:19:04 PM

36 Laning Micosof Offic 2013 Wod Chap Ty I! Sing Column Widh In h W23Ty_xx fil, vify ha h insion poin is anyh ihin h scond scion. Click PAGE LAYOUT > Columns > Mo Columns o opn h Columns dialog box. Und Pss, click Lf. Und Widh and spacing, us h incmn aos o chang h idh of column 1 o 2". y u i Us h incmn aos o chang h Spacing bn h columns o 1". Click o slc h Lin bn chck box. Click OK. Sav h changs o W23Ty_xx, and lav i opn o us in h nx Ty I. Insing a Column Bak n By dfaul, x flos o h op of h nx column hn h cun column is filld. n Us a column bak o foc x o flo o h op of h nx column bfo h cun column is filld. n Column baks a usful fo moving hadings o hadlins o h op of a column. Ty I! Insing a Column Bak In h W23Ty_xx fil, click PAGE LAYOUT > Columns > To o divid scion 2 of h documn ino o columns of ual idh. Posiion h insion poin a h bginning of h hading Zba. Click PAGE LAYOUT > Baks > Column o ins a column bak. Sav h changs o W23Ty_xx, and lav i opn o us in h nx Ty I. Ins a column bak 2013_03_Wod.indd 305 2/26/2013 1:19:04 PM

37 306 Chap 3 Wod Laning Micosof Offic 2013 Balancing Columns n If h is no nough x o fill h las column in a documn, h columns ill appa unvn. n You can balanc h amoun of x in mulipl columns on a pag by insing a coninuous scion bak a h nd of h las column on h pag. n Column baks ak pcdnc ov balancing; if h is a column bak, h columns ill no balanc as xpcd. Ty I! Balancing Columns In h W23Ty_xx fil, posiion h insion poin on h column bak a h boom of h lf column and pss c o dl i. Posiion h insion poin a h nd of x in h igh column. Click PAGE LAYOUT > Baks > Coninuous. Sav h changs o W23Ty_xx, clos i, and xi Wod. Balancd columns Analyzing Pag Layou and Dsign n Th ay you s up a pag affcs h ay h ad ss and inps h xual infomaion. n Effciv pag layou uss h basic pincipls of dsign, including conas, balanc, and consisncy o highligh h x and capu h ad s anion. n In addiion o nsl columns, you can us faus such as hms, syl ss, abls, bods, fon fomaing, liss, alignmn, picus, and spacing o ca insing and infomaiv documns. 2013_03_Wod.indd 306 2/26/2013 1:19:04 PM

38 Laning Micosof Offic 2013 Wod Chap Lsson 23 Pacic As a communicaions assisan a Vocaion Oppouniis, Inc., a ca counsling company, you a sponsibl fo poducing publicaions such as nsls, aicls, and bochus. In his pojc, you ca and foma an aicl abou pop businss ai. DIRECTIONS 1. Sa Wod, if ncssay, and opn W23Pacic fom h daa fils fo his lsson. 2. Sav h fil as W23Pacic_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Click DESIGN > Thms > Rospc. 4. Click DESIGN, click h Documn Fomaing Mo buon, and click Casual. 5. Posiion h insion poin a h bginning of h fis lin of x, yp Dss fo Succss and pss. 6. Typ h folloing paagaph: Wha should I a? Whh you a hading ou o a job invi, you fis day a a n job, o you company has sad a casual Fiday policy, i is impoan o undsand h yp of clohing ha you should a. In his aicl ill discuss h h lvls of businss ai: adiional, gnal, and businss casual. Slcing appopia ai shos you supviso and you co-oks ha you a pofssional, sponsibl, and ohy of spc. 7. Pss. 8. Apply h Til syl o h il, Dss fo Succss. 9. Apply h Song syl o h hadings Tadiional Businss Ai, Gnal Businss Ai, Businss Casual Ai, Spcific Cicumsancs, and Th Boom Lin. 10. Posiion h insion poin a h bginning of h hading Tadiional Businss Ai. 11. Click PAGE LAYOUT > Baks > Coninuous. 12. Click PAGE LAYOUT > Columns > To. 13. Posiion h insion poin a h bginning of h hading Businss Casual Ai. 14. Click PAGE LAYOUT > Baks > Column. 15. Click PAGE LAYOUT > Columns > Mo Columns o opn h Columns dialog box. 16. Click o slc h Lin bn chck box, and hn click OK. 17. Typ you full nam and oday s da in h had. 18. Chck and coc h splling and gamma in h documn, and hn sav h changs. 19. Wih you ach s pmission, pin h documn. I should look simila o Figu 23-1 on h nx pag. 20. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 307 2/26/2013 1:19:04 PM

39 308 Chap 3 Wod Laning Micosof Offic 2013 Figu _03_Wod.indd 308 2/26/2013 1:19:05 PM

40 Laning Micosof Offic 2013 Wod Chap Lsson 23 Apply You coninu you ok fo Vocaion Oppouniis by fomaing a publicaion abou ho o invi fo a job. DIRECTIONS 1. Sa Wod, if ncssay, and opn W23Apply fom h daa fils fo his lsson. 2. Sav h fil as W23Apply_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Apply h Ion hm. 4. Apply h Basic (Simpl) syl s. 5. Apply h Til syl o h il, Inviing Skills fo h Job-Sk. 6. Apply h Song syl o h hadings Th Invi Pocss and Making h Mos of a Job Invi. 7. Ins a Coninuous scion bak bn h inoducoy paagaph and h hading Th Invi Pocss. 8. Foma h scond scion ih h Lf column ps. 9. Apply numbd lis fomaing o h fiv paagaphs und h hading Th Invi Pocss in h nao, lf column. 10. Apply bulld lis fomaing o h 11 ims folloing h full paagaph und h hading Making h Mos of a Job Invi. 11. Ins a column bak o foc h hading Making h Mos of a Job Invi o h op of h igh column. 12. Incas h column gu spacing o 0.6". 13. Typ you full nam and oday s da in h foo. 14. Chck and coc h splling and gamma in h documn, and hn sav h changs. 15. Wih you ach s pmission, pin h documn. 16. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 309 2/26/2013 1:19:05 PM

41 310 Chap 3 Wod Laning Micosof Offic 2013 Lsson 24 Enhancing Paagaphs ih Doppd Capials, Bods, and Shading Wha You Will Lan Insing Doppd Capials Enhancing a Paagaph ih Bods and Shading Analyzing Tim Managmn WORDS TO KNOW Doppd capial An nlagd capial l ha dops blo h fis lin of body x in h paagaph. Goal-sing A plan o obain o achiv somhing. Opaciy A masumn of h anspancy of a colo. Pioiiz Rank in od of impoanc. Rsponsibiliis Things popl xpc you o do o ha you mus accomplish. Tim managmn Conolling and oganizing a schdul so you can accomplish asks and m sponsibiliis. Sofa Skills Doppd capial ls, bods, and shading can call anion o a singl od, a lin, a paagaph, o an ni pag. Thy mak a documn visually appaling and insing o h ad, so h ad ill b mo likly o ak h im o ad and mmb h x. Wha You Can Do Insing Doppd Capials n A doppd capial l, calld a dop cap, is usd o call anion o an opning paagaph. n Wod 2013 coms ih o ps dop cap syls ha dop h chaac h lins. l Th Doppd syl placs h dop cap ihin h paagaph x. l Th In magin syl placs h dop cap in h magin o h lf of h paagaph. n You can slc opions in h Dop Cap dialog box o chang h fon of h dop cap, h numb of lins ha h chaac dops, and h disanc h dop chaac is placd fom h paagaph x. n Slcing a fon ha is diffn and mo dcoaiv han h paagaph fon can nhanc h dop cap ffc. n Opions fo applying and fomaing dop caps a in h Tx goup on h Ins ab of h Ribbon. 2013_03_Wod.indd 310 2/26/2013 1:19:06 PM

