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1 , Finding aid prepared by Smithsonian Institution Archives Smithsonian Institution Archives Washington, D.C. Contact us at
2 Table of Contents Collection Overview... 1 Administrative Information... 1 Descriptive Entry... 1 Names and Subjects... 1 Container Listing... 3
3 Collection Overview Repository: Title: Smithsonian Institution Archives, Washington, D.C., Exhibition Records Identifier: Accession Date: Extent: Creator:: Language: 3 cu. ft. (3 record storage boxes) National Portrait Gallery. Office of the Deputy Director Language of Materials: English Administrative Information Prefered Citation Smithsonian Institution Archives, Accession , National Portrait Gallery. Office of the Deputy Director, Exhibition Records Use Restriction Restricted for 15 years, until Jan ; Transferring office; 2/28/1992 memorandum, Kirby to Bosier-Lyle; Contact reference staff for details. Descriptive Entry This accession consists of records related to the exhibition, "Retratos: 2000 Years of Latin American Portraits." These materials were created and maintained by Carolyn Kinder Carr, Deputy Director and cocurator for the exhibition. Among Carr's co-curators were Marion Oettinger, Director and Senior Curator, San Antonio Museum of Art; Fatima Bercht, Chief Curator, El Museo del Barrio; and Miguel A. Bretos, Senior Scholar, National Portrait Gallery. This exhibition was organized by the San Antonio Museum of Art, the National Portrait Gallery, and El Museo del Barrio. Composed of more than 100 portraits from over 15 different countries, "Retratos: 2000 Years of Latin American Portraits" traveled to the following venues: El Museo del Barrio, New York, New York; San Diego Museum of Art, California; Bass Museum of Art, Miami Beach, Florida; Smithsonian International Gallery, Washington, D.C.; and the San Antonio Museum of Art, Texas. Materials include correspondence, memoranda, floor plans, contracts, brochures, label copy, press kits, clippings, grant proposals, invitations, and other related materials. Names and Subject Terms This collection is indexed in the online catalog of the Smithsonian Institution under the following terms: Page 1 of 8
4 Subjects: Art museums Exhibitions Portrait painting, Latin American Traveling exhibitions Types of Materials: Brochures Clippings Floor plans Manuscripts Names: Bass Museum of Art Bercht, Fatima Bretos, Miguel A. Carr, Carolyn Kinder Museo del Barrio Oettinger, Marion Retratos: 2,000 Years of Latin American Portraits (Exhibition) ( : Washington, D.C.) Retratos: 2,000 Years of Latin American Portraits (Traveling exhibition) ( ) San Antonio Museum of Art San Diego Museum of Art Smithsonian International Gallery Page 2 of 8
5 Container Listing Box 1 RETRATOS: 2000 YEARS OF LATIN AMERICAN PORTRAITS (LAP), TRAVELING EXHIBITION, Chronologic Files LAP - Chronological file (non- ), LAP - Chronological file (non- ), 2004 (2 folders) LAP - Chronological file (non- ), 2003 LAP - Chronological file (non- ), 2002 (2 folders) LAP - Chronological file (non- ), 2001 (2 folders) LAP - Chronological file ( ), 2006 LAP - Chronological file ( ), 2005 LAP - Chronological file ( ), 2004 (2 folders) LAP - Chronological file ( ), 2003 (2 folders) LAP - Chronological file ( ), 2002 LAP - Chronological file ( ), 2001 Design LAP - Audio-video tour, LAP - Design: Colors for Retratos installation in International Gallery, LAP - Contract specifications for designer, 2004 LAP - Construction contract with HSU Development Co., Inc., 2005 LAP - Design and installation, 2005 LAP - Design and installation documents, labels, and signage, LAP - International Gallery - Lighting and electrical issues, 2005 LAP - Venues - International Gallery - Floor plans, 2004 Page 3 of 8
6 LAP - Organizations - George Sexton Associates, LAP - Design proposal for Retratos - Studio A, 2004 LAP - Design proposal for Retratos - Staples and Charles, Ltd., 2004 LAP - Design - Security, LAP - Design - Colors for Retratos traveling exhibition, 2004 LAP - Technical specifications - George Sexton Associates, 2005 General LAP - Museum of the Americas Foundation, LAP - Book, 2003 LAP - Bretos, Miguel, LAP - Brochure and family guides distribution, 2005 LAP - Catalogue, LAP - Catalogue - Resume, 2003 Box 2 LAP - Conferences - One and Many Faces of Latin America (September 11-12, 2003), 2003 LAP - Co-production agreement, 2004 LAP - Education, LAP - Education - Docents and "Ask Me Guides," 2005 LAP - Education - Teacher's guide, LAP - Ford Motor Company Fund, 2003 LAP - Labels, LAP - Label copy LAP - Loans - Correspondence, LAP - Objects - Case organization LAP - Objects and loans, Page 4 of 8
