Honorable Mayor Edward Lopez and members of the Richland Hills City Council

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1 5A - 1 Memorandum To: From: Honorable Mayor Edward Lopez and members of the Richland Hills City Council Eric Strong, City Manager Date: May 14, 2018 Subject: Axon Public Safety Camera System Council Action: Authorize the purchase of in car and body camera systems and installation for the Richland Hills Police Department via Quote, as offered by Axon Enterprise, Inc. (BuyBoard Vendor) in the amount of $150,000 using the Texas Buyboard Contract # Background Information: Both the Body Camera and In Car Camera Systems that we have been using have reached the end of their useful life and are no longer serviced by the company that we purchased them from. As such, we have been planning on replacing the systems. As part of that process, we have talked to multiple vendors that are on the Texas BuyBoard to obtain pricing and evaluate features. Purchasing through the BuyBoard satisfies all state and internal purchasing policies. We settled on two providers that we felt provided the types of systems and features that will best serve our needs and obtained pricing for both of them. The vendor that best meets our needs also had the lower price, at $150,000. We have arranged a lease/purchase type of arrangement with them in which we will pay them $30,000 per year over a five year period so that we do not have to pay the entire capital outlay immediately. This will purchase nine in car cameras and 22 body worn cameras. There are multiple advantages to using Axon. One of them is that the neighboring jurisdictions with whom we regularly work have all switched to Axon. These cameras recognize when other Axon cameras are on a scene, and when one is activated, they all activate. When pulled up for review, all the cameras and audio come up together and

2 5A - 2 automatically sync the video and audio, providing a seamless way to get multiple viewpoints of a single incident at the same time. In addition to this, anytime a weapon is pulled from the holster, the camera system automatically turns on (if it isn t already activated). As part of the pricing they also provide a cloud based storage platform for unlimited storage of video. The expected useful life of the system is five years, so at the end of that time period we will be done paying for the system and can begin to evaluate future needs again at that point. Board/Citizen Input: N/A Financial Impact: $150,000 Staff Contacts: Kim Sylvester, Acting Police Chief ksylvester@richlandhills.com Attachments: Quote

3 5A - 3 QUOTE: Issue Date: 05/03/2018 Axon Enterprise, Inc. Protect Life N 85th St. Scottsdale, Arizona, United States Phone: (800) Protect Life. Quote Expiration: 05/31/2018 Account Number: Start Date: 08/01/2018 Payment Terms: Net 30 Delivery Method: Fedex - Ground Sales Representative: Tom Recker Phone: (480) trecker@axon.com Fax: BILL TO: Richland Hills Police Dept. - TX 6700 BAKER BLVD. RICHLAND HILLS, TX US Primary Contact: Charles Fletcher (817) cfletcher@richlandhills.com SHIP TO: Charles Fletcher Richland Hills Police Dept. - TX 6700 BAKER BLVD. RICHLAND HILLS, TX US Year 1 - Fleet Hardware & Install Hardware CAMERA SYSTEM, FRONT, FLEET CAMERA MOUNT, FRONT, FLEET CAMERA MOUNT, FRONT, FLEET CAMERA SYSTEM, REAR, WITH MOUNT, FLEET CONTROLLER MOUNT, REAR CAMERA, FLEET CAMERA CONTROLLER, REAR, FLEET CAMERA CONTROLLER, REAR, FLEET CONTROLLER MOUNT, REAR CAMERA, FLEET CABLE ASSEMBLY, BATTERY BOX TO JUNCTION BOX, FLEET Axon Fleet Dongle AXON SIGNAL UNIT CABLE, CAT6 ETHERNET 25 FT, FLEET BATTERY SYSTEM, AXON FLEET FLEET CABLE ASSEMBLY, POWER CABLE ASSEMBLY, BATTERY BOX TO JUNCTION BOX, FLEET EXTENDED WARRANTY, 4 YEAR, FLEET EXTENDED WARRANTY, 4 YEAR, FLEET 2 FRONT CAMERA SYSTEM EXTENDED WARRANTY, 4 YEAR, FLEET 2 REAR CAMERA SYSTEM

