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EXHIBIT BOOTH APPLICATION TO: FROM: RE: Potential Exhibitors Leslie Velasco, Exhibits Manager 2018 Summer Conference Exhibit Application You are invited to exhibit at the Maryland Association of Counties (MACo) Summer Conference on August 15 17, 2018, at the Roland Powell Convention Center in Ocean City, MD. MACo s Summer Conference attracts more than 2,000 of Maryland s county leaders, legislators, State government officials, and commercial and nonprofit representatives. Being visible at this event allows you access to everyone involved or related to local government, all in one place. In addition to our 25 educational sessions, attendees will participate in workgroups, meetings, and briefings that will affect county government practices and policy. The theme this year is Water, Water Everywhere and will focus on the importance of water. From the health of the Bay and our waterways to the infrastructure, treatment, and regulations that ensure safe and healthy water flows through our pipes, county governments are keeping our residents afloat. Sessions will discuss the Bay, water infrastructure, watermen and oyster/fishery/habitat issues, floods and other natural disasters, and ways to put the wind back in the sails of a tight budget. Following is the Exhibitor Brochure. Submit the included signed contract with a non-refundable deposit of 50% of the total booth cost to reserve your space. To ensure a space reservation, please return your completed contract as soon as possible. Booth space will be assigned on a first-come, first-served basis and will sell out quickly. For sponsorship opportunities, please watch your email for the upcoming brochure and/or contact Nicolette Querry (nquerry@mdcounties.org). Visit the MACo website (www.mdcounties.org) for more sponsorship information as it becomes available. Once again, this year, in addition to Exhibit Hall A/B, we ll be using the Bayfront Ballroom on the second floor of the Convention Center. Our county booths will be housed in the Ballroom, along with continental breakfasts and lunches on Thursday and Friday. NEW THIS YEAR: We re hosting 5 interactive exhibits in Bayfront Hall with 10 x 20 footprints. These are for educational, walk -through, hands-on displays that offer an interactive learning experience for our attendees. Want to show the life-cycle of oysters? Demonstrate a water-filtration system? Let attendees experience a virtual reality headset? Here s your chance! Bayfront Hall offers a beautiful view of the Isle of Wight Bay is the home of our special Taste of Maryland reception. Attendees can sample Maryland s local creameries, bakeries, wineries, and other local food and beverage products at the highly attended Reception. Please see the Exhibits At-a-Glance (page 5) for more details on the two exhibit halls, exhibit fees, and what s included. MACo is looking forward to an exciting 2018 conference and we hope you will join us. Please feel free to call me at 410.269.0043 or email me at lvelasco@mdcounties.org. Exhibiting at this conference is the best way to highlight your product or service for county elected officials and establish your company or organization as a leader in your field and as a partner for county governments. The Maryland Association of Counties (MACo) is a non-profit and non-partisan organization that About MACo serves Maryland s counties by articulating the needs of local government to the Maryland General Assembly. The Association s membership consists of county elected officials and representatives from Maryland s 23 counties and Baltimore City. Learn more at www.mdcounties.org. MACo is the only organization serving the needs of county elected officials and governments across the state of Maryland. 2
LOOKING FOR A BIG EXHIBITOR OPPORTUNITY? The MACo 2018 Summer Conference offers the potential to bring you BIG results. County governments are searching for vendors offering virtually every business function and service found in Maryland. From logistics to printing, finance to office administration, training to trash removal - county governments are looking for YOU! Or your competitors. Needless to say, if you want to do business with Maryland s counties, you should exhibit at the MACo Summer Conference. Market your business to decision-makers specializing in these county services: Administration Aging Budget & Finance Communications Corrections & Public Safety Cyber Security Economic Development Emergency Management Engineering Environment Health Human Resources Human Services Information Technology Infrastructure Legal & Liability Parks & Recreation Planning & Land Use Purchasing & Procurement Schools & Education Tourism...and many MORE! Benefits of being a MACo Summer Conference Exhibitor: Exhibitor information displayed in MACo s conference mobile app and on our website! Each booth will receive a list of conference attendees and their contact information Exhibitors may participate in all MACo conference sessions at no additional charge Table draping for your booth is included! Each booth receives 2 tickets for Thursday and Friday lunches, Thursday afternoon Ice Cream & Fruit Break, and for the Thursday evening Taste of Maryland Reception Additional tickets for the social events are available to exhibitors at the County Member rate (our lowest rate!) Exhibitors may sign up for the Golf Tournament (additional fee and registration required) Attendees include: County Executives, Council Members, and Commissioners; county decisionmakers from all county departments; Senators and Delegates; Congressmen; State and Federal officials and staff; Maryland Cabinet Secretaries; the Governor, Lt. Governor, and their staff. Don t miss this opportunity to show what your company can do for Maryland s counties! 3
