Creating Other Objects

Transcription

1 134 Chap 1 Laning Micosof Accss 2013 Lsson 7 Caing Oh Objcs Wha You Will Lan Using h Simpl Qu Wizad o Ca a Qu Caing a Quick Fom Ening Rcods Using a Fom Caing and Modifing a Quick Rpo Pviing and Pining a Rpo Sofa Skills In addiion o abls, ou can ca a vai of oh objcs in Accss. Ths objcs suppo and oganiz abl daa in a diffn a. This lsson shos ou ho o ca a u, a fom, and a po. Wha You Can Do Using h Simpl Qu Wizad o Ca a Qu n A u is a s of uls ha dfins ho a cain abl (o goup of abls) should b displad onscn (usuall in a abl). n Quis a vsail. H a som of h hings a u can do: l Sho onl cain filds l Sho onl cain cods l Combin h daa fom mulipl abls l Ca n calculad filds basd on h daa fom oh filds l So h cods alphabicall o numicall basd on on o mo filds l Sho summa saisics n Th Simpl Qu Wizad cas a basic u ha shos onl h filds ou spcif fom h abl o abls choic ou slc.

2 Laning Micosof Accss 2013 Chap T I! Caing a Simpl Qu Sa Accss and opn h fil A07T fom h daa fils fo his lsson. Sav h fil as A07T_xx. 3 If a aning appas, click Enabl Conn. Click h CREATE ab, hn click Qu Wizad. Th N Qu dialog box opns. Slc Simpl Qu Wizad, and click OK. Click h Tabls/Quis dop-don ao, and choos Tabl: Mmbs. Click h Fis fild and click. u i o a s Click h Las fild and click. Click h Phon fild and click. Click Nx. Slc h filds o includ in h u Tp Phon Lising as h il fo h u. Click Finish. Accss displas h u suls. Lav h A07T_xx daabas opn o us in h nx T I. Caing a Quick Fom n A fom povids an aaciv infac o us fo daa n and lookup. Th a a numb of as o ca foms, hich ou ill lan mo abou in Chap 3. n Th simpls p of fom is a Quick Fom. I is a basic fom ha uss all filds in h slcd abl and aangs hm in a lis. n You can also ca a mulipl-ims fom o displa mulipl cods in a abl foma.

3 136 Chap 1 Laning Micosof Accss 2013 T I! Caing a Quick Fom In h A07T_xx daabas, slc h Classs abl in h Navigaion pan. (Don opn i, jus click i onc.) On h CREATE ab, in h Foms goup, click Fom. Th fom appas. Click h Sav buon on h Quick Accss Toolba. Th Sav As dialog box opns. Tp Classs Fom in h Sav As dialog box, and click OK o sav i. 3 Including Fom in h nam diffnias h fom fom h abl namd Classs. Righ-click h fom s ab and click Clos. Lav h A07T_xx daabas opn o us in h nx T I. A n fom appas basd on h Classs abl T I! Caing a Mulipl-Ims Fom In A07T_xx, slc h Mmbs abl in h Navigaion pan. (Don opn i, jus click i onc.) On h CREATE ab, in h Foms goup, click Mo Foms and hn click Mulipl Ims. Th fom appas. Click h Sav buon on h Quick Accss Toolba. Th Sav As dialog box opns. Tp Mmbs Fom in h Sav As dialog box, and click OK o sav i. Righ-click h fom s ab and click Clos. Lav h A07T_xx daabas opn o us in h nx T I.

4 Laning Micosof Accss 2013 Chap Ening Rcods Using a Fom n An advanag of a fom ov a abl is ha cods a asi o vi. Fo xampl, h Quick Fom ou cad in h pvious scion shos on cod a a im. n Whn oking ih a fom, navigaion conols appa a h boom. You can us hm o mov bn cods, and o cla h fom so ou can add a n cod. n Ening daa in a mulipl-ims fom oks h sam a as in a singl-im fom; mov o h nx fild b pssing. n Whn ou ca a fom, i opns in Laou vi. Laou vi nabls ou o s h fom, compl ih daa, and mak changs o h fom s sucu. n You canno n cods in Laou vi; ou mus sich o Fom vi. Closing and opning h fom opns i in Fom vi. You can also click h Vi buon o sich vis. Click Vi buon o sich vis This fom shos on cod a a im Figu 7-1 T I! Ening Rcods in a Fom In h A07T_xx daabas, doubl-click Classs Fom in h Navigaion pan o opn h fom in Fom vi. On h HOME ab, in h Rcods goup, click h N buon. Pss o mov pas h ID fild. In h Class fild, p Ino o Pilas, and hn pss. In h Dscipion fild, p Bginning-lvl Pilas okou. No pvious xpinc uid. Thn, pss. u i o a In h Sssions fild, p 8, and hn pss. In h Pic fild, p , and hn pss. In h navigaion conols, click h Fis cod buon. Clos all opn objcs. Lav h A07T_xx daabas opn o us in h nx T I.