42 Laning Micosof Offic 2013 Wod Chap Ty I! Insing Doppd Capials Sa Wod, and opn W24Ty fom h daa fils fo his lsson. Sav h fil as W24Ty_xx in h locaion h you ach insucs you o so h fils fo his lsson. Click in h fis paagaph und h hading Lions. Click INSERT > Dop Cap. y u i Click In magin. Click in h fis paagaph und h hading Zba. Click INSERT > Dop Cap > Doppd. 3 Click Non in h Dop Cap gally o mov a dop cap syl fom slcd x. Sav h changs o W24Ty_xx, and lav i opn o us in h nx Ty I. Ty I! Cusomizing a Doppd Capial In h W24Ty_xx fil, mak su h insion poin is in h fis paagaph und h hading Zba. Click INSERT > Dop Cap > Dop Cap Opions o opn h Dop Cap dialog box. Click h Fon don ao and click Algian. y To syls of dop cap Us h incmn aos o s h Lins o dop o 5. Click OK. Sav h changs W24Ty_xx, and lav i opn o us in h nx Ty I. Dfaul In magin dop cap Cusomizd Doppd dop cap 2013_03_Wod.indd 311 2/26/2013 1:19:06 PM

43 312 Chap 3 Wod Laning Micosof Offic 2013 Enhancing a Paagaph ih Bods and Shading n You can apply bods and/o shading o paagaphs. n Paagaph bods and shading can b applid o a singl paagaph o slcd paagaphs. n Paagaph bod and shading opions a simila o hos fo abls and pags. 3 Rf o Wod, Lsson 10 fo infomaion on applying pag bods; f o Wod, Lsson 17 fo infomaion on abl bods and shading. n Bod opions includ lin syl, lin idh (igh), and lin colo. You can also apply 3D o shado ffcs. n Shading opions includ solid colo fills, o you can slc a pan syl and colo. n Th pan syls includ buil-in gomic pans as ll as pcnags of opaciy. l Th high h pcnag, h mo opau h colo, ih 100% bing solid. l Th lo h pcnag, h mo anspan h colo, ih 0% bing no colo. Ty I! Enhancing a Paagaph ih Bods In h W24Ty_xx fil, posiion h insion poin in h il Safai ih Voyag. Click DESIGN > Pag Bods o opn h Bods and Shading dialog box. Click h Bods ab. In h Syl lis box, scoll don and click h bod ha has a hin lin abov and blo a hick middl lin. Click h Colo dop-don ao and und Thm Colos, click Oang, Accn 2. y u i o If ncssay, click h Widh dop-don ao and click 3 p. In h Sing lis, click Non, and hn in h Pvi aa, click h Boom bod buon. 3 Th bod buons in h Pvi aa and in h Sing lis a oggls; click onc o slc and again o cla. Click OK. Sav h changs W24Ty_xx, and lav i opn o us in h nx Ty I. Ty I! Enhancing a Paagaph ih Shading In h W24Ty_xx fil, posiion h insion poin in h il Safai ih Voyag. Click DESIGN > Pag Bods o opn h Bods and Shading dialog box. Click h Shading ab. Click h Fill dop-don ao and und Thm Colos, click Gay-25%, Backgound 2. Click OK. y u i o a Click h Pag Bods buon again, and click h Shading ab. Und Pans, click h Syl dop-don ao and click 10%. Click h Colo dop-don ao and und Thm Colos, click Oang, Accn 2. Click OK. Sav h changs o W24Ty_xx, clos i, and xi Wod. 2013_03_Wod.indd 312 2/26/2013 1:19:06 PM

44 Laning Micosof Offic 2013 Wod Chap Analyzing Tim Managmn n Tim managmn is a ciical skill fo succding a school and a ok. n Us im managmn chnius o oganiz and pioiiz h asks you mus accomplish, and o mak su you m you sponsibiliis. n Tim managmn chnius includ analyzing xacly ho you cunly spnd you im, making a lis of asks you mus accomplish, anking h asks in od of impoanc, and caing a alisic schdul o compl ach ask. n Combining goal-sing ih im managmn is an ffciv ay o mak su you g hings don. n You can pacic im managmn in class and a hom o nsu ha you compl you ok on im. Lsson 24 Pacic Th aicls fo Vocaion Oppouniis hav bn vy ll civd. You supviso ould lik you o combin hm o ca a o-pag nsl. Sh is laving fo an off-si ming in h moning and ould lik o ak a daf of h nsl ih h o sho off. You ill nd o us im managmn chnius o mak su you compl you assignd asks on im. In his pojc, you bgin sing up and fomaing h nsl. DIRECTIONS Tim Managmn 1. Bfo bginning his pojc, mak a im jounal lising ho you spnd you im vy day. Th jounal ill hlp you analyz you cun us of im. 2. Mak a o-do lis of asks you mus accomplish oday. Includ h pojcs fo his lsson on you lis. 3. Pioiiz h asks, puing his pojc a h op. 4. Ca a schdul ha claly shos ho you ill spnd h im you hav availabl o compl h asks on you o-do lis. Ca h Nsl 1. Sa Wod, if ncssay, and sav a dfaul blank documn as W24Pacic_xx in h locaion h you ach insucs you o so h fils fo his lsson. 2. Apply h Bandd hm and h Basic (Sylish) syl s. 3. Doubl-click in h had and yp you full nam and oday s da. 4. On h fis lin of h documn, yp Oppouniy Knocks. Foma i ih h Til syl. 5. Pss and yp A Publicaion of Vocaion Oppouniis, Inc. Foma i ih h Hading 2 syl and cn i hoizonally on h lin. 6. Pss. Chang h fon siz o 12 poins, s h paagaph spacing bfo o 12 poins, and yp h folloing paagaph: Wlcom o h fis diion of Oppouniy Knocks, a monhly nsl publishd by Vocaion Oppouniis, Inc. Ou goal ih his nsl is o povid infomaion ha ill hlp you achiv you ca goals. Conn ill includ aicls, ips, and invis ih indusy insids. W hop you find i usful and naining! 7. Pss. 8. Click in h paagaph you ypd in sp Click INSERT > Dop Cap > Doppd. Jusify h paagaph x. 10. Slc h scond lin in h documn A Publicaion of Vocaion Oppouniis, Inc. 11. Click DESIGN > Pag Bods. 12. Click h Bods ab. 13. In h Syl lis, click h singl solid lin bod. 14. Click h Colo dop-don ao and, und Thm Colos, click Gold, Accn Click h Widh dop-don ao and click 2¼ p. 16. In h pvi aa, click o oggl on h Top bod buon and h Boom bod buon. 2013_03_Wod.indd 313 2/26/2013 1:19:06 PM

