Budget Issues. Agenda for tonight

Agenda for tonight Budget Issues Review of requested positions Discussion of Recreation Fees Discussion of Utility Rates Review of Salary & Benefits Review of Capital Projects/Equipment Other issues Questions & Comments

Review of new positions PT Administrative Assistant for Planning department This request is to add a part time(20 hours per week) clerical staff position to handle the administrative day to day aspects of the planning function. This person would log in applications, create and manage files, develop agenda packets, attend PC and take minutes, take Technical Review Committee minutes, advertise public hearings, and take phone calls. This position will allow the professional planners to work full time processing applications and accomplish long range planning activities, e.g., General Plan policies, code writing, etc. The work this position would be doing is currently being completed by the Deputy City Recorder. Filing this position would free the Deputy City Recorder to help the City Recorder/HR Director more. 2014 Development Applications Annexations - 4 City Property Purchase / Lease Requests - 2 Conditional Use Permits - 5 Site Plan Reviews - 7 Subdivisions 18 subdivisions, 143 lots, 221 units, 85.44 acres Rezone Map Amendments - 6 Rezone Text Amendments - 8 Variances - 2 Cost - $14,000 Wages & Benefits We are in the process of reviewing and adjusting the Building & Planning fees which will offset some of the costs

Review of new positions Full Time Assistant Park Supervisor/Irrigation Specialist See Memo from Tiffany We had budgeted $39,000 for the 2 Perm PT positions The actual costs incurred by those 2 positions for this fiscal year was $13,500. The difference is $25,500. We have had to use personnel from a temporary employment agency to make up for the absence of having those positions filled, so the net difference will end up being around $20,000

Recreation Fees Council asked staff to see if Recreation Fees could be increased to help cover more of the costs of the Recreation Department. Tiffany and Becca came up with 2 proposals. Proposal 1 is the more aggressive implementation which would bring in an additional $20,000 in revenue, where Proposal 2 includes increases that would bring in $10,000 additional revenue. Proposal 1 Proposal 2 Sport FY 13-14 Current Fee Proposal Fee Estimated Proposal Fee Estimated 2015/05 Participants (Resident) Increase Increase (Resident) Increase Increase Baseball: 1st-3rd Grades 158 36 $45 $9 $1,422 $40 $4 $632 Baseball: 4th-9th Grades 171 44 $50 $6 $1,026 $48 $4 $684 Basketball: Kindergarten 42 35 $40 $5 $210 $40 $5 $210 Basketball: Boys 1st/2nd 57 37 $50 $13 $741 $40 $3 $171 Basketball: Boys 3rd-9th Grades 268 44 $50 $6 $1,608 $48 $4 $1,072 Basketball: Girls 1st-9th Grades 72 44 $50 $6 $432 $48 $4 $288 Football: Flag 0 36 $45 $9 $0 $40 $4 $0 Football: Tackle 231 105 $115 $10 $2,310 $115 $10 $2,310 Kickball 44 25 $30 $5 $220 $30 $5 $220 Races: Cherry Days 297 20 $25 $5 $1,485 $20 $0 $0 Races: 5K 195 25 $25 $0 $0 $25 $0 $0 Races: Half Marathon 117 45 $45 $0 $0 $45 $0 $0 Soccer (We Charge Outside Organizations) 1500 1 $6 $5 $7,500 $3 $2 $3,000 Softball: 1st-3rd Grades 55 36 $45 $9 $495 $40 $4 $220 Softball: 4th - Jr. High 58 44 $50 $6 $348 $48 $4 $232 Summer Camp: Lil' Tykes 69 20 $30 $10 $690 $25 $5 $345 Summer Camp: 16 36 $50 $14 $224 $50 $14 $224 Summer Camp: 89 47 $55 $8 $712 $50 $3 $267 T-Ball: Kindergarten 91 36 $45 $9 $819 $40 $4 $364 Volleyball Clinics 24 5 $5 $0 $0 $5 $0 $0 Volleyball Tournament 46 0 $5 $5 $230 $0 $0 $0 $20,472.00 $10,239.00

