Geelong Rowing Association (Incorporated) CHECKLIST FOR THE STAGING OF ROWING REGATTAS ON THE BARWON RIVER

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Toby Elliott
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1 Glong Rowing Assoition (Inorport) CHECKLIST FOR THE STAGING OF ROWING REGATTAS ON THE BARWON RIVER SEPTEMBER

2 EXPLANATION AND STATUS Rowing Glong is th oprting nm of th Glong Rowing Assoition (Inorport). This Rgtts Chklist oumnt is prpr n istriut y Rowing Glong s tool to ssist rowing lus or shools proposing to host rgtts on th Brwon. It provis guin. It is not forml sttutory or rgultory oumnt. It is n volving oumnt tht will sujt to hng s n is intifi y Rowing Glong* Th oumnt is to ompni y n nnul grmnt form to intify rsponsiilitis n ountilitis to our t iniviul rgtts twn host orgnistions n Rowing Glong. Th oumnt is to rviw n upt nnully or s n is othrwis intifi. Th oumnt is strutur unr funtion tgory hings. Som funtions must onut y Rowing Glong t ost to host orgnistions, s only Rowing Glong hs th xprin, filitis n quipmnt for thir onut. Othr funtions my ontrt to Rowing Glong to prform. Whil Rowing Glong hs nvour to nsur th oumnt is omprhnsiv, Rowing Glong os not gurnt tht ll funtions n tivitis r intifi. Rowing Glong is not ountl for th intrprttion or us of th oumnt y othrs, or its ury t ny point in tim, s rgultory n sttutory rquirmnts tht unrpin th oumnt my hng prioilly. Rowing Glong will pls to isuss ny mttr in this oumnt of its ssoit oumnts. Th oumnt is to post on th Rowing Glong Wsit t: Rihr Tomzk Prsint Rowing Glong (Glong Rowing Assoition (Inorport)) 15 Sptmr 2015 Doumnt lrn This oumnt is lr s follows Prson Position Doumnt No Doumnt sttus Dt Rihr Tomzk Prsint, Rowing Glong rg Drft 14 Sptmr 2015 G Dvi Srtry, Rowing Glong 2

3 Introution Vrious Rowing rgtts r onut nnully on th Brwon Rivr. Ths r stg ithr y Rowing Glong, or othr host orgnisrs. Th fftiv n ffiint stging of rgtts on th Brwon Rivr is ssntil to nl rowing in Glong to hol n nhn its position n sttus s profssionlly orgnis sport, n to nhn th Brwon Rivr s ky rgtt vnu. Rgrlss of th Rgtt n who is stging it, vrious rols n to prform, n vrious tivitis must our. Th following ontnt in this oumnt provis hklist of tivitis tht r rquir to hiv th ov. For onvnin th hklist is prsnt unr th following hing tgoris. Not: Ctgoris mrk with * r prform for ll rgtts on th Brwon Rivr y Rowing Glong) Rowing Glong n ontrt y host orgnistions to onut th othr funtions. Rgtt Dirtorship Ovrll rgtt ovrsight n mngmnt Rgtt Dy Srtry Progrms vlopmnt/printing n ltroni vnt rsults/t ntry in orn with Rowing Vitori rquirmnts. Rowing Rsrv (on ln) st up/mngmnt St up of th rowing rsrv, jugs ox, n oprtions (inluing hr wir rosting infrstrutur, siting of vnor, n spttor tnt/viwing rrngmnts, progrm sls, n wr prsnttions, r offiils foo istriution ) within th rsrv uring th rgtt. Rowing Cours St-up/Oprtions* Rgtt Sfty Pr rgtt st-up n post rgtt rmovl of ours mrkrs n ssoit rowing ours infrstrutur. On rivr On ln Mngmnt of gnrl sfty n mrgny prours in orn with th GRA Sfty n Emrgny Mngmnt Plns) Othr tivitis Eh of th ov tgoris is su tgoris into svrl of th following Stgs Pr-rgtt sson Pr-rgtt y Rgtt y Post rgtt y 3