EXHIBIT WITH MACo As an exhibitor at MACo s Summer Conference, you will have the opportunity to get your company s name, products, and services in front of the people you want to reach: decision-makers. 2017 SUMMER CONFERENCE ATTENDEES 1135 Attendees participated in 2017! County 44% Commercial 27% Legislators 7% Other Government 21% CHART T TLE County Elected County Officials Senior Staff 23% and Decision-Makers 45% County Staff 32% Press 1% All 24 county jurisdictions were represented: 496 county individuals participated! 112 of the 151 County Elected Officials attended our conference! Always a good job in every aspect. MACo is the premier state association conference in the nation. ~National Association of Counties (NACo) 4
MACo EXHIBIT BOOTHS AT-A-GLANCE Exhibit Hall A/B: Largest exhibit hall Houses Commercial and State booths booths are 10 wide by 10 deep Exhibiting hours: Wednesday SET-UP: 7:30 am 3:00 pm Thursday: 10:00 am 4:30 pm Friday: 9:00 am 2:00 pm Friday BREAK-DOWN: 2:00 pm 5:00 pm Events and breaks in this hall: Morning & afternoon coffee breaks on Thursday and Friday Lunch on Thursday and Friday Ice Cream & Fruit Break on Thursday Taste of Maryland Reception responsibilities: None exhibitors may attend the reception in the Bayfront Ballroom if they have a ticket Fees: Commercial/Nonprofit: $1,500 State: $800 Adjoining additional booth (State or Commercial/Nonprofit): $1,100 Bayfront Hall: Exhibit space on second floor Houses County booths booths are 10 feet wide by 10 feet deep Houses Interactive displays 10 feet wide by 20 feet deep (no walls or draping) Exhibiting hours: Wednesday SET-UP: 7:30 am 3:00 pm Thursday: Regular Exhibit Hours: 8:00 am 3:30 pm Closed: 3:30 pm 4:30 pm (for Reception set-up) Taste of MD Reception Exhibit Hours: 4:30 pm 6:30 pm Friday: 8:30 am 2:00 pm Friday BREAK-DOWN: 2:00 pm 5:00 pm Events & breaks in this hall: Continental breakfast and lunch on Thursday and Friday Morning & afternoon coffee breaks on Thursday; morning coffee break on Friday Ice Cream & Fruit Break on Thursday Taste of Maryland Reception on Thursday Taste of Maryland Reception responsibilities: Booth must be staffed from 4:30 pm 6:30 pm on Thursday Exhibitors are encouraged to bring tasting samples from their region to pass out during the reception. Sizing restrictions and food guidelines apply contact lvelasco@mdcounties.org for more information. INTERACTIVE DISPLAYS: 10 x20 space, no draping or walls Includes TWO namebadges and TWO sets of tickets for events held in this hall Fees: Maryland Counties: FREE Interactive Displays: $500 (see page 11 for details) Adjoining additional booth: $1,100 5 Included in Booth Fees (Both Halls) A 6-foot draped table Two chairs A trash receptacle One 110 electrical outlet up to 500 watts Two tickets per booth for the Thursday and Friday lunches, Thursday afternoon Ice Cream and Fruit Break, and the Thursday evening Taste of Maryland Reception in the Bayfront Ballroom Five (5) badges for booth staff Business description/contact info in the Summer Conference mobile app Copy of the conference program Exhibitors may attend the educational sessions at no additional cost A 30-second video clip in MACo s popular Virtual Exhibitor Showcase available to ALL VIEWERS (not just attendees), and promoted on our blog, Conduit Street Interested in showcasing a vehicle? MACo has 2 spots available on the brick terrace at the front of the building. All participants will see your vehicle!! Contact lvelasco@mdcounties.org for more info!
EXHIBITOR TESTIMONIALS M ACo provides an M excellent ACo does a great job of making opportunity to sure there s opportunities for us have quality time with our start new relationships while also being long-time customers in a able to connect with existing clients. terrific setting. It also gives us Nationwide Retirement Solutions a chance to meet new County and City members and network with our peers. W e have attended the Motorola Solutions, Inc. MACo conferences for over 10+ years. It is a W great platform for us to link up with e look forward to our County Customers throughout attending the the State of Maryland. It is a wellreceived conference that we look MACo Summer Conference every year. It is a forward to annually! great networking opportunity Waste Management of Maryland, for companies looking to form business relationships and develop partnerships with A s a Corporate Partner and exhibitor Maryland counties. For Delta at the MACo Summer conference, Dental, this is a sound Cigna has enjoyed working with investment, and a terrific the MACo team and counts this conference chance to connect with county as a key opportunity to meet and connect decision-makers. with county officials and staff. Delta Dental Cigna O ver the years MACo has set the standard when it comes to conferences in MD. As a participating exhibitor for many years, we feel they are constantly striving to maximize the benefit received from supporting and attending their events. Johnson Controls Inc. 6
2017 EXHIBIT HALL PHOTOS 7
2018 CONFERENCE SCHEDULE WEDNESDAY, AUGUST 15, 2018 7:30 am - 3:00 pm Registration Open 8:30 am - 11:30 am Planning Board Training 9:00 am - 2:00 pm Golf Tournament 11:00 am - 4:00 pm Tech Expo 1:00 pm - 3:00 pm Academy Core Session 3:00 pm - 3:15 pm Coffee Break 3:15 pm - 4:45 pm Academy Core Session 4:30 pm - 6:00 pm Discussion & Reception THURSDAY, AUGUST 16, 2018 7:00 am - 4:00 pm Registration 8:00 am - 9:30 am Continental Breakfast 8:00 am - 3:30 pm Bayfront Exhibit Hall Open 9:00 am - 10:00 am Welcoming Session & Keynote Address 10:00 am - 10:15 am Coffee Break 10:00 am - 4:30 pm Exhibit Hall AB Open 10:00 am - 6:30 pm Cyber Café Open 11:30 am - 1:00 pm Buffet Lunch Exhibit Halls (ticket required) 1:00 pm - 1:45 pm Special Topic Session 1:45 pm - 2:00 pm Coffee Break 2:00 pm - 3:00 pm Affiliate Sessions 2:30 pm - 3:30 pm Ice Cream & Fruit Break (ticket required) 3:30 pm - 4:30 pm Affiliate Sessions 4:30 pm - 6:30 pm Taste of