1 ENTERPRISE GIS REVIEW - EXECUTIVE SUMMARY

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1 1 ENTERPRISE GIS REVIEW - EXECUTIVE SUMMARY 1.1 Overview This report is one of the components of a project entitled Lagos State Digital Mapping and GIS Project.The purpose of this Project is to carry out comprehensive digital surveying and mapping of the whole state, resulting in the creation of a comprehensive BasemapGIS Database of Lagos State. The digital mapping/gis project will support development programmes such as tourism promotion, industrial development, boundary resolution (inter and intra state), property valuation and revaluation for effective taxation and revenue collection, population and housing census operation, planning of urban and rural settlements and transportation, flood and erosion control, mineral development, including bitumen and petroleum and agricultural, and communication planning. This Roadmap provided direction for the development of an Enterprise GIS that enabled Lagos State to fulfill its mandate for delivery of Basemap Data and Services to its stakeholders and constituents. Primary goals of Lagos State Enterprise GIS are to: Ensure that it is cognizant of the mandate assigned to the Office of The Surveyor General to meet the surveying and mapping needs of Lagos State Develop Basemapdatabase that is GIS compliant and standardized such that: o Basemap data adheres to international standards including Open Geospatial Consortium (OGC) standards and any standards set by Nigeria s NGSI (National Geospatial Data Infrastructure) Develop easy-to-use web-based GIS tools and services such that: o Lagos State Government staff are empowered to provide enhanced services to their constituents o Lagos State Executives are empowered to make informed decisions o Developers of government business systems are able to consume and integrate geospatial data within their business systems (e.g. building permit system) Provide Basemap and related documents in a timely manner to those who need them such that: o Lagos State Government executives, management and staff are empowered, by having online access to spatial data,thus enablingthem to enhance their services to their stakeholders and constituents o Basemap data and related documents can be purchased online

2 Ensure that access to spatial data and associated services are secure such that: o All Basemap data, documents, tools and services are accessible only to users with proper authentication and authorization o Access to Basemap data, documents, tools and services is securely controlled to high level of granularity (i.e. to field level of table in a database) o Systems developed by Lagos Government entities are able to electronically consume Basemap data, for use in their own applications, based on approved privileges Ensure that technology infrastructure adheres to standards such that: o Technology infrastructure for Enterprise GIS follows international standards o Web Applications are designed to be integrated within Lagos State Web Portal(s) if deemed necessary Information about Lagos State s geography is critical for government, business and civil society. many ways,lagos State s geography defines its identity, sovereignty and culture. For Government, geographic information is necessary to develop and monitor its land resource and environmental policy; to manage its infrastructure and transportation systems; and to ensure the health, safety and security of its citizens. For the citizen, geography is about community and property, including the ownership and tenure of the family home. For business it s about location and property rights two essential requirements for investors. In 1.2 Why a Spatial Solutions Infrastructure for Lagos State? Like many organizations around the world, Lagos State initiated efforts in building Spatial Data Infrastructure (SDI) initiative to facilitate inter-governmental spatial resource sharing. This has resulted in a high-level commitment to build and implement NGDI (National Geospatial Data Infrastructure) at the Federal level. With the SDI and NGDI initiative, each government agency will have the responsibility to make its data and services available in a format such that it can be easily consumed by other government agencies that are part of this initiative. Lagos State SDI committee, as a standards and policy setting body, will provide standards and guidelines to follow for a successful implementation of SDI. In the meantime, Lagos State is building Basemap Database that will follow international standards including standards set by OGC (Open Geospatial Consortium). Lagos State is developing this Roadmap for Enterprise GIS to make Basemap data and services available to end-users of Lagos State government agencies and to citizens. Lagos State needs to provide a standardized and seamless, one-window access to Basemap data for all its stakeholders.

