UNIVERSITY OF ILLINOIS Vexilla/Banners

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1 UNIVERSITY OF ILLINOIS Vexilla/Banners

2 Facilities & Services (F&S) coordinates requests, approvals, and placement of all banners/vexilla on campus. Any University colleges, schools, institutes, departments, divisions, or other academic administrative units and committees interested in displaying banners/vexilla on approved poles or physical facilities within the University of Illinois at Urbana-Champaign campus must submit a completed request form to the F&S Planning Division for review and approval. The complete policy relating to Banner/Vexilla display is found in the Campus Administration Manual at Banner Requests The banner request form and a map of the light poles on campus where vexilla may be installed are available at The form requires the name of the organization, contact information, approximate number of banners, the type of banner, and the dates the banner is to be displayed. Desired light pole locations should be circled on the map and returned with the request form. Units should submit the completed request form, prior to production of banners, to the F&S Planning Division no later than one (1) month prior to desired display date. A design may be attached to the request or design assistance may be requested. All designs must meet the Illinois Identity Standards. Also included on the Guidelines for Vexilla web page are InDesign templates for each of the three dimensions used on campus. Review and Approval The F&S Planning Division and the Architectural Review Committee (ARC) shall review and approve, approve with modification or deny approval of applications within thirty (30) calendar days of submittal. Denied requests may be re-submitted to the F&S Planning Division for re-evaluation, if the criteria for rejection have been appropriately amended or defended. Upon approval, applicants shall arrange for the production of the banners, arrange for the installation and removal of banners, and be responsible for all costs associated with banner maintenance, installation, storage, and removal.

3 Banner Specifications and Costs Sizes: The height of the light pole on which the banner will be displayed determines the size. Small: 18 x 36 H approximate cost $60 each (light poles 16 to 23 ) Medium: 30 x 60 H approximate cost $160 each (light poles 23 to 30 ) Large: 22 x 72 H approximate cost $150 each (light poles 30 tall and over) New Brackets: Original Streetpole - $125 per set Black Cobra Pole - $150 per set Labor: $167 per hour (plus a one time Lift charge of $60) Wind slits: Two at top and bottom of medium and large banners Professional Services Professional services and advice for campus units are available as a project is being developed. Primary sources of guidance/assistance are: * Installation, removal and specifications: Todd Hearn, Facilities Information Resources, or (c) and Planning Division of Facilities & Services, * Design Compliance: Banners graphics must comply with Illinois Identity Standards and design guidelines established by the Office of Public Affairs * Graphic design service: Creative Services Office at Public Affairs, or Todd Hearn, Facilities Information Resources, or (c) * Banner production: Dean s Blueprint, and Twin City Tent & Awning,

4 REQUEST FOR BANNERS, SIGNS, PLAQUES, DISPLAYS, WALL/WINDOW VINYL & METAL/BRONZE/PLASTIC LETTERING ON PHYSICAL FACILITIES Units anticipating the display of graphic banners, signs, plaques, displays (metal/acrylic/etc.), wall/window vinyl and metal/bronze/plastic lettering on physical facilities must obtain approval from the Architecture Review Committee of the Facilities & Services (F&S) Capital Planning & Space Management Department prior to procuring and displaying. Individual projects will be considered on a first-come, first serve basis. Any eligible University organization interested in displaying any of the above listed graphic options in the Campus area should submit this completed request form along with a letter of application to the F&S Capital Planning & Space Management Department. Graphic design assistance may be obtained through the Office of Public Affairs, Creative Services Division, Facilities Information Resources, or a design consultant. Each application must be approved by the Architecture Review Committee. Requesting Organization Contact Information & Design Description Name of organization requesting any of the design types listed below: Organization address: Telephone/ address: Design type: q Wall/window vinyls q Signs/Plaques/Displays q Metal/Bronze/Plastic Lettering q Banners Attachments: q Yes q No What type: Approximate number of design material requested: Installation: q Yes q No Type of installation: Dates of display: q Temporary q Permanent If the Requesting Organization has a design completed for proposed graphic, attach a a color copy to this request. All designs shall be reviewed by the Architectural Review Committees prior to design procurement. Designs attached: Organization requests design assistance: q Yes q No By signing below, the Requesting Organization acknowledges it has reviewed the Approval Procedure for graphic displays and accepts all responsibilities defined in the General Terms and Conditions.Upon approval, the Requesting Organization is responsible for all cost associated with design,purchase, production, installation, repair, removal and replacement. Requesting Organization Representative Date: Approved Architectural Review Committee Date: Comments The Architecture Review Committee shall review and approve, approve with modification or deny approval of applications within thirty (30) calendar days of submittal.

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