MD Reception (ticket required) 4:30 pm - 6:30 pm Kids Party (separate registration required) #MACoCon What is a MACo Affiliate Session? An educational break-out session whose content is suggested by or supported by MACo s Affiliate Members. All conference participants are invited to attend. What is a MACo Affiliate Member? MACo has the distinct honor of working with 12 professional organizations whose members represent the different sectors of county government (Administrators, Budget & Finance, Attorneys, Environmental Health, Parks & Recreation, etc.). These county staff members assist MACo in formulating its legislative program and conference content. FRIDAY, AUGUST 17, 2018 7:00 am - 2:30 pm Registration 7:30 am - 8:45 am County Elected Officials Forum, Breakfast, & Business Meeting (ticket required) 8:00 am - 10:00 am Continental Breakfast 8:00 am - 2:00 pm Bayfront Exhibit Hall Open 9:00 am - 2:00 pm Exhibit Hall A/B Open 9:00 am - 2:00 pm Cyber Café Open 9:00 am - 10:30 am General Session 10:30 am - 10:45 am Coffee Break 10:45 am - Noon General Session 11:30 am - 1:00 pm Buffet Lunch (ticket required) Noon - 1:00 pm Working Luncheons (ticket required) 1:00 pm - 2:00 pm Affiliate Sessions 2:00 pm - 2:15 pm Coffee Break 2:15 pm - 3:15 pm Affiliate Sessions 3:15 pm - 4:15 pm Governor s Cabinet Reception 5:00 pm - 8:00 pm Crab Feast (ticket required) Listed above is a condensed version of the full schedule it is subject to change. Please check www.mdcounties.org/macocon for details and updates. SATURDAY, AUGUST 18, 2018 8:00 am - 10:30 am Registration 8:00 am - 9:30 am Continental Breakfast 8:15 am - 9:15 am Full Buffet Breakfast 9:30 am - 11:00 am Education General Session 11:00 am - 11:15 am Coffee Break 11:15 am - 12:15 pm Governor s Address 12:15 pm Adjournment Interested in FREE or DISCOUNTED booth space? MACo s Corporate Partner Program provides high visibility & great benefits! View the brochure at mdcounties.org/cpbrochure, or contact Nicolette Querry (nquerry@mdcounties.org) for more details! 8
APPLYING FOR EXHIBIT SPACE Complete & sign the Application/Contract and mail it to MACo with your 50% deposit (County booths do not require a deposit but we need a contract as soon as possible to hold your space). Full payment is due by June 8, 2018. Booths not paid in full by June 10 will be automatically resold, forfeiting the deposit. Booth space assignments will be made on a first-come, first-served basis. Applications are dated and numbered as received. Booth space confirmations will be mailed by May 11, 2018. Please do not call before May 11 to check on your confirmation. Your confirmation packet will also include the Name Badges & Extra Tickets Order Form, the Convention Center Services Rental Order Form, as well as additional information about the conference. Mail the completed application and deposit AS SOON AS POSSIBLE. Faxed or emailed contracts will not be processed without a Purchase Order or credit card information (Master Card or VISA only) for the deposit. MACo IS NON-PARTISAN MACo does not allow the distribution of any political campaign materials or any political campaigning at our conferences. Persons, groups, and/or exhibits that violate this rule will be asked to leave the conference. PARKING RULES MACo must enforce the following rules in order to accommodate our attendees and exhibitors: Parking is limited and is reserved only for attendee and exhibitor vehicles. Please carpool if possible. Oversized, demo, and/or advertising vehicles may not be parked in the parking lot. Oversized, demo, and/or advertising vehicles are also prohibited from roaming the parking lot. Observe the rules posted in the fire lane in front of the Convention Center. There will be no exceptions. Violating these rules may result in a request to leave the conference with no subsequent invitations to return. Thank you for your cooperation. TAKE THE BUS! Riding the bus is COMPLIMENTARY! The town of Ocean City very generously allows MACo s Summer Conference attendees and exhibitors to ride the municipal buses for FREE during our conference just show your namebadge when you board the bus. Please consider using public transportation once your booth is set up. Parking is limited and if the attendees can t park, they can t get in to see your exhibit! 9
CONVENTION CENTER INFORMATION Roland Powell Convention Center (RPCC): 4001 Coastal Highway, Ocean City, MD 21842 RPCC phone number is 410.289.8311; ask for Convention Services RPCC fax number is 410.289.0058. The convention center caterer is Centerplate (phone number: 410.723.8619). All food and beverages must be purchased through Centerplate. Outside food and beverages are not allowed, except as applies to the Taste of Maryland Reception. Included in Booth Fees Hall A/B booths: 10 wide x 10 deep Bayfront Ballroom booths: 10 wide x 10 deep A 6-foot draped table, Two chairs A trash receptacle One 110 electrical outlet up to 500 watts Two tickets per booth for the Thursday and Friday lunches, Thursday Ice Cream Break, and the Thursday evening Taste of Maryland Reception in Bayfront Hall Five (5) badges for booth staff Business information in the Summer Conference program and in the mobile app A copy of the Summer Conference program Additional Fees (Order Directly from Roland Powell Convention Center) The cost of services provided by the Convention Center, such as labor, additional electrical service, etc. Electricity, telephones, audiovisual equipment, etc. (These should be ordered directly from the Convention Center. Contract with the Convention Center for freight handling, forklift and operator, and labor assistance to set up and/or dismantle exhibits.) Carpeting in the individual booths. ADDITIONAL INFORMATION Advance meal tickets may be ordered at the MACo County Member rate after booth space confirmations are distributed. Tickets purchased at the conference will be