4 Year 1 - Fleet Hardware & Install (Continued) Hardware (Continued) Other No Custom Triggers Services EXTENDED WARRANTY, 4 YEAR, FLEET 2 REAR CAMERA CONTROLLER EXTENDED WARRANTY, 4 YEAR, FLEET 2 JUNCTION BOX No Custom Triggers (Declined) STANDARD FLEET INSTALLATION (PER VEHICLE) 9 1, WiFi Offload WI-FI OFFLOAD SERVER HARDWARE 1 3, , , Year 1 - Fleet Software FLEET 2 VIEW XL VEHICLE LICENSE: YEAR 1 Subtotal 3, Estimated Shipping 0.00 Total 3, , EVIDENCE.COM STORAGE, UNLIMITED , WiFi Offload WI-FI OFFLOAD, SOFTWARE LICENSE WI-FI OFFLOAD SOFTWARE MAINT, YEAR 1 Year 1 - BWC Hardware & Services Hardware AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 2, BLK Subtotal 6, Total 6, , MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK MAGNET MOUNT, THICK OUTERWEAR, AXON RAPIDLOCK May 14, A SYNC CABLE, USB A TO 2.5MM YEAR TASER ASSURANCE PLAN BODY

5 Year 1 - BWC Hardware & Services (Continued) Hardware (Continued) WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK AXON DOCK, 6 BAY + CORE, AXON BODY 2 2 1, , , Services 5 YEAR TASER ASSURANCE PLAN AXON SIX BAY + HUB DOCK BODY2 SPPM, SIGNAL CONNECTED BATTERY PACK, X2/X26P , AXON STARTER 1 2, , , Year 1 - BWC Software TASER ASSURANCE PLAN DOCK 2 ANNUAL BASIC EVIDENCE.COM LICENSE: YEAR 1 Subtotal 17, Total 17, EVIDENCE.COM INCLUDED STORAGE PRO EVIDENCE.COM LICENSE: YEAR , EVIDENCE.COM INCLUDED STORAGE TASER ASSURANCE PLAN ANNUAL, BODYCAM EVIDENCE.COM STORAGE 3, Spares - BWC Hardware AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 2, BLK Subtotal 2, Total 2, MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK MAGNET MOUNT, THICK OUTERWEAR, AXON RAPIDLOCK May 14, A SYNC CABLE, USB A TO 2.5MM

6 Spares - BWC (Continued) Hardware (Continued) YEAR TASER ASSURANCE PLAN BODY Year 1 - Signal Sidearm Subtotal 0.00 Total SIGNAL SIDEARM, YEAR Year 2 - Fleet Annual Licensing FLEET 2 VIEW XL VEHICLE LICENSE: YEAR 2 Subtotal 0.00 Total , EVIDENCE.COM STORAGE, UNLIMITED , WiFi Offload WI-FI OFFLOAD SOFTWARE MAINT, YEAR 2 Year 2 - BWC Annual Licensing TASER ASSURANCE PLAN DOCK 2 ANNUAL BASIC EVIDENCE.COM LICENSE: YEAR Subtotal 9, Total 9, , EVIDENCE.COM INCLUDED STORAGE PRO EVIDENCE.COM LICENSE: YEAR , EVIDENCE.COM INCLUDED STORAGE TASER ASSURANCE PLAN ANNUAL, BODYCAM May 14, A , EVIDENCE.COM STORAGE 3, , Subtotal 17, Total 17,

