GIS Implementation for Infrastructure Maximizing Your Resources A Case Study of the Village of South Elgin Presented by: Andy Zaletel, GISP & Dan Mann June 5, 2012 Providing proven GIS planning strategies Understanding GIS A GIS is only as good as the data contained within it. 1
THE COMMON MISCONCEPTION OF GIS The implementation of a GIS can be overwhelming... Too much information Not enough money Not enough time No resources NO PLAN Defining the critical path... ACCURATE AND COMPLETE INVENTORY Collaborate and coordinate with staff Integrate GIS into the existing processes Provide a functional, sensible solution Plan for the future 2
Defining the critical path... Strategic Planning Village Defined Directed and guided by Village staff Maintain autonomy of the Villages processes and information Process for data management and updates based on the information and guidance of the Village. How they got here... Open up information to entire staff Better method of storing/accessing/archiving info Providing the foundation to better manage, analyze, and account for our assets Provide a better product to Village Residents 3
Establish the requirements... Open architecture Established the foundation Accuracy of infrastructure as the building blocks for all future GIS development Foundation for the immediate and future of the Village s GIS Flexibility to redefine scope as the project evolves Establish the 3 Keys... Accurate infrastructure foundation Maintain the system Collaborate with Village staff 4
Following the path... Implementation of a Utility GIS beginning in 2005 County basemap integration Conversion of AutoCAD datasets to ESRI Geodatabases Utility Infrastructure Geodatabase design Phased Approach of Mapping-grade GPS data collection Water System (including B-boxes), Storm Sewer, Sanitary Sewer Onsite GIS Consulting Services The process... AutoCAD Data Conversion to GIS Mapping Grade (<1 Foot) GPS Data Collection Operational Integration - Incorporated Hydrant flushing and flow testing into the GIS field collected and populated data. Onsite GIS Consulting Services Significant staff involvement and input. 5
DeKalb Sanitary District How are we doing it... Building the foundation Utility GPS Data Collection Phased Approach Complete Pipe and Appurtenance Inventory Water Distribution, Storm Sewer, Sanitary Sewer Systems 6
DeKalb Sanitary District Initial Data Collection GPS Inventory Phased utility inventory using sub-foot GPS Attribute collection determined by Village Collaboration for collection of missing or obstructed structures 7
DeKalb Sanitary District Data Maintenance and Management Construction and Development Utility GPS and GIS updates required through the sub division ordinance Funded by the Contractor Standards for data collection match the Village s existing GIS Integrated in the process Onsite construction managers collect the data 8
DeKalb Sanitary District GIS Consulting Services Onsite GIS services Budget/Hours are dictated by the Village Tasks, services, and applications are developed through a collaborative effort between the Village and B&W Manage, maintain, and update data Coordinate with staff for updates and specific needs 9
GIS Consulting Services Hydrant Flushing Help determine the most efficient flushing sequence for the system Model shows direction of flow in mains and source of water supply Develop Uni-Directional flushing program 10
DeKalb Sanitary District 11
Empowering Staff Collaboration between Village and B&W Start focusing on the I in GIS as opposed to only the G Manage the information and maximize the process utilized by staff Maximize effectiveness of the GIS and information developed Mold GIS and applications around the processes and procedures utilized by the Village Empowering Staff Focus on the I Hydrant Flow Testing Flow Test Results Water Use Reporting ISO Rating Maintenance Records (Year Installed, Paint Record, Parts List) 12
Empowering Staff Staff Vestment Involve the EXPERTS Information is already being recorded, now it can be incorporated in the GIS The GIS should fit around the needs of the users, not the other way around. Provides a one-stop-shop for information Easily maintained and managed. Utilize the institutional knowledge of the professionals 13
Key Considerations Must be committed Data must be maintained and managed This is a work in progress Make GIS part of the process A GIS is only as good as the data in it Empower staff Questions? Andy Zaletel, GISP GIS Manager Baxter & Woodman 815.459.1260 azaletel@baxterwoodman.com Dan Mann Sewer & Water Superintendent Village South Elgin 847.695.2742 dmann@southelgin.com Providing proven GIS planning strategies 14