charged the on-site rate. At the Convention Center, there are no hand trucks or dollies available for your use. Please bring your own. The booth backdrop and dividers are made of flameproof drape fabric. The dividers between the booths are 3 feet high and the backdrop is 8 feet high (Hall A/B) or 3 feet high (Bayfront Ballroom). Exhibitors Service Request and Rental Order Form lists all of these items/charges and will be mailed to all exhibitors with your space confirmation by May 11. Reminder: Nothing may be hung higher than the 8-foot backdrop in the exhibit booth. BOOTH SPACE ASSIGNMENT Commercial/Non-Profit exhibitors must indicate their 1st, 2nd, 3rd, and 4th choice for booth space location on the enclosed contract. Identical requests for booth assignments will be made in favor of the first application for that booth space. No booth assignments will be made without full deposit, a purchase order, or credit card information (MasterCard or VISA only). MACo reserves the right to assign exhibit space to best meet the needs of all exhibitors. State and County exhibitors may only request a specific location if they register at the Commercial rate. 10
MACo SUMMER CONFERENCE HIGHLIGHTS Tech Expo a special showcase of technology solutions! Held on Wednesday of the conference, this special one-day tradeshow for technology companies is accompanied by 2 deep-dive educational sessions with a tech focus. With more than 50 booth spaces, the Tech Expo is a great opportunity for technology vendors to gain extra exposure. More details will be released soon, but technology exhibitors in the larger tradeshow may also register for a Tech Expo table for FREE! Taste of Maryland Reception the mountains to the shore, all in one place! MACo s Taste of Maryland Reception has been a huge success. It offers our attendees and guests a chance to sample Maryland food and beverages, network with other conference participants, and still be able to attend the many events and activities happening outside of our conference that evening. The Reception will be in the Bayfront Hall from 4:30 pm 6:30 pm. Each exhibit booth will receive 2 tickets to the Taste of Maryland Reception and Bayfront Ballroom exhibitors are asked to staff their booths and provide tasting samples (maximum sample sizes: 2 oz food; 2 oz wine; and 4 oz nonalcoholic beverages). Heavier hors d oeuvres will be offered in addition to the tasting samples so that this event will function more like a meal. The larger space in the Bayfront Hall will ensure that all of our guests have an opportunity to visit our county and tourism booths. Exhibit Hall A/B will close at 4:30 pm so that Hall A/B exhibitors and attendees can all participate in the Taste of Maryland Reception and network over some of our wonderful Maryland wines, cheeses, popcorn...and more! Crab Feast THE networking event of the year! A conference tradition, the Friday evening crab feast is a highly-anticipated networking event for anyone involved in Maryland s policy-making and local government arenas. More than 1,000 people attend to enjoy all-maryland Chesapeake Bay blue crabs, picnic fare, and entertainment while they discuss common challenges and solutions. Crab Feast tickets are NOT included with a booth, but are available for exhibitors to purchase at our low county member rate. NEW THIS YEAR Interactive Displays $500 in Bayfront Hall 10 x20 footprints (no draping) to set up educational, walk-through, interactive displays. Great opportunity to showcase research projects affecting Maryland s waterways or set up sampling areas of products, software, or services! Contact Leslie for more information 11
TECH EXPO WHAT IS THE TECH EXPO? FREE. That's right - it's free to participate as a vendor in the Tech Expo tradeshow if you register as a vendor in the larger tradeshow and have a technology-focused product or service to showcase. Here's the catch: you have to bring technology that you can actively demonstrate to our attendees. 5-hour exhibiting opportunity for an exclusive set of technology vendors. Vendors will receive a 6-foot table for a table-top display on Wednesday, August 15, 2018 from 11:00 am until 4:00 pm at the convention center in Ocean City. 2 badges and 2 lunch tickets for your staff are also included. Additional badges and tickets are available for purchase. Part of our larger Tech Expo offering. The day will include 2 deep-dive sessions on technology topics that will attract local government officials, staff, and stakeholders most interested in experiencing the latest technology first-hand. Your opportunity to get extra exposure to MACo's Summer Conference attendees. The Expo is included in all conference attendee registrations. Last year, we had more than 250 individuals view the Tech Expo exhibits! We're expecting a heavy turn-out of county elected and appointed officials and staff, along with legislators, state government, and commercial representatives who may be interested in the technology you will be demonstrating. The fine print: The Tech Expo Tradeshow on Wednesday and the Conference Tradeshow on Thursday & Friday are two different and separate events. Registering for the Tech Expo Tradeshow DOES NOT register you for the Conference Tradeshow, and vice versa. Vendors already registered for the Conference Tradeshow on Thursday & Friday may register to participate in the Tech Expo Tradeshow on Wednesday - we will be sure you have an early load-in time on Wednesday morning so that you have time to set up both displays. But you must register for BOTH tradeshows. Contact lvelasco@mdcounties.org to register for the Tech Expo! 12
