FY2011 Capital Budget Reprogramming

Transcription

1 Finance & Administration Committee Action Item III-A December 2, 2010 FY2011 Capital Budget Reprogramming

2 Washington Metropolitan Area Transit Authority Board Action/Information Summary Action Information MEAD Number: Resolution: Yes No TITLE: FY2011 Capital Budget Modification PURPOSE: In order to implement National Transportation Safety Board (NTSB) recommendations in a timely manner, the Board is being asked to take several actions. Staff seeks (1) Board approval for reprogramming $15.7 million within the FY2011 budget; (2) creation of projects to address NTSB recommendations, (3) authorization for the General Manager to initiate and award contracts and modify existing contracts for NTSB projects; and (4) increase task authorization by $2 million to the on-call consultant contract and an increase of the Job Order Contract #3 authorization by $5 million for NTSB projects. DESCRIPTION: In formulating the FY CIP, new expenditure forecasts were developed for all CIP projects. An existing Capital Improvement Program project, CIP025 Track Maintenance Equipment, has been identified in which $15.7 million less will be expended from the FY2011 adopted budget than originally anticipated due to time taken to update and modernize specifications and scopes. These expenditures have, therefore, been included in the Preliminary FY CIP. As a result of the revised expenditure estimate and to help ensure resources are used wisely, staff proposed reallocating $15.7 million of FY2011 funds in order to sufficiently fund NTSB recommendations slated to commence this fiscal year. Projects must be created and contracting authority provided to the General Manager to comply with NTSB recommendations in a timely manner.

3 FUNDING IMPACT: Reprogramming would move $15.7 million within the CIP. Approved Proposed Revised Category Change Budget Reprogramming Budget A. Vehicles/ Vehicle Parts $ $ B. Rail System Infrastructure Rehabilitation C. Maintenance Facilities D. Systems and Technology E. Track and Structures F. Passenger Facilities G. Maintenance Equipment (15.724) H. Other Facilities I. Project Management and Support Total $ ($15.724) $ $ RECOMMENDATION: That the Board approve the following: - The proposed reprogramming; - Authorize the creation of projects to address NTSB recommendations; - Authorize the General Manager to initiate and award contracts and modify existing contracts for NTSB projects; and - Increase the task authorization to the Hatch-Mott-MacDonald consultant contract by $2 million and increase Job Order Contract #3 (JOC III) authorization by $5 million from $65.7 million to $70.7 million for NTSB related projects.

4 Washington Metropolitan Area Transit Authority FY2011 Capital Budget Modification Finance and Administration Committee December 2, 2010

5 Purpose Request Board approval to modify FY2011 Capital Budget to reprogram $15.7 million from one delayed project to fund NTSB recommendations Create projects to address NTSB recommendations Authorize the General Manager to initiate and award contracts and modify existing contracts for NTSB related projects Increase task authorization to the Hatch-Mott- MacDonald consultant t contract t by $2 million and increase Job Order Contract #3 authorization by $5 million from $65.7 million to $70.7 million for NTSB related projects

6 Budget Reprogramming Funds originally budgeted in FY2011 can be used to accelerate NTSB recommendations Updated expenditure forecasts indicate the Track Maintenance Equipment project (CIP 025) will not expend $15.7 million budgeted for FY2011 until FY2012 due to time taken to update and modernize specifications and scopes This amount is reallocated to future years for the same This amount is reallocated to future years for the same project in the Preliminary FY Six Year Capital Improvement Program (CIP)

7 NTSB Recommendations Covered Reprogram funds to fulfill NTSB recommendations: Replace General Railway Signal Company Track Circuits (NTSB rec. #6) Remove Unnecessary Wayside Com (#9) NTSB Automatic Train Control System Safety Analysis (#10) Cable Insulation Testing (#12) Program Development : Comprehensive Data Review (#14) Develop/Implement Safety Reporting Program (#15) Hazard Identification and Resolution (#16) Corrective Action Process (#17) Onboard Event Recorders 1K/4K (#19) Program to Monitor Recorders (#20) Electronic Component Performing in Train Control System (Prior #2) Loss of Shunt Tools (Prior #4) Enhanced Track Circuit it Verification (Prior #5) Replace power cables (Prior #6)

8 Recommendation Board approval to: Authorize the reprogramming of $15.7 million within the FY2011 Capital Improvement Program Authorize the creation of projects to address NTSB recommendations Authorize the General Manager to initiate and award contracts and modify existing contracts for NTSB projects Increase task authorization to the Hatch-Mott-MacDonald consultant contract by $2 million and increase Job Order Contract #3 authorization by $5 million from $65.7 million to $ million for NTSB related projects

9 Appendix FY2011 Reprogramming Action (dollars in millions) Approved Proposed Budget Reprogramming Revised Approved Budget From To Change Budget A Vehicles/ Vehicle Parts $ $ B Rail System Infrastructure Rehabilitation C Maintenance Facilities D Systems and Technology E Track and Structures F Passenger Facilities G Maintenance Equipment (15.724) H Other Facilities I Project Management and Support Total $ ($15.724) $ $

10 Appendix Proposed Reprogramming of the FY 2011 Budget Reprogram From: FY 2011 Proposed Category CIP Description (w/ Rollover) Reprogram FY2011 CIP 025 Track Maintenance Equipment 17,981, (15,723,700.00) 2,258, Maintenance Equipment 17,981, (15,723,700.00) 2,258, Grand Total 17,981, (15,723,700.00) 2,258, Reprogram To: Category CIP Description FY 2011 Reprogram Proposed FY2011 CIP 139 NTSB Recommendations 10,308, ,723, ,032, Maintenance Equipment 10,308, ,723, ,032, Grand Total 10,308, ,723, ,032,000.00