3 Traditionally, government bodies around the world have spent a lot of resources in collecting and maintaining spatial data. Many local and national level organizations of these countries have made this data freely available to a large variety of stakeholders through initiatives such as Spatial Data Infrastructure. However, in many cases, this data has not been utilised to its full potential due to lack of solutions (applications) that are built around these rich datasets. For Lagos State, we propose to take the concept of Spatial Data Infrastructure a step further by creating a Lagos Geographic Information Systems (LAGIS) that not only delivers data but also delivers end-user applications to solve real business problems for them. This will increase real value of the investment in Basemap data and infrastructure, and promote wider adoption among all stakeholders. Other Stakeholders Citizens Lagos Govt. Staff Stakeholders End-User Solutions/ Web Applications Application Tier OGC Standards based Spatial Data Services Standards based Spatial Web Services Services Tier Consolidated spatial Data Basemap Orthoimagery Documents Database Tier Lagos Geographic Information System(LAGIS)

4 1.3 Lagos State Vision for GIS To achieve excellence in delivery of spatial data related services, the following Vision Statement is proposed: Create a Lagos State Spatial Solutions Infrastructure (LAGIS)that connects government, citizens and businesses providing Basemap data and end-user GIS services on a 24/7 basis to advance development priorities and achieve excellence in Government Services Studies have indicated that 80% of government data is spatial and that a similar percentage of government decisions rely on geography or spatial data. Geographic Information System (GIS) is the smart map technology used to manage and use spatial data to improve decision making. It involves the digital capture and storage of map based data and then provides the ability to analyse this data for many purposes ranging from finding the most suitable location for an industry to finding the most suitable lands for a particular land use. The end product is usually a digital or hardcopy map and associated reports. Lagos State s Vision for GIS will make this technology and data available to all decision makers using Web Technologies (via the Intranet/Internet). Whether it is an investor in Japan assessing a business opportunity in Lagos; or a tourist in Europe, planning his/her trip to Ikeja; or a government official in Eti-Osa assessing the environmental impact of a proposed infrastructure project; LAGIS will provide the framework to facilitate these tasks. A successful LAGIS will also contribute to Economic Development by making spatial data easily accessible to potential investors. There are many other technologies and disciplines involved in spatial information management, such as remote sensing, and cartography to name a few. Perhaps the best known to the general public is GPS, or global positioning systems, which is a technological cousin of GIS. GPS is a device that uses satellite technology to locate a position on the earth. GIS and GPS are often used together, with GIS displaying the location captured from the GPS satellite position and then to analyse such things as the fastest route for an ambulance to get to an accident with the GPS locating both the accident and the ambulance in real time. In recent years, GIS has become web-enabled and is providing citizens, business, government and civil society greater access to geographic data. Web sites such as Google Map/Google Earth (from Google) and Virtual Earth(from Microsoft) provide detailed map based data, and many governments around the globe have embedded GIS into their e-government programs and initiatives. One of the fundamental requirements to Spatial Solutions Delivery (versus Spatial Data Delivery) is integration of data from business systems outside of GIS and presenting it in real time along with GIS data. For example, when a prospective investor is looking to purchase a specific property, he/she may be interested in past sales, nearby infrastructure, land use, zoning by laws and other information which is not available within the GIS database. However, without this information, just the location of property with limited attributes may not be very valuable to the end user. Therefore, it is important to consider the end goal of a user of LAGIS and make data, services and tools available accordingly.