4 1 Rowing Glong Exutiv Prior to th rgtt sson th RG Exutiv will tn to th following mttrs Liis with Rowing Vitori (RV), City of Grtr Glong (CoGG), n Corngmit CMA (CCMA) n Mrin Sfty Vitori (s rquir), to onfirm th propos stging rgtts on th Brwon Rivr, n ssoit orgnistionl n prourl rquirmnts. In rly July, mt with othr Brwon Rivr Usr Groups with ssistn of th RV s Vitorin Rowing Rgtts shul, to prpr th nnul n vnts shul for rtifition y CCMA. St th nnul RG ost sis for srvis provi in stging rgtts (y strt of August nnully). Rviw onitions unr whih vnors (non-profit mking n ommril) shoul oprt uring rgtts Complt th RV nnul Rgtts Stging Agrmnt (twn RV n RG) Arss/omplt ny othr govrnn, prourl, n lgisltiv rquirmnts rlting to th stging of rowing rgtts on th Brwon Rivr. f Rviw n upt (s n) th following oumnts rlting to rowing gnrlly n th stging of rgtts on th Brwon Rivr f1 RG Rowing Sfty. Mngmnt Pln for Rowing on th Brwon Rivr (inluing rivr us n Brwon Rivr rowing print plns n mps. f2 RG Brwon Rivr Rgtts Emrgny Mngmnt Pln. f3 Rgtts Stging hklist g Avis RG ffilit shools n lus, of strtgi n rgultory mttrs tht rquir thir ttntion prior to th ommnmnt of n uring th forthoming rowing sson h Avis non-rg ffilit shools n orgnistions proposing to stg rowing rgtts on th Brwon Rivr of rquirmnts n othr mttrs tht rquir thir ttntion prior to n uring th forthoming rowing sson. This will inlu ut not nssry limit to provision of th following: h1 RG osts for th forthoming rowing sson h2 Currnt Chklist for th stging of rowing rgtts on th Brwon Rivr h3 Agrmnt form for funtions n tivitis rquir of RG in th stging of rowing rgtts. h4 Avi rgring ny othr rlvnt mttrs rlting to th stging of rgtts on th Brwon Rivr i Any othr prourl mttrs tht rquir ttntion 4

5 2 Rgtts / Dirtor This funtion must prform y n xprin Rgtt Dirtor. RG n provi n pproprit prson t gr ost. 2.1 Pr-rgtt sson Prior to th rgtt sson th following mttrs rquir ttntion y th Rgtts Dirtor. Liis with Rowing Vitori (RV), Rowing Glong (RG), n Corngmit CMA (CCMA) to onfirm rgtts on th Brwon Rivr, n ssoit orgnistionl n prourl rquirmnts. Assss infrstrutur, goos n quipmnt rquirmnts for th Brwon Rivr rgtts sson. Assss th n for trophis n th prourmnt n lning/prprtion of trophis s n. Assss ommunitions quipmnt n othr infrstrutur for fftiv oprtion. Assss n onfirm surity rquirmnts. f Assss n trmin vnor ns (i: whih vnor tgoris r n) for rgtts. g Estlish with Glong-s Rowing Clus thir rostring/shuling for provision of srvis t Rgtts h B fmilir with th ontnts n rquirmnts of th Rowing Glong Rgtt Sfty n Emrgny Mngmnt Pln (NB Rfr RG Wsit) i Assss/trmin puli toilt rquirmnts for h rgtt for h rgtt inluing th numr of toilts n, th n for hiring of puli toilts, n ss (if prmitt) to th filitis of th Brwon Rivr-s Rowing Clus n shools. This funtion must isuss with RG in th rly stgs of plnning for rgtt Not: RG n vis on rng n hoi of vnors (inluing lol Rowing Clus) to provi vrious srvis. Ths vnors n ngg vi our Rgtts Dirtor sujt to th Dirtor rol ing ontrt to th GRA). Vnor fs will pss to th Rgtt Host. 2.2 Pr-rgtt Prior to rgtt vrious orgnistionl mttrs rquir ttntion for smooth n ffiint stging of th rgtt: Liis with Rowing Vitori on prourl mttrs inluing th provision of th RV Four Ln rgtts trilr, n its ontnts inluing ot ow numrs, r offiils ommunitions n othr quipmnt, n ny othr ssoit mttrs rlting to th stging of th rgtt. 1 Mng th pik-up/livry of RV trilr (n ltri hrging of ttry powr tlommunitions units infrstrutur ontin within th trilr), n (if n) pr-rgtt storg t sur lotion. 2 Confirm ommunitions quipmnt is fully hrg n oprtiv to srv th rgtt ns. Confirm prking rquirmnts for th rgtt with Rgtt hosts, inluing provision of prking /trffi ontrol prsonnl t min rsrv ntrns (t s of Yrr Strt, n Bo Morll Rsrv (rgtt spttor rsrv) Finlis/sur vnor srvis rquir inluing vnor fs. 5