11 Appendix Reprogramming g Puts ( ) CIP Project Name Reprogramming Justification Current Reprogram Proposed CIP 025 Track Maintenance Equipment Due to extended manufacturing time and procurement delays, expenditures will occur in FY12 when equipment is received. Equipment procured as part of this project include locomotives, prime movers, tie cranes, flatcars, and other heavyduty track equipment (15.72) 2.26 TOTAL (15.72) 2.26 Reprogramming Takes (+) CIP Project Name Reprogramming Justification Current* Reprogram Proposed CIP Replace GRS Track Circuits NTSB Recommendation CIP Remove Unnecessary Wayside Com NTSB Recommendation CIP NTSB ATC System Safety Anlysis NTSB Recommendation CIP Cable Insulation Testing NTSB Recommendation CIP Establish Comprehensive Data Review NTSB Recommendation CIP Develop/Implement Safety Reporting Prgm NTSB Recommendation CIP Review Hazard Identification and Resolution NTSB Recommendation CIP Establish Formal Process for Corrective Action NTSB Recommendation CIP Onboard Event Recorders 1K/4K NTSB Recommendation CIP Program to Monitor Recorders NTSB Recommendation CIP 139 P2 Elec Compo Peforming in TC Sys NTSB Recommendation CIP 139 P4 Loss of Shunt Tools NTSB Recommendation CIP 139 P5 Enhanced Track Circuit Verification NTSB Recommendation CIP 139 P6 Replace power cables NTSB Recommendation CIP 139 NTSB Recommendations TOTAL *Current approved NTSB recommendations are rolled up into CIP139. Distribution shown is for informational purposes only.

12 SUBJECT: FY2011 REPROGRAMMING AND NATIONAL TRANSPORTATION SAFETY BOARD PROJECT APPROVAL RESOLUTION OF THE BOARD OF DIRECTORS OF THE.-., WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY ^%; 1 a. WHEREAS, There is an existing need for $15.7 million to fund Nati6i%l Transpjrtation Safety Board (NTSB) recommendations in FY2011; and %;;,, P WHEREAS, An existing Capital Improvement Program (CIP) project has been identified in which $15.7 million less will be expended from the FY2011 adopted budget than originally anticipated due to lengthy manufacturing time, though will' be carried forward to subsequent years; and WHEREAS, Staff recommends that, to comply with NTSB recommendations in a timely manner and use all available funds as efficiently as possible, the Board of Directors allows Metro to reprogram $15.7 million within the FY2011 CIP; now, therefore be it RESOLVED, That the Board of Directors authorizes the transfer of funds within the FY2011 CIP, as indicated below and in the attached project detail; and be it further Proposed Budget : Revised Approved ; Reprogramming ; Approved Budget 1 From To : Change Budget A Vehicles/ Vehicle Parts $335,404 $335,404 B RailSystem Infrastructure Rehabilitation C Maintenance Facilities D Systems and Technology E Track and Structures F Passenger Facilities G Maintenance Equipment (15.724) H Other Facilities I Project Management and Support PROPOSED Total $844,476 ($15,724) $15,724. $844,476 RESOLVED, That the Board of Directors authorizes the creation of NTSB related projects below, initiation and award of contracts, and modification of existing contracts to comply with NTSB recommendations; and be it further

13 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 Total Budaet Forecast Forecast Forecast Forecast Forecast Forecast FY CIP Replace GRS Track Circuits CIP Remove Unnecessary Wayside Com CIP NTSB ATC System Safety Anlysis CIP Dsgn/Oper/Maint Poten. Failure (HP Cable Insulation Testing CIP Address FTA 3/4/10 TOC Audit Program Services For: OP Comprehensive Data Review OP Develop/Implement Safety Reporting Prgm OP Hazard Identification and Resolution OP Corrective Action Process CIP Onboard Event Recorders 1K/4K CIP Event Recorder Monitoring Program OP 139-P1 Examine Track Circuits CIP 139-P2 Elec Compo Peforming in TC Sys CIP 139-P3 Redundancy of ATC CIP 139-P4 Loss of Shunt Tools CIP 139-P5 Enhanced Track Circuit Verification CIP 139-P6 Replace power cables JTSB Total RESOLVED, That the Board of Directors increase the task authorization to the Hatch- Mott-MacDonald consultant contract by $2 million and increase^ob >rder Contract #3 authorization by $5 million from $65.7 million to $70.7 million for ISITSB related projects. RESOLVED, That this Resolution shall be effective immediately. Reviewed as to form and legal sufficiency, Carol B. O'Keeffe General Counsel PROPOSED

14 Project Detail Attachment Proposed Reprogramming of the FY 2011 Budget Reprooram From: Category CIP Description FY 2011 (w/ Rollover) Reprogram Proposed FY2011 CIP 025 Track Maintenance Equipment 17,981, (15, ) 2,258, Maintenance Equipment 17,981, (15,723,700.00) 2,258, Grand Total 17,981, (15,723,700.00) 2,258, ReDroaram To: Category CIP Description FY 2011 Reprogram Proposed FY2011 CIP 139 NTSB Recommendations 10, ,723, , Maintenance Equipment 10,308, ,723, ,032, Grand Total 10,308, ,723, ,032, PROPOSED