GOLF TOURNAMENT Wednesday, August 15 - Ocean City Golf Club 11401 Country Club Drive, Berlin, MD 21811 410.641.1779 Check In 7:30 am - Shotgun Start 9:00 am - SCRAMBLE $75 - MACo Member (Conference Registrants & Exhibitors Only) - County government and Corporate Partners $90 - Non-Member (Conference Registrants, Exhibitors, & Sponsors Only) - All other government & commercial Choose your own foursome or we can do it for you! You are responsible for finding your own replacement if you cancel after registration. Directions and teams will be emailed to you a week prior to the Golf Tournament. Be sure to include your email below. Completely fill out information for EACH golfer below. Send Form and Payment to: MACo 169 Conduit Street Annapolis, MD 21401 Fax Number: 410.268.1775 Questions? NICOLETTE QUERRY 410.269.0043 nquerry@ mdcounties.org Your Name: Title: Company Name: Address: City: State: Zip: Telephone: Fax: email: Player 2: Title: Company Name: Address: City: State: Zip: Telephone: Fax: email: Player 3: Title: Company Name: Address: City: State: Zip: Telephone: Fax: email: Player 4: Title: Company Name: Address: City: State: Zip: Telephone: Fax: email: PAYMENT: No refunds. Your registration will NOT be processed without a COMPLETED FORM & PAYMENT. Sorry, we do not take AMEX. CARD#: EXPIRATION DATE: SECURITY CODE #: BILLING ADDERESS: CARDHOLDER NAME: SIGNATURE: (Required) MACo USE ONLY: DATE PAID: CHECK NUMBER 13 AMOUNT PAID:
EXHIBIT HALL THEME: EXHIBIT HALL HOURS: (Hours are tentative and subject to change. Hours will be confirmed in future mailers) Wednesday, August 15, 2018 - ALL EXHIBITS MUST BE SET-UP BY 4:00 PM You will be assigned a specific move-in time included in the confirmation packet to be sent by May 11. The Exhibit Halls will close at 4:00 pm on Wednesday. Set-Up Day 7:30 am 3:00 pm (as per set schedule) (Please arrive no later than 3:00 pm to set-up) Thursday, August 16, 2018 - NO EXHIBIT SET-UP ALLOWED ON THURSDAY Friday, August 17, 2018 Bayfront Hall Exhibit Halls Grand Opening Lunch - Both Halls* Ice Cream Break - Both Halls* Bayfront Ballroom closes to prepare for Reception Exhibit Hall A/B closes Taste of Maryland Reception** in Bayfront Hall 8:00 am 10:00 am 11:30 am - 1:30 pm (ticket required) 2:30 pm - 3:30 pm (ticket required) 3:30 pm - 4:30 pm 4:30 pm 4:30 pm - 6:30 pm (ticket required) Bayfront Hall Open 8:30 am - 2:00 pm Exhibit Hall A/B Open 9:00 am - 2:00 pm Lunch* 11:30 am - 1:00 pm (ticket required) Dismantle Exhibits 2:00 pm - 5:00 pm (All Exhibits must be removed by 5:00 pm on Friday) Attendees inside the Exhibit Halls might assume that items at your booth are complimentary. Exhibitors assume responsibility for securing all items in their exhibit booths. Prizes will be given for exhibitor costumes and booth decorations matching our theme. Booth/costume judging will take place on Thursday afternoon and will be announced Friday morning. Exhibitors and booths in both halls are eligible to win prizes. * Two meal tickets are provided for each booth for each ticketed event held in the Exhibit Halls. Five badges are included for booth staff. Additional lunch/ break tickets, Crab Feast tickets, and badges may be purchased in advance and on-site. **Thursday: Taste of Maryland Reception in Bayfront Hall only. Exhibit Hall A/B closes at 4:30 pm - Exhibit Hall A/B staff are encouraged to attend and network at the Taste of Maryland Reception in the Bayfront Ballroom. Ballroom booths must be staffed for the Thursday late afternoon reception. Ballroom exhibitors are strongly encouraged to bring tasting samples for the Taste of Maryland Reception. Please contact Leslie Velasco and let her know what samples you will bring: lvelasco@mdcounties.org. 14
APPLICATION AND CONTRACT FOR EXHIBIT SPACE MACo Summer Conference, August 15-18, 2018 - Roland Powell Convention Center 50% Non-Refundable Deposit Required with Application - Balance Due June 8, 2018 COMPANY INFORMATION Company/Booth Name Contact Person Title Address City State Zip Phone Fax Email Web Address Twitter Handle: Business Description (for the mobile app - If left blank, no listing will be in the app). Please feel free to email description to lvelasco@mdcounties.org: Check here if you would like to use last year s description Each booth space includes: one (1) six foot draped table, two (2) chairs, a trash container, and one (1) 110 electrical outlet up to 500 watts. Each individual booth fee also includes two (2) Thursday lunch tickets, two (2) Thursday Ice Cream & Fruit Break tickets, two (2 )Thursday Reception tickets, two (2) Friday lunch tickets, and five (5) badges for booth staff (double the above listed items for each additional booth, etc.). Booth fee DOES NOT INCLUDE CARPET. Interactive displays include two (2) namebadges, not five (5). LOCATION PREFERENCE Commercial/Non-Profit Vendor Rate Only Use the enclosed Exhibit Hall A/B floor plan to select booth number(s) (State or county participants wishing to specify a booth location preference must register at the commercial rate) Booth # Preference: 1st 2nd 3rd 4th BOOTH COST Hall A/B: Commercial/Non-Profit First Booth - $1,500 Additional booths - $1,100 ea. Total State Agencies First Booth - $800 Additional booths - $1,100 ea. Total Bayfront Hall: County First Booth - Free Additional booths - $1,100 ea. Total Interactive Display First Booth - $500 Additional booths - $1,100 ea. Total Deposit of 50% Total Booth Cost Required With This Application PAYMENT INFORMATION - Check, MasterCard/Visa (Sorry, no American Express), or Purchase Order accepted. Make checks payable to the Maryland Association of Counties (MACo),169 Conduit St., Annapolis, MD 21401. VISA/MasterCard Exp. Date Billing Address (if different from above) Deposit Amount (if left blank, full amount will be charged to your credit card) Name on Card Signature MACO OFFICE USE ONLY Please Read and Sign Next Page of Application Date Deposit Paid Check/Purchase Order Number Amount Paid Comments Date Balance Paid Check/Purchase Order Number Amount Paid Comments 15
