Table of Contents Chemicals & Fertilizers

Transcription

1 Table of Contents Chemicals & Fertilizers Chemicals & Fertilizers 4 Introduction... 4 Chemical & Fertilizer Browse Table... 5 Grounds Dimension Table... 7 Editing Grounds Area Names... 8 Adding New Grounds Area Dimensions... 9 Editing Existing Grounds Area Dimensions... 9 Deleting Grounds Area Dimensions... 9 Printing Grounds Area Dimensions... 9 Import/Export Chemical Products Exporting Chemical Product Information Importing Chemical Product Information Tow Vehicle Speed Table Adding a New Tow Vehicle/Speed Editing an Existing Tow Vehicle/Speed Deleting a Tow Vehicle/Speed Spray Tip Specification Table Adding a New Spray Tip Editing an Existing Spray Tip Deleting a Spray Tip Calibrating Sprayers Adding a New Sprayer Calibration Editing an Existing Sprayer Calibration Deleting a Sprayer Calibration Adding/Editing Chemical Products Adding a New Chemical Product Entering General Information Entering Application Rates Entering Common Uses Entering Personal Protection Entering Spreader Settings Editing/Deleting Spreader Settings Entering Nutrient Analysis Entering Chemical Toxicity Printing Toxicity Statements Entering SDS & Label Information Editing an Existing Chemical Product Changing the Product Name Deleting a Chemical Product Estimating Chemical Costs & Materials Requirements Printing Estimates Chemicals & Fertilizers 1

2 Chemical Application Flow Chart...31 Liquid Chemical Application Work Sheets...32 Entering Areas Treated...32 Specifying Chemicals and Application Rates...33 Creating a Tank Mix...33 Editing A Tank Mix...33 Deleting a Tank Mix...33 Entering Spray Equipment...34 Entering Work Crew...35 Entering Reason...35 Saving and Printing the Liquid Chemical Application Work Sheet...36 Adding Applicator License Information...37 Tank Mix Quantities...37 Adding Sprayer Application Notes...37 Granular Chemical Application Work Sheets...38 Entering Areas Treated...38 Entering Chemicals & Rates...39 Entering Spreader Setup...39 Entering Work Crew...40 Entering Reason...40 Saving and Printing the Granular Chemical Application Work Sheet...41 Adding Applicator License Information...42 Adding Spreader Application Notes...42 Chemical Application Log...43 Adding a New Chemical Application...44 Spray Applications...45 Spreader Applications...45 Calculate Button...45 Work Crew...46 Equipment Used...46 Recording Weather Conditions...47 Attach Documents...47 Saving/Printing the Chemical Application...48 Editing an Existing Chemical Application...49 Deleting a Chemical Application...49 Repeating a Chemical Application...50 Adding/Editing Chemical Application Notes...50 Voiding Chemical Applications...50 Soil Nutrient Application Log...51 Adding a New Soil Nutrient Application...52 Editing an Existing Soil Nutrient Application...53 Deleting a Soil Nutrient Application...53 Deleting Information From The Soil Nutrient Application Log...54 Chemical Application Report...55 Chemical Application Summary Report...57 Chemical Application Plans Chemicals & Fertilizers

3 Chemical Application Plan Budget Chemical Application Compliance Report Nutrient Application Report Nutrient Application Summary Report Nutrient Bar Graphs Chemical Inventory List Chemical/Problem Cross Reference Editing the Problems Controlled User Defined SDS Library Adding a New User Defined SDS Editing an Existing User Defined SDS Deleting a User Defined SDS Print User Defined SDS SDS Interchange Exporting Safety Data Importing Safety Data Download SDS & Label Documents from Internet Chemicals & Fertilizers 3

4 Chemicals & Fertilizers Introduction The Chemicals & Fertilizers Module includes a database of information on Chemicals and Fertilizers, Records of Product Applications, Safety Equipment, Grounds Dimensions, and Chemical Application Equipment. Sprayer/Spreader Chemical Application functions allow complex Sprayer, Spreader Calibrations and Chemical Applications to be easily performed for any combination of chemicals, spreaders, sprayers, towing speeds, spray tips, and pressures. Soil Nutrients functions provide detailed Application Records of Chemicals and Fertilizers. Reports of Chemical Applications can be printed as required. 4 Chemicals & Fertilizers

5 Chemical & Fertilizer Browse Table The Chemical & Fertilizer Browse Table displays Chemical Product Descriptions, On-Hand Quantities and the Environmental Protection Agency Registration Numbers as contained within the Chemical/Fertilizer File. On screen controls permit you to browse through the file by Chemical Product Description in either ascending or descending alphabetical order. Additional functions are available to permit the preparation of Application Cost Estimates, printing Toxicity Notices for Public Posting, and Cross Referencing Chemicals and their uses. Chemicals & Fertilizers 5

6 Menu and Toolbar Functions provide access to the following procedures and reports: PROCEDURES Add Chemical Product Edit Chemical Product Delete Chemical Product Soil Nutrient Application Log Delete Soil Nutrient Application Log Grounds Dimension Setup Import/Export Chemical Products CHEMICAL APPLICATIONS Chemical Cost & Materials Estimating Spray Applications Spreader Applications Chemical Application Log Tow Vehicle Speed Tables Spray Tip Specifications Spray Calibrations REPORTS Chemical Application Chemical Application Summary Chemical Application Plans Chemical Application Plan Budget Chemical Application Compliance Report Nutrient Application Nutrient Application Summary Nutrient Bar Graphs Chemical Inventory List REFERENCE DATA Chemical/Problem Cross Reference User Defined SDS Library SDS Interchange SDS & Label Document Viewer (See DocView) Download SDS & Label Documents from Internet 6 Chemicals & Fertilizers

7 Grounds Dimension Table Grounds Dimensions are used in all phases of Chemical Estimating and Application to identify the Grounds Area to be treated and the Surface Area of each of those Grounds Area. From the Chemical & Fertilizer Browse Table, click on the Procedures Toolbar Menu, then choose Grounds Dimension Setup. The Grounds Dimension Table displays a list of the Grounds Area Assignments and Surface Areas within each of ten defined sections. On screen controls permit you to browse through the file by a Grounds Area Identifier Code in either ascending or descending order. Chemicals & Fertilizers 7

8 Editing Grounds Area Names Each Grounds Area can be broken down into ten common areas/sections to be shown on the Grounds Dimension Table. The names of the ten sections are user defined. Click on the CHANGE tool. The currently assigned Grounds Area Names will appear on the screen and can be changed to meet your specific needs. Click on ACCEPT when entry is complete. This procedure is used for System Setup purposes and is not used on a regular basis. 8 Chemicals & Fertilizers

9 Adding New Grounds Area Dimensions From the Grounds Dimensions Setup Screen, click on the NEW tool and the Add/Edit Panel will appear. FIELD Ident Group Description (SqFt) DESCRIPTION A unique three character alphanumeric Grounds Area Identifier. A three character alphanumeric identifier used to group related Grounds Areas, such as: F9=Front Nine, B9=Back Nine, etc. The Description of the Grounds Area. Surface Area measured in Square Feet for each of the ten defined Grounds Sections. Enter Ident, Group, and Description of this Grounds Area followed by the Total Surface Area (in square feet) for each of the ten listed grounds sections. Click on ACCEPT when entry is complete. Editing Existing Grounds Area Dimensions From the Grounds Dimensions Setup Screen, position the scroll bar on the Grounds Area to be changed and click on the EDIT tool. The Add/Edit Panel will appear with the selected information displayed. Once the information is displayed, you can change any of the displayed fields. Click on ACCEPT when changes are complete. Deleting Grounds Area Dimensions From the Grounds Dimensions Table, position the scroll bar on the Grounds Area to be deleted and click on the DELETE tool. The Delete Confirmation Window will appear asking for confirmation of the delete request. Printing Grounds Area Dimensions From the Grounds Dimensions Table, click on the PRINT tool for a printout of the current contents of the Grounds Dimension File. See Sample Reports - Appendix A-59 Chemicals & Fertilizers 9