7 Year 2 - Signal Sidearm SIGNAL SIDEARM, YEAR , Year 3 - Fleet Annual Licensing FLEET 2 VIEW XL VEHICLE LICENSE: YEAR 3 Subtotal 3, Total 3, , EVIDENCE.COM STORAGE, UNLIMITED , WiFi Offload WI-FI OFFLOAD SOFTWARE MAINT, YEAR 3 Year 3 - BWC Annual Licensing TASER ASSURANCE PLAN DOCK 2 ANNUAL BASIC EVIDENCE.COM LICENSE: YEAR Subtotal 9, Total 9, , EVIDENCE.COM INCLUDED STORAGE PRO EVIDENCE.COM LICENSE: YEAR , EVIDENCE.COM INCLUDED STORAGE TASER ASSURANCE PLAN ANNUAL, BODYCAM May 14, A , EVIDENCE.COM STORAGE 3, , Subtotal 17, Total 17,

8 Year 3 - Signal Sidearm SIGNAL SIDEARM, YEAR 3, FULL , Year 4 - Fleet Annual Licensing FLEET 2 VIEW XL VEHICLE LICENSE: YEAR 4 Subtotal 3, Total 3, , EVIDENCE.COM STORAGE, UNLIMITED , WiFi Offload WI-FI OFFLOAD SOFTWARE MAINT, YEAR 4 Year 4 - BWC Annual Licensing TASER ASSURANCE PLAN DOCK 2 ANNUAL BASIC EVIDENCE.COM LICENSE: YEAR Subtotal 9, Total 9, , EVIDENCE.COM INCLUDED STORAGE PRO EVIDENCE.COM LICENSE: YEAR , EVIDENCE.COM INCLUDED STORAGE TASER ASSURANCE PLAN ANNUAL, BODYCAM May 14, A , EVIDENCE.COM STORAGE 3, , Subtotal 17, Total 17,

9 Year 4 - Signal Sidearm SIGNAL SIDEARM, YEAR , Year 5 - Fleet Annual Licensing FLEET 2 VIEW XL VEHICLE LICENSE: YEAR 5 Subtotal 3, Total 3, , EVIDENCE.COM STORAGE, UNLIMITED , WiFi Offload WI-FI OFFLOAD SOFTWARE MAINT, YEAR 5 Year 5 - BWC Annual Licensing TASER ASSURANCE PLAN DOCK 2 ANNUAL BASIC EVIDENCE.COM LICENSE: YEAR Subtotal 9, Total 9, , EVIDENCE.COM INCLUDED STORAGE PRO EVIDENCE.COM LICENSE: YEAR , EVIDENCE.COM INCLUDED STORAGE TASER ASSURANCE PLAN ANNUAL, BODYCAM May 14, A , EVIDENCE.COM STORAGE 3, , Subtotal 17, Total 17,

10 Year 5 - Signal Sidearm May 14, A SIGNAL SIDEARM, YEAR , Subtotal 3, Total 3, Grand Total 150,

11 5A - 11 Payment Discounts (USD) Quote Expiration: 05/31/2018 List Amount 165, Discounts 15, Total 150, *Total excludes applicable taxes and shipping Summary of Payments Amount (USD) Year 1 - Fleet Hardware & Install 3, Year 1 - Fleet Software 6, Year 1 - BWC Hardware & Services 17, Year 1 - BWC Software 2, Spares - BWC 0.00 Year 1 - Signal Sidearm 0.00 Year 2 - Fleet Annual Licensing 9, Year 2 - BWC Annual Licensing 17, Year 2 - Signal Sidearm 3, Year 3 - Fleet Annual Licensing 9,

12 5A - 12 Summary of Payments (Continued) Payment Amount (USD) Year 3 - BWC Annual Licensing 17, Year 3 - Signal Sidearm 3, Year 4 - Fleet Annual Licensing 9, Year 4 - BWC Annual Licensing 17, Year 4 - Signal Sidearm 3, Year 5 - Fleet Annual Licensing 9, Year 5 - BWC Annual Licensing 17, Year 5 - Signal Sidearm 3, Grand Total 150,