BUSINESS CATEGORY Please choose up to three categories that apply to your business service or product, numbering them by priority: Administration Aging Budget & Finance Communications Corrections & Public Safety Economic Development Engineering Environment Health Human Resources Human Services Information Technology Legal & Liability Parks & Recreation Planning & Land Use Purchasing & Procurement Schools & Education Tourism Other: TECH EXPO Check here if you are interested in receiving registration materials for the Tech Expo (page 11) TASTE OF MARYLAND RECEPTION SAMPLES BAYFRONT HALL EXHIBITORS Please indicate what food or beverage items you plan to hand out during the Reception, or email to lvelasco@mdcounties.org no later than July 6, 2018: Food is limited to a 2 oz serving, wine must be no more than a 2 oz serving, nonalcoholic beverages must be no more than a 4 oz serving. We recommend bringing at least 600 800 servings. Exhibitors are responsible for serving alcoholic drinks and assume all liability associated in so doing. READ AND SIGN As an official company representative, I hereby certify that I have read and understand the Rules and Regulations set forth on Attachment A on the following page and on this contract. I understand that this document is an official contract. I understand that booths are available on a first-come, first-served basis and that completion of this form does not guarantee that the requested booth space or booth location preferences will be available. I understand that my payment will not be deposited unless booth space is assigned. I understand that the exhibit set-up must be completed by 4:00 pm on Wednesday, August 15, 2018 and that failure to do so may result in booth space forfeiture and no refund on any fees paid. I understand that on Thursday, August 16, 2018, exhibits in Bayfront Hall must be attended by at least one representative during the Taste of Maryland Reception. I also understand that there will be a penalty for breaking down my booth (in either Hall) before 2:00 pm on Friday, August 17, 2018. I understand and agree that my organization will abide by the following refund policy and anti-harassment policy: Refund Policy: Booth space deposits are non-refundable. Booths not paid in full by June 8, 2018 will be resold, forfeiting any deposits. Exhibit fees (excluding meal tickets and the 50% deposit), will be refunded if request is received in writing (FAX, email, mail) at MACo prior to June 8, 2018. No refunds for booth space or meal tickets after June 8, 2018. APPLICATION CHECKLIST: Include business description on the front of this application (or email to lvelasco@mdcounties.org and select categories above) Fully complete and sign the contract application Enclose non-refundable deposit of 50% of total booth cost (refunded only if you are not assigned booth space) Mail, email, or fax to MACo ASAP! Start planning your booth decorations and costumes Bayfront Exhibitors: your plan for Taste of Maryland Reception samples are due July 6, 2018 MACo Anti-Harassment Policy: MACo is committed to ensuring a safe and welcoming environment for all Participants at MACo s Summer Conference. Please read the full policy, available at www.mdcounties.org/antiharassmentpolicy. MACo expects all Participants at MACo s Summer Conference to abide by this Anti-Harassment Policy in all venues, including ancillary events and official and unofficial social gatherings: Exercise consideration and integrity in your speech and actions; Do not engage in demeaning, discriminatory, or harassing behavior or speech; Be respectful of your surroundings and of your fellow Participants; Alert MACo staff if you notice harassment. IF YOU ARE BEING HARASSED, NOTICE THAT SOMEONE ELSE IS BEING HARASSED, OR HAVE ANY OTHER CONCERNS, CONTACT VIRGINIA WHITE AT 301-659-0311. All reports of alleged harassment are confidential. Signature Date Printed name Title Return Contract & Deposit or a Purchase Order to MACo: Mail: 169 Conduit Street, Annapolis, MD 21401 Fax: 1.410.268.1775 email: lvelasco@mdcounties.org Faxed and emailed contracts will only be processed/accepted if accompanied by a purchase order or credit card number. Questions? Leslie Velasco, Exhibits Manager (lvelasco@mdcounties.org); 410.269.0043 - Baltimore; 301.261.1140 - Washington 16
Attachment A MACo 2018 ANNUAL SUMMER CONFERENCE ROLAND POWELL CONVENTION CENTER AUGUST 15-18, 2018 Exhibitor Rules and Regulations are a part of the Exhibit Contract 1. Applicants agree to display only such products or services of interest to representatives attending the conference from the 24 political subdivisions of Maryland. 2. The use of microphones, loud speakers, and/or any device which, in the opinion of the Association staff, creates undue noise or disturbs neighboring exhibits, is prohibited. 3. All exhibits will be required to comply with the Ocean City Fire Department s requirements including but not limited to the following: A. Acoustical and decorative material including, but not limited to, cotton, hay, paper, straw, moss, split bamboo, and wood chips shall be flameretardant treated to the satisfaction of the authority having jurisdiction. Materials that cannot be treated for flame retardancy shall not be used. Written certification of flame retardancy treatment may be required. B. All exhibits must be confined to their DESIGNATED space. The aisles are, in fact, designated fire lanes and must be kept clear. C. NO cooking and/or food warming devices shall be allowed. 4. Exhibitors may DISMANTLE displays from 2:00 pm 9:00 pm, on Friday, August 17th (Both exhibit halls). Dismantling of displays WILL NOT be permitted before that time without requests made in advance. No set-up on Thursday will be allowed. 5. The Maryland Association of Counties reserves the right to relocate exhibitors in the interest of the overall good of the exhibition. This right will not be exercised without a reasonable explanation to the exhibitors concerned. 