REPUBLIC OF CYPRUS MINISTRY OF TRANSPORT, COMMUNICATIONS AND WORKS DEPARTMENT OF MERCHANT SHIPPING LEMESOS Circular No: 27/2016 09 September 2016 TEN 5.13.09 TEN 12.3.1.26 All Registered Owners, Registered Bareboat Charterers, Managers and Representatives of ships flying the Cyprus Flag Subject: Measures to improve compliance of ships flying the Cyprus Flag calling in ports of the United States of America (USA) 1. The Department of Merchant Shipping (DMS) of the Republic of Cyprus, has regrettably noticed that over the last few years there is a constant increase in the number of ships flying the Cyprus Flag which are being detained in USA ports, despite the measures and actions taken by DMS to improve compliance of ships flying the Cyprus Flag. It should be noted that Cyprus is currently on the Paris MoU and Tokyo MoUs white lists while in the USA is on the on United States Coast Guard (USCG) Target List (safety). 2. In view of the above, the DMS in order to improve compliance of ships flying the Cyprus Flag calling in USA ports and to remove Cyprus from the USCG Target List (safety) has decided to introduce the following measures for all ships flying the Cyprus Flag calling in USA ports: i. All ships flying the Cyprus Flag are required forward a copy of the Notice of Arrival (NOA) to DMS at shipcontrol@dms.mcw.gov.cy when communicating the aforesaid information to the USCG. ii. All ships flying the Cyprus Flag are required at least 24 hours prior to arrival in a USA port to submit to DMS at shipcontrol@dms.mcw.gov.cy the form shown in Annex 1 dully completed and signed 2.1. The implementation of the new measures will commence on 1 st October 2016, and the DMS will monitor their effectiveness and will act accordingly. The present Circular should be kept on board vessels flying the Cyprus Flag. Ioannis Efstratiou Acting Director Department of Merchant Shipping cc: - Permanent Secretary, Ministry of Transport, Communications and Works - Permanent Secretary, Ministry of Foreign Affairs - Maritime Offices of the Department of Merchant Shipping abroad - Diplomatic and Consular Missions of the Republic - Honorary Consular Officers of the Republic - Cyprus Shipping Chamber - Cyprus Union of Ship Owners Kyllinis Street, Mesa Geitonia, 4007 Lemesos, Postal Address: P.O.Box 56193, 3305 Lemesos, Cyprus Telephone: +357 25848100, Telefax: +357 25848200 E-mail: maritimeadmin@dms.mcw.gov.cy, Web page: http://www.shipping.gov.cy
Pre arrival Che k List for C prus Flagged Vessels Calli g at US Ports EN F / I porta t Note: This he k list is ot e haustive a d i ludes o l the a eas a d ite s that the USCG is usuall e ai g. This he k list does ot su stitute the o al p a ti es that good sea a ship di tates a d hi h a e e pe ted to e follo ed o oa d all C p us essels he e e the a e saili g. Mo eo e, this he klist should e used i o ju tio ith a othe i st u tio s that the ship's a age e t o pa o Fede al Go e e t of the U ited States of A ea a ha e issued a d i ple e ts fo su h i sta es. I stru tio s:... I di ate that ite is i spe ted ith he k a k i adja e t o. All ite s i luded i this list ust e i spe ted. A defe ti e e uip e t that a ad e sel affe t the safet, se u it of the ship o the p ote tio of the ae e o e t ust e epo ted to the Adist atio, the ele a t e og ised O ga isatio a d to the USCG p io to a al. A p o le s, o ope atio al e uip e t o othe issues that eed to e epo ted to the Adist atio a e i luded i the Notes se tio at the e d.. B idge & A o odatio Spa es: Se u it duties a d a ess o t ol is effe ti el ai tai ed at the ga g a a d all estted a eas Cha ts, oti e to ae s & auti al pu li atio s: All ha ts a d pu li atio s updated a d o espo di g to o age pla. Vo age pla is a aila le a d o e tl p epa ed i ludi g t a sit f o pilot statio to e th Cha t o e tio s a e i di ated o the ha t iii ECDIS: t pe app o al e tifi ate is a aila le fo e ie de la atio ega di g ECDIS use i the Re o d of E uip e t fo the Ca go Ship Safet E uip e t Ce tifi ate Fo E ele t o a igatio al ha ts a e the latest editio s the e a e ade uate a d i depe de t a k up a a ge e ts Maste a d de k offi e s ha e o pleted atte uate t aig fo the ope atio of the e uip e t. Mag eti o pass is adjusted, de iatio a d is updated. E ho sou de is i good o ki g o ditio Na igatio lights a e i ope ati g o ditio, gi e isual a d audi le ala upo failu es