10 Import/Export Chemical Products Chemical Product Information can be exchanged with other TRIMS users by means of the Import/Export Chemical Products program function. Selected chemical products from your Chemical Information Data File can be exported to a file in a format suitable for import by another TRIMS System. You can also use this function to import data sheets supplied by other TRIMS users. Exchange of chemical information is done by passing information recorded on diskette to other TRIMS users or electronically exchanged via Internet Mail. Exporting Chemical Product Information Products to be exported must be selected from the Chemical and Fertilizer Browse Table. To select items that are to be exported, click in the column to indicate the Chemical Product you wish to export. You will notice that a is now placed on the Browse Table to the left of the Chemical Product. Repeat this procedure until all Chemical Products to be exported have been selected. To select ALL Chemical Products, click on the column heading and a will automatically be placed to the left of each Chemical Product. To de-select all Chemical Products, click on the column heading or click on the CLEAR tool. Once all selections have been marked, click on the Procedures Toolbar Menu, then choose Import/Export Chemical Products or click on the IMPORT/EXPORT tool. The Export Chemical Product file dialog box will be displayed. Enter the name of the file you wish to create and click on the OK button. The selected Chemical Product Information will be copied to the specified file and the check marks will be cleared. 10 Chemicals & Fertilizers

11 Importing Chemical Product Information To Import Chemical Products, click on the CLEAR tool to reset the browse table and then click on the Procedures Toolbar Menu, then choose Import/Export Chemical Products or click on the IMPORT/EXPORT tool. The Import Chemical Product file dialog box will be displayed. Locate the file containing the products you wish to import and click on OPEN. A list of Chemical Products contained in the file will be displayed. Click on each of the products to be imported. When all selections have been made, click on the Import button. Chemical Product Names are unique and cannot be duplicated. If a duplicate is selected, an error message will be generated during the import process and the duplicate product information will not be saved. After importing, you must check to insure each imported Chemical is linked to Inventory by its Stock Number. This must be done before the product can be used in Chemical Applications or a non-fatal error will occur. Chemicals & Fertilizers 11

12 Tow Vehicle Speed Table When calibrating Spray Equipment it is necessary to know the speed that a Sprayer will travel. Sprayers can be self propelled, towed by utility vehicles or tractors, each with different speed characteristics. Tow Vehicle Speed Calibration Data is entered into the computer to become part of the information needed to match Sprayers with Tow Vehicles. From the Chemical & Fertilizer Browse Table, click on the Chemical Applications Toolbar Menu, then choose Tow Vehicle Speed Table. This procedure is used for System Setup purposes and is not used on a regular basis. 12 Chemicals & Fertilizers

13 Adding a New Tow Vehicle/Speed From the Tow Vehicle Speed Table, click on the NEW tool and the Add/Edit Entry Panel will appear. Enter the Vehicle Name/Description. Next, enter the Calibration RPM, Maximum RPM and the distance traveled in 10 seconds in each of five possible gears while holding engine speed at the Calibration RPM. If your vehicle has less than five gears, enter the largest distance traveled in the remaining gear fields, Speed in MPH will be automatically calculated. Click on ACCEPT when entry is complete. Editing an Existing Tow Vehicle/Speed From the Tow Vehicle Speed Table, position the scroll bar on the Tow Vehicle to be changed and click on the EDIT tool. The Add/Edit Entry Panel will appear with the selected information displayed. Once the information is displayed, you can make any necessary changes. Click on ACCEPT when changes are complete. Deleting a Tow Vehicle/Speed From the Tow Vehicle Speed Table, position the scroll bar on the Tow Vehicle to be deleted and click on the DELETE tool. The Delete Confirmation Window will appear asking for confirmation of the delete request. Chemicals & Fertilizers 13

14 Spray Tip Specification Table The Spray Tip File contains a list of commonly used Spray Tips and their output at various operating pressures. A sample file containing data on common TEE-JET Spray Tips is provided with your System. The Spray Tip File can be edited to include other types of Spray Tips and Pressures you can find necessary to use. The Spray Tip Specification Table displays a list of Spray Tips along with their Operating Pressures and Flow Ratings. On screen controls permit you to browse through the file by Tip Number and Pressure in either ascending or descending order. From the Chemical & Fertilizer Browse Table, click on the Chemical Applications Toolbar Menu, then choose Spray Tip Specifications. This procedure is used for System Setup purposes and is not used on a regular basis. 14 Chemicals & Fertilizers

15 Adding a New Spray Tip From the Spray Tip Specification Table, click on the NEW tool and the Add/Edit Bar will appear. Enter the Spray Tip Number, operating Pressure and Flow at the indicated pressure expressed in Gallons/Minute. Flow in Ounces/Minute and Ounces/Second will be calculated and displayed whenever the Gallons/Minute field is edited. Click on ACCEPT when entry is complete. Repeat this process for all Pressure Settings for each Spray Tip used on a regular basis. Editing an Existing Spray Tip From the Spray Tip Specification Table, position the scroll bar on the Spray Tip to be changed and click on the EDIT tool. The Add/Edit Bar will appear with the selected information displayed. Once the information is displayed, you can change the Tip Number, Pressure or Gallons/Minute rating. Click on ACCEPT when changes are complete. Deleting a Spray Tip From the Spray Tip Specification Table, position the scroll bar on the Spray Tip to be deleted and click on the DELETE tool. The Delete Confirmation Window will appear asking for confirmation of the delete request. Chemicals & Fertilizers 15

16 Calibrating Sprayers Calibrated Sprayers are used whenever Liquid Chemicals are applied. The Calibrated Sprayers Table simplifies the process of determining the proper speed of travel needed to achieve a desired Chemical Application Rate. Tow Vehicles, Sprayer Configurations, Spray Tips, Operating Pressures, and Chemical Volumes are combined on this table to calculate the correct Travel Speed for accurate Sprayer Calibration at any Output Rate or Pressure. The Calibrated Sprayers Table displays a list of Sprayers, their Output per 1000 SqFt, Spray Tip Configuration, Operating Pressure and Spray Tip Ratings. On screen controls permit you to browse through the file by Sprayer Name in either ascending or descending alphabetical order. 16 Chemicals & Fertilizers