6. The Maryland Association of Counties reserves the right to assign exhibit space based on the size of space required, the overall number of applications received, and the exhibitor business type. Exhibitor placement in Bayfront Hall or Hall A/B is under the sole discretion of MACo staff. 7. The Maryland Association of Counties is in no way responsible for loss or damage to any of the goods, wares, or equipment of exhibitors through fire, the elements, acts of God, outbreaks of violence, theft, or for any reason whatsoever. 8. The Exhibitor agrees to be responsible (for Maryland State Department and Agency exhibitors only to the extent permitted under applicable Maryland law) for claims of any nature arising by reason of damage sustained by any person or property occurring within its individual booth or space. 9. The Exhibitor will be responsible (for Maryland State Department and Agency exhibitors only to the extent permitted under applicable Maryland law) for any damage caused by their employees to the Roland Powell Convention Center. 10. The Maryland Association of Counties reserves the right to refuse any application for space and to prohibit or remove any exhibit, which, in the opinion of the Association, is not in keeping with the Conference theme, the rules and regulations explained herein, or for any reason it considers the exhibit detrimental to the Conference. 11. The Exhibitor is limited to distribution of materials or handouts from within their designated booth space; selling of merchandise is strictly prohibited. MACo reserves the right to expel any exhibit for non-compliance. 12. ALL food and beverages distributed from your booth, except as applies to the Taste of Maryland Reception, must be ordered via Centerplate, the exclusive Convention Center caterer 410.723.8619. 13. No one under 16 years of age may man the exhibit booth at any time. 14. Nothing may be hung higher than the 8-foot backdrop in the exhibit booth, nor may anything obstruct the sides of the booth. 15. The Maryland Association of Counties is non-partisan. No political campaigning of any kind is allowed. The Ocean City Convention Center shall not be responsible for: Loss; Theft; Disappearance; Damages (concealed or otherwise); Potential or Assumed Profits or Revenues; Loss Due to Fire, Flood, Strikes, Work Stoppages, Acts of God, or Any Work Delays Beyond our Control of the Exhibitors Materials. All shipments must arrive prepaid and must be fully insured for the duration of the show. Dated shipments cannot be guaranteed and are at shipper s risk. Forwarding labels and bills of lading are the responsibility of the Exhibitor. Exhibitor booth name, and or booth number, as well as show name must be clearly marked on the label or package. Any or all equipment remaining 7 days after move-out without prior arrangement with Exhibitor Services will become the property of the Roland Powell Convention Center and will be disposed of at the discretion of the building. ALL SHIPMENTS TO OR FROM CONVENTION CENTER ARE TO BE PREPAID. CONVENTION CENTER WILL NOT ACCEPT C.O.D. SHIPMENTS. Convention Center shall not be responsible for supplying Exhibitors with carts or dollies. Exhibitors must supply their own carts and dollies. Designated move-in and move-out hours will be strictly adhered to. No cooking of any kind is permitted. It is suggested that all exhibitors have at least a 2A20BC fire extinguisher or greater. All flammable materials are to be fireproofed. No bottle gas allowed in building. In the event that an Exhibitor Service Request has been processed and provided, the Roland Powell Convention Center is not responsible for refunding any or all monies received should the request be revised or canceled. Unless otherwise indicated, rates quoted are based on rental for entire length of show. 17
Exhibit Hall AB Exit 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 State Village Ladies Room 137 136 135 134 133 132 131 130 129 128 127 126 125 124 123 122 121 120 119 710 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 709 Men's Room State Village 708 237 236 235 234 233 232 231 230 229 228 227 226 225 224 223 222 221 220 219 707 ENTRANCE 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 706 337 336 335 334 333 332 331 330 329 328 327 326 325 324 323 322 321 320 319 Men's Room 400 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 705 437 436 435 434 433 432 431 430 429 428 427 426 425 424 423 422 421 420 419 704 500 501 502 503 504 505 506 507 508 509 510 511 512 513 514 515 516 517 518 703 Ladies Room GIS Discovery Zone US Communities 702 537 536 535 534 533 532 531 530 529 528 527 526 525 524 523 522 521 520 519 701 600 601 602 603 604 605 606 607 608 609 610 611 612 613 614 615 616 617 618 700 Exit Food & Bev Seating Seating Station 629 628 627 626 625 624 623 622 621 620 619 Loading Dock Exit KEY Reserved for Corp. Partners Reserved for State Village Reserved for GIS Zone Reserved for US Communities Availability subject to change - contact Leslie Velasco at 410.269.0043 for the most up-to-date booth status. 18
Doors Bayfront Exhibit Hall Lunch Table Area Interactive Display Area Buffet Area 822 824 826 823 825 827 Doors Doors 814 815 817 819 821 813 816 818 820 800 812 801 811 802 810 MACo 809 808 807 806 805 804 803 Main Entrance Doors 19