13 5A - 13 STATEMENT OF WORK & CONFIGURATION DOCUMENT Axon Fleet In-Car Recording Platform This document details a proposed system design Agency Created For: Richland Hills Police Dept. - TX Quote: Sold By: Designed By: Installed By: Target Install Date: Tom Recker Axon V

14 5A - 14 VEHICLE OVERVIEW SITE NAME Headquarters CUSTOMER NAME Richland Hills Police Dept. - TX Total Configured Vehicles 9 Total Vehicles with this Configuration Video Capture Sources 18 Total Cameras Deployed Axon Camera 1 Axon Signal Unit(s) Per Vehicle Mobile Data Terminal Per Vehicle 1 Located In Each Vehicle Signal Unit Mobile Router Per Vehicle Offload Mechanism 1 Cradlepoint IBR1100LP6 Series In-Car Router Wi-Fi;Store & Forward Evidence Management System Evidence.com Battery Box SYSTEM CONFIGURATION DETAILS The following sections detail the configuration of the Axon Fleet In-Car System Vehicle Hardware 2 Axon Fleet Cameras will be installed in each vehicle 2 Axon Fleet Battery Boxes will be installed in each vehicle Vehicle Hardware 1 Axon Signal Units will be installed in each vehicle 1 Cradlepoint IBR1100LP6 Series router will be installed in each vehicle When triggered, the Axon Signal Unit (ASU) will activate the recording mechanism of all Axon cameras within 30 feet of the vehicle. Axon Battery Boxes Signal Activation Methods Mobile Data Terminal Mobile Data Terminal Requirements Each battery box will provide power to its connected camera for up to 4 hours, to allow for video offload while the vehicle is in an off state. A recording trigger will occur when the Axon Signal Unit detects a change in voltage on a terminal. All Axon cameras within 30 feet of the triggered Axon signal unit will begin recording. Each vehicle will be equipped with a Mobile Data Terminal Operating System: Windows 7 or Windows 10 - x32 or x64 Hard Drive: Must have 25GB+ of free disk space RAM/Memory: Windows 7-4GB or greater Windows 10-8GB or greater Ethernet Port: The system requires the MDT to have one dedicated and available Ethernet port reserved for an Ethernet cable from router. The Ethernet port can be located on an electronic and stationary mobile docking station. If a docking station is used, it is the preferred location for the Ethernet port. Wi-Fi Card: The system requires an n compatible Wi-Fi card using 5Ghz band. USB Ports: If the computer is assigned to the officer and does not remain with the vehicle, then the number dongles ordered should equal the number of officers or the number of computers assigned. At least one dedicated and available USB 2.0 port for the Fleet USB dongle USB Port on MDT or Dock. 12

15 5A - 15 Additional Considerations If the customer has a MiFi hotspot, embedded cellular, or USB 4G, then the customer must purchase a Cradlepoint router with an external antenna and Cradlecare. For agencies that use NetMotion Mobility, Axon traffic must be passed through; such that it does not use the Mobility VPN tunnel. Axon to provide Fleet Cameras, Axon Signal Units and Battery Boxes Hardware Provisioning Customer will provide the following router for all vehicles: The customer will provide an MDT for each vehicle Cradlepoint IBR1100LP6 Series In-Car Network Considerations Network Requirements Cradlepoint IBR1100LP6 Series will create a dedicated 5Ghz WiFi network within each vehicle. This network will join the Axon Fleet cameras and Mobile Data Terminal together. Network Addressing IP Addressing Axon Fleet Cameras 18 Mobile Data Terminal 9 Cradlepoint IBR1100LP6 Series 9 Total IPs Required 36 Hardware Provisioning Customer to provide all IP addressing and applicable network information Network Consideration Agreement Customer acknowledges the minimum requirements for the network to support this Statement of Work. Network Consideration Agreement All Axon employees performing services under this SOW are CJIS certified. If the network provided by Customer does not meet the minimum requirement, or in the event of a requested change in scope of the project, a Change Order will be required and additional fees may apply. Professional Services & Training Project Management Vehicle Installation Custom Trigger Installation Training Axon will assign a Project Manager that will provide the expertise to execute a successful Fleet camera deployment and implementation. The Project Manager will have significant knowledge and experience with all phases of the project management lifecycle and with all application modules being implemented. He/she will work closely with the customer's project manager and project team members and will be responsible for completing the tasks required to meet all contract deliverables on time and on budget. Axon will be performing the installation of all Axon Fleet vehicle hardware. Installation services purchased from Axon include a clip and removal of existing in-car system hardware. This does not include full removal of existing wiring. A full removal of all existing hardware and wiring are subject to additional costs. Axon Signal Units have multiple trigger configuration options. Any trigger configurations that include a door or magnetic door switch are considered custom and may be subject to additional costs. Axon will provide on-site training to lead the AXON Fleet deployment. End-user go-live training and support: This training provides individual device set up and configuration assistance, training on device use, Evidence.com and AXON View XL. 13