6 D Liis with rowing lus n vnors (tht r to provi goos n srvis t th rgtt), inluing th llotion of oprting sps. Arrng/onfirm Rgtt Announrs/rostrs f g h i Liis with th Rowing Rsrv Mngr n th GRA Rowing Cours Stup/Oprtions mngr to nsur rviw ns (inluing ssssmnt of lol tlommunitions infrstrutur) n rinss for stging of th pprohing rgtt. Liis with th Rgtt Dy Srtry to rviw ns n rinss for stging of th rgtt. Liis with th RG Exutiv on ny mttrs rquiring ttntion y ithr prty in th l up to th rgtt. Orgnis for pik-up livry trophis/wrs (prptul trophis, mllions t.) or othr wrs. 2.3 Rgtt y funtions: Ensur suorint mngrs n Rgtt Dy Srtry r on sit wll prior to strt of rgtt n tht ll systms r in orr. 1 Avis RV Rgtt Rfr of ny ours or ln rlt mttrs with potntil to implit th sf/ffiint stging of th rgtt 2 Avis RG Exutiv of ny othr mttrs issus rlvnt to th stging of th rgtt). Confirm with Rowing Cours St-up/Oprtions Mngr, Rowing Rsrv Mngr, Sfty Mngr, n Rgtt Dy Srtry tht ll rsptiv utis n funtions r unrstoo n tn to s rquir. Mng rsolution of ny vrs issus (from ov points) in ollortion with othrs s pproprit. f g Confirm ript of vnor fs from rgtt vnors. Confirm pproprit surity rrngmnts r in pl (for two-y rgtts or sprt rgtts on sussiv ys), inluing surity of th Jugs Box n th Rowing Rsrvs. Confirm rturn of ll quipmnt (ow numrs n ommunitions quipmnt) to RV Rgtt Trilr. Confirm housing/rturn of RV trilr s rquir y RV. h I j Confirm rturn of ll RG ommunitions quipmnt to Jugs Box. Liis with RV Rgtt Rfr Confirm loking of Jugs Box 2.4 Post rgtt y funtions Confirm trnsmission of rgtt rsults to RV. Mng rturn of RV rgtt trilr (inlus tlly of quipmnt rsiing in th trilr (inluing ow numrs n tlommunitions quipmnt) to rowing Vitori Prpr post rgtt rport on issus xprin uring th rgtt n rquiring ttntion of th GRA Exutiv (n othrs inluing Rowing Vitori, s pproprit). Mt with GRA Exutiv s n. 6