5 1.4 Achieving Lagos State Vision for Enterprise GIS Four Strategic Pillars To achieve this Vision, four strategic pillars have been identified that are supported by strategies for implementation. 1.5 Institutional and Organizational Framework: Office of Surveyor General of Lagos State (OSGLS) is mandated to provide the Institutional leadership to implement Enterprise GIS for Lagos State. OSGLS has done this via LAGIS, using best practices and international standards, including standards set by OGC. (In the future, when LAGIS is operational and has matured in serving its purpose, it may justify a separate organizational body such as Center for Lagos State Spatial Data and Services ). The focus of OSGLS would be to develop policy, recommend legislation, establish standards and manage the implementation and operation of LAGIS. OSGLS will ensure that other government organizations that are stakeholders in this project comply with above policies. When necessary, OSGLS may delegate operational responsibilities for specific tasks to Ministry of Science and Technology (especially in case of high speed data network requirements).it is also important that OSGLScoordinate its technical planning with LAGIS Advisory Group. Members of LAGIS Advisory group would be selected from Stakeholders (Government, Academia and Private Sector) Organizational Framework for LAGIS It is also recommended that the private sector be engaged in the development of the LAGIS and that public-private sector partnerships are explored for future services. There are a growing number of private sector companies using GIS; their needs for technology and data are similar to government. This presents an opportunity to share resources and save money, particularly when it comes to building and maintaining common data bases (e.g. landmarks), satellite imagery and operating technology delivery infrastructure. For this reason a Public-Private Spatial Data Partnership should be seriously considered, which will be collaboration between the OSGLS and private firms with an interest in improving the quality, accuracy, currency and timely delivery of Spatial data bases (e.g. NAVTEQ, TeleAtlas, Interspatial etc.).in many ways the private sector, such as Google (through Google Map and Google Earth) and Microsoft (through Virtual Earth), have leapfrogged Lagos Stategovernment sector and is now providing some of this data directly to citizens and business via the Web, see Figure below as an example.

6 Satellite Imagery of area in Lagos, from Google Earth Spatial data, particularly data of common interest to the community, such as basic mapping, needs to be considered part of the base infrastructure that is made readily available to citizens, civil society, business and government organizations to advance the development of Lagos State.Currently, if an investor wants to find out whether or not a specific type of business can be located in a land that they have selected and what competitive businesses exist in the vicinity, it takes a very long manual process to figure this out. Seamless access to standardized spatial data, and tools to make this data work to address real life problems, is the biggest hurdle currently being faced in many countries for wide adoption of this valuable technology. LAGIS will play a key role in making this data available, in a standardized and easily usable format, to a larger audience.

7 Using the Technology Strategically with Institutions: For technologies such as GIS to have full impact in an organization, it must be considered a corporate resource.osgls must ensure that LAGIS is set up to serve all government agencies equally without any favouritism. 1.6 Technology Infrastructure Lagos State Enterprise GIS aims to establish a Technical Infrastructure for LAGIS that enables 24/7 access to spatial data and GIS applications/web services for ALL (including government agencies, private sector and citizens); while providing ability to operate in English and Yoruba languages. Achieving this goal will require a concerted effort by the OSGLS to establish intergovernmentalcooperation (hence the need for LAGIS Advisory Group), common conventions, standards, metadata definitions and network & access protocols. As a critical first step, we recommend that the OSGLS use the Open Geospatial Consortium (OGC) standards for ensuring interoperability such that spatial data in Lagos State is easily sharable.we also recommend that LAGIS adopt International Standards in building GIS applications and web services. The technology infrastructure to be implemented by OSGLS, in coordination with Ministry of Science and Technology, will electronically link spatial data producers, managers, and users and provide a single point of access for all users. LAGISwill go beyond just serving data and will also provide common end-user applications and solutions for the users. For example, one of the early applications will be to enable users to build their own customized maps with English /Yoruba text from data served from GIS database and to print these maps (or download printable file) within their own organizations. We therefore recommend the development of Web Services and Applications providing basic LAGIS services.this will be particularly important to the staff within all government departments, who still use manual maps or compete for the services available from their mapping staff to create custom maps for them. The process of having someone else make a map for an end-user takes a lot of time and often the data is outdated on the maps. Efficiency of service delivery will be significantly enhanced by making this end-user solution accessible through LAGIS. Eventually even general public and private sector users benefit from this. This will also result in cost savings because these applications will be built once and shared by all, thus eliminating duplication of human and financial resources. Logical View of one-window data, service & application delivery model For Lagos State to improve efficiency and achieve process excellence in the delivery of services, it must seamlessly integrate spatial data with data from various business systems available within the Government. For a roads investment management team, it is not enough to know where the roads are, they would need to view a report that allows them to overlay a GIS map containing base map, roads, land use with the data on work orders, projects, pavement condition from an Asset Management