16 5A - 16 WiFi Offload Considerations There will be a maximum of 3 concurrent vehicles offloading at any given time. WiFi Offload Standards 1 servers are required to facilitate the offload of in-car data to Evidence.com 0 wireless access point(s) are required to facilitate the offload of data to Evidence.com Hardware Provisioning Store & Forward Server Considerations When in proximity, the Cradlepoint IBR1100LP6 Series will connect to the agency's wireless access point(s) and initiate the upload of recorded video content Customer will provide all wireless access points for installation. Axon will provide all server(s) for this installation. Customer will provide all wireless access points for installation. Axon will provide all server(s) for this installation. Customer will provide the data switch for this installation. Hardware Provisioning Customer will provide the server rack for this installation. Network Considerations Customer will provide the KVM, monitor and mouse for this installation. Customer will provide the Uninterruptible Power Supply (UPS) for this installation. Servers will maintain a Sustained Disk Write Speed of Mbps. Camera Bitrate (see Comments) 7 Mbps Shifts per Day 2 Shifts Maximum Offline Time 1 Days Agency Provided Metrics Hours Of video Recorded Per Shift 3 Hours Number of Vehicles per Shift at Site 7 Vehicles Max Concurrent Vehicles Offloading 3 Vehicles Available Internet Upload Bandwidth 100 Mbps Vehicle Offload Time 20 Minutes Variables Wi-Fi Overhead 10 Percent Network Protocol Overhead 10 Percent Max Storage Utilization % 90 Percent Data Size per Vehicle / Shift 9450 MB Results Required Throughput Per Verhicle 63 Mbps Minimum Wi-Fi Speed 63 Mbps Total Data per Shift 64.6 GB 14

17 5A - 17 Network Considerations Total Data per Day GB Total Offload Bandwidth 189 Mbps Total Storage GB Results Required Sustained Network Bandwidth 202 Mbps Sustained Disk Write Speed 24 Mbps Min. Supportable Throughput to E.com Mbps E.com Throughput Difference Mbps 15

18 Notes May 14, A - 18 The agency is utilizing Buyboard contract # for pricing and purchasing justification. This device has not been authorized as required by the rules of the Federal Communications Commission. The sale of this device is therefore subject and conditional to the approval of the Federal Communications Commission. The device will comply with the appropriate rules upon sale and before delivery or distribution of the device. Axon s Sales Terms and Conditions By signing this document, you certify that you have read and agree to the provisions set forth in this document and Axon s Master Services and Purchasing Agreement (MSPA), posted at as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. You represent that you are legally authorized to sign this Agreement on behalf of your entity. If you do not have this authority, please do not sign this document. Signature: CustSIG Date: CustDate Name (Print): CustName Title: CustTitle PO# (Or write N/A): CustPo Please sign and to Tom Recker at trecker@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com Quote: Protect Life and TASER are registered trademarks of Axon Enterprise, Inc, registered in the U.S Axon Enterprise, Inc. All rights reserved. 16