45 314 Chap 3 Wod Laning Micosof Offic Click h Shading ab in h Bods and Shading dialog box. 18. Click h Fill dop-don ao and und Thm Colos, click Whi, Backgound Click OK. 20. Chck and coc h splling and gamma in h documn, and hn sav h changs. 21. Wih you ach s pmission, pin h documn. I should look simila o Figu Clos h documn, saving changs, and xi Wod. Figu 24-1 Lsson 24 Apply In his pojc, you coninu o ok on h nsl fo Vocaion Oppouniis, Inc. You foma h nsl ih columns and add shading and bods o mphasiz vaious pas of h nsl. DIRECTIONS 1. Sa Wod, if ncssay, and opn W24Apply fom h daa fils fo his lsson. 2. Sav h fil as W24Apply_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Typ you full nam and oday s da in h had. 4. Ins pag numbs flush igh in h foo. 5. Ins coninuous scion baks bfo h hadings Dss fo Succss, Inviing Skills fo h Job-Sk, Th Invi Pocss, and Tim Managmn Tips. 6. Apply o-column fomaing o scion 2 (Dss fo Succss) and apply Lf column fomaing o scion 4 (Th Invi Pocss). 7. Ins a column bak in scion 4 bfo h hading Making h Mos of a Job Invi. 8. In h fis paagaph und h hading Dss fo Succss, ins a dop cap using h Doppd syl cusomizd o dop 5 lins. 9. In h fis paagaph und h hading Inviing Skills fo h Job Sk, ins a dop cap using h dfaul Doppd syl. 2013_03_Wod.indd 314 2/26/2013 1:19:07 PM

46 Laning Micosof Offic 2013 Wod Chap Slc h hading Th Boom Lin and h paagaph folloing i and apply a singl lin, 1½ p., Oang, Accn 2 Shado bod and an ic Blu, Backgound 2 fill. 11. Slc h hading Tim Managmn Tips, h paagaph, and h fou numbd ims folloing i and apply a singl lin, Oliv Gn, Tx 2, 2¼ p. Box bod on all sids, and a 20% Tan, Accn 5 colo pan. 12. Chck and coc h splling and gamma in h documn, and hn sav h changs. 13. Wih you ach s pmission, pin h documn. (Us o-sidd pind if availabl.) I should look simila o Figu Clos h documn, saving changs, and xi Wod. Figu _03_Wod.indd 315 2/26/2013 1:19:09 PM

47 316 Chap 3 Wod Laning Micosof Offic 2013 Lsson 25 Using Foma Pain, Highlighs, Symbols, and Quick Pas WORDS TO KNOW Building block A fau of Micosof Offic 2013 ha ls you ins usabl pics of conn such as hads, foos, o abls cad fom savd x and gaphics. Conflic A disagmn bn o o mo popl ho hav diffn idas. Lad Somon ho unis popl o ok oad common goals. Quick Pa An objc such as a documn popy o fild you can ins fom a gally. Symbol Shaps, mahmaical and scinific noaions, cuncy signs, and oh visual lmns you can ins in documns by using h Symbol dialog box. Wha You Will Lan Copying Fomaing Highlighing Tx Insing Symbols Insing Quick Pas Woking ih Building Blocks Analyzing Tamok Sofa Skills Us h Foma Pain o uickly copy fomaing fom on locaion o anoh. You can highligh x o chang h colo aound h x ihou changing h fon colo. Us symbols o supplmn h sandad chaacs availabl on h kyboad and o add visual ins o documns. Us Wod s Quick Pas mnu o ins objcs such as documn popis and filds and building block gallis o ins objcs such as x boxs. Wha You Can Do Copying Fomaing n Us h Foma Pain o copy fomaing fom xising fomad x o anoh pa of h documn. n You can copy fomaing on im, o lav h Foma Pain aciv so you can copy h sam fomaing o mulipl locaions. n Th Foma Pain buon is in h Clipboad goup on h HOME ab of h Ribbon. Tam A goup of o o mo popl ho ok ogh o achiv a common goal. 2013_03_Wod.indd 316 2/26/2013 1:19:09 PM

48 Laning Micosof Offic 2013 Wod Chap Ty I! Copying Fomaing Sa Wod and opn W25Ty fom h daa fils fo his lsson. Sav h fil as W25Ty_xx in h locaion h you ach insucs you o so h fils fo his lsson. Click in h hading Lions. Click HOME > Foma Pain. 3 Th mous poin changs o h Pain poin. Click h hading Zba a h op of h igh column. y u i o a Click in h paagaph und h hading Lions, hn doubl-click h Foma Pain buon. Dag ov h fis paagaph und h hading Zba. Slc h maining paagaphs und h hading Zba. Click h Foma Pain buon o un h fau off. Sav h changs o W25Ty_xx, and lav i opn o us in h nx Ty I. Highlighing Tx n Highlighing calls anion o x by applying a colo backgound. n You can highligh x as a dcoaiv o visual ffc, bu Wod s Highligh fau is commonly usd lik a highligh pn on pap o mak x ha uis anion. n Th Tx Highligh Colo buon is in h Fon goup on h HOME ab of h Ribbon. n Click h buon o apply h cun colo displayd on h buon, o click h dop-don ao o slc a diffn colo fom h Tx Highligh Colo pal. y Ty I! Highlighing Tx In h W25Ty_xx fil, slc h x slp a nigh and hun duing h day in h fis snnc of h scond paagaph und h hading Lions. Click HOME > Tx Highligh Colo. In h las snnc of h fis paagaph und h hading Zba, slc h x h d and hi sips. Click HOME > Tx Highligh Colo dop-don ao and click Pink on h colo pal. Slc h x and hi sips again. Click h Tx Highligh Colo dop-don ao again and click No Colo. u i o a Click h Tx Highligh Colo dop-don ao and click Bigh Gn on h colo pal. 3 Th mous poin changs o h Highligh Tx poin. Dag acoss h las snnc in h scond paagaph und h hading Lions: Viing a pid ih cubs is a paiculaly xciing vn. Click h Tx Highligh Colo buon o un h fau off. Sav h changs o W25Ty_xx, and lav i opn o us in h nx Ty I. 2013_03_Wod.indd 317 2/26/2013 1:19:09 PM