8 System. Another example could be a person wanting to look-up past sales of a land or comparable properties within an area. This requires a tight integration between GIS, data warehousing, document management systems, Web Services and legacy or modern business systems. The LAGISTechnology Architecture must facilitate this by selecting technologies that can fuse Spatial and Business Systems data seamlessly and present a common view to the end-user without the user having to worry about the complexity of data access. The chosen platform needs to hide the individual vendor technology adopted for the business systems and the GIS system. Because spatial data involves large data sets, one of the challenges will be to have the bandwidth available between the LAGIS Technology Center of OSGLS and the business systems data providers, for it to operate effectively. To achieve this we recommend that OSGLSconnect all stakeholders over a high speed (minimum 100mb/s) data network and provide access to LAGIS on this network. This is not a trivial task and will require support from highest levels of government as well as day-to-day operational support from the Ministry of Science and Technology. The author is pleased to document the fact that at the time of GIS needs study (in August 2008), Honourable Dr. Femi Hamzat, Commissioner for Science and Technology fully supported the establishment of a high-speed data network linking various government agencies. He offered to seek funding for it and to ensure that Ministry of Science and Technology implements it. 1.7 Spatial Data Infrastructure Spatial data is the Fuel for GIS and other related technologies it is one of the most important and often overlooked components when spatial technologies are first introduced into an organization. It is also the most costly, approximately 80% of the cost of GIS implementation and maintenance relates to data. It is therefore considered the number one issue within the GIS community, because there are many common data needs and issues of concern to the users and there are significant opportunities for cost sharing. Lagos State has awarded a contract to develop a comprehensive Basemap GIS Database.It is Lagos State s objective to create a set of base data that meets one common/consistent standard. The benefits will be significant cost savings and it will enable agencies to share their data more easily because it is all referenced to one common framework with common standards and specifications. Framework Data consists of two components: National Geodetic Reference System the Geographic Footings for LAGIS, it is the mathematical model that defines Lagos State s geography and consists of a network of georeference points.a comprehensive Geodetic Network is currently being established for Lagos State. National Base Data the Geographic Foundation of LAGIS: this consists of Basemap and other related data, such as administrative boundaries, etc. that most agencies require to georeference their thematic data. Basemap for Lagos State is currently in progress. One of the major challenges will be to ensure Basemap and Thematic Data are collected and managed in accordance with uniform standards. International Standards, including OGC standards, should be

9 used when possible. Lagos State will need to develop Standards for datasets that are not covered by any international standard. Once Basemap is completed, it will have to be maintained to keep it up-to-date. Currently the Basemap data maintenance programs in Lagos State uses conventional methods of update whereby field visits and new mapping program are used for updates. This has to change. Government transactions (such as issuance of building permits, demolition permits, road building permits etc.) must update Basemapdatabases in real-time as part of the transaction process. Lagos State will have to review business processes with the aim of enhancing such business processes so that Basemap databases are updated as transactions occur. 1.8 Human Resources Capacity Surveyor General s Office (OSGLS) needs to build the Human Resource capacity to develop and sustain the Lagos State Spatial Solutions Infrastructure (LAGIS) and facilitate the expanding use of GIS within the public sector, business and civil society. A well educated workforce with GIS training will be one of the critical success factors in achieving the LAGIS Vision. Lagos State is fortunate to have a rich human resource base in GIS with severalnigerians currently employed in the GIS sector. It is our view that Lagos State has one of the best education institutions in the country for GIS education. These institutions provide the capability to supply young graduates with GIS training.for continuing education and training, the private sector plays a critical role particularly as it relates to students gaining familiarity and expertise in specific GIS software packages. However there are certainly human resource challenges that need to be addressed for successful implementation of LAGIS. Two options are available: 1. Develop in-house capabilities for complete implementation of LAGIS: a. Oversight, standards setting and management support of LAGIS components b. Development and operation of LAGIS. 2. Use existing in-house capabilities for oversight, standards setting and management support of LAGIS components AND achieve development and operation of LAGIS through partnership with private sector such as Interspatial Technologies. OSGLS has qualified and competent staff with GIS skills. These staff will provide an excellent resource for oversight, standards setting and management support of LAGIS. It is recommended that instead of developing an in-house team of technical personnel to develop and operate the LAGIS, Lagos Statemay consider the option of partnering with a private sector that would provide ongoing assistance and advice as necessary. 1.9 Establish Training and Awareness Programs