GMDSS e uip e t is i good o ki g o ditio AIS is i good o ki g o ditio VDR is i good o ki g o ditio, o a gs a e displa ed Fi e ala a d fi e dete tio s ste is i good o ki g o ditio, o a gs a e displa ed Fi e doo s a d self losi g dees a e i good o ki g o ditio ith o a ual hold a k dees like hooks o stoppe s Fi e o t ol & life sag applia es pla is pla ed i the desig ated a eas a d is up to date Maste list spe ifg e e ge duties lea l posted S hedule of o ki g hou s fo all e lea l posted Lifeja kets & i e sio suits i good o ditio, o e t u e as pe the Re o d of E uip e t fo the Ca go Ship Safet E uip e t Ce tifi ate Fo E P ope ai te a e of log ooks, e o d ooks a d a othe fo of a dato e o d keepi g do u e t, i ludi g the follog: GMDSS Log Book sho s a updated list of ope ato s, e ui ed eekl a d o thl tests a e p ope l e o ded D ill S hedule is updated ith latest d ill e ui e e ts a d follo ed, d ills a e e o ded i the Ship's Offi ial Log Book iii Wat h keepi g s hedule is p ope l ai tai ed a d follo ed A log e t is ade to o fi that e uip e t a e tested as pe CFR atta hed E o e tal P ote tio Age EPA Vessel Ge e al Pe it VGP Co plia e: A Noti e of I te t NOI o a Pe it Autho izatio a d Re o d of I spe tio PARI Fo is p epa ed a d su itted fo all US po t alls The o pa 's poli fo VGP o plia e is p ope l follo ed a d i ple e ted MARPOL A e V: P ope ai te a e of Ga age Re o d Book, deli e e eipts o espo d to e o ds Pla a ds a e i pla e a d ga age a e seg egated iii A Ga age Ma age e t Pla is i ple e ted a d a aila le fo e ie Ga age s a e la elled a d olo oded as pe Ga age Ma age e t Pla, o e ed ith lids, e sug o i g of ga age Regula epo ti g to o pa o ai te a e / defe ts / spa e pa ts e ui e e ts, e o ds a e a aila le fo e ie
. E posed De k & Ca go Spa es: Life afts p ope l igged a d se ed app o ed se e o pa. Yea l se e epo ts a e a aila le fo e ie Life oats e gi e easil sta ted a d elease e ha is i good o ki g o ditio. Yea l se e epo ts a e a aila le fo e ie Lau hi g applia es: Da its & hes ludi g fou datio s a e i good o ditio, safe o ki g load SWL is isi l a ked, e opes a e e e ed a o di g to s hedule O load a d off load elease e ha is s a e i stalled a d se ed a o di g to s hedule iii Ma ual akes a e ot o out a d a e e gagi g p ope l Li it s it hes a e fu tiog p ope l Yea l a d ea l se e epo ts a e a aila le fo e ie E e ge ge e ato : Ca e sta ted usi g oth ea s of sta ti g a d auto ati all upo isolatio si ulated la k out The e is suffi ie t fuel fo hou s of ope atio iii The ui k losi g al e is ope ati g o e tl Fi e ai, h d a ts & hoses a e f ee f o leaks, ozzles a e i pla e a d i good o ki g o ditio Fi ed fi e e ti guishi g i stallatio : I good o ki g o ditio, ope ati g i st u tio s a e posted a d s ste is p ope l se ed H pe ist ate ist s ste, if fitted, to e i AUTO ode ith f esh ate ta k suppl al e i ope o ditio Fi e da pe s & e tilatio a e ot seized, da aged o o oded, seali g u e s a e i good o ditio Fi e a 's outfit a d eathi g appa atus a e i good o ditio, p ope l ai tai ed a d se ed a d the e is fa ilia ith the use of the e uip e t Hat h o e s, oags & ul a ks ot o oded, holed, a ked o u kled Ve t heads, ai pipes, goose e ks: A e f ee f o holes, o osio a d da ages A e e uipped ith fla e s ee iii Closi g dees a e og f eel
SOPEP lo ke is sto ked ade uatel a d as pe the SOPEP pla Restted a eas a e lea l a ked a d se u ed as pe the Ship Se u it Pla. E gi e & Ma hi e Spa es: E gi e oo easo a l lea ith a hi e f ee f o leaks FO E e ge shut off al es ui k losi g al es a e i good ope ati g o ditio Ja keted fuel li es i good o ditio a d fuel leakage ala is i o ki g o de Oil ist dete to s a d ala a e i good o ki g o de E e ge fi e pu p: Capa le of ei g sta ted e otel Capa le of p o idi g t o jets of ate at egulato p essu e iii Ope ati g i st u tio s a e posted a d s ste is p ope l se ed EEBD's a e se ed a d ead to use. Yea l se e epo ts a e a aila le fo e ie Mai e gi e s tested ahead/aste f o ai a d e e ge o t ol sta ds Steeg gea oo : Clea a d f ee f o leaks E e ge steeg p o edu es posted i plai ie iii B idge o uatio is a aila le a d fu tiog p ope l E e ge steeg a a ge e ts a e o ki g p ope l Oil filteg e uip e t & pp ala : pp ala is fu tiog p ope l, ali atio epo t is a aila le fo e ie C e e e s a e p ope l t ai ed fo its use a d a e a le to de o st ate fu tio of e uip e t i ludi g the et ie al of usage data f o s ste e o iii Ti e of s ste ust e set to UTC Ope ati g i st u tio s a e posted i plai ie The s ste is ot ta pe ed, pipe o k has ot ee odified o alte ed f o o igi al desig
Oil e o d ook: o e t e t ies ega di g all t a sfe s, disposals, dis ha ges th ough OWS sou di gs a d ai te a e o ks Bu ke li es a e h d ostati all tested ithi the last o ths MARPOL A e IV: iii If the ship has se age holdi g ta k, it ust e fitted ith ea s of isuall i spe ti g the ta k o te t le el The ate of dis ha ge of se age ust e app o ed the Adist atio o o ehalf of the Adist atio Suita le heals as i di ated a ufa tu e ust e used fo the se age t eat e t pla t Suita le olts a d gaskets a e a aila le fo the se age dis ha ge o e tio MARPOL A e VI: Fuel ith a sulphu o te t of % o less is used i all E issio Co t ol A eas ECA Mae Gas Oil o Mae Diesel Oil ith a sulphu o te t of % o less is used i diesel e gi es a d au ilia oile s i Regulated Califo ia Wate s Additio al fo Ta ke s: The I e t Gas Ge e ato s ste is full ope atio al The % high a d % high high ala s a e ope ati g p ope l ith oth audio a d isual sig al iii The ODME is full ope atio al Notes: Maste 's Sig atu e: Date: Ship's Seal: Chief E gi ee 's Sig atu e: Date: