CAPITAL PROJECT ALLOTMENTS FOR FISCAL YEAR 2014 / 2015 Approp. Project / Original Allotment Project in Index Fund Prog. Org. Index Title Allotment Balance Reserve Prior Biennium Reappropriations - State: (1) K05 060 930 K190 Roof Repairs 171,000 28,983.00 0.00 K13 060 940 K19S Facilities Repairs 602,000 275,401.13 0.00 Sub-Total 304,384.13 0.00 Current Biennium Appropriations - State: S23 060 910 L027 ERI 13/15 456,800 336,359.95 0.00 S23 060 910 L459 Asbestos 19,304 19,304.00 0.00 S19 060 920 L269 Minor Works-Telecom 321,610 319,449.13 0.00 S21 246 920 L335 Minor Works-Telecom 290,838 290,838.00 0.00 S06 060 930 L186 Roof Repairs 235,000 235,000.00 0.00 S07 057 940 L077 Facilities Repairs-Stuc 21,022 20,068.00 0.00 S07 057 940 L078 Facilities Repairs-Motr 184,968 184,968.00 0.00 S07 057 940 L079 Facilities Repairs-SSS 21,010 21,010.00 0.00 S09 060 940 L215 Site Repairs 67,000 67,000.00 0.00 S26 057 950 L364 WATR Center (3) 1,500,000 1,500,000.00 0.00 S15 057 980 L330 SET Bldg 7,820,000 2,473,127.65 4,717,326.00 S10 060 992 L291 Fac Maint & Repairs 1,042,800 521,400.00 0.00 Appropriations - Local: Sub-Total 5,988,524.73 4,717,326.00 R10 147 920 L270 Minor Works-Telecom 2,200 500,000.00 0.00 R10 147 960 L362 Maltby Bldg Remodel 1,000,000 895,638.17 0.00 R10 147 960 L363 Gateway Hall Remodel (2 & 3) 6,000,000 4,130,973.41 0.00 R10 147 960 L414 Snohomish Hall Remodel 3,000,000 3,000,000.00 0.00 R10 147 970 K518 ESCO #5 1,972,000 1,503,715.55 0.00 R10 147 970 L525 ESCO #6 0 780,000.00 0.00 R10 147 980 L415 Acquire ELKs Property 2,000,000 2,000,000.00 0.00 R10 147 980 K473 SET Bldg Pre Design 300,000 120,945.00 0.00 Sub-Total 12,931,272.13 0.00 Total 19,224,180.99 4,717,326.00 Object/Sub-Object Description JE 00 Land JM 00 Art & History Landmarks JF 00 Building JN 00 Relocation Costs JH 00 Improvements Other Than Buildings JZ 00 Other Capital Expenses JJ 00 Grounds Development JA 00 Equipment-Under $5,000 non-capital JK 00 Arch. & Eng. Service JB 00 Software-Under $5,000 JL 00 Capital Planning JC 01 Equipment-Over $5,000 capitalized Footnotes: (1) All the biennium projects with balances were carried-forward, and rounded down. No round-downs occur in midbiennium. (2) The Gateway Hall remodel was approved for an additonal $1.2M. The SBCTC will approve the remaining $2.8M in Sept. Same project number will be used. (3) The Gateway Hall project was approved for an additional $2.8M, which brings the project up to $6M. The WATR Center allotment in reserve was released. (4) Facilities Repairs- SBCTC transferred $77,978 from L077 to L078, and $18,990 from L079 to L078. Posted here on 2/2/15. (5) Project L270 - the LEA for Network 3.0 increased this allocation by $497,800 in May. (6) ESCO #6 project allocation in May. Expect bulk of expenses in 15/16. Includes $220K from COM.
CAPITAL PROJECT ALLOTMENT vs EXPENDITURE STATUS REPORT For Fiscal Year 14/15 through May 11th, 2015 Biennium Prior Current Year Current Year Total Balance Allotment DESCRIPTION Allotment Fiscal Year(s) (14/15) (14/15) Expenditures Of Held in Expenditures Expenditures Encumbrances & Encumb. Allotment Reserve Reappropriations 11/13 Roof Repairs 060 K05 930 K190 (170,999.85) 142,016.85 28,983.00 0.00 170,999.85 0.00 0.00 Facility Repairs 060 K13 940 K19S (601,999.99) 326,598.86 275,401.13 0.00 601,999.99 0.00 0.00 ESCO #5 147 R10 970 K518 (1,972,000.00) 468,284.45 1,144,806.69 121,073.48 1,734,164.62 (237,835.38) 0.00 Biennial Appropriations 13/15 ERI 13/15 060 S23 910 L027 (456,800.00) 120,440.05 184,872.94 18,998.51 324,311.50 (132,488.50) 0.00 Asbestos 060 S23 910 L459 (19,304.00) 0.00 19,304.00 0.00 19,304.00 0.00 0.00 Minor Works-Telecom 060 S19 920 L269 (321,610.00) 2,160.87 68,118.07 251,331.06 321,610.00 0.00 0.00 246 S21 920 L335 (290,838.00) 0.00 0.00 290,838.00 290,838.00 0.00 0.00 147 R10 920 L270 (500,000.00) 0.00 0.00 298,261.84 298,261.84 (201,738.16) 0.00 Roof Repairs 060 S06 930 L186 (235,000.00) 0.00 32,437.27 0.00 32,437.27 (202,562.73) 0.00 Facilities Repairs-Struct 057 S07 940 L077 (21,022.00) 954.00 19,157.01 0.00 20,111.01 (910.99) 0.00 Facilities Repairs-Motr 057 S07 940 L078 (184,968.00) 0.00 141,800.64 24,739.17 166,539.81 (18,428.19) 0.00 Facilities Repairs-SSS 057 S07 940 L079 (21,010.00) 0.00 6,389.33 0.00 6,389.33 (14,620.67) 0.00 Site Repairs 060 S09 940 L215 (67,000.00) 0.00 51,440.91 0.00 51,440.91 (15,559.09) 0.00 WATR Center 057 S26 950 L364 (1,500,000.00) 0.00 618,915.38 151,612.00 770,527.38 (729,472.62) 0.00 Maltby Remodel 147 R10 960 L362 (1,000,000.00) 104,361.83 895,638.17 0.00 1,000,000.00 0.00 0.00 Gateway Hall Remodel 145 196 2GWY (121,677.23) 121,677.23 0.00 0.00 121,677.23 0.00 0.00 147 R10 960 L363 (6,000,000.00) 1,869,026.59 1,519,696.41 0.00 3,388,723.00 (2,611,277.00) 0.00 Snohomish Hall Remodel 145 196 2SNH (13,552.30) 13,552.30 0.00 0.00 13,552.30 0.00 0.00 147 R10 960 L414 (3,000,000.00) 0.00 174,037.97 316.66 174,354.63 (2,825,645.37) 0.00 ELK Property Acquisition 147 R10 980 L415 (2,000,000.00) 0.00 0.00 0.00 0.00 (2,000,000.00) 0.00 SET Bldg 057 S15 980 L330 (3,102,674.00) 629,546.35 906,188.69 95,874.55 1,631,609.59 (1,471,064.41) 4,717,326.00 Pre Design fr 12/13: 147 R10 980 K473 (299,999.25) 179,054.25 0.00 0.00 179,054.25 (120,945.00) 100,000.00 Facility Maintenance & Repairs 060 S10 992 L291 (1,042,800.00) 521,400.00 521,400.00 0.00 1,042,800.00 0.00 0.00 GRAND TOTAL (22,943,254.62) 4,499,073.63 6,608,587.61 1,253,045.27 12,360,706.51 (10,582,548.11) Footnotes: 1) All state funded capital balances from 12/13 were carriedforward, AND rounded down to the nearest dollar. Gary rounds down after the end of a biennium, not at the end of the first fiscal year. The rounded down amounts from the previous year are shown in colume C as deductions from the original allocation. SET Bldg allotment is $300K, but only $200K was transferred into that account in 12/13. 2) Facilities Repairs- SBCTC transferred $77,978 from L077 to L078, and $18,990 from L079 to L078. Posted here on 2/2/15.