49 318 Chap 3 Wod Laning Micosof Offic 2013 Insing Symbols n Symbols a chaacs ha canno b ypd fom h kyboad, such as has, sas, and oh shaps, as ll as foign alphab chaacs. n Symbols can b slcd, did, and fomad in a documn jus lik gula x chaacs. n Sval symbol fons com ih Micosof Offic 2013 and ohs a availabl onlin fo donload. n Many gula fons also includ som symbol chaacs. n You can also ins spcial chaacs such as paagaph maks and llipss. n You can slc fom a gally of common and cnly usd symbols by clicking h Symbol buon on h Ins ab, o you can slc fom all availabl symbols in h Symbol dialog box. n Som symbols hav numb cods you can us fo idnificaion, and som hav shocu kys you can us o ins h symbol ino a documn. n Whn you ins symbols, h dfaul fon fomaing is applid o h chaac. You can chang h fon siz, syl, and ffcs jus as you can fo gula x chaacs. Ty I! Insing Symbols In h W25Ty_xx fil, posiion h insion poin on h blank lin bn h fis paagaph and h scion bak. Click INSERT > Symbol > Mo Symbols o opn h Symbol dialog box. 3 If h symbol you an displays in h Symbols gally, click i o ins i in h documn. Click h Fon dop-don ao and click Wingdings. y u Click h flo symbol in h sixh o Wingdings 123 and hn click Ins. Th dialog box says opn. Click h flo symbol o h igh Wingdings 124 and click Ins. Click Clos o clos h dialog box. Sav h changs o W25Ty_xx, and lav i opn o us in h nx Ty I. y Ty I! Insing a Spcial Chaac In h W25Ty_xx fil, posiion h insion poin af h od Safai in h fis snnc of h fis paagaph und h hading Lions. Click INSERT > Symbol > Mo Symbols o opn h Symbol dialog box. Click h Spcial Chaacs ab. Click h Rgisd symbol and hn click Ins. Click Clos o clos h dialog box. Sav h changs o W25Ty_xx, and lav i opn o us in h nx Ty I. Spcial Chaacs ab in h Symbol dialog box 2013_03_Wod.indd 318 2/26/2013 1:19:10 PM

50 Laning Micosof Offic 2013 Wod Chap Insing Quick Pas n Quick Pas a lmns you can slc fom Wod s Quick Pas gally o ins in a documn. n Th Quick Pas gally allos you o ins h yps of Quick Pas: l AuoTx: AuoTx is a od o phas you sav o h AuoTx gally so ha you can uickly ins i anyh in any documn. You migh sav you nam, fo xampl, so ha you can ins i in h had of any documn. l Documn Popy: Th lis of documn popis you can ins a h sam as hos you find on h Info ab in Backsag vi. l Fild: A fild is a plachold usd o ins infomaion ha changs, such as h da, h im, a pag numb, o h suls of a calculaion. Slcing his opion opns h Fild dialog box, h you can choos fom a id vaiy of filds o ins and cusomiz. y Ty I! Insing Quick Pas In h W25Ty_xx fil, doubl-click in h foo aa o opn h foo. Click HOME > Cn o apply cn alignmn. Typ Publishd on and pss. On h INSERT ab, in h Tx goup, click Quick Pas. Click Documn Popy, and hn click Publish Da. Th Publish Da conn conol displays ih a don ao ha allos you o slc a da. Click h don ao and slc Today. u Click ousid h conn conol and pss. Typ By and pss. i o a s d On h INSERT ab, in h Tx goup, click Quick Pas. Click Fild o opn h Fild dialog box, and hn click Auho in h Fild nams lis. Click OK. Th Auho fild displays you nam. Click h Clos Had and Foo buon o clos h foo. Sav h changs o W25Ty_xx, and lav i opn fo h nx Ty I. Woking ih Building Blocks n Building blocks mak i asy o sav conn so you can ins i ino any documn a any im. n Wod 2013 coms ih many buil-in building blocks ha display in gallis availabl using commands on h Ribbon. n Fo xampl, h a building block gallis fo bibliogaphis, cov pags, hads, foos, uaions, pag numbs, abls of conns, abls, x boxs, and amaks. n Click a building block in a gally o ins i in a documn, and hn adjus fomaing as ncssay. n You can ca you on cusom building blocks o us in any documn. n Slc h x and/o gaphics you an o sav as a building block and hn us h Ca N Building Block dialog box o n popis fo h building block, such as a nam and a dscipion. n Th gally popy dmins in hich gally h building block ill display. Fo xampl, if you a caing a had building block, i should b sod in h Had gally. n Whn you xi Wod af caing o modifying a building block, h pogam asks if you an o sav h changs o h Building Blocks mpla. n You us h Building Blocks Oganiz dialog box o di, ins, vi, o dl a building block. n By dfaul, building blocks a lisd by gally. You can chang h so od by clicking a hading a h op of h lis. n Click a building block o vi a pvi on h igh sid of h Building Blocks Oganiz dialog box, o o slc i fo diing, dlion, o o ins. 2013_03_Wod.indd 319 2/26/2013 1:19:10 PM

51 320 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Woking ih Building Blocks In h W25Ty_xx fil, click INSERT > Tx Box > Bandd Quo o ins a buil-in x box building block. Wih h x box slcd, adjus h x box idh o 3". Click in h colo ba a h op of h uo and yp TRAVEL TIP. Slc h colo ba and apply h Inns Effc Gn, Accn 6 shap syl. Click h ousid of h x box o slc h ni objc, and hn click INSERT > Quick Pas > Sav Slcion o Quick Pa Gally. In h Nam box, yp Tavl Tip. Click h Gally don ao and slc Tx Boxs. Click h Cagoy don ao and slc Gnal. Click OK. y u i o a Dl h x box you cusomizd, and hn click INSERT > Tx Box [Tx Box.if]. Scoll don on h gally o h boom o loca you cusom building block, and click o ins i. Click INSERT > Quick Pas > Building Blocks Oganiz. Click h Nam hading o so h building blocks by nam, and hn scoll don o loca h Tavl Tip building block. Click h Tavl Tip building block, click Dl, and hn click Ys o mov i fom h Oganiz. Click Clos. Sav h changs o W25Ty_xx, clos i, and xi Wod. Building Blocks Oganiz 2013_03_Wod.indd 320 2/26/2013 1:19:10 PM

52 Laning Micosof Offic 2013 Wod Chap Analyzing Tamok n Bing abl o ok as pa of a am is an impoan skill fo succding a school and a ok. n A succssful am is mad up of popl ho us and spc on anoh. Thy ok ogh o mak dcisions, solv poblms, and achiv common goals. n Conflic can inf ih h am s abiliy o achiv is goals. Effciv communicaion is an impoan ay o avoid o solv conflic. n Tam mmbs mus b commid o h goup s succss, and illing o ok had o m hi sponsibiliis. n Tams a mo likly o succd hn h mmbs a opn-mindd, coopaiv, usohy, and findly, and hn hy fl comfoabl spaking ou, lisning, and compomising hn ncssay. n Ofn, a am lad kps h am on ack and focusd on achiving is goals. H o sh oganizs h am s aciviis, ncouags communicaion, and moivas am mmbs. Lsson 25 Pacic You hav bn oking as pa of a am planning n in ous a Voyag Tavl Advnus. Th am mmb sponsibl fo iing pss lass abou h ous is having oubl compling his assignmns, and h oh am mmbs a chipping in o hlp. In his pojc, you ill us h Foma Pain o copy fomaing o compl h documn. You ill highligh x you hink migh b incoc so anoh am mmb can chck h facs. You ill also ins a documn popy Quick Pa and add symbols. DIRECTIONS 1. Sa Wod, if ncssay, and opn W25Pacic fom h daa fils fo his lsson. 2. Sav h fil as W25Pacic_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Rplac h sampl x Sudn s Nam ih you on nam. 4. Slc Today s Da, and hn click INSERT > Quick Pas > Documn Popy > Publish Da. 5. Click h don ao on h Publish Da conn conol and click Today. 6. Click in h blu, bold x Voyag Tavl Advnus in h fis paagaph. 7. Click HOME > Foma Pain. 8. Dag acoss h x Voyag Tavl Advnus a h bginning of h las paagaph o copy h blu, bold fomaing. 9. Click in h paagaph ha bgins ih h x Whil on boad. 10. On h HOME ab, in h Clipboad goup, doublclick Foma Pain. 11. Dag acoss h fis fou indnd paagaphs. 12. Dag acoss h las o lins of h documn. Thn click h Foma Pain o un i off. 13. Slc h x 8-day/7-nigh. 14. Click HOME > Tx Highligh Colo buon o apply h dfaul yllo highligh o h slcion. 3 If yllo is no h colo displayd on h buon, click h dop-don ao and click Yllo on h Tx Highligh Colo pal. 15. Click h Tx Highligh Colo dop-don ao and click Bigh Gn on h colo pal. 16. Dag acoss h x 48-foo, fully-uippd caamaan. 17. Dag acoss h od splunking. 18. Dag acoss h ya Click h Tx Highligh Colo buon o un h fau off. 20. Click o h lf of h paagaph ha bgins Th 8-day/7-nigh. 21. Click INSERT > Symbol > Mo Symbols. 22. In h Wingdings fon, slc symbol 70, a hand ih a fing poining o h igh. Click Clos. 2013_03_Wod.indd 321 2/26/2013 1:19:10 PM