17 Adding a New Sprayer Calibration From the Calibrated Sprayers Table, click on the NEW tool and the Calibrate Sprayer - Add/Edit/Delete Screen will appear. Enter a description of the sprayer in the Sprayer Name field. Next, enter the Tank Size, the Number of Spray Tips/Nozzles and the Tip/Nozzle Spacing in inches. If using a mono-jet sprayer, set Number of Spray Tips/Nozzles to one (1) and enter the spray pattern width (inches) in the Tip/Nozzle Spacing field. Advance the cursor to the Spray Tip field and click on the LOOK-UP tool to select the Spray Tip, Pressure Setting, and Tip Output. When the correct Spray Tip and Pressure are displayed, enter the Desired Gallons/1000 or Gallons/Acre. The computed speed of travel needed to achieve this rate will be displayed in the Computed Speed column. Position the cursor in the Tow Vehicle Name field and click on the LOOK-UP tool to select the Tow Vehicle. Once the Vehicle is selected, enter the Estimated RPM and Estimated Gear for Towing. The actual speed in MPH needed to achieve the desired output will be calculated and displayed in the Computed column. The Computed RPM, Gear and Speed needed to maintain the specified volume per 1000 SqFt will be displayed. A computed application rate based upon the manually entered RPM and Gear selection will also appear in the Computed column. Adjust the Pressure, Vehicle Speed or Spray Tip to align the Desired and Computed Application Rates. When desired equals computed, your sprayer is calibrated and you can click on the SAVE tool to record this entry. Chemicals & Fertilizers 17

18 Editing an Existing Sprayer Calibration From the Calibrated Sprayers Table, position the scroll bar on the Sprayer to be changed and click on the EDIT tool. The Calibrate Sprayer - Add/Edit/Delete Screen will appear will the selected information displayed. Once the information is displayed, you can make any necessary changes. Click on the SAVE tool when changes are complete. Deleting a Sprayer Calibration From the Calibrated Sprayers Table, position the scroll bar on the Sprayer to be deleted and click on the DELETE tool. The Delete Confirmation Window will appear asking for confirmation of the delete request. 18 Chemicals & Fertilizers

19 Adding/Editing Chemical Products Adding a New Chemical Product From the Chemical & Fertilizer Browse Table, click on the NEW tool. The Chemical/Fertilizer - Add/Edit/Delete Screen will appear. The first information to be completed when adding new products to the Chemical/Fertilizer File is on the General Information and the Application Rate Screens/Tabs. These two sections contain all essential information needed to calculate Chemical Product Requirements, Application Rates and Cost Estimates. Chemicals & Fertilizers 19

20 FIELD Product Name Notice Function Formulation Active Ingredient Manufacturer EPA Reg. No. EPA Estab. No. Stock No. Signal Word Cost/Per Application Method Application Rate Unit Appl. Units/Stk Unit Weight/Stk Unit DESCRIPTION Product Name. Information that should be known when using or handling this Product. The Function of the Product. How Product is supplied (Powder, Liquid, Pouch, etc.). The Ingredient that is biologically active. Name of the Manufacturer. EPA Registration Number of this Product. EPA Establishment Number of this Product. Inventory Stock Number of this Product. Signal Word that conveys a message to the products handler regarding its acute toxicity. The Cost per Inventory Stock Unit taken from the Inventory File (no entry permitted). Chemical Sprayer or Granular Spreader. Application Unit (OZ, LB, etc.). Number of Application Units per Stock Unit. A one gallon Stock Unit applied by the ounce will contain 128 Application Units. Weight in Pounds of One Stock Unit. (For liquid fertilizers only). Enter the Product Name and Notice. Complete the General Information, Application Rates, Common Uses, Personal Protection, Sprayer Settings, Nutrient Analysis, Chemical Toxicity and SDS & Label Screens/Tabs. Click on the SAVE tool at any time to save entered information and clear the screen in preparation for entering another Chemical or Fertilizer. 20 Chemicals & Fertilizers

21 Entering General Information Enter the Function by clicking on the Down Arrow and selecting the Product Function from the list supplied. Next, enter the Formulation, Active Ingredient, Manufacturer, EPA Registration No., and EPA Establishment No. If a Signal Word is required, click on the Down Arrow to select a Signal Word. Enter the Inventory Stock Number of this Product. If the Stock Number is not known, click on the LOOK-UP tool. An Inventory Stock Number MUST exist in the Inventory File for each Product in the Chemical/Fertilizer File. Information contained in the Inventory File is used to determine Application Units, Product Cost, and the Budget/Expense Account to be charged for the use of this Product. Upon entering a valid Inventory Stock Number, the unit cost will appear on screen in the Cost field. If the Unit Cost was per Pound, Gallon, Quart, Pint, or Ounce, the Application Rate Unit field will display OZ and the Units per Stock Unit field will show the number of Ounces in an Inventory Stock Unit. (16/Pound, 128/Gallon, 32/Quart,16/Pint, 1/Ounce). All other Inventory Stock Units will cause the Application Rate Unit field to display the actual Stock Unit. If this Product is a Liquid Fertilizer enter the Weight of one Stock Unit (ie: gallon) for proper nutrient calculation. Next, select the Application Method. Select Chemical Sprayer if this product is to be Sprayed in solution when applied or Granular Spreader if this is a Granular product to be applied using a Chemical Spreader. Enter the desired Application Rate Unit if different than the Unit displayed and enter the Number of Application Units in an Inventory Stock Unit. Example: A 45 LB Bag of Fertilizer would be applied by the Pound and kept in Inventory by the Bag. Therefore, the Application Rate Unit is LB and the Units/Stock Unit would be 45. Chemicals & Fertilizers 21

22 User Defined Chemical Functions Additional User Defined Chemical Functions can be added to the end of the existing Chemical Functions List. A file called ChemFunctions.TXT must be created and stored in the TRIMS Data Folder as shown to the right. See System Utilities Configuration Editor Text File Editor Chemical Functions. The User Defined Chemical Functions will also be included on the following Procedures and Reports: Chemical/Fertilizer Add/Edit/Delete Screen Chemical Application Report Chemical Application Summary Report Application Plan Report Chemical Inventory List Report Entering Application Rates Enter the Description for an Application Rate followed by the Rate per 1000 SqFt and the number of Days of Control at this rate. The Cost per 1000 SqFt per Day will then be calculated and displayed. Repeat this operation for two additional commonly used rates. 22 Chemicals & Fertilizers

23 Entering Common Uses Complete up to eight most Common Uses for this Product. Entering Personal Protection Click on the Personal Protection Equipment Required when handling this Product. Chemicals & Fertilizers 23

24 Entering Spreader Settings If the Application Method entered on the General Information Tab indicates Granular Spreader, the Spreader Settings Tab will be active and will allow you to enter Spreader Settings for each of the different spreaders that will be used when applying this product. If a Spreader exists for this product, it will be displayed when you first click on the Spreader Settings Tab. Click on the CLEAR tool to clear the information displayed on the Spreader Settings Tab and then enter the Spreader Description, Travel Speed in MPH, recommended Power Take-Off (Pto) RPM, Spread Width and Settings corresponding to each of the Application Rates displayed. Click on the SAVE tool to save this Spreader Setting. If additional spreaders are to be entered for this product, repeat the above process. Editing/Deleting Spreader Settings Position the cursor into the Spreader Description field and use the FIND, NEXT or PREVIOUS tools to locate the desired Spreader. Once displayed, you can edit the information and click on the SAVE tool or click on the DELETE tool and confirm deletion. 24 Chemicals & Fertilizers

25 Entering Nutrient Analysis If the Chemical Function entered on the General Information Tab described the product as a Fertilizer, the Product Nutrient Analysis Tab will be active allowing you to enter the Nutrient Analysis. The information entered on this tab is used in the Fertilizer Application and Estimate program to determine the amount of Primary, Secondary and Micro-Nutrients applied to a Grounds Area. Enter the Product Nutrient Analysis as it appears on the Product Label. Chemicals & Fertilizers 25

