2017-18 Fiscal Year September 2017
Florida High School Athletic Association, Inc. 2017-18 Fiscal Year 2017-18 Estimated Revenue $5,620,630 Officials Fees 8% $450,600 Dues & Fees, 4% Service Fees $246,100 1% $65,300 Fines, 1% $54,300 Invest & Other 2% $95,000 Championships 24% $1,328,600 Corporate 39% $2,194,930 State Series Playoff 15% $859,800 Classics 6% $326,000 2017-18 Estimated Expenses $5,718,423 Utilities, Insurance 7% $393,100 Communications 16% $911,478 Compliance 11% $654,339 Athletic Services & Events 36% $2,041,584 Recognition 3% $153,452 General Services Fiscal, Tech, Contracting $623,871 11% Board & Admin 7% $414,389 Officials 9% $526,210
Florida High School Athletic Association, Inc 2016-17 Final versus Prior Year Major Items Impacting Continued emphasis is placed on seeking corporate funding and maximizing State Finals event revenue in order to reduce fees to our member schools. $48,450 per year reduced general fees & fines for member schools Penalties and Fines were at a thirteen year low in the prior year. The budget estimates a continuing downward trend with $54,300 for 2017-18. This is a $32,050 reduction compared to the prior year budget. Fines provide less than 2% of total revenue for the year and are used for scholarships, sportsmanship awards and Hall of Fame recognition. General fees charged to member schools have decreased by $16,400 per year for processing of drop and adds of sports and late state entry reports. Providing more opportunities to student-athletes Dual Team Wrestling State Finals will take place for the first time and will provide opportunity for three new team championships. $50,000 will continue to be awarded in college scholarships to students this year, recognizing excellence in academics and athletics. $101,500 per year growth in corporate revenue Royalties on the sale of logo merchandise are budgeted $101,500 higher than the prior year to reflect a new merchandizing agreement. Corporate sponsors, including televised events remain steady and provide over $2 million per year, or 39% of annual resources. MaxPreps and Florida Dairy Farmers are new sponsors, replacing the losses in sponsors from the prior year. $122,300 savings in software School administrator software for tracking athletes and athletic events has been contracted with Home Campus, providing efficiency and cost savings totaling $128,300. Arbiter has been contracted to provide officials an efficient system for registration and testing as well as access to electronic rule books at an increased cost over the prior year of only $6,000. $78,000 increase in legal cost sharing fees Several high profile lawsuits in the prior year resulted in an increase in legal costs, which are recouped by assessing member schools a pro-rata share of the prior year actual expense. The increased costs were incurred to defend the FHSAA s by-laws and policies including student athlete eligibility. Balancing new initiatives and rising costs with cost saving ideas and efficiency Rising costs in the areas of property insurance, group health insurance, and cost of living combine for a $137,000 increase in budget. A combined reduction of $198,000 in the areas of books, donations, transfers to Land Corporation, and lower cost of awards will help offset rising costs in the budget.