53 322 Chap 3 Wod Laning Micosof Offic Ins h sam symbol fom h Symbol Gally o h lf of h nx h paagaphs. 24. Chck and coc h splling and gamma in h documn, and hn sav h changs. 25. Wih you ach s pmission, pin h documn. 26. Clos h documn, saving changs, and xi Wod. Lsson 25 Apply In his pojc, you coninu o ok ih you ammas o foma a scond pss las. You ill us h Foma Pain, highlighs, symbols, and Quick Pas o compl h documn. DIRECTIONS 1. Sa Wod, if ncssay, and opn W25Apply fom h daa fils fo his lsson. 2. Sav h fil as W25Apply_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. In h blank paagaph a h op of h documn, ins h Til documn popy fom h Quick Pas gally. Typ h x Fo Immdia Rlas. 4. Rplac h sampl x Sudn s Nam ih you on nam using h Auho fild ha you accss fom h Quick Pas gally. Rplac Today s Da ih h Publish Da documn popy Quick Pa. 5. Display h Building Blocks Oganiz, so h building blocks by Gally, and slc and ins h Ion (Dak) buil-in foo. 6. Copy h blu, bold fomaing fom h x Voyag Tavl Advnus in h fis paagaph o h x Voyag Tavl Advnus in h las paagaph. 7. Copy h paagaph fomaing fom h fis paagaph o h scond, hid, fouh, and fifh paagaphs. (Do no dag h Foma Pain poin ov h fifh paagaph, o you ill mov h fomaing you applid in sp 4.) 8. Ins o snoflak symbols (Wingding 84) o h lf of h subil (Win in Ylloson) and o o h igh of h subil. 9. Apply Blu fon colo fom h Sandad pal o h fis snoflak, and hn apply Bold fon syl. 10. Us h Foma Pain o apply hs fomas o h maining snoflak symbols. 11. Click jus o h igh of h od vyon in h las full paagaph, and ins an m dash fom h Spcial Chaacs ab in h Symbol dialog box. Pss c o mov h spac bfo h od fom. 12. Highligh h od asland in uuois. 13. Highligh h x 5-day/6-nigh and h ya 1998 in pink. 14. Highligh in yllo h snnc, This uggd advnu is fo xpincd in camps only. 15. Chck and coc h splling and gamma in h documn, and hn sav h changs. 16. Wih you ach s pmission, pin h documn. I should look simila o Figu 25-1 on h nx pag. 17. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 322 2/26/2013 1:19:10 PM

54 Laning Micosof Offic 2013 Wod Chap Figu _03_Wod.indd 323 2/26/2013 1:19:11 PM

55 324 Chap 3 Wod Laning Micosof Offic 2013 Lsson 26 Caing L s and Labls ih Mail Mg Wha You Will Lan WORDS TO KNOW Addss lis A simpl daa souc fil sod in Accss fil foma, hich includs h infomaion ndd fo an addss lis, such as fis nam, las nam, s, ciy, sa, and so on. Daa souc Th documn conaining h vaiabl daa ha ill b insd duing h mg. Mail mg A pocss ha inss vaiabl infomaion ino a sandadizd documn o poduc a psonalizd o cusomizd documn. Main documn Th documn conaining h sandadizd x ha ill b pind on all documns. Mg block A s of mg filds sod as on uni. Fo xampl, h Addss block conains all h nam and addss infomaion. Undsanding Mail Mg and h Mail Mg Pocss Undsanding Mg Filds Rmoving Exa Spac fom h Addss Block Mging o a N Documn Caing Mailing Labls by Mging Manually Caing an Addss Lis Aanging, Pviing, and Pining h Labls Sofa Skills Us Mail Mg o cusomiz mass mailings. Fo xampl, you can so a documn ih sandad x, such as a fom l, and hn ins psonalizd nams and addsss on ach copy ha you gna o pin. You can also us Mail Mg o gna labls fo snding h fom ls. Wha You Can Do Undsanding Mail Mg and h Mail Mg Pocss n Us Mail Mg o ca mass mailings, nvlops, -mail mssags, o labls. n To ca a mail mg, you mus hav o fils: l A main documn, hich conains infomaion ha on chang, as ll as mg filds and mg blocks, hich ac as placholds fo vaiabl infomaion. Fo xampl, you migh hav a fom l ha has mg filds h h addss and ging should b. l A daa souc fil, hich conains vaiabl infomaion such as nams and addsss. You can us many yps of daa souc fils fo a mg, including an addss lis, an Oulook conac lis, o an Accss daabas. n Duing h mg, Wod gnas a sis of mg documns in hich h vaiabl infomaion fom h daa souc placs h mg filds nd in h main documn. 2013_03_Wod.indd 324 2/26/2013 1:19:12 PM

56 Laning Micosof Offic 2013 Wod Chap Figu 26-1 A main documn and a mg documn Mg block Mg fi lds Vaiabl daa placs mg block Vaiabl daa placs mg fi lds Mg documn Th cusomizd documn suling fom a mg. Mg fild A plachold in h main documn ha maks h and ha ill b insd fom h daa souc documn. Rcipin Th niy a pson o oganizaion ho civs a mailing. Th cipin s conac infomaion is sod in h daa souc. Rcod A collcion of vaiabl daa abou on pson o hing. In a fom l mg, fo xampl, ach cod conains vaiabl daa fo ach pson civing h l: fis nam, las nam, addss, ciy, sa, and ZIP cod. 2013_03_Wod.indd 325 2/26/2013 1:19:12 PM