Acclaimed Promotions Advanced Rehabilitation Technology AECOM Technical Services, Inc. Aetna Alban CAT Power Systems American Tennis Courts Inc. Anne Arundel Economic Development Corp AVI-SPL, Inc AXA Advisors B&P Environmental LLC Baltimore City Baltimore Convention Center Baltimore County Baltimore Gas & Electric Bates Trucking Trash Removal, Inc BEST Access Solutions BGE Outdoor Lighting Bill2Pay BIS Digital, Inc. Blackwater Environmental Group, LLC Blue Water Environmental, LLC Bolton Partners, Inc. Burdette, Koehler, Murphy & Associates, Inc. Calvert County Carefirst BCBS CareFirst BlueCross BlueShield Caroline County Carousel Industries Carroll County Carroll Independent Fuel Co. CDW-G Cecil County Charles County Charles P. Johnson & Associates, Inc. Chesapeake Employers Insurance Cigna Comcast - Beltway Region Commvault Concentra Medical Centers Congressman C.A. Dutch Ruppersberger Constellation Correct Care Solutions Cunningham Recreation / GameTime Cybersecurity Association of Maryland, Inc. Daly Computers, Inc. Data Networks of America Delmock Technologies Corporation Delta Dental Direct Energy Dorchester County EA Engineering, Science, and Technology, Inc. EAW Security Election Systems & Software Electronic Technology Associates Emerge Maryland Emergency Numbers Systems Board Energy Systems Group, LLC Energy3, LLC En-Net Services Enovative Technologies Enterprise Holdings eplus Technology Inc. ESRGC @ Salisbury University Esri Frederick County Freedom Broadband FTS Fiber Fujitsu America Inc. Garrett County GEO Care Gordian GovDeals, Inc. Governor's Coordinating Offices Harford County Holiday Inn Solomons Conference Center & Marina Home Paramount Pest Control, Inc. Howard County Hyatt Regency Chesapeake Bay Golf Resort, Spa & Marina IEH Auto Parts, LLC Institute for Governmental Service and Research J&J Truck Bodies & Trailers Johnson Controls, Inc. MACO 2017 EXHIBITORS Juniper Networks Kaiser Permanente KCI Technologies, Inc. Kennedy Krieger Institute Kent County Information Technology Keystone Purchasing Network Kronos LB Water Lenovo LGIT Health/Benecon Local Government Insurance Trust Manns Woodward Studios Marquette Associates Maryland 529 Maryland Ag Dept/Conservation Partnership Maryland Agricultural & Resource-Based Industry Development Corp. Maryland Agricultural Education Foundation, Inc. Maryland American Water Maryland Association of Community Colleges - MACC Maryland Association of Counties Maryland Association of County Health Officers Maryland Association of Nonpublic Special Ed Facilities Maryland Correctional Administrators Assn. Maryland Correctional Enterprises Maryland Department of Assessments and Taxation Maryland Department of Commerce Maryland Department of General Services Maryland Department of Housing & Community Development Maryland Department of Human Services Maryland Department of Information Technology Maryland Department of Juvenile Services Maryland Department of Labor, Licensing & Regulation Maryland Department of Legislative Services Maryland Department of Natural Resources Maryland Department of Planning Maryland Department of Public Safety & Corr. Srvcs. Maryland Department of the Environment Maryland Department of Transportation Maryland Emergency Management Agency Maryland Energy Administration Maryland Environmental Service Maryland Fire Chiefs' Association Maryland Health Connection Maryland Heritage Areas Maryland Higher Education Commission Maryland Institute for Emergency Medical Services Systems Maryland Insurance Administration Maryland Libraries Maryland Lottery and Gaming Maryland Office of the Comptroller Maryland Office of the Secretary of State Maryland Onsite Wastewater Professionals Association Maryland Ready Mix Concrete Association Maryland Register of Wills Association Maryland Relay Maryland Small Business & Technology Dev. Center Maryland Stadium Authority - Capital Projects Maryland Stadium Authority - Sports Marketing Group Maryland State Department of Education Maryland State Firemen's Association Maryland State Geographic Committee (MSGIC) Maryland T2 Center/ Maryland's LTAP Maryland Tech Council/We Work for Health Maryland Tourism Coalition Maryland Underground Facilities Damage Prevention Authority MEDI Mediation & Conflict Resolution Office Miss Utility Montgomery College Montgomery County Motorola Solutions, Inc. Musco Sports Lighting National Association of Counties National IPA National Security Agency National Vision Administrators, LLC Nationwide Retirement Solutions Navarro & Wright Consulting Engineers, Inc. NIC Maryland 20 No Kid Hungry Maryland NORESCO, L.L.C. Office Maryland Attorney General, Consumer Protection v. Office of Administrative Hearings Office of the Honorable Andrew P. Harris Office of the Honorable Ben Cardin Office of the Honorable Christopher Van Hollen Office of the Honorable John Sarbanes Operational Performance Solutions, Inc. Optotraffic, LLC Orenco Systems/Kershner Env. Tech. Panasonic Pepco/Delmarva Power PHI Air Medical, LLC Phillips Office Solutions Pleasants Construction Potomac Edison, A FirstEnergy Company Presidio PrimeCare Medical, Inc. Prince George's County & M-NCPPC PRM Consulting Group, Inc. Protank - Propane Tank Recyclers Queen Anne's County Redflex Traffic Systems Republic Services Research 2 Rescue Rimkus Consulting Group, Inc. Rubrik Rudolph's Office & Computer Supply, Inc. Rural Maryland Council SAVERS- Donation Drop Spot Schaefer Center for Public Policy Segal Consulting Servpro of MD ShoreScan Solutions ShoreTel Siemens Industry, Inc. Skyline Technology Solutions Soltesz, Inc. Somerset County Splunk Sprint St. Mary's County Standard Solar Startup MD - STRT1UP Roadshow Bus Supply Solutions, LLC Sustainable Generation Talbot County Target Marketing Group The Northeast Maglev, LLC TierPoint TMDG LLC - Certified Public Accountants & Healthcare Consultants T-Mobile Towson University, Innovation & Applied Research U.S. Bridge U.S. Census Bureau U.S. Communities U.S. Small Business Administration U.S. Wind, Inc. UMBC MD Inst. For Policy Analysis & Research Univ. of Baltimore/Gov. & Public Affairs University of Maryland Extension USDA Rural Development Verizon Fios Verizon Wireless W W Grainger Washington County Waste Management of Maryland, Inc. Wexford Health Sources, Inc. WGL Energy, Inc. Wheelabrator Technologies WhiteMarsh Environmental Services, Inc. WhitneyBaileyCox & Magnani, LLC (WBCM) Wicomico County Wisp Resort Worcester County Workday WSSC Wye River Group Yuck Old Paint Zelenkofske Axelrod, LLC