RETAINAGE STATUS For Fiscal Year 14/15 Company Bayley Constr. Bayley Constr. Saybr Contractors Saybr Contractors Ameresco, Inc Ameresco, Inc Garland/DBS, Inc Locally Roosendaal-Honcoop Ebenal General Inc. Locally retained Bank Locally retained Locally retained Locally retained Locally retained Locally retained Locally retained Held & Peoples Bank & Horizon Bank Monthly Project Gateway Maltby GWY Kitchen WWY Electrical Gateway ESCO #4 Field Netting Seaview Rood Retainage Snoh - Third Floor MDL Renov Coding (145-100-4ZRT) (145-100-4ZRT) (145-100-4ZRT) (145-100-4ZRT) (R10-960-L363) (K13-060-940-K19S) (570-265-2070) (145-100-4ZRT) Total (R10-960-L414) (057-960-BC7G) Total Beg. Bal. 0.00 0.00 0.00 731.15 0.00 6,557.96 2,500.00 8,872.08 18,661.19 0.00 287,185.63 305,846.82 0.00 July 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 August 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 September 13,590.26 34,262.54 0.00 0.00 0.00 0.00 0.00 0.00 47,852.80 0.00 (287,185.63) (239,332.83) October 14,690.34 3,254.79 0.00 0.00 0.00 0.00 0.00 0.00 17,945.13 0.00 0.00 17,945.13 November 0.00 0.00 0.00 0.00 0.00 7,913.53 0.00 0.00 7,913.53 0.00 0.00 7,913.53 December 10,037.40 1,213.77 679.58 0.00 0.00 0.00 0.00 0.00 11,930.75 0.00 0.00 11,930.75 January 3,289.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,289.25 0.00 0.00 3,289.25 February 0.00 1,542.85 0.00 0.00 0.00 0.00 0.00 0.00 1,542.85 0.00 0.00 1,542.85 March 1,433.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,433.90 0.00 0.00 1,433.90 April 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 May 0.00 0.00 0.00 0.00 9,893.16 0.00 0.00 0.00 9,893.16 1,380.26 0.00 11,273.42 June 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 99th Mo. 0.00 0.00 TOTALS 43,041.15 40,273.95 679.58 731.15 9,893.16 14,471.49 2,500.00 8,872.08 120,462.56 1,380.26 0.00 121,842.82 Totals By Fund: 145 120,462.56 Footnotes: 147 1,380.26 This amount agrees with the last invoice seen and by fund. 057 0.00 060 Escrow accounts at banks have not been set up for the following companies listed below. All locally held retainage is in 145-100-4ZRT-0499 Totals 121,842.82 AstroTurf, LLC Garland/DBS, Inc Saybr Contractors Inc. Bayley Ameresco, Inc.
Equipment / JC, JC80 Reconciliation FY 13/14 Description Purchase Check State Tag Fund Fund Fund Fund Fund Fund Fund Fund Mo. Name Pro-Org Adj. Amount Requisition Number Number 001 448 145 148 147 057 522 149 July Taricco Corp111-4409 148,098.75 MK12144 664686 B76374 148,098.75 " Dakronics 920-K196 22,375.23 SV12131A 664461 B76375 11,187.62 " Dakronics 920-K196 SV12131A 664461 B76376 11,187.61 Aug Perkinelmer 011-6425 25,018.62 DD13001 665877 DD13001 S/B B76337 25,018.62 " Products Un 111-4409 27,742.16 MK12164 665319 B76372 27,742.16 Sept Miller 111-4409 10,979.19 MK12198 667002 B76391 5,489.60 B76392 5,489.59 Nov Laerdal Med 041-2511 10,644.13 GD13016 670258 B76387 10,644.13 Dec Extron Digita264-2940 12,563.00 SL13001 670893 B76410 12,563.00 Jan Proton360 960-L363 6,412.44 MV13012 673052 B76414 6,412.44 April Nissan - Cam097-2200 22,396.40 RS13031 675181 B76433 22,396.40 " Nissan - Cam097-2201 22,396.40 RS13031 675181 B76434 22,396.40 April Sharp - LCD 111-4406 5,970.20 MK13120 675226 B76435 5,970.20 " Apple Comp 100-4Z22 7,000.00 MT13004 675616 B76430 7,000.00 " Sharp - LCD 111-4406 11,939.55 MK13148 675884 B76436 5,969.78 " B76437 5,969.77 " Kodak Printe255-2101 60,225.00 PR13034 671160 B76409 60,225.00 May Hewlett Pack086-2860 