57 326 Chap 3 Wod Laning Micosof Offic 2013 n Th a six sps involvd in compling a mg: 1. Th fis sp is o slc h yp of main documn you an o ca. Ths yps a shon in Tabl Th scond sp is o slc a saing documn. You may slc o sa fom h cun documn, an xising documn, o a n documn basd on a mpla. 3. Th hid sp is o slc cipins. In his sp, you loca o ca h daa souc fil, and hn slc h individual cipins o includ in h mg. If you slc o ca a n lis, Wod pomps you hough h sps fo caing h daa souc fil by ning h vaiabl daa fo ach cipin. 4. Th fouh sp is o ca h main documn. In his sp, you yp and foma h daa you an includd in ach mg documn, and you ins h mg filds o mg blocks h Wod ill ins h vaiabl daa. If h x is alady ypd in h documn, you simply ins h mg filds and mg blocks in sp Th fifh sp is o pvi h mg documns. In his sp, you hav h oppouniy o s h mg documns bfo you pin hm. This ls you chck fo splling, puncuaion, and gammaical os and mak cocions. 6. Th final sp is o compl h mg. You hav h opion of pining h mg documns, o saving hm in a n fil fo la us. n You may us h commands on h Mailings ab of h Ribbon o conduc a mg. n Alnaivly, h Mail Mg Wizad pomps you hough h sp-by-sp pocss of conducing a mg. n You may also us a combinaion of h o mhods. Tabl 26-1 Documns o Mg Documn Typ Usd Fo Ls Ls o oh gula Wod documns such as pos, flys, o mmos mssags Mssags o snd via -mail Envlops Psonalizd nvlops Labls Psonalizd labls Dicois Liss such as oss, caalogs, o lphon liss Undsanding Mg Filds n You ins h mg filds o blocks in h main documn a h locaion h you an h cosponding vaiabl daa o pin. n Wod has a ps lis of mg filds ha cospond o vaiabl infomaion ypically usd in a mail mg, such as Fis Nam, Las Nam, and ZIP Cod. Ths a usd o ca h addss block ha is gnad hn you ins h <<AddssBlock>> fild. n Each of hos filds can also b insd individually. n Th a also oh blocks you can us. Fo xampl, h <<GingLin>> block inss h od Da follod by a cod fo h pson s nam. n You mus yp all spacs and puncuaion bn mg filds. Mg blocks, hov, includ sandad puncuaion and spacing, such as a comma bn h ciy and sa in an addss. n By dfaul, hn you ins a mg fild, you s h fild nam nclosd in mg fild chaacs (<< >>). Th fild may b shadd, dpnding on you sings. 3 To chang hh filds a highlighd, click MAILINGS > Highligh Mg Filds. n You may ins mg filds mo han onc in a documn. Fo xampl, you can ins a nam mg fild in mulipl locaions in od o psonaliz a l. 2013_03_Wod.indd 326 2/26/2013 1:19:12 PM

58 Laning Micosof Offic 2013 Wod Chap Ty I! Pfoming a Mail Mg ih h Mail Mg Wizad Sa Wod, and opn W26TyA fom h daa fils fo his lsson. Sav h documn as W26TyA_xx in h locaion h you ach insucs you o so h fils fo his lsson. Click MAILINGS > Sa Mail Mg > Spby-Sp Mail Mg Wizad. Th Mail Mg ask pan opns. A h boom of h ask pan, click Nx: Saing documn. Click Nx: Slc cipins. 3 In sps 3 and 4, h dfaul slcions a appopia, so no changs a ndd. y u i o a Th Mail Mg Rcipins dialog box Und Us an xising lis in h ask pan, click Bos. Naviga o h locaion h h daa fils fo his lsson a sod, and click W26TyB. Click Opn. In h Mail Mg Rcipins dialog box, click OK. Click Nx: Wi you l a h boom of h ask pan. Click o plac h insion poin on h scond paagaph blo h da. In h ask pan, click Addss block. Th Ins Addss Block dialog box appas. Click OK. (coninud) 2013_03_Wod.indd 327 2/26/2013 1:19:12 PM

59 328 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Pfoming a Mail Mg ih h Mail Mg Wizad (coninud) s d f g h j Click o plac h insion poin immdialy bfo h colon ha follos Da. In h ask pan, click Mo ims. Th Ins Mg Fild dialog box opns. Click Fis Nam and click Ins. Thn, click Clos. Click MAILINGS > Pvi Rsuls. A copy of h mgd l appas fo h fis cod. Click Pvi Rsuls again. Th documn gos back o shoing h filds. Sav h changs o W26TyA_xx, and lav i opn fo h nx Ty I. Th Ins Mg Fild dialog box Rmoving Exa Spac fom h Addss Block n As you sa hn you pvid h suls in h pvious sps, h <<AddssBlock>> cod placs ach lin of h addss in is on paagaph, ih h sandad amoun of vical spacing bn h paagaphs. n To mak h addss block x appa mo lik a al mailing addss, you may an o mov ha xa spacing. n To do so, foma h <<AddssBlock>> cod o mov h spacing af h paagaph. Ty I! Rmoving Exa Spac fom h Addss Block In h W26TyA_xx fil, click h <<AddssBlock>> cod o mov h insion poin ino ha paagaph. Click HOME > Lin and Paagaph Spacing > Rmov Spac Af Paagaph. Click MAILINGS > Pvi Rsuls o chck ha h addss block no long poducs xa vical spac. Click Pvi Rsuls again o un o viing h filds. Sav h changs o W26TyA_xx, and lav i opn fo h nx Ty I. Rmov h spac folloing h paagaph ha conains h addss block 2013_03_Wod.indd 328 2/26/2013 1:19:12 PM

60 Laning Micosof Offic 2013 Wod Chap Mging o a N Documn n You can mg dicly o h pin, bu his may sul in asd pap if h is an o in h mg opaion. n A mo consvaiv appoach is o mg o a n documn, xamin h mgd copis, and hn ih pin hm o mak changs o hm. n Af mging o a n documn, you can also sav h n documn as a gula Wod fil, o b pind la, ah han pining immdialy. Ty I! Mging o a N Documn In h W26TyA_xx fil, click MAILINGS > Finish & Mg > Edi Individual Documns. Th Mg o N Documn dialog box opns. Click OK..Scoll hough h n documn, xamining h copis fo os..clos h n documn ihou saving changs. Clos W26TyA_xx, saving changs, and lav Wod opn fo h nx Ty I. Caing Mailing Labls by Mging Manually n To ca mail mgd labls, you follo many of h sam sps as hn caing fom ls. n Insad of slcing l as h main documn, slc labls. Thn, slc h labl yp and siz ha mach h acual labls on hich you ill pin. n To pfom a manual mail mg, you us commands on h MAILINGS ab of h Ribbon ah han folloing h sps in h Mail Mg Wizad ask pan. Ty I! Sa a Mailing Labl Manual Mg In Wod, sa a n blank documn and sav i as W26TyC_xx in h locaion h you ach insucs you o so h fils fo his lsson. Click MAILINGS > Sa Mail Mg > Labls. Labl Opions dialog box In h Labl Opions dialog box, click h Labl vndos dop-don ao and click Avy US L. 3 Avy is a company ha slls mailing labls; you ould slc h yp of labl you hav on hich o pin. (coninud) 2013_03_Wod.indd 329 2/26/2013 1:19:13 PM