26 Entering Chemical Toxicity Enter the Chemical Name, Symptoms, Antidotes and Physician Notes as they appear on the Safety Data Sheet or package label for this product. Printing Toxicity Statements On occasion it may become necessary to post a Public Notice indicating the use of a toxic chemical on your grounds. A Toxicity Statement can be printed by clicking on the PRINT tool whenever the Chemical Toxicity Tab is displayed. The printed statement will include your organization name, current date, toxicity information and emergency phone numbers. See Sample Reports - Appendix A Chemicals & Fertilizers

27 Entering SDS & Label Information You can cross-reference this chemical product with it's corresponding SDS & Label for quick viewing. Enter the Document Name of the SDS & Label for this product. If the Document Name is not known, position the cursor to the Document Name field, click on the LOOK-UP tool and the DocView Browse Table will appear. Position the scroll bar on the SDS & Label and click on the EXIT tool. The SDS & Label must exist in the DocView Browse Table before the Document Name can be entered. If you click on View SDS or View Label, the Adobe Acrobat Reader will be loaded and the Document will be displayed. Once displayed, refer to the Adobe Acrobat Help Files for instructions on using the Adobe Acrobat Reader. Adobe Acrobat Reader MUST be installed prior to viewing SDS's or Labels. Chemicals & Fertilizers 27

28 Editing an Existing Chemical Product From the Chemical & Fertilizer Browse Table, position the scroll bar on the Chemical or Fertilizer to be changed and click on the EDIT tool. The Chemical/Fertilizer - Add/Edit/Delete Screen will appear with the selected information displayed. Once the information is displayed, you can make any necessary changes. Click on the SAVE tool when changes are complete. Clicking on the SAVE tool while the Spreader Settings Tab is displayed will save ONLY the currently displayed Spreader. Changing the Product Name Changes to the Product Name are prohibited during normal EDIT operations. If it is necessary to change the Product Name, click on the CHANGE tool. Click on ACCEPT when change is complete. This operation reassigns the Product Names on all Chemical Products, Chemical/Fertilizer Applications, Granular Spreaders and Chemical Cross Reference Listings. This can take some time to complete depending on the size of the files that will be updated. Deleting a Chemical Product From the Chemical & Fertilizer Browse Table, position the scroll bar on the Chemical or Fertilizer to be deleted and click on the DELETE tool. The Delete Confirmation Window will appear asking for confirmation of the delete request. Clicking on the DELETE tool while the Spreader Settings Tab is displayed will delete ONLY the currently displayed Spreader. 28 Chemicals & Fertilizers

29 Estimating Chemical Costs & Materials Requirements The Chemical Cost & Materials Estimating Screen is used to estimate Chemical Requirements and Application Costs for a specific Product. Individual Grounds Areas, Groups of Areas, or All Areas can be included in this estimate. From the Chemical & Fertilizer Browse Table, position the scroll bar on the Product you wish to include in the estimate. Click on the Chemical Applications Toolbar Menu, then choose Chemical Cost & Materials Estimating. Grounds Area Selection allows you to create an estimate for All Grounds Areas, Individual Grounds Areas or Grounds Area Groups. If you choose Individual Grounds Areas, you can choose more than one area at time for the estimate. If you choose Grounds Area Groups when clicking on an area, all grounds areas within the same Grounds Area Groups will be selected. Select one of the three displayed Application Rates or select User Specified Rate. The User Specified Rate is expressed in terms of the displayed Application Units (LB, OZ, Etc) per 1000 SqFt of Grounds Areas. If the Product is a Fertilizer, the User Specified Rate can be expressed in terms of Pounds of N/1000 SqFt. The Chemical Application Estimate will be updated automatically each time the Rate or Grounds Areas to be treated are changed. The On Hand Inventory Quantity of the selected Product is displayed on screen for easy reference. Chemicals & Fertilizers 29

30 Printing Estimates Once the Chemical Application Estimate information appears on screen, click on the PRINT tool to display the Estimate Printing Screen. Select the desired Report Format and de-select the Grounds Sections that will not be included in the printed estimate. Click on ACCEPT to begin printing. See Sample Reports - Appendix A-61 (Matierals Required) Appendix A-62 (Application Cost) 30 Chemicals & Fertilizers

31 Chemical Application Flow Chart Chemical application and record keeping functions provide you with the flexibility to manage Chemical Applications, Chemical Estimates, Application Plans and Chemical Inventory. The flow chart below illustrates the sequence of events necessary to produce Chemical Application Worksheets and record completed Chemical Applications. Chemicals & Fertilizers 31

32 Liquid Chemical Application Work Sheets The Spray Application program is used to print a hard copy of a work sheet that details the Application of Liquid Products on your Grounds. The Spray Application Work Sheet specifies the individual Chemicals, Tank Mix of Several Chemicals, Spray Equipment to be used, Application Rates, Grounds Areas to be treated, Personal Protection Equipment to be used and Reason for Application. From the Chemical & Fertilizer Browse Table, click on the Chemical Applications Toolbar Menu, then choose Spray Applications. Entering Areas Treated Select Grounds Areas Treated of either All Grounds Areas, Individual Grounds Areas, Grounds Area Groups or Non-Specific Grounds Areas. Select Non-Specific when Spraying areas other than those defined in the Grounds Dimensions Table including trees, ponds, etc. If you select Individual Grounds Areas, you can select more than one Grounds Area. If you select Grounds Area Groups, after selecting a Grounds Area, All Areas within the same Group will also be selected. If you wish to create a Maintenance Transaction to indicate the Property where the Chemical(s) will be applied, position the cursor to the Property ID field and click on the LOOK-UP tool to locate the Property. Make the Surface Area selection for the Chemical Application. Displayed Surface Area Dimensions may also be entered manually by editing the calculated Surface Area in the Area-SqFt column. To Select or Clear All Surface Areas click on Select/Clear All. Edits to the Surface Area Dimensions will cause the Application to be considered an Application to Non-Specific Grounds Areas. 32 Chemicals & Fertilizers

33 Specifying Chemicals and Application Rates The Chemicals and Rates Tab allows you to specify the Products to be Applied and their Application Rates. The selected Products can be stored as a Tank Mix and recalled for future applications. Click on the Down Arrow adjacent to the Chemical field and select the Chemical to be applied. Next, select one of the three displayed Application Rates or enter a User Specified Rate. Move the selected Chemical to the Chemicals in Spray Tank section of the display screen by clicking on the Move Product to Line X button. Creating a Tank Mix Once you have selected the Chemicals to be Sprayed and their Application Rates, this information can be saved as a Tank Mix and recalled for future applications. Enter a Mix Name in the Mix Name field and click on the SAVE tool. Editing A Tank Mix Click on the Mix Down Arrow to select a Mix. Once the Mix is selected, the individual mix components can be changed by replacing these Chemicals or Rates with new data. Once changes have been completed, click on the SAVE tool to record these changes. Deleting a Tank Mix Click on the Mix Down Arrow to select a Mix. Once the Mix is selected, click on the DELETE tool. The Delete Confirmation Window will appear asking for confirmation of the delete request and the Mix Name will be removed. Chemicals & Fertilizers 33

34 Entering Spray Equipment Select a Pre-Calibrated Sprayer by clicking on the LOOK-UP tool. Pay close attention to the Sprayer Output (Gallons/1000 SqFt) to insure that the proper dilution is achieved. 34 Chemicals & Fertilizers