5 138 Chap 1 Laning Micosof Accss 2013 Caing and Modifing a Quick Rpo n A po is a vi of a abl o u ha is dsignd o b pind. A po conains h sam daa as h abl bu is much mo aaciv and adabl. n Af a po is cad, i appas in Laou vi b dfaul. Laou vi nabls ou o s h po, compl ih daa, and mak changs o h po s sucu. n In Laou vi, ou can mov filds if h a no ncssa. Slc h fild ou an o mov and pss c. 3 Ediing a fom o po dos no affc h undling souc daa. n You can also chang h oinaion fom poai o landscap, poviding mo oom fo filds. n You can chang h idhs of h po filds. Dag h igh dg of a fild o h igh o lf. T I! Caing a Rpo In h A07T_xx daabas, slc h Mmbs abl in h Navigaion pan. (Do no opn i.) Click h CREATE ab. In h Rpos goup, click Rpo. A n po appas. Click h Sav buon on h Quick Accss Toolba. Click OK o sav h po ih h nam Mmbs. Lav h A07T_xx daabas opn o us in h nx T I. T I! Dling Filds fom a Rpo Laou In h A07T_xx daabas, ih h Mmbs po opn in Laou vi, scoll o h igh unil h MmbshipTp fild is visibl, and click i. On h REPORT LAYOUT TOOLS ARRANGE ab, in h Ros & Columns goup, click Slc Column. Pss c. Click h Nos fild. On h REPORT LAYOUT TOOLS ARRANGE ab, in h Ros & Columns goup, click Slc Column. Pss c. u On h REPORT LAYOUT TOOLS PAGE SETUP ab, in h Pag Laou goup, click Landscap. i Slc and dl a fild Lav h A07T_xx daabas opn o us in h nx T I. Click o slc ni fild All clls a oulind in oang in slcd fild

6 Laning Micosof Accss 2013 Chap T I! Changing Fild Widhs in a Rpo In h A07T_xx daabas, ih h Mmbs po opn in Laou vi, click an cll in h ID column and hn posiion h mous poin ov h igh dg of h cll unil i smbls a o-hadd hoizonal ao. Dag o h lf unil h ID fild is as nao as possibl hil no apping x o addiional lins. 3 If h o high bcoms all, ha mans h fild is oo nao, and h x in a las on o is apping. Incas h fild idh unil h o high uns o nomal. Slc h Fis fild, hn posiion h mous poin ov h igh dg of an cll in h Fis fild. Dag o h lf unil h Fis column is as nao as possibl hil no uncaing an nis o h fild had. Rpa his pocss fo ach fild in h po unil all filds a as nao as possibl ihou uncaing an nis. Lav h A07T_xx daabas opn o us in h nx T I. Pviing and Pining a Rpo n Af a po is cad, i appas in Laou vi. Laou vi is usful fo modifing h po s laou, bu i dos no sho h po xacl as i ill b pind. Fo xampl, i dos no sho h magins. n Pin Pvi ls ou s xacl ho h po ill look hn pind. You also can adjus pag sup opions such as magins and pag oinaion in Pin Pvi. n Th navigaion buons a h boom of h Pin Pvi indo nabl ou o mov fom pag o pag ihin a po. n In Pin Pvi, h mous poin appas as a magnifing glass. Click anh in h po displa o oggl bn a vi of h hol pag and h mos cn zoom valu. You can s h zoom valu fom h Zoom buon s mnu on h Pin Pvi ab. 3 Rpo vi is simila o Pin Pvi bu dsignd fo onscn viing. In Rpo vi, ou do no hav h capabili of zooming in and ou on h conn as ou do in Pin Pvi. Rpo vi is a mo no-fills displa mhod. n You can pin a po fom Pin Pvi (using h Pin buon). n You can also pin a po ihou ning Pin Pvi b using h FILE > Pin > Pin command. This opns h Pin dialog box, hich ou land abou in Lsson 5. T I! Pviing and Pining a Rpo In h A07T_xx daabas, ih h Mmbs po sill opn, igh-click is ab and click Pin Pvi. On h PRINT PREVIEW ab, in h Pag Siz goup, click Magins and click Nomal. This changs h documn magins. Click h mous anh on h po. I zooms in. Click again o zoom ou. On h Pin Pvi ab, in h Pin goup, click Pin. Th Pin dialog box opns. u i Wih ou ach s pmission, click OK o pin ou ok; ohis, click Cancl. On h PRINT PREVIEW ab, click Clos Pin Pvi. Wih h Mmbs po opn, click FILE > Pin > Pin. Wih ou ach s pmission, click OK o pin ou ok; ohis, click Cancl. (coninud)

