Moving from Keeping Stuff to Geoarchiving: Developing Dynamic Geospatial Data Archives
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1 Moving from Keeping Stuff to Geoarchiving: Developing Dynamic Geospatial Data Archives Alec Bethune- NC Center for Geographic Information and Analysis Kelly Eubank- North Carolina State Archives North Carolina GIS Conference 17 February 2011 Raleigh, NC
2 Project Overview Alec Bethune NC Center For Geographic Information and Analysis
3 Who is GeoMAPP? North Carolina Center for Geographic Information and Analysis (CGIA) North Carolina State Archives NC State University Libraries Kentucky Department of Libraries and Archives (KDLA) Kentucky Division of Geographic Information (DGI) Kentucky State University Utah Automated Geographic Reference Center (AGRC) Utah State Archives Missouri IT Services Division Missouri State Archives Missouri Spatial Data Information Service Montana State Library 12 Informational Partners: AZ, DC, GA, IL, ME, MD, MS, MN, NY, TX, WI, WY
4 Why Preserve Geospatial Data? Modeling Change Legal Mandate Historic Mapping Cost of Reproducing Disaster Recovery/COOP Municipal Growth-- Mecklenburg County, NC
5 GeoMAPP Focus Areas Technical explorations: file formats metadata data packaging storage solutions long term preservation techniques Improving access to archived data rainydaymagazine.com Business planning for sustainable archives Outreach: National and State GIS & Archives groups and with the data creator community
6 A Strong Focus on Access NOT
7 The Geoarchiving Process Lifecycle 1. Establishing key relationships 2. Inventory 3. Appraise 4. Data Preparation 5. Transfer 6. Ingest 7. Preservation 8. Access 9. Business planning for sustainability t
8 GeoMAPP Deliverables Also available or coming soon at: Interim Report: (GeoMAPP ) Geoarchiving self-assessment Business Case Documentation Utilizing Geospatial Metadata in Preservation Practices Geodatabase Investigation Data Transfer Documentation State record retention schedules for geospatial data FGDC and Dublin Core metadata comparison NSGIC/CoSA/NAGARA/State/Local government Geo-Archival Practices Surveys and much much more.
9 Project Progress/ What We ve Learned Kelly Eubank North Carolina State Archives
10 We re doing backups, isn t that archiving? Backups a means to save and recover current records Personal Archives- Keeping stuff on external media or on hard drives or SAN True Archiving formally preserving t important data permanently in a trusted digital repository
11 Statewide Geoarchiving Awareness : NC Geographic Information Coordination Council Archival/ Long-term Access AdHoc Committee proposed: Develop a plan and implement steps at the Archives and Records Section to receive geospatial content as prescribed in emerging schedules. leveraging of the NC OneMap clearinghouse and data work flow as a content transfer point between data stewards and the NC State Archives. Team has also investigated direct transfers to the Archives leveraging the recommendations from the Ten Recommendations for Geospatial Data Sharing. (GICC 11/07/07)
12 Geoarchiving In NC Data Transferred to Date CGIA current and historic datasets Local Government Data State Interstate Data Transfer Activities Current SAN Capacity Assistance from ARM Recording Fee
13 Finding Archived Data MARS Catalog ( Database of archival holdings\ Dataset request to DCR NC Digital Collections ( Limited datasets available for online download
14 Outreach Data Transfer demonstrations Sharing findings within NC Local Government State Agencies GICC ArcUsers Group National Discussions ESRI SAA/ CoSA/NAGARA Library of Congress National Archives (NARA) FGDC
15 Making your data preservation ready for the future and more useful now
16 Lots of Copies Keeps Your Data Safe magento.siteground.com barry.wordpress.com krunker.com but don t forget where you stashed it.
17 Why worry??? barry.wordpress.com inewscatcher.com longtail.com
18 Dataset Names without Shame dnchou 3036_01 NC_House_Districts_2003 OC6i0_37_000_ _ R0
19 Don t Duck the Metadata! Dual value for data management/ usability and preservation GeoMAPP Products: FGDC / Dublin Core Crosswalk Preservation and Administrative Elements for the Archives GeoMAPP Metadata Whitepaper Background on Metadata research Quick metadata key element reference guide
20 Metadata Makes it Last Longer Key FGDC CSDGM fields for preservation Citation Info, Abstract, Purpose, Time Period, Theme & Place Keywords, Access/Use, Contact Info, Source/ Process Step Info, Projection/ Coordinate Info
21 Format Matters Sustainability factors Is the data format open or proprietary? Vendor support lifecycle and documentation Data packaging Selecting the right format for long term use/ preservation GeoMAPP Format Efforts Deliverable: Data Formats Index
22 Where We Go From Here NC OneMap records retention schedule Continued outreach with local and state government NC Commerce/ DOT City of Charlotte Investigating preservation and access storage options for geospatial data Investigation of file transformations Preservation of geodatabases? Providing greater access to archived content
23 Questions?
24 Thanks! Alec Bethune (CGIA) Kelly Eubank (NC Archives Follow us on Facebook and Twitter!
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