35 Entering Work Crew Click on the CREW tool to select a Work Crew and copy the Crew Names into the Work Sheet. You can also manually enter the Work Crew names. Enter the Supervisor Name in the Supervised By field if not already populated by ApplicatorLicense.txt file (see page 37). Indicate the Personal Protection Equipment to be used if different than displayed. Entering Reason Enter the Reason for the Application. Chemicals & Fertilizers 35

36 Saving and Printing the Liquid Chemical Application Work Sheet When all entries are complete, click on the PRINT tool and select the desired Work Sheet format of either: Show Tank Mix or Show Total Product Requirements Enter the Date of the Application and indicate if a Record of this Application Plan is to be kept in the Chemical Application Log. If YES is selected, the Chemical Application Plan will be added to the Daily Calendar. Once the Chemical Application is COMPLETED, the Application Plan will be deleted from the Daily Calendar. Chemicals are not removed from Inventory at this time. Space is provided on the report form to record the Actual Amount of Product Used, Number of Loads Applied, Weather Conditions at Time of Application and Purpose of the Application. This supplemental information is easily recorded in the Chemical Application Log after the Application has been completed. The Liquid Chemical Application Work Sheet will now be printed showing Grounds Area to be Sprayed, Tank Mix Proportions, Required Safety Equipment, Product Cautions, Sprayer, Nozzle, Pressure, Vehicle and Calibrated Speed. 36 Chemicals & Fertilizers

37 Adding Applicator License Information Supervisor Name and Applicator License Information can also be pre-printed on the Liquid Chemical Application Work Sheet. Create a text file called ApplicatorLicense.txt in NOTEPAD and save the file into the TRIMS Data Folder. In the file, enter the Supervisor Name, use a comma to separate the name from Applicator License Number and/or Expiration Information. Here s how the information will appear on the Work Sheet. Tank Mix Quantities If the Show Tank Mix report option was selected, the Work Sheet will have a column labeled FULL LOAD MIX indicating the amount of materials and water needed to fill the indicated sprayer to the capacity of its listed Tank Size. Chemicals needed for a partial load must be adjusted accordingly. See Sample Reports - Appendix A-63 Adding Sprayer Application Notes A multi-page Note File for each Sprayer Application can be created by clicking on the NOTE tool for the entry. Click on the SAVE tool when notes are complete. If the current Sprayer Application is NOT RECORDED in the Chemical Application Log the notes will be deleted. Chemicals & Fertilizers 37

38 Granular Chemical Application Work Sheets The Spreader Applications program is used to print a hard copy of a work sheet that details the application of Granular Products on your Grounds. The Spreader Application Work Sheet specifies the Granular Product to be applied, Spreader to be used, Application Rate Grounds Areas to be treated, Personal Protection to be used and Reason for the Application. From the Chemical & Fertilizer Browse Table, click on the Chemical Application Toolbar Menu, then choose Spreader Applications. Entering Areas Treated Select Grounds Areas Treated of either All Grounds, Individual Grounds Areas, Grounds Area Groups or Non- Specific Grounds Areas. If you select Individual Grounds Areas, you can select more than one Grounds Area. If you select Grounds Area Groups, after selecting a Grounds Area, All Areas within the same Group will also be selected. If you wish to create a Maintenance Transaction to indicate the Property where the Chemical(s) will be applied, position the cursor to the Property ID field and click on the LOOK-UP tool to locate the Property. Make the Surface Area selection for the Spreader Application. Displayed Surface Area Dimensions can be entered manually by editing the calculated Surface Area in the Area-SqFt column. To Select or Clear All Surface Areas click on Select/Clear All. Edits to the Surface Area Dimensions will cause the Application to be considered an Application to Non-Specific Grounds Areas. 38 Chemicals & Fertilizers

39 Entering Chemicals & Rates Click on the Down Arrow and select the Chemical to be applied. Next, select one of the three displayed Application Rates or enter a User Specified Rate. When applying Granular Nutrients with Application Rates expressed in terms of Nitrogen/1000 SqFt, you can enter the amount of N per 1000 SqFt. If using the N/1000 option, the Product Function must indicate Fertilizer and the Percentage of N must be defined in the Chemical Product Analysis. Entering Spreader Setup Click on the Spreader Down Arrow to display a list of Spreaders for this Product. Select a Spreader and the Spreader Setting, Travel Speed, Rpm and Width will be automatically displayed. The displayed information can be changed as necessary. Chemicals & Fertilizers 39

40 Entering Work Crew Click on the CREW tool to select a Work Crew and copy the Crew Names into the Work Sheet. You can also manually enter the Work Crew names. Enter the Supervisor Name in the Supervised By field if not already populated by ApplicatorLicense.txt file (see page 42). Indicate the Personal Protection Equipment to be used if different than displayed. Entering Reason Enter the Reason for the Application. 40 Chemicals & Fertilizers

41 Saving and Printing the Granular Chemical Application Work Sheet When all entries are complete, click on the PRINT tool to save the information in the Chemical Application Log and print the Granular Chemical Application Work Sheet. Enter the Date of the Application and indicate if a Record of this Application Plan is to be kept in the Chemical Application Log. If YES is selected, the Chemical Application Plan will be added to the Daily Calendar. Once the Chemical Application is COMPLETED, the Application Plan will be deleted from the Daily Calendar. Chemicals are not removed from Inventory at this time. Space is provided on the report form to record the Actual Amount of Product Used, Weather Conditions at Time of Application and Purpose of the Application. This supplemental information is easily recorded in the Chemical Application Log after the application has been completed. The Granular Chemical Application Work Sheet will now be printed showing Grounds Area to be Covered, Application Rate, Materials Estimate, Required Safety Equipment, Product Cautions, Spreader Type, Setting and Speed. Chemicals & Fertilizers 41

42 Adding Applicator License Information Supervisor Name and Applicator License Information can also be pre-printed on the Liquid Chemical Application Work Sheet. Create a text file called ApplicatorLicense.txt in NOTEPAD and save the file into the TRIMS Data Folder. In the file, enter the Supervisor Name, use a comma to separate the name from Applicator License Number and/or Expiration Information. Here s how the information will appear on the Work Sheet. Adding Spreader Application Notes A multi-page Note File for each Spreader Application can be created by clicking on the NOTE tool for the entry. Click on the SAVE tool when notes are complete. If the current Spreader Application is NOT RECORDED in the Chemical Application Log the notes will be deleted. See Sample Reports - Appendix A Chemicals & Fertilizers

43 Chemical Application Log The Chemical Application Log contains a record of all chemicals applied to the various sections of your grounds. Information can be manually entered or automatically recorded in the Application Log by the Granular and Liquid Chemical Application Programs. Chemical Application Plans are highlighted in Light Green. Program features allow you to Record Planned Application Estimates, Print Work Sheets, enter Actual Amounts of Chemicals Applied, make Application Notes and Record Weather Conditions at the Time of Application. Ten Sprayable products or one Granular product can be recorded for each Chemical Application Log entry. Sort Applications by Date, Primary Product and Reason for Application. From the Chemical & Fertilizer Browse Table, click on the Chemical Applications Toolbar Menu, then choose Chemical Application Log. Chemicals & Fertilizers 43

44 Adding a New Chemical Application From the Chemical Application Log, click on the NEW tool and the Chemical Application Log - Add/Edit/Delete Screen will appear. Enter the Application Date, enter Reason for Application, specify the Property for the application, and select the Grounds Area to be treated. To Select or Clear All Surface Areas click on Select/Clear All. Next, select the Product Tab and indicate the Application Method either by Chemical Sprayer or Granular Spreader. 44 Chemicals & Fertilizers