7 140 Chap 1 Laning Micosof Accss 2013 o T I! Pviing and Pining a Rpo (coninud) Wih h Mmbs po opn, click FILE > Pin, and hn, ih ou ach s pmission, click Quick Pin. a s d Righ-click h Mmbs ab and click Clos. Whn pompd o sav changs, click Ys. Clos h daabas fil and xi Accss. Lsson 7 Pacic No ha h sucu of h jl businss daabas is compl, ou ill ca a fom and a po o sho ou find xampls of ha Accss can do. DIRECTIONS 1. Sa Accss, if ncssa. 2. Opn A07Pacic fom h daa fils fo his lsson. 3. Sav h daabas as A07Pacic_xx in h locaion h ou ach insucs ou o so h fils fo his lsson. 3 If a scui aning ba appas, click Enabl Conn. 4. On h Navigaion pan, click h Poducs abl (do no opn i). 5. On h CREATE ab, in h Rpos goup, click Rpo. 6. Click h Sav buon on h Quick Accss Toolba. 7. Tp Poduc Rpo and click OK. 8. Righ-click h po s ab and click Clos. 9. On h Navigaion pan, click h Shipps abl (do no opn i). 10. On h CREATE ab, click Fom. A n fom appas. 11. Click h Sav buon on h Quick Accss Toolba. 12. Tp Shipps Fom and click OK. 13. Righ-click h fom s ab and click Fom Vi. 14. On h HOME ab, in h Rcods goup, click N. 15. In h Nam fild, p DHL and pss. 16. In h Accoun fild, p D Righ-click h fom s ab and click Clos. 18. Click FILE > Clos o clos h daabas. If insucd, submi his daabas o ou ach fo gading.

8 Laning Micosof Accss 2013 Chap Lsson 7 Appl To giv ou find xampls of ho Accss can hlp ih h jl businss daabas, ou ill ca a u, a fom, and a po. DIRECTIONS 1. Sa Accss, if ncssa. 2. Opn A07Appl fom h daa fils fo his lsson. 3. Sav h daabas as A07Appl_xx in h locaion h ou ach insucs ou o so h fils fo his lsson. 3 If a scui aning ba appas, click Enabl Conn. 4. Us h Simpl Qu Wizad o ca a u ha uss h folloing filds fom h Cusoms abl: Fis Nam Las Nam Addss Ci Sa ZIP Nam h u Cusom Mailing Qu. 5. Ca a po basd on h Cusom Mailing Qu. Sav h po as Cusom Mailing Rpo. 6. Rsiz h filds in h po laou so ha h ni po fis on on pag. (Us Pin Pvi o chck.) 7. Wih ou ach s pmission, pin h po and i ou nam on h pinou. 8. Clos h po, saving ou changs o i. 9. Ca a n fom fo h Salspopl abl. Nam i Salspopl Fom. 10. Us h n fom o n h folloing salspopl ino h daabas: Emplo ID: Fis: Rosa Las: Gonzalz Posiion: Manag Commission Ra: 7% Emplo ID: Fis: P Las: Sanchz Posiion: Assisan Commission Ra: 4% 11. Click FILE > Clos o clos h daabas. If insucd, submi his daabas o ou ach fo gading. 3 Th Pag 1 of 1 box a h boom of h pag migh b oo id, pvning h ni po fom appaing on a singl pag. You can dag h box s igh bod o h lf o nao h box and mak i fi on h pag.