From Tiffany: Recreation Fees These revenue calculations were based off the registration numbers falling within the 2013-2014 fiscal year. Because some sport seasons and registration dates span fiscal years, these figures are not to be interpreted as seasonal sport participation numbers. Estimated increases in revenue were calculated based on the proposed fees multiplied by the number of registrations taken in the 2013-2014 fiscal year. These figures are accurate to the extent that number of registrations remains the same after fee increases, and that the North Ogden resident to non-resident ratio remains the same. We estimate that registrations will drop slightly with the proposed fee increases, and that the North Ogden Resident to non-resident ratio average will remain the same. We propose the Non-Resident or regular registration fees to be $15 above the proposed discounted North Ogden Resident rate for applicable sports. On average, 20% of our recreation registrations for this fiscal year were made up of residents from cities other than North Ogden. This differential will generate additional revenue. The proposed figures will put North Ogden City resident discounted registration fees at the high end of registration fees for surrounding cities, but equal to or lower than the average Non- Resident or regular registration fee for surrounding cities. This proposal also includes charging outside organizations (AYSO Soccer, SWAT Soccer, etc) a higher per player fee for the year. We currently charge a $1 per player fee. By way of information, the AYSO soccer organization is currently charging $65/$85 fees for early and regular registrations, respectively, for their spring/fall season. Because multiple sports are currently in their registration period and/or span the City s Fiscal budget year, we propose that these fees take effect for the next/upcoming registration dates for each sport.

Water Usage Rates A review of what is currently charged $8.65 base rate $1.62 per 1,000 gallons usage rate for the first 19,000 gallons used $2.16 per 1,000 gallons usage rate for any usage 20,000 gallons and greater What is being proposed $8.65 base rate $1.62 per 1,000 gallons usage rate for the first 6,000 gallons used (70% of the households would fall in this tier) $2.62 per 1,000 gallons for usage of 6,001-12,000 gallons - (24% of households would fall in this tier) $3.62 per 1,000 gallons for usage of 12,001 18,000 gallons (4%) $4.62 per 1,000 gallons for any usage 18,001 gallons and over (2%)

Utility Rates Here are other utility rate changes being considered: Utility Rate Changes Water Usage Rate adjustment varies Sewer Central Weber Sewer District $1.00 Storm Water $1.16 Solid Waste ($1.00) Street Maintenance/ Construction Earmarked for street maintenance or street construction projects (matching amounts for grants) $3.00 Total Increase $4.16

Budget Issues Salaries Average increase this year will be 3.5% which again is a combination of salary range adjustments and merit increases Benefits Health Insurance Increasing City s contribution percentage to: 90% for Traditional Health Plan 95% for HDHP Costs of increase $25,480 for the General Fund $6,064 for the Enterprise Funds

Capital Projects/Equipment Capital Projects Fund Pleasant View Trail - $85,000 Renovate Oaklawn Park Restroom - $400,000 Form Based Code Consultant - $55,000 Water Fund Ranger & Accessories - $19,050 Coldwater Creek Waterline Replacement - $400,000 New well Exploration & Equiping - $600,000 Sewer Fund Replace Department Work Truck - $37,000 Replace Sewer Line Flush Truck - $400,000 Slip Lining - $300,000 Installing Manholes - $20,000

Capital Projects/Equipment Storm Water Fund Leaf Collector Truck - $160,000 1500 North Piping - $250,000 Motor Pools Mowhawk Lift - $21,000 Replace Pickup Truck (Streets) - $36,500 Kubota Tractor (Parks) - $45,000 2 Trailers (Parks) - $7,000 Pesticide Sprayer (Parks) - $4,500 Lease on Backhoe - $6,000 Lease on Skidder - $6,000 4 Police Trucks - $157,576 RDA Walking Path around IHC property - $28,000 Washington Blvd Beautification - $50,000

Legal Fees in Judicial Department Judicial has requested an increase in Attorney Services, GL 10-42-310, which includes prosecutor wages, payment for certified interpreters, and payment for the public defender. There is an increase in the amount of time the prosecutor is utilized by the City. More and more criminally based cases are being filed, which result in a longer court schedule, which directly corresponds with how much time the prosecutor is present. For example, from Jan. through April of 2014, there were a total of five DUI's. In 2015, for the same time period, there were a total of 21 DUI's. Also the prosecutor remains after court hours, or arrives early to address questions about cases from police officers. The prosecutor is also regularly consulted on relevant topics concerning the City, for example, youth courts and juvenile curfew. We have had more and more people who qualify under the poverty guidelines to be appointed a public defender., The public defender is paid a set fee for each case, $200.00. We are encountering more and more Spanish speaking only defendants which requires the use of certified interpreters. Snowplowing reserve/city Manager savings reserve Any amount we save in those items goes into Fund Balance. If Council wants to set aside or reserve an amount of the Fund Balance for those purposes they have the ability to do so. Uniform Allowance Reduced to last year s budgeted amounts RFP for Credit Card services We will look at doing this next fiscal year Building Maintenance Fund Still compiling information. Will may have to do a budget amendment after to incorporate into budget Changes to the budget with no net effect Other issues Due to State Code and Accounting requirements (City s portion of RDA Increment, the City not charging itself for utilities)

Other questions or issues?? Other issues

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