45 Spray Applications When recording Spray Applications, enter the Spray Volume (water plus Chemical) applied per 1000 SqFt. Enter the Products Applied by clicking on the LOOK-UP tool. Once the Product is selected, enter the Application Rate per 1000 SqFt. The amount of Chemical needed to cover the indicated Surface Area will be calculated at the indicated Rate per 1000 SqFt. The amount applied can be manually adjusted. Repeat this for up to 10 products to be included in the Spray Application. Spreader Applications When recording Spreader Applications of Chemicals other than Nitrogen based nutrients, the N/1000 field can be ignored. If Nitrogen based nutrients are being applied, the N/1000 field can be used to specify the amount of Nitrogen per 1000 SqFt. This number, in combination with the percentage of Nitrogen listed in the Product Nutrient Analysis, will be used when calculating the actual application rate for Nitrogen based fertilizers. Enter the Product Applied by clicking on the LOOK-UP tool. Once the Product is selected, enter the Application Rate per 1000 SqFt. The amount of Chemical needed to cover the indicated Surface Area will be calculated at the indicated rate per 1000 SqFt. The amount applied can be manually adjusted. Calculate Button The CALCULATE button will do one of the following: If Rate X Surface Area is selected, the CALCULATE button will recalculate the amount of Product Applied based on Rate X Area. If Number of Sprayer Loads applied is selected, the CALCULATE button will recalculate the amount of Product Applied based on Rate per 1000, Volume per 1000, Tank Size and Number of Tank Loads Applied. Click on the Product Applied, select the Calculation Method and then click on the CALCULATE button. If Recalculate Actual Rate is selected, the CALCULATE button will recalculate the Application Rate per 1000 SqFt based on Amount Applied divided by Total Area. Chemicals & Fertilizers 45

46 Work Crew Click on the CREW tool to select a Work Crew and copy the Crew Names into the Chemical Application. You can also manually enter the Work Crew names. Enter the Supervisor Name in the Supervised By field if not already populated by ApplicatorLicense.txt file (see page 42). Indicate the Personal Protection Equipment to be used if different than displayed. Equipment Used Granular Applications will display only Spreader information. Spray Applications will display Sprayer, Tow Vehicle, and Spray Tip information. Enter or edit the Sprayer/Spreader Settings used for this Chemical Application. 46 Chemicals & Fertilizers

47 Recording Weather Conditions Weather Conditions at the Start and End of the Chemical Application can be recorded in the Chemical Application Log. Enter the Start Time (hour) of the Application. This screen is integrated with the Weather Data & Graphs allowing Hourly Weather Conditions to be obtained by clicking on the LOOK-UP tool. You can now enter or edit the displayed Temperature, Humidity, Wind Speed and Wind Direction (N,S,E,W,NE,NW,SE,SW). Repeat the same procedure to record Weather Conditions at the end of the application. Attach Documents Detailed Photos & Documents can be added to the Chemical Application. Click on the Attached Documents Tab, then click on Add Item and select any Photo or Document to be attached to this Chemical Application. Chemicals & Fertilizers 47

48 Saving/Printing the Chemical Application After all required information has been entered, click on the SAVE or PRINT tool in the Chemical Application Log. If this is a Spray Application to be printed, select the desired Work Sheet format of either Show Tank Mix or Show Total Product Requirements. You will be asked if Chemicals ARE to be removed from Inventory at this time. If you click YES and if the Chemical Application Plan was on the Daily Calendar, the Application Plan will automatically be deleted from the Daily Calendar. If you click NO, the Chemical Application will be recorded as a PLAN rather than COMPLETED and will be added or re-saved on the Daily Calendar. If Inventory levels ARE updated, a status of COMPLETED will be assigned to this Application Log. The Inventory Expense Classification Charge field is then examined to determine if the Budget/Expense Account associated with the Chemical Product(s) is to be charged for the Cost of materials used. Inventory and Budget/Expense Accounts are then updated accordingly. If your system is configured to use the Incident Log and Incident Mapping features you will be asked if you want to indicate the location of where the Chemicals were applied on a map. If a Yes answer if given, you will be given the option to select and display a Map or Picture of the area where the incident occurred. Double Click on one of the items or click on the ADD MAP button to display the DrawView Browse Table. Once the map is displayed, use the REDLINE drawing tools to indicate the exact location of the Incident. Click on the SAVE tool, select an Incident Classification and click on ACCEPT. See DrawView, Incident Log and Registration & Configuration for further information. 48 Chemicals & Fertilizers

49 Editing an Existing Chemical Application Chemical Application Log records created by both the Chemical Granular Application and Chemical Liquid Application functions must be edited after performing the Chemical Application in order to remove the actual amount of Chemicals used from Inventory, to update Budget/Expense Accounts and record the Weather Conditions at the Time of Application. From the Chemical Application Log, position the scroll bar on the Application to be changed and click on the EDIT tool. The Chemical Application Log - Add/Edit/Delete Screen will appear with the selected information displayed. Once the Chemical Application Record is displayed, you may see the word PLAN or COMPLETED to indicate one of the following: PLAN - The displayed information was previously entered directly into the Chemical Application Log for future application. Chemical Products used in this application have not been removed from Inventory. You may plan the same Application for different or future dates by changing the date on the chosen Plan, click on the SAVE tool. COMPLETED - The displayed information was previously entered directly into the Chemical Application Log or represents an edited Sprayer/Spreader Application. Chemical Products used in this application have been removed from Inventory. Use the Index Tabs to select the information to be changed, and make any changes necessary. Click on the SAVE tool when changes are complete. An attempt to change the date of an existing application will cause an ERROR message to appear. You will be given the option to SAVE this as a New Application if desired. If you choose to SAVE this as a New Application, you will also be asked if you wish to remove the Chemicals from Inventory at this time. If you EDIT a Completed Chemical Application and change Areas Treated, Product(s) or Rate Applied, click on the CALCULATE button to reset Amount of Chemicals Applied and upon saving the edited Application, all Chemical Inventory Levels and Budget/Expense Amounts will automatically be adjusted. Deleting a Chemical Application From the Chemical Application Log, position the scroll bar on the Application to be deleted and click on the DELETE tool. Select if you wish to Delete Chemical Application or Delete Chemical Applications by Date Range. If Deleting by Date Range, select the type of applications to delete and click on the Delete button. The Delete Confirmation Window will appear asking for confirmation of the delete request. The Delete process deletes the Application Log Entry and the associated Nutrient Application Log. Inventory and Budget/expense Accounts remain unchanged. Chemicals & Fertilizers 49

50 Repeating a Chemical Application Users can setup Repeating Chemical Applications on a Daily, Weekly, Monthly, or Annual basis to save on data entry. Go to the Chemicals & Fertilizer Browse Table, click on the Chemical Applications Toolbar Menu, then choose Chemical Application Log. Locate the Application to be repeated, then click on the tool. A pop-up window will appear. Enter the Start Date, Repeat Frequency, ETC., then click on OK. Adding/Editing Chemical Application Notes A multi-page Note File for each Chemical Application is accessed from the Chemical Application Log - Add/Edit/Delete Screen. From the Chemical Application Log - Add/Edit/Delete Screen, position the cursor in the Date field. Enter the Date and use the FIND, NEXT or PREVIOUS tool to locate the Application Record. Once the Record is located, click on the NOTE tool. Click on the SAVE tool when notes are complete. Voiding Chemical Applications TRIMS provides you with a shortcut to voiding a Chemical Application and adjusting Inventory. Inventory Expense Accounts in the Budget/Expense File are also revised. Click on the VOID tool on the toolbar and the Delete Confirmation Window will appear asking for confirmation of the delete request. 50 Chemicals & Fertilizers