61 330 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Sa a Mailing Labl Manual Mg (coninud) In h Poduc numb lis, click 5660 Easy Pl Addss Labls, and hn click OK. Wod cas a abl ha has clls h sam siz and in h sam layou as h labls you slcd. 3 If you canno s h clls in h documn, click h TABLE TOOLS LAYOUT ab and, in h Tabl goup, click Vi Gidlins. Sav h changs o W26TyC_xx, and lav i opn o us in h nx Ty I. Caing an Addss Lis n As pa of h manual mail mg pocss, you can choos o ca a n addss lis. n Wod cas a daa souc ha conains filds appopia fo mailings, such as nam, addss, ciy, and so on. Wod savs h daa in Micosof Accss foma. You do no hav o on a copy of Accss in od o us his fau. n Th daa is sod in a abula foma, ih ach column conaining on fild of infomaion and ach o conaining h cod fo on cipin. n If a fild in h daa souc is blank, h infomaion is lf ou of h mg documn fo ha cod. n As pa of h pocss, you a pompd o spcify a nam and soag locaion fo h daa fil. y Ty I! Caing an Addss Lis In h W26TyC_xx fil, click MAILINGS > Slc Rcipins > Typ a N Lis. Th N Addss Lis dialog box opns. Typ M., pss, yp John, pss, and yp Smih. Pss ic o mov o h Addss Lin 1 fild. Typ 111 Main S, and pss ic o mov o h Ciy fild. Typ Macon, pss, yp IL, pss, and yp Click h N Eny buon. Wod compls h fis ny and movs o a n o so you can yp h infomaion fo anoh ny. u i o a s d Rpa sps 2 hough 6 o n h folloing infomaion fo o mo cipins. Click OK. Th Sav Addss Lis dialog box opns. Naviga o h fold h you hav bn insucd o so h fils fo his lsson. In h Fil nam box, yp W26TyD_xx. Click OK. Wod posiions h insion poin in h fis cll of h labl documn, and inss h <<Nx Rcod>> fild in h oh clls. Sav h changs o W26TyC_xx, and lav i opn o us in h nx Ty I. Til Fis Nam Las Nam Addss Lin 1 Addss Lin 2 Ciy Sa ZIP Cod Ms. Knda Johnson 902 Chsnu S Ap. 5 Non CT M. Oliv Whi 61 Fdick S Omaha NE _03_Wod.indd 330 2/26/2013 1:19:13 PM

62 Laning Micosof Offic 2013 Wod Chap Aanging, Pviing, and Pining h Labls n Ins h mg block o mg filds on h fis labl. n Onc h fis labl is compl, you upda h maining labls o mach. n Fo labls, i is asis o us h <<AddssBlock>> mg block, hich includs all filds fo a sandad mailing addss. n If you ins individual filds, such as fis nam, las nam, and ZIP Cod, you mus yp h uid puncuaion, such as h comma bn h ciy and sa. n Pvi h labls h sam ay you land ali in his lsson. n You can hn mg h labls o a n documn, if dsid, o pin hm fom h mg documn. Ty I! Aanging h Labls In h W26TyC_xx fil, click in h fis paagaph of h fis labl. Click MAILINGS > Addss Block. Th Ins Addss Block dialog box displays. Vify ha h Ins cipin s nam in his foma chck box is slcd and ha M. Joshua Randall J. is highlighd in h lis. Click o cla h Ins company nam chck box. Vify ha h Ins posal addss chck box is slcd and ha h Only includ h couny/ gion if diffn han opion buon is slcd. y u i o Vify ha h Foma addss accoding o h dsinaion couny/gion chck box is slcd. Click OK. Wod inss h <<AddssBlock>> mg block in h fis cll. Click MAILINGS > Upda Labls o copy h layou fom h fis cll o h maining clls. Sav h changs o W26TyC_xx, and lav i opn o us in h nx Ty I. Ins Addss Block dialog box 2013_03_Wod.indd 331 2/26/2013 1:19:13 PM

63 332 Chap 3 Wod Laning Micosof Offic 2013 Ty I! Pviing and Pining h Labls In h W26TyC_xx fil, on h MAILINGS ab, click Pvi Rsuls. Wod displays h labl documn ih h acual addsss in plac of h mg block filds. No ha h x in h labl ih fou lins dos no fi ihin h cll. Click Pvi Rsuls o un o h mg cods. Slc h fis abl cll, click h PAGE LAYOUT ab, and us h Spacing Bfo incmn aos o s h spacing o 0. y u i o a On h MAILINGS ab, click Upda Labls. Pvi h labls o mak su h spacing chang okd. Click Finish & Mg. Wih you ach s pmission, click Pin Documns. Th Mg o Pin box displays. Click OK o pin h labls. 3 You can pin h labls on plain pap. Sav h changs o W26TyC_xx, clos i, and xi Wod. Lsson 26 Pacic A l inviing Michigan Avnu Ahlic Club mmbs o join a vollyball am bcoms a simpl ask using h Mail Mg fau. Th fom l ill b psonalizd ih ach pson s nam and addss. In his pojc, you ill ca h l documn and h daa souc addss lis, and you ill mg hm o gna h ls. DIRECTIONS 1. Sa Wod, if ncssay, and in a n blank documn, yp h x shon in Figu 26-2 on h nx pag. Subsiu oday s da fo Today s da. 2. Typ you full nam and oday s da in h had aa. 3. Sav h documn as W26PacicA_xx in h locaion h you ach insucs you o so h fils fo his lsson. 4. Click MAILINGS > Sa Mail Mg > Ls. 5. Click Slc Rcipins > Typ a N Lis. 6. Typ M., and pss. 7. Typ Jffy, and pss. 8. Typ Halloan, and pss ic. 9. Typ 3535 N. Clak S, and pss. 10. Typ Ap. 4B, and pss. 11. Typ Chicago, and pss. 12. Typ IL, and pss. 13. Typ Click N Eny. 15. Using h sam pocss as in sps 6 14, add h addiional cipins shon in h folloing abl o h daa souc fil: Til Fis Nam Las Nam Addss Lin 1 Addss Lin 2 Ciy Sa ZIP Cod Ms. Liz Rup 221 N. Rush S #351 Chicago IL Ms. Kahy Figi 562 S. Michigan Avnu Chicago IL M. Chals Huang 125 E. Dlaa Plac #26 Chicago IL M. Kih Nmann 882 W. Polk S Chicago IL _03_Wod.indd 332 2/26/2013 1:19:13 PM

64 Laning Micosof Offic 2013 Wod Chap Click OK. 17. In h Sav Addss Lis dialog box, naviga o h fold h you a soing h fils fo his lsson. 18. In h Fil nam box, yp W26PacicB_xx and click Sav. 19. Click o mov h insion poin o h lin immdialy blo oday s da. 20. Click MAiLiNGS > Addss Block. 21. Click OK o accp h dfaul addss block sings. 22. Mov h insion poin o h blank lin blo <<AddssBlock>>. 23. Typ Da, and pss onc. 24. Click MAiLiNGS > ins Mg Fild > Fis_ Nam. 25. Typ a colon (:). 26. Click MAiLiNGS > Pvi Rsuls. Rpa o un o viing h mg cods. 27. Clos h documn, saving changs, and xi Wod. Figu _03_Wod.indd 333 2/26/2013 1:19:14 PM