7 LAP - Objects - Thumbnail list, LAP - Lecture for Case Western Reserve University, Cleveland, Ohio, 2005 LAP - Mexico - Travel, June 9-16, 2001 and February Notes LAP - Tea for Cultural Attaches, April 2005 LAP - Labels - Wall texts, 2004 LAP - Venue agreement, LAP - Venues - San Antonio Museum of Art (SAMA), LAP - Case design - SAMA, LAP - Venues - El Museo del Barrio, New York, LAP - Venues - Bass Museum of Art, Miami Beach, Florida, 2005 LAP - Venues - San Diego Museum of Art LAP - Venues - International Gallery, LAP - Visitor study - Office of Policy and Analysis, 2006 LAP - Public Relations - Website, 2004 LAP - Argentina - Correspondence, LAP - Travel (Miguel Bretos) - Argentina, Chile, Paraguay, July 13-24, 2003 LAP - Travel (Miguel Bretos) - Buenos Aires, Argentina; Brazil; Chile; August 2-17, 2002 LAP - Argentina - Organizations - Museo Isaac Fernandez Blanco, 2003 LAP - Argentina - Organizations - Museo de Arte Hispanoamericano Isaac Fernandez Blanco, LAP - Argentina - Organizations - Museo de Arte Latinoamericano de Buenos Aires, 2002 LAP - Argentina - Organizations - Museo de Arte Moderno de la Ciudad, Buenos Aires, 2002 LAP - Argentina - Organizations - Museo Historico Nacional, Buenos Aires, 2002 LAP - Argentina - Organizations - Museo Nacional de Bellas Artes, Buenos Aires, Page 5 of 8
8 LAP - Argentina - Buenos Aires, History Museum - Checklist of miniatures, 2002 LAP - Brazil - General correspondence, 2002 LAP - Travel - Argentina, Brazil, Chile, August 2-17, 2002 LAP - Bercht, Fatima - Brazil notes LAP - Brazil - Casa Portinari, 2002 LAP - Brazil - Organizations - Museus Castro Maya, Rio de Janeiro, 2002 LAP - Brazil - Organizations - Museo Historico Nacional, Rio de Janeiro, 2002 LAP - Brazil - Organizations - Museu Imperial Petropolis, LAP - Brazil - Organizations - Museu Paulista da Universidade, San Paolo, 2002 LAP - Brazil - Organizations - Museu de Arte Moderna, Rio de Janeiro, 2002 LAP - Brazil - Organizations - Pinacoteca do Estado, San Paolo, 2002 LAP - Brazil - Organizations - Museo Nacional de Belas Artes, Rio de Janeiro, LAP - Brazil - State Museum, 2002 LAP - Chile - Correspondence, 2002 LAP - Chile - Travel, August 2-17, 2002 (Argentina, Brazil, Chile) - Santiago, 2003 LAP - Chile - Organizations - Museo de Arte Colonial de San Franciso, Santiago, 2002 LAP - Chile - Organizations - Museo Historico Nacional, 2002 LAP - Chile - Organizations - Museo Nacional de Bellas Artes, Santiago, LAP - Columbia - Organizations - Biblioteca Luis-Angel Arango, Bogota, 2004 LAP - Ecuador - Correspondence ( ), 2002 LAP - Guatemala - Events - VII Festival International de Culture Paiz, LAP - Mexico - Correspondence, Page 6 of 8
9 LAP - Mexico - Travel, June 9-16, Notes, 2001 LAP - Mexico - Travel, January 22-February 5, General information, LAP - Mexico - Organizations - Museo Nacional de Historia, 2001 LAP - Mexico - Organizations - Museo Nacional del Virreinato, LAP - Mexico - Organizations - Museo del Palacio de Bellas Artes, 2001 LAP - Mexico - Organizations - Museo Soumaya - Correspondence, LAP - Mexico - Organizations - Museo Dolores Olmedo Patino, 2003 LAP - Mexico - Organizations - Franz Mayer Museum, LAP - Mexico - Organizations - Museo Andres Blaisten, 2003 LAP - Mexico - Organizations - Museo de Arte Moderno, LAP - Peru - Travel, November 11-15, From Cusco, Peru LAP - Peru - Organizations Instituto Nacional de Cultura - Instructions to borrow LAP - Peru - Organizations - Museo de Artede San Marco/de Lima, LAP - Spain - Organizations - Museo de America, LAP - Spain - Prado Los Mulalos de Esmere/das, 2005 LAP - Spain - Organizations- Museo Nacional del Prado, LAP - Venezuela - Individuals - de Cisneros, Patricia Phelps, 2002 LAP - Information from cancelled portion of trip - Venezuela, 2002 Opening LAP - Opening - Chronological file, 2005 LAP - Opening - Chronological file, 2004 LAP - Contact information LAP - Opening - Invitations, Press preview packet, 2005 LAP - Opening - Reception, October 20, 2005 Page 7 of 8
10 Box 3 Box 3 of 3 LAP - Opening - Reception - Guest lists, 2005 Press Box 3 of 3 LAP - Press preview, October 20, 2005 Box 3 of 3 Box 3 of 3 Box 3 of 3 LAP - Press and background information, (2 folders) LAP - Press for Washington, D.C. venue LAP - Press for El Museo del Barrio, New York Box 3 of 3 LAP - Press for Bass Museum, Miami, Florida, Summer 2005 Box 3 of 3 LAP - Press for San Diego Museum of Art, February-April 2005 Box 3 of 3 LAP - National Press - Clippings Box 3 of 3 LAP - Press publicity report, SI International Gallery, Box 3 of 3 LAP - Press - Resnicow/Schroeder, MAPA Communications, Latino Initiatives Box 3 of 3 LAP - Latino Initiatives Pool - Proposal, FY 2005 Box 3 of 3 LAP - Latino Initiatives Pool - Proposal, FY 2004 Box 3 of 3 LAP - Latino Initiatives Pool - Proposal and Award Information, FY 2003 Box 3 of 3 LAP - Latino Initiatives Pool - Proposal, FY 2002 Page 8 of 8
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