51 Soil Nutrient Application Log Fertilizer Applications are automatically captured in the Soil Nutrient Application Log whenever Fertilizer Products are applied. Information contained within the Soil Nutrient Application Log is used when constructing the Soil Nutrient Graphs. Each record contained within the Soil Nutrient Application Log indicates the Date, Grounds Area, Product, Application Rate and amounts of Primary, Secondary and Micro-Nutrients applied. Nutrient quantities are based upon the Application Rate and the Nutrient Analysis. From the Chemical & Fertilizer Browse Table, click on the Procedures Toolbar Menu, then choose Soil Nutrient Application Log. Chemicals & Fertilizers 51

52 Adding a New Soil Nutrient Application Normally, applications are automatically entered into the Soil Nutrient Application Log whenever fertilizer products are applied. On occasion, it may be necessary to enter applications directly into the file. From the Soil Nutrient Application Log, click on the NEW tool and the Soil Nutrient Application - Add/Edit/Delete Screen will appear. FIELD Date Area Ident Product LB N/1000 SqFt LB /1000 SqFt DESCRIPTION Date of Product Application. Grounds Area Ident Code for area of application. Name of Product applied. Pounds of Nitrogen applied per 1000 square feet. Pounds of Product applied per 1000 square feet. 52 Chemicals & Fertilizers

53 The remaining fields contain the amount of nutrients applied to the Grounds Area expressed in pounds per 1000 square feet. A breakdown by each of ten (10) Grounds Areas is presented for primary, secondary and micronutrients. Enter the Application Date and Grounds Area Ident. If the Ident Code is not known, click on the LOOK-UP tool. Next, enter the Application Rate in either Pounds of N per 1000 SqFt or Pounds of Product per 1000 SqFt. Click on the LOOK-UP tool to locate the Product Name. Enter the amounts of Primary, Secondary and Micro-Nutrients applied to this particular Grounds Area (Ident) for each of the ten listed Grounds Sections. Click on the SAVE tool when entry is complete. Editing an Existing Soil Nutrient Application From the Soil Nutrient Application Log, position the scroll bar on the Application to be changed and click on the EDIT tool. The Soil Nutrient Application - Add/Edit/Delete Screen will appear with the selected information displayed. Once the information is displayed, you can make any necessary changes. Click on the SAVE tool when changes are complete. Deleting a Soil Nutrient Application From the Soil Nutrient Log, position the scroll bar on the Application to be deleted and click on the DELETE tool. The Delete Confirmation Window will appear asking for confirmation of the delete request. Chemicals & Fertilizers 53

54 Deleting Information From The Soil Nutrient Application Log Information on Soil Nutrients Applied within a specified time period are removed from the Soil Nutrient Application Log File using this program function. From the Chemical & Fertilizer Browse Table, click on the Procedures Toolbar Menu, then choose Delete Soil Nutrient Application Log. Enter the Dates specifying the time period to be deleted. Grounds Selection features allow you to delete All Grounds Areas, Individual Grounds Areas or Grounds Area Groups. If deleting Individual Grounds Areas, you can select multiple areas to delete. If deleting Grounds Area Groups, click on the Group to be deleted and Grounds Areas within the same Group will be selected. Click on the DELETE tool to begin deletion. There are no reports produced by the Delete operation. 54 Chemicals & Fertilizers

55 Chemical Application Report The Chemical Application Report shows Total Amounts of Chemicals Applied to Specific Grounds Areas during a specified time period. Reports will present Daily Totals or Detail on an Area by Area Basis with selection by Specific Product or Chemical Function. Information contained within the report is obtained from the Chemical Application Log. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Chemical Application. First, select to report Chemicals Applied, Planned Applications or All Applications. Enter the Dates indicating the time period to be reported. Chemicals & Fertilizers 55

56 Select the Report Format of Grounds Ident Detail or Product Totals Only. If Product Totals Only is selected, Include Weather Data option will appear. Application Weather Data comes from the Chemical Application Log and Daily Rainfall Data comes from the Weather Database Summary. Grounds Ident Detail will report Chemicals Applied within the indicated time period listing location, application date, rate and amount applied. Product Totals Only will report the Chemicals Applied within the indicated time period listing Application Date, and Total Amount Applied on that Date. Select to Show Stock Units or Show Application Units on the report. Next, make Product Selection. If this report is to include only one Specific Product Name or Function, click on the Down Arrow for assistance in making a selection. Make Grounds Area Selection of either All Grounds Areas, Individual Grounds Areas or Grounds Area Groups. If Individual Grounds Areas is selected, you can select more than one Grounds Area. If Grounds Area Groups is selected, after selecting a Grounds Area, All Areas within the same Group will also be selected. Click on the PRINT tool to begin printing. See Sample Reports - Appendix A-65, A Chemicals & Fertilizers

57 Chemical Application Summary Report The Chemical Application Summary Report presents a Condensed Listing of Chemicals Applied within a specified time period to All or Selected Grounds Sections. Reports present Daily Summaries of both Products Applied and Application Costs with selection by Product or Chemical Function. Information contained within the report is obtained from the Chemical Application Log. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Chemical Application Summary. First, select to report Chemicals Applied, Planned Applications or All Applications. Enter the Dates indicating the time period to be reported. Select the Report Format of of Qty Applied & Costs, Qty Applied & Notes, or Qty Applied. (Qty Applied will include only the EPA Reg Number, Product, Qty Applied, and Date of Application.) Select to Show Stock Units or Show Application Units on the report. Click Group Select if you wish to report a specifc Group and click on the Grounds Group. Next, make Product Selection. If this report is to include only one Specific Product Name, Function or Reason, click on the Down Arrow for assistance in making a selection. Select individual Grounds Sections or click on Select/Clear All. Click on the PRINT tool to begin printing. See Sample Reports - Appendix A-67, A-68 Chemicals & Fertilizers 57

58 Chemical Application Plans Chemical Application Plans show Application Rates and Total Amounts of Chemicals to be Applied to a Specific Grounds Section during a specified time period. Reports will present Daily Totals with selection by Specific Product or Chemical Function. The information to be reported must have been entered into the Chemical Application Log as an Application Plan in order to be included in this report. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Chemical Application Plan. Enter the Dates indicating the time period to be reported. Click to Report All Grounds Sections if desired. Next, make Product Selection. If this report is to include only one Specific Product Name or Function, click on the Down Arrow for assistance in making a selection. Select to Show Stock Units or Show Application Units on the report. Make Grounds Section Selection of any one of the listed Grounds Sections if not reporting all grounds sections. Click on the PRINT tool to begin printing. 58 Chemicals & Fertilizers

59 Chemical Application Plan Budget Chemical Application Plan Budget report shows the annual budget for Planned Applications. The information to be reported must have been entered into the Chemical Application Log as an Application Plan in order to be included in this report. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Chemical Application Plan Budget. Select the Calendar Year (TRIMS will use the current Calendar Year and add 2 additional years to select). Select Product Function. Click on the PRINT tool to begin printing. See Sample Reports - Appendix A-67 Chemicals & Fertilizers 59