65 334 Chap 3 Wod Laning Micosof Offic 2013 Lsson 26 Apply In his pojc, you modify h mg l you cad in h Lsson 26 Pacic pojc, and you also ca mailing labls fo snding h ls o club mmbs. DIRECTIONS 1. Sa Wod, if ncssay, and opn W26ApplyA fom h daa fils fo his lsson. Click Ys hn pompd o aach h mg fil. If h Slc Daa Souc dialog box opns, slc W26ApplyB and click Opn. 2. Sav h documn as W26ApplyA_xx in h locaion h you ach insucs you o so h fils fo his lsson. 3. Typ you full nam and oday s da in h had aa. 4. Pvi h mg. Thn sich back o viing h fild cods. 5. Rmov h xa vical spac fom h <<AddssBlock>>. 3 Add an xa paagaph bak af h <<AddssBlock>> fild o mainain h ndd spacing bn h addss and h ging. 6. Rplac h ging paagaph ih a <<GingLin>> cod. (Click MAILINGS > Ging Lin o do his.) Us h dfaul sings. 7. Ins h <<Fis_Nam>> fild a h bginning of h scond paagaph, and di h x as shon in Figu 26-3 on h nx pag. 8. Sav you ok. 9. Mg o a n documn. Sav h n documn as W26ApplyC_xx in h locaion h you ach insucs you o so h fils fo his lsson. 10. Sav and clos boh documns, and lav Wod opn. 11. Sa a n, blank documn and sav i as W26ApplyD_xx in h locaion h you ach insucs you o so h fils fo his lsson. 12. Sa h Mail Mg Wizad. 13. Slc o ca a Labls main documn using Avy US L 5263 Shipping Labls. 14. Slc o us an xising lis. Click h Bos buon and naviga o h locaion h h daa fils fo his lsson a sod. Slc W26ApplyB and click Opn. Click OK o us all of h cipins in h Mail Mg Rcipins dialog box. 15. Ins an Addss Block on h fis labl, and mov xa spac bn lins of h addss. 16. Upda h labls, pvi h labls, and hn compl h mg. 17. Wih you ach s pmission, pin h labls. 3 You can pin h labls on plain pap. 18. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 334 2/26/2013 1:19:14 PM

66 Laning Micosof Offic 2013 Wod Chap Edi h paagaph o includ h pson s fi s nam Figu _03_Wod.indd 335 2/26/2013 1:19:14 PM

67 336 Chap 3 Wod Laning Micosof Offic 2013 End-of-Chap Aciviis Wod Chap 3 Ciical Thinking Tchnology Tnds Nsl Tnds in chnology impac h ay ok. Fo xampl, hanks o collaboaiv chnologis such as cloud compuing and voic-ov-inn poocols, ams can ok ogh vn hn hy a locad hundds of mils apa. Tchnology nds also impac ca oppouniis by making som old cas obsol and making n cas possibl. Fo xampl, h Inn allos ails o mak old-id, bu obos hav placd many manufacuing jobs. In his pojc, ok ih a am o ca a mulipag nsl abou mging nds in compu chnology and ho hy affc mploymn oppouniis. To compl h pojc, us h skills you hav land in his chap, s goals, pioiiz asks, and dvlop a alisic schdul ha you ill b abl o achiv. DIRECTIONS 1. As a am, ok ogh o plan h pojc. Dvlop a schdul, alloca assignmns, and s goals. Assign ach am mmb h sponsibiliy of iing a las on aicl fo h nsl. 2. Us h Inn, magazins, and books o sach cun nds in chnology o gah h infomaion you ill nd o i you aicls. B su o us liabl soucs. Tak nos and cod souc infomaion so you can n ciaions as ncssay. 3. Wok coopaivly o dvlop and di h aicls. M as a am o ad and discuss ach oh s ok, offing and accping consuciv ciicism. 4. Whn h aicls a compl, sa Wod and ca a n documn. 5. Sav h documn as WCT03_xx in h locaion h you ach insucs you o so h fils fo his chap. 3 Pick on mmb of h am and us ha sudn s nam in h documn fil nam. 6. Slc a hm and syl s fo h documn. S h magins and pag oinaion, and ins pag numbs. 7. Typ h aicl x, o copy and pas h x fom ach am mmb s oiginal documn. 8. Dsign h nsl using scion baks and nsl-syl columns. Fo xampl, you pobably an h nsl il in on column, bu h aicls in o o h columns. 9. Adjus spacing and slc opions o conol paginaion and mak h x asi o ad. 10. Enhanc h documn using dop caps, bods, and shading. Ins symbols as accns o illusaions. 11. A h nd of h documn, ins a pag bak and ca a Woks Cid pag o accompany h nsl. 12. En documn popis o hlp idnify h documn. Pu h nams of all am mmbs in h foo. 13. Chck h splling and gamma in h documn and coc os as ncssay. 14. Ask a classma ho is no pa of you am o vi h nsl and mak suggsions fo ho you migh impov i. Incopoa you classma s suggsions ino h documn and hn do a final vi of h documn in Rad Mod. 15. Wih you ach s pmission, pin h nsl and sha i ih you class. 16. Clos h documn, saving changs, and xi Wod. 2013_03_Wod.indd 336 2/26/2013 1:19:14 PM

68 Laning Micosof Offic 2013 Wod Chap Wod Chap 3 Pofolio Build Job Sach Sagis Rpo Vocaion Oppouniis, Inc. ans o ca a po of no mo han 350 ods abou sagis fo ging a job sach sad. In his pojc, you ill ca h on-pag po. You ill includ ndnos and nhanc h documn ih bods, shading, and dop caps. Whn h documn is compl, you ill ca labls using an xising addss lis so you can mail h po o clins. DIRECTIONS Ca a On-Pag Rpo 1. Sa Wod and opn WPB03A fom h daa fils fo his chap. 2. Sav h fil as WPB03A_xx in h locaion h you ach insucs you o so h fils fo his chap. 3. Ins Quick Pa documn popis fo Auho and Publish Da in h had and igh-align. 4. Apply h Cnd syl s and h Ingal hm. 5. Apply h Til syl o h fis lin of x. Cn i, and chang h paagaph spacing o 30 poins bfo and af. 6. Foma h fis paagaph in 12-poin Tims N Roman, jusifid. S h lin spacing o doubl. Apply a fis lin indn of 0.5" and s paagaph spacing bfo and af o Copy h fomaing fom h fis paagaph o h s of h paagaphs in h documn. 8. Ins an ndno af h fis snnc as follos: Bob Col, Ho long ill you job sach ak? <hp://.bizjounals.com/ ashingon/blog/2012/07/ho-long-ill-youjob-sach-ak.hml> (July 2012). 9. Ins an ndno af h scond paagaph as follos: Why Lan Abou M?, <hp://.caonsop.og/explocas/ SlfAssssmns/WhyLanAbouM.aspx> (2012). 10. Ins pag numbs in h cn of h foo. 11. Chang h pag magins o Moda. 12. Apply an In magin dop cap o h fis paagaph, cusomizd o dop o lins. 13. Apply a solid lin, 2¼ p. bod o h op and boom of h po il. Apply a Tal, Accn 6, Ligh 60% shading o h il as ll. 14. En h folloing documn popis: n Til: Ging a Job Sach Sad n Subjc: Job sach sagis n Kyods: job sach, cas, ips, sagis, noking, onlin soucs n Cagoy: job sach n Saus: maild 15. Chck h od coun o s if i is und 350 ods. 16. Chck h splling and gamma in h documn and coc os as ncssay. 17. Wih you ach s pmission, pin h documn. I should look simila o Illusaion 3A shon on h nx pag. 18. Clos h documn, saving changs. Lav Wod opn o us in h nx pa of his pojc. 2013_03_Wod.indd 337 2/26/2013 1:19:15 PM