10 To ensure optimum utilization of services provided by LAGIS, it is recommended that OSGLS develop a GIS Training Program in collaboration with the institutions providing training to the end-user community. This training needs to cater to individuals at different levels, from executive decision makers to GIS technicians. It is also recommended that the GIS Training Program be delivered through various channels, such as in classroom training, to creating a virtual GIS Campus with an elearning Portal with links and arrangements with international e-learning programs.the development of the GIS Training Program has to be market driven through consultation with the LAGIS Advisory Group and Ministry of Science and Technology. OSGLS should establish a spatial data and services awareness program through regular newsletters and an annual LAGIS conference Action Items The following key actions are recommended.detailed implementation strategies are provided in subsequent sections of this document: 1. Assign responsibility for implementation of Lagos State Spatial Services Infrastructure (LAGIS) tosurveyor General s Office (OSGLS). A special executive position may be created in the OSGLS to manage LAGIS. Empower OSGLS to: Develop standards for uniform spatial data creation, distribution, updating and maintenance Create LAGIS infrastructure (already contracted to multiple vendors) Implement LAGIS Establish LAGIS Advisory Group 2. Implement High-Speed Data Network linking government organizations that are stakeholders of LAGIS Empower Ministry of Science and Technology to: Award contract for high-speed (minimum 100mb/sec) data communication to experienced providers of such services; e.g. Etisalat. 3. Issue Policy for implementation of uniform standards for spatial data creation, distribution, updating and maintenance Empower OSGLS to: Ensure each government organization adheres to the above policy as well as standards proposed by OSGLS Ensure that standardized Basemap for Lagos State is completed in a timely manner Integrate business systems to deliver a seamless end-user solution

11 4. Develop Outreach Program Empower OSGLS to: o Promote adoption of GIS among various departments of Lagos State Government o Establish LAGIS Awareness Program, including training programs and newsletter o Launch an Annual LAGIS Conference

12 1.11 Benefits of Lagos State Spatial Solutions Infrastructure (LAGIS) There are many benefits of LAGIS, not just in cost savings, but more importantly in significantly enhancing the ability of leadership in the public and private sectors to make decisions that are based on timely and accurate information. Benefits: Direct Cost Savings With LAGIS, key datasets will be collected and maintained only once instead of multiple times. Opportunity Cost Savings Many government departments make decisions based on out-ofdate data because data is not standardized and access to current spatial and other business systems data is not easy. With LAGIS, such departments will have instant access to up-to-date data resulting in well informed decisions that create significant savings in opportunity costs. It will also eliminate the cost of storing and managing this data in multiple locations. Economic Development potential investors ask questions related to information from multiple government departments. The concerned department has to spend significant time to get all the necessary information thus creating the possibility of losing the investor to a competitor in neighbouring Nigeria States or other countries. Making information available on-line using LAGIS, attracts investments as staff/investors can play different scenarios on the data and make more timely decisions. Transparency Enhanced accuracy of mapping and access to title documents will provide higher transparency in land transactions. Enhance business applications LAGIS will provide web services to easily embed spatial data and services into other business applications. Emergency Response LAGIS will provide instant access to all data pertaining to location, e.g. civic addresses, parcel location, landmarks etc. that will enable emergency service providers (police, ambulance, fire etc.) to respond quickly resulting in saving lives when response time is of essence. Better Service Citizens of Lagos State will receive more prompt and higher quality service from the government. This report recognizes the fact that standardized, accurate and up-to-date Basemap database is not only a pillar for spatial services requirements of OSGLS but are also key requirements of ALL government institutions in Lagos State.