60 Chemical Application Compliance Report Chemical Application Compliance Report shows Product Description, Function, Application Status, Application Rates and Total Amounts of Chemicals during a specified time period. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Chemical Application Compliance Report. First, select to report Chemicals Applied, Planned Applications or All Applications. Enter the Dates indicating the time period to be reported. Next, make Product Selection. If this report is to include only one Specific Product Name, Function or Reason, click on the Down Arrow for assistance in making a selection. Click on the PRINT tool to begin printing. See Sample Reports - Appendix A Chemicals & Fertilizers

61 Nutrient Application Report The Nutrient Application Report lists all Applications of Soil Nutrients Applied within a specified time period. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Nutrient Application. Enter the Dates indicating the time period to be reported. Select the Report Format of Grounds Ident Detail or Product Totals Only. Make Grounds Area Selection of either All Grounds Areas, Individual Grounds Areas or Grounds Area Groups. If Individual Grounds Areas is selected, you can select more than one Grounds Area. If Grounds Area Groups is selected, after selecting a Grounds Area, All Areas within the same Group will also be selected. Click on the PRINT tool to begin printing. Chemicals & Fertilizers 61

62 Nutrient Application Summary Report The Nutrient Application Summary Report lists all Applications of Soil Nutrients Applied within a specified time period. Application Rates and Percentages of N, P and K are included. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Nutrient Application Summary. First, select to report Nutrients Applied, Planned Applications or All Applications. Enter the Dates indicating the time period to be reported. Select the Report Format of of Qty Applied & Costs or Qty Applied & Notes. If monthly totals of N, P, and K are to be printed, click Show Monthly Totals. Make Product Selection of either All Products, Sprayable Products, Granular Products, Specific Product Name, or Application Reason. If selecting by Specific Product Name, select product from dropdown list. If selecting by Application Reason, enter all or part of Application Reason in text box provided. Select individual Grounds Sections or click on Select/Clear All. Click on the PRINT tool to begin printing. See Sample Reports - Appendix A-71, A Chemicals & Fertilizers

63 Nutrient Bar Graphs Bar Graphs of information contained in the Nutrient Application Log are used to illustrate Nutrient Amounts Applied to a Specific Grounds Area over a specified time period. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Nutrient Bar Graphs. Enter the Dates indicating the time period to be graphed. Select Application Area by clicking on the Down Arrow. Click on the GRAPH tool to display the Bar Graph. Chemicals & Fertilizers 63

64 Once displayed, you can view graphs of other areas within the same Grounds Ident and select Primary/Secondary or Micro-Nutrient display formats. The Graph Style Menu allows you to view the information in Bar Graph or Pie Chart form. 64 Chemicals & Fertilizers

65 Chemical Inventory List A listing of chemicals can be printed at anytime for quick reference. From the Chemical & Fertilizer Browse Table, click on the Reports Toolbar Menu, then choose Chemical Inventory List. Select the type of Products to be reported. Select Product Function. Click on the PRINT tool to begin printing. Chemicals & Fertilizers 65

66 Chemical/Problem Cross Reference A Cross Reference List of the Problems Controlled by each Product is available on screen. Click on the Reference Data Toolbar Menu, then choose Chemical/Problem Cross Reference. The Chemical/Problem Cross Reference Screen will appear with the selected Product highlighted in the left column and the Problems Controlled by that Product listed in the right hand column. When the scroll bar is in the left hand column, a vertical change of the scroll bar position will cause the right hand column to display information corresponding to the highlighted item. To switch viewing of columns, click on the CHEMICAL PRODUCT or PROBLEM CONTROLLED header. Editing the Problems Controlled From the Chemical/Problem Cross Reference Screen, if the left side of the screen is displaying Chemical Products, position the scroll bar on the Product to be changed and click on the EDIT tool. The Chemical/Fertilizer - Add/Edit/Delete Screen will appear with the selected information displayed. Click on the COMMON USES Tab and make any necessary changes. Click on the SAVE tool when changes are complete and click on the EXIT tool to return to the Chemical/Problem Cross Reference Screen. 66 Chemicals & Fertilizers

67 User Defined SDS Library The User Defined SDS Directory displays a list of products contained within the User SDS File. On screen controls permit you to browse through the directory by Product Name or Manufacturer Name in either ascending or descending alphabetical order. From the Chemical & Fertilizer Browse Table, click on the Reference Data Toolbar Menu, then choose User Defined SDS Library. Chemicals & Fertilizers 67

68 Adding a New User Defined SDS From the User Defined SDS Library, click on the NEW tool and the User Defined SDS Library - Add/Edit/Delete Screen will appear. There are nine different screen displays, each relating to a specific section of the Safety Data Sheet. Enter the Product Name and complete information on the nine screens of the Safety Data File. Click on the SAVE tool when entries are complete. Editing an Existing User Defined SDS From the User Defined SDS Library, position the scroll bar on the Product to be changed and click on the EDIT tool. The User Defined SDS Library - Add/Edit/Delete Screen will appear with the selected information will be displayed. Once the information is displayed, you can make any necessary changes. Click on the SAVE tool when changes are complete. Deleting a User Defined SDS From the User Defined SDS Library, position the scroll bar on the Product to be deleted and click on the Delete tool. The Delete Confirmation Window will appear asking for confirmation of the delete request. Print User Defined SDS From the User Defined SDS Library, position the scroll bar on the Product to be printed and click on the PRINT tool. 68 Chemicals & Fertilizers

69 Printing can also take place from the User Defined SDS Library - Add/Edit Delete Screen by clicking on the PRINT tool. Chemicals & Fertilizers 69

70 SDS Interchange Safety Data Information can be exchanged with other TRIMS users by means of the SDS Data File Interchange program. Selected SDS information from your User Defined SDS Data File can be exported to a file in a format suitable for import by another TRIMS System. You can also import data sheets supplied by other TRIMS users. Exchange of SDS information is done by passing information recorded on USB thumb drives to other TRIMS users or electronically exchanged via . From the Chemical & Fertilizer Browse Table, click on the Reference Data Toolbar Menu, then choose SDS Interchange. Exporting Safety Data Click on Export SDS Data Sheets, select the SDS's to be exported and click on the EXPORT tool to display the Windows File Dialog Box. Indicate the Name of the File to be exported and click on OK to begin the export process. Importing Safety Data Click on Import SDS Data Sheets to display the Windows File Dialog Box. Select the File to be imported and click on OK, a list of SDS's contained within the Import File will be displayed on screen and you can select specific SDS's from this list. Once the SDS's have been selected, click on the IMPORT tool to begin. 70 Chemicals & Fertilizers

71 Download SDS & Label Documents from Internet The Download SDS & Label Documents from Internet Screen displays a selectable list of Safety Data Sheets and Product Labels that are available on the internet in Adobe Acrobat PDF format for downloading into your TRIMS System. On screen controls permit you to browse through the list of documents by Product Description or Manufacturer Name. Before using this procedure, you must have your system configured to work with your Internet Service Provider. See System Utilities - Internet Setup. From the Chemical & Fertilizer Browse Table, click on the Reference Data Toolbar Menu, then choose Download SDS & Label Documents from Internet. Select the Documents to be imported and click on the IMPORT tool to begin. A connection to the internet will automatically be established and the SDS and Label Documents will be downloaded and stored in the DocView Browse Table. A status window will appear showing the download progress and any detected errors. Chemicals & Fertilizers 71