7 Collt/Prpr rgtt rport s rquir y RV n RG 7

8 3 Rgtt-y Srtry This funtion must prform y n xprin Rgtt Dy Srtry. RG n provi n pproprit prson t gr ost. 3.1 Pr Rgtt Sson Confirm th fftiv oprtion of th rgtt omputr systm. Orgnis rgtt progrm printing rrngmnts with slt printing/opying firm. Liis with RV on omputr progrmming ns (inluing progrm upgr n skills upgring) to nsur th RG progrmming n progrm mngmnt rmins omptil with RV rquirmnts. Collt hklist of mtrils, supplis n prsonnl ssistn rquir to nsur tht th Rgtt Dy Srtry rol is onut fftivly n ffiintly. (Intify ns to th Rgtts Dirtor). Liis with th RG Rgtts Dirtor on th ov mttrs n tk tion s trmin to nsur rinss for rgtts sson. 3.2 Pr Rgtt Dy(s) f g Liis with RV on Mony pring Rgtt to onfirm forwr rrngmnts for th rgtt. Otin rgtt ntris n progrmming informtion from RV (mi-wk prior to rgtt), trmin in ollortion with RV th numr of progrms rquir, n orgnis/mng th printing n olltion of rgtt progrms* (S low for til). NB: RV mils rgtt progrms on Wnsy pring rgtt y. Orgnis printing of Offiils n spttors progrms for olltion on y prior to rgtt. Liis with RG Rgtt Dirtor rgring th provision/isply rquirmnts, rsults, n othr puli informtion signg t or nr th Jugs Box. Downlo upt RP7 fil (~15m) y mi-ftrnoon on y pring rgtt using on lin link provi y RV, n rviw for ny hngs m sin Wnsy s ript of progrm from RV (g: xtr ntris, srthings, mov rws, omin hts, or xtr rs t.). Chk mil for ny mil srthings (hk oth on night for, n on hour for rgtt strt) 3.3 Rgtt Dy NB: Arriv t vnu out 2hours prior to rgtt strt tim. Ensur tht signg (inluing r progrm n rsults, n othr puli informtion signg is ppropritly ffix to Jugs Box). Prpr/print Jugs shts for first n susqunt sssions. Ror (in RP7 Computr Progrm) pr-rgtt hngs (g: srthings, nm hngs, offiils upt). (Must in pl y on hour for rgtt strt for this). Entr r rsults into omputr (using RP7 progrm) s provi from r Jugs, n s rquir y RV. Print progrm shts n r rsults for fixing to noti ors t Jugs Box n t Bow Numrs fility. 8

9 f g h i j Mng ours runnrs n ny jugs ox ssistnt prsonnl rgring th issuing of puli informtion, n th timly/ffiint livry of progrmming n rsults informtion n ny othr nssry goos n srvis to r offiils. Prpr n provi (immitly) srthing sht to Rgtt Rfr on roring of ny srthing. Mintin ommunition with R Jugs n othr Bot R Offiils, n Rgtt Announrs s rquir to mt th ns of th Rowing Offiils n to nsur th ffiint/fftiv onut of th Rgtt Srtry rol. Avis th GRA Rgtt Dirtor of ny issus impting on th onut of th Rgtt Dy Srtry rol. Liis with Rgtt Dirtor to nsur pproprit losur of utis. 3.4 Post Rgtt Dy * Nots: Convy r rsults in ltroni RP7 formt (or othr formt if/s rquir y RV). Liis with Rgtt Dirtor s rquir (y mting, or in ltroni form) to intifying ny mttrs rquiring th ttntion of th GRA Exutiv or Rowing Vitori rlting to th fftiv n ffiint oprtion of th rgtt just hl, n for futur rgtts. For Brwon Rgtt) provi RV with list of r nms 2 wks for rgtt. 9