13,840.20 TT13009 678873 B76454 6,920.10 " Hewlett Pack086-2861 TT13010 678873 B76456 6,920.10 June Bargreen 011-2W30 5,021.67 EZ13065 678615 B76476 5,021.67 " Moto Electric097-2200 15,984.24 RS13033 678053 B76470 15,984.24 " Laerdal Med 011-2W30 14,304.01 GZ13073 677731 B76463 14,304.01 " Generator G 111-4406 23,808.59 MK13156 678145 B76489 23,808.59 " Sewer Snake092-2300 6,711.45 RM13017 677340 B76462 6,711.45 " Morgan Sou 041-2512 11,363.95 MA13049 679643 B76496 11,363.95 Total 484,795.18 19,325.68 60,225.00 235,538.44 47,026.70 6,412.44 22,375.23 12,563.00 81,328.69 ** reconciliation item per OFM JC00, JC80
ACCOUNT GROUP 997 RECONCILIATION FOR FISCAL YEAR 13/14 D E S C R I P T I O N LAND B U I L D I N G S I. O. T. B. E Q U I P M E N T L I B R A R Y C.I.P. SUMMARY 2110 2210 6591 (2220) 2310 6591 (2320) 2410 6591 (2420) 2430 * 6591 (2440) 2510 9850 FAE-997 Beginning Balances 5,844,267.00 117,235,299.68 0 (34,221,548.00) 23,060,985.02 0 (16,905,734.00) 5,678,551.00 0 (2,923,903.00) 1,135,209.15 0 (974,457.00) 279,521.00 98,208,190.85 Prior Year's Manual Adjustments 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 FMS Fund 997 Balances 5,844,267.00 117,235,299.68 0.00 (34,221,548.00) 23,060,985.02 0.00 (16,905,734.00) 5,678,551.00 0.00 (2,923,903.00) 1,135,209.15 0.00 (974,457.00) 279,521.00 98,208,190.85 13/14 Additions: SET Bldg 629,546.35 (629,546.35) Gateway Hall Remodel 1,554,032.69 (1,554,032.69) Maltby Bldg Remodel 104,361.83 (104,361.83) Snohomish Hall Remodel 13,552.30 (13,552.30) 522 Bldg to 997 transfer 1,290,140.00 (566,581.00) (723,559.00) Library 28,745.04 (28,745.04) Equipment 412,007.18 (412,007.18) OFM Capitalization Changes (228,903.00) (432,969.00) 0.00 0.00 0.00 661,872.00 OFM Capitalization Deprec Changes 187,841.00 274,098.00 (461,939.00) 13/14 Disposals: Library (24,580.00) 24,580.00 0.00 Equipment (8,000.00) 8,000.00 0.00 Current Net Change to 9850 0.00 1,061,237.00 0.00 (378,740.00) (432,969.00) 0.00 274,098.00 404,007.18 0.00 8,000.00 4,165.04 0.00 24,580.00 2,301,493.17 (3,265,871.39) Subtotal Fixed Assets 5,844,267.00 118,296,536.68 0.00 (34,600,288.00) 22,628,016.02 0.00 (16,631,636.00) 6,082,558.18 0.00 (2,915,903.00) 1,139,374.19 0.00 (949,877.00) 2,581,014.17 101,474,062.24 (beginning bal. plus current change) Depreciation (1) 3,001,039.00 (3,001,039.00) 464,852.00 (464,852.00) 563,209.00 (563,209.00) 44,454.00 (44,454.00) 0.00 (4,073,554.00) Final FMS Totals-Fund 997 5,844,267.00 118,296,536.68 3,001,039.00 (37,601,327.00) 22,628,016.02 464,852.00 (17,096,488.00) 6,082,558.18 563,209.00 (3,479,112.00) 1,139,374.19 44,454.00 (994,331.00) 2,581,014.17 97,400,508.24 Reconcile to FAE: (2) Proprietary Funds-Ending Balance 0.00 200,046.70 (132,707.00) 259,878.39 (259,878.39) 367,780.55 (279,201.26) 0.00 0.00 0.00 155,918.99 Final FAE Totals-All Funds 5,844,267.00 118,496,583.38 (37,734,034.00) 22,887,894.41 (17,356,366.39) 6,450,338.73 (3,758,313.26) 1,139,374.19 (994,331.00) 2,581,014.17 97,556,427.23 Reconciliation with all funds: CR2128 FAE/FMS Footnote: All Funds: Ending Cost 157,385,922.00 157,399,471.88 (1) Only the accumulated depreciation credits are added into the Summary Column (Not the 6591 G/L). OFM Capitalization reconciliation CIP item. 13,552.00 0.00 (2) The FAE change accidentially removed the CIP beginning of a $3M project. It will show later when project expenses exceed $100K. All Funds: Depr Allow (59,843,046.00) (59,843,045) 97,556,428.00 97,556,427.23