13 2 CURRENT STATUS 2.1 Overview Information about Lagos State s geography is critical for government, business and civil society. In many ways geography defines a community s identity, sovereignty and culture. For the citizen, geography is about community and property, including the ownership and tenure of the family home. For business it s about location and property rights two essential requirements for investors. As Lagos State moves toward a knowledge economy and information society, the use of technologies have become prevalent. This is also the case with spatial information. There is an initiative at the Federal level to set standards for the whole country (NGDI National Geospatial Data Infrastructure) as well as at the State level (SDI Spatial Data Infrastructure) and provide guidelines for data sharing. These initiatives will make it easier to share spatial data. During the course of development of this Roadmap for Enterprise GIS, which included extensive consultation with stakeholders, the project evolved into a Strategy for a Lagos State Spatial Solutions Infrastructure. This evolution recognizes that for GIS and other related technologies, such as GPS (global positioning system), to operate effectively, it requires a central infrastructure of data, standards, communication channels, and a cooperative institutional environment. Recognizing the fact that standardized, and accurate Basemap database is not only a pillar of spatial requirements of OSGLS but also a key requirement of ALL institutions in Lagos State, the State awarded a series of contracts for digital mapping and GIS. These included: Module I: IA Design, Planning & Establishment of controls IB Signalization of controls IC Acquisition of imageries Module II IIA Determination of Geoid for Lagos State IIB Establishment of GPS Reference Station Module III IIIA Densification of controls, production of DTM and Orthophoto IIIB Digital mapping Module IV IVA GIS Database Creation IVB GIS Applications IVC Enterprise GIS Module V Production of Bathymetric Chart Module VI VIA Acquisition of Hardware & Software

14 VIB Provision of ICT Infrastructure VIC Education & Training Module VII Public enlightenment and stakeholders meeting This report pertains to Module IVC. 2.2 What is GIS? A Geographic Information System (GIS) is the smart map technology used to manage and use geographic data. It involves the digital capture and storage of map based data and then provides the ability to analyse this data for many purposes ranging from finding the most suitable location for an industry to finding the most suitable land for a school. The end product is usually a digital or hardcopy map and associated reports. There are many other technologies and disciplines involved in spatial information management, such as remote sensing, and cartography to name a few. Perhaps the best known to the general public is GPS, or global positioning systems, which is a technological cousin of GIS. GPS is a device that uses satellite technology to locate a position on the earth. GIS and GPS are often used together with GIS displaying the location captured from the GPS satellite position and then to analyse such things as the fastest route for an ambulance to get to an accident with the GPS locating both the accident and the ambulance in real time. In recent years, GIS has become web-enabled providing citizens, business, government and civil society greater access to geographic data. Web sites such as Google Map (from Google) and Virtual Earth(from Microsoft) provide detailed map based data, and many governments around the globe have embedded GIS into their e-government initiatives. For example, most e-conveyancing systems for on-line transfer of real property have GIS embedded in them. It is it estimated that more than 80% of government data and decisions involve geography. 2.3 Lagos State There are 3 tiers of Government in Nigeria: Federal, State and Local Governments. Lagos is one of the 36 states of Nigeria. In Lagos, there are 20 Local Governments and 37 Local Council Development Areas created for governance, development and citizen participation. The digital mapping and GIS project covers the whole area of Lagos State.

15 The last mapping exercise in Lagos state was about 40 years ago. For this past 40 years every government agency in Lagos State is using outdated maps. This lack of updated mapping has led to poor planning and development tracking leading to slums in cities accompanied by unplanned development. Until recently there was little interest in mapping for development. Recently, under the leadership of Lagos State s dynamic Governor, Mr. RajiBabatundeFashola, SAN, there has been renewed interest in basic mapping of the entire state of Lagos. Upon completion of the digital mapping and GIS project, Lagos State is expected to be amongst countries with an advanced level of usage of spatial technologies. Implementation of Enterprise GIS is one of the components of the digital mapping and GIS project initiated by Governor, Mr. RajiBabatundeFashola, SAN. The development of the Roadmap for Enterprise GIS started in August 2008.