9 142 Chap 1 Laning Micosof Accss 2013 End-of-Chap Aciviis Accss Chap 1 Ciical Thinking Ca a N Daabas You a sponsibl fo caing a n daabas fo Th BFF Tavl Club, a goup of finds ho ak vacaions ogh. Th ill nd o so daa abou mmbs, dsinaions, and ips. In his xcis, ou ill dsign h sucu of h daabas and sa caing h abls fo i. DIRECTIONS 1. Wi ou nam a h op of a blank sh of pap. 2. Mak o hadings a h op of h pap: Mmbs and Tips. Bnah ach hading, lis h filds o includ in h abl. Mak su ha ou: l.includ a fild in ach abl ha ill b uniu fo ach cod. l Includ nough infomaion abou ach mmb o b abl o conac him o h in mulipl as in h Mmbs abl. l Think abou ha ou ould an o kno abou a ip if ou planning o go on i, and includ filds ha conain ha infomaion in h Tips abl. 3. Sa Accss, and ca a n blank daabas, saving i in h locaion h ou ach insucs ou o so h fils fo his chap. Nam h fil ACT01_xx. 4. Using an mhod ou hav land so fa, ca h o abls, including h filds ou hav dcidd o includ. Mak su ach abl has a pima k and uss h appopia daa ps fo ach fild. 5. Opn h Tips abl in Daash vi. 6. Using h Inn, loca infomaion abou a guidd ou of China ha lass a las svn das, and n i ino h Tips abl. (If ou don hav Inn accss, hn us oh soucs o ficional daa.) If ou find ha ou nd diffn filds, mak changs in Dsign vi. 7. Opn h Mmbs abl in Daash vi, and n ou on nam and conac infomaion in i. If ou find ha ou nd diffn filds, mak changs in Dsign vi. 8. Ca a fom fo h Mmbs abl, and nam i Mmbs Fom. 9. Using h fom, n on oh pson (al o ficional) ino h Mmbs abl. 10. Clos h daabas, and opn i xclusivl. 11. S a passod of ip fo h daabas. 12. Ca a po fom h Mmbs abl and nam i Mmbs Rpo. S i in Landscap oinaion, and ighn up h fild idhs as much as possibl. Wih ou ach s pmission, pin on cop of h po, and i ou nam on h pinou. Sav and clos h po. 13. Click FILE > Clos o clos h daabas. If insucd, submi his daabas fo gading along ih ou handin oksh fom sps 1 2 and h pinou fom sp 12 if ou pind on.

10 Laning Micosof Accss 2013 Chap Accss Chap 1 Pofolio Build Ca a N Daabas ih a Tmpla Sudn oganizaions a an impoan pa of an ca and chnolog ducaion cous. You a sponsibl fo caing a n Sudn Oganizaion Daabas fo Planing Snio High School. In his daabas, ou ill includ h goals and objcivs, oppouniis, and bnfis of ach sudn oganizaion. DIRECTIONS 1. Sa Accss. Sach fo h Dskop sudn daabas mpla and slc i. (If ou do no hav Inn accss, us APB_Tmpla fom h daa fils.) Nam h fil APB01_xx and sav i in h locaion h ou ach insucs ou o so h fils fo his chap. If ncssa, click Enabl Conn. 2. This daabas includs a Ging Sad pop-up indo. Clos his indo and clos h Sudn Lis fom (hich opns b dfaul hn ou opn h daabas). 3. Impo h daa fom APB01daa.xlsx ino h Sudns abl and appnd h cods. 4. Opn h Sudns abl in Daash vi, and idn h columns as ndd so ha all nis and fild nams a visibl. 5. Fz h ID, Las Nam, and Fis Nam filds. 6. Hid h Insuanc Cai and Insuanc Numb filds. Thn, clos h Sudns abl. 7. Ca a n abl namd Sudn Oganizaions and opn i in Daash vi. En h folloing cods. Oganizaion Goals and Objcivs Oppouniis Bnfis Financ Club Lan o paicipa in h financial old. Lan abou h financial old fis hand b oking a local nonpofi businsss. Communi svic Th Govnmn Associaion Hospiali and Touism Mings Making Club FFA (Fuu Fams of Amica) Lan h diffn ols of h govnmn. Undsand h diffn aspcs of oking in h hospiali indus. Lan h basic concps and chnius of making. To uni mmbs anging fom h individual fam o lag copoaions. Ca a mock govnmn and hold an lcion. Lan h businss fom a local hospiali lgnd. Lan making fom a philanhopic pspciv, b oking ih a non-pofi businss. Povids pogams, insius, and communi svic. Sudn oganizaion confncs/ compiions Lcus Philanhop Suppo and ducaion on h oppouniis found in agiculu

11 144 Chap 1 Laning Micosof Accss Adjus h fild idhs so ou can ad all of h infomaion. Wih ou ach s pmission, pin h abl, and i ou nam on h pinou. 9. In h daabas s Popis box, s h il o Sudn Oganizaion Daabas and chang h auho nam o ou full nam. 10. Ca a fom basd on h Guadians abl, and nam h fom Guadian Fom. 11. Ca a po basd on h Sudn Oganizaions abl, and nam i Sudn Oganizaions Rpo. Adjus h columns unil h all fi on on pag. Wih ou ach s pmission, pin on cop of h po and i ou nam on h pinou. Compa his pinou o h on fom sp 8 o s h diffnc bn a po and a daash. 12. Clos h daabas, and opn i xclusivl. 13. Assign a passod of and o h daabas. 14. Click FILE > Clos o clos h daabas. If insucd, submi his daabas o ou ach fo gading along ih ou pinous if ou insucd o pin.