10 4 Rowing Rsrv stup* This funtion must ontrt to Rowing Glong, for onut y n xprin prson. 4.1 Pr Rgtt sson Liis with slt lnrs to rviw sson rquirmnts. Dtrmin n orr provisions for foo n rink for rgtt offiils oth on-ours n in Jugs Box, n onfr with GRA Exutiv r-pik up n/or livry of suh supplis. Orgnis for pik-up/livry of trophis/prptul ups from storg lotion. 4.2 Pr rgtt y Confirm rrngmnts with lnrs (g: tims, ss rrngmnts, provision of supplis inluing toilt ppr t.), inluing losur rquirmnts t n of rgtt. St up portl ot storg rks s/if rquir 4.3 Rgtt y St up (s rquir) n tst rost infrstrutur. Rtify if fulty. f g h I j Mng th st-up n pr rgtt rviw of tlommunitions infrstrutur, Rviw oprtion of ommunitions/rost quipmnt/infrstrutur s n. Assist with rmil tion s rquir if ommunitions quipmnt mlfuntions Ensur ow numrs r rviw for roring of ny missing numrs. Notify Rgtt Dirtor or Rgtt Rfr of ny potntil iffiultis (g: insuffiint numr of spifi ow numrs). Ensur vnors/vnor sits r suppli with powr n tht vnors r ppropritly sit n l to oprt. Ensur prsn of prson to nswr puli quris prior to n uring vnt. Ensur rgtt progrms r livr to nomint sls points. Mng istriution of foo to r offiils. Collt n ollt rturning on-off n/or prptul trophis. k l Liis with Rgtt Dy Srtry on mngmnt of rgtt runnrs rgring th onvyn of foo, goos, n mssgs throughout th rgtt vnu s rquir. Collt th rturn n oumnttion of ll rquir ontnts to th RV rgtt trilr, n prpr trilr for rturn to RV. Rport ny missing quipmnt to Rgtt Dirtor (or RV s pproprit). 4.4 Post rgtt Dismntl n stor RG quipmnt Rport to Rgtt Dirtor on mttrs/inints for ttntion. 10

11 5 Rgtt Sfty 5.1 Pr-rgtt Rviw/upgr ontnt n rquirmnts of th RG Rgtt Sfty n Emrgny Mngmnt Pln. Prpr for implmnttion of ov Pln inluing: 1 Fmiliristion of ontnt 2 Intifition of nomint prsonnl 3 Confirmtion of rquir signg, Pln lotion, n prsonnl lotion points 4 Print rlvnt sfty n rporting forms for us uring n ftr rgtt 5.2 Rgtt y B 1 2 Ensur tht opis of RG Rgtt Sfty n Emrgny Mngmnt Pln r isply n rily ssil in th RG Jugs Box, th RG Bot Sh, n t th Bow Numrs fility, Ensur tht hr opy is opy is provi to h of th Rgtt Rfr, R Strtr n Rgtt Dirtor, n th First Ai mngr (s ontrt y RV). Ensur tht th rquirmnts of th RG Rgtt Sfty n Emrgny Mngmnt Pln r in pl for th rgtt inluing : lotion of First Ai fility un-ostrut Amuln ss provision to First Ai fility n on Rowing Rsrv ros (g hin Rowing Shs from Corio By Rowing Clu to Brwon Rowing Clu) n unr Moorool Strt Brig t.). Dirt sfty n mrgny mngmnt issus s thy mrg n in orn with th rquirmnts of th RG Rgtt Sfty n Emrgny Mngmnt Pln. 11

12 6 Cours Stup* This is Rowing Glong funtion provi t ost to Rgtt hosts. Th funtion nnot prform y othr prtis. Min tsks ssoit with this funtion inlu th following: 6.1 Pr Rgtt Sson 6.2 Pr Rgtt Rviw onition of ll ln n wtr s rowing ours infrstrutur n quipmnt inluing th RG luminium punt n outor motor. Rport pr-sson ns to Rgtt Dirtor/ RG Exutiv. Liis with Rgtt Dirtor to onfirm rinss for ours stup, n rquirmnts s rquir/pproprit St up Cours mi-wk for rgtt. Confirm st-up to Rgtt Dirtor whn omplt. 6.3 Rgtt y Ensur prsonnl vilility for rmil tion rgring ny ours stup mttrs tht mrg uring rgtt. 6.4 Post rgtt Dismntl ours s pr timing grmnt with RG Rport ny intifi mintnn ns. Mintin quipmnt s pr ns intifi to n gr y RG 7 Othr funtions To prpr/ s intifi. 12

CHECKLIST FOR THE STAGING OF ROWING REGATTAS ON THE BARWON RIVER Rowing Season

Glong Rowing Assoition (Inorportd) CHECKLIST FOR THE STAGING OF ROWING REGATTAS ON THE BARWON RIVER 2016 2017 Rowing Sson For gnrl us y th GRA nd othrs s tool to ssist in th stging of rgtts on th Brwon