Florida High School Athletic Association, Inc 2017-18 Final - for adoption September 18, 2017 Summary of Major Changes to the Tentative Revenue: Tentative $ 5,564,230.00 Final $ 5,620,630.00 Difference $ 56,400.00 New Dual Team Wrestling State Event $ 30,000.00 Classics revenue increased to reflect prior yr $ 20,700.00 Officials registration fees increased to reflect prior yr $ 15,100.00 State Series Spring Sports adjusted to reflect prior yr $ 8,300.00 General fees decreased to reflect prior yr $ (1,000.00) New Event Contract for Track Finals - decreased share $ (8,000.00) Corporate Event 3rd Party contracts adjusted to reflect prior yr $ (8,700.00) $ 56,400.00 Expenses: Tentative $ 5,673,473.00 Final $ 5,718,423.00 Difference $ 44,950.00 Loss Reimb and Team Payouts for Finals increased to prior year $ 21,500.00 New Dual Team Wrestling Event estimated costs $ 8,000.00 Increased Softball Finals costs to match prior year actual $ 7,500.00 Property & Casualty insurance rate increase $ 3,000.00 Increased Track Finals expenses - to match prior year $ 2,950.00 Sport Advisory committee increased to match prior year $ 2,000.00 Girls VB event host share increased $16,000 and team pay decreased $ - $ 44,950.00 Impact on Fund Balance Board Policy requires Fund Balance to be within 75% - 150% range Tentative Final Difference July 1, 2017 Fund Balance $ 5,220,665.00 $ 5,354,987.00 $ 134,322.00 Estimated Revenue $ 5,564,230.00 $ 5,620,630.00 $ 56,400.00 Estimated Expense $ (5,673,473.00) $ (5,718,423.00) $ (44,950.00) Est. June 30, 2018 Balance $ 5,111,422.00 $ 5,257,194.00 $ 145,772.00 2018 Fund Balance as % of Rev 91.9% 93.5% 1.7%
Florida High School Athletic Association, Inc. 2017-18 Final vs Tentative By Function Code 01 - General Operations Tentative Final Change Major Reasons for Change in Final Revenues General Athletics 1,408,500.00 1,424,500.00 16,000.00 Spring sport events increased to prior year Championships 1,070,600.00 1,103,600.00 33,000.00 New Dual Wrestling event Officials 437,500.00 452,600.00 15,100.00 Registration fees increased to prior year actual Officials Camps 0.00 0.00 0.00 Recognition 7,100.00 7,100.00 0.00 Sponsors/Marketing 2,195,480.00 2,187,780.00 (7,700.00) 3rd Party Fees reduced to prior year actual Eligibility/Compliance 103,900.00 103,900.00 0.00 Other 341,150.00 341,150.00 0.00 Total Revenues 5,564,230.00 5,620,630.00 56,400.00 Expenses General Athletics 1,420,309.00 1,424,809.00 4,500.00 Loss reimbursements; Sport Advisory and Championships 686,975.00 725,425.00 38,450.00 New Dual Team Wrestling; Girls VB & SB Officials 418,560.00 417,560.00 (1,000.00) Reduced evaluators cost to prior year actual Officials Camps 0.00 0.00 0.00 General Admin 31,973.00 31,973.00 0.00 Board/Exec Dir 681,989.00 684,989.00 3,000.00 Property & Casualty Insurance increase Info Services 98,684.00 98,684.00 0.00 Recognition 153,452.00 153,452.00 0.00 Sponsors/Marketing 16,734.00 16,734.00 0.00 Fiscal Services 461,780.00 461,780.00 0.00 Communications 911,478.00 911,478.00 0.00 Eligibility/Compliance 654,339.00 654,339.00 0.00 Custodial/Operations 2,500.00 2,500.00 0.00 Other 14,700.00 14,700.00 0.00 Transfers 120,000.00 120,000.00 0.00 Total Expenses 5,673,473.00 5,718,423.00 44,950.00 Net Income (109,243.00) (97,793.00) 11,450.00
01 - General Operations Florida High School Athletic Association, Inc. 2017-18 Final vs Tentative By Detail Code Tentative Final Change Reasons for Change in Final REV Classics/Jamborees/Bowls 4102 305,300.00 326,000.00 20,700.00 Match Prior Year Actual District Playoff 4103 175,100.00 174,300.00 (800.00) Match Prior Year Actual Regional Qtr 4104 192,500.00 188,600.00 (3,900.00) Match Prior Year Actual Regional Semi 4105 215,800.00 214,800.00 (1,000.00) Match Prior Year Actual Regional Final 4106 187,100.00 190,100.00 3,000.00 Match Prior Year Actual State Semi 4107 92,000.00 92,000.00 0.00 State Final 4108 1,064,600.00 1,097,600.00 33,000.00 Dual Team Wrestling, and match Prior Year Actual State Series Pass 4109 225,000.00 225,000.00 0.00 Education Fees 4110 7,700.00 5,700.00 (2,000.00) Match Prior Year Actual Registration Fees 4111 477,500.00 492,600.00 15,100.00 Officials Program - match prior year actual Direct Sponsor 4201 616,000.00 616,000.00 0.00 Marketing Prog 4202 319,000.00 319,000.00 0.00 TV contracts 4203 615,000.00 615,000.00 0.00 Radio Fees 4204 20,000.00 20,000.00 0.00 Royalties 4205 371,400.00 372,400.00 1,000.00 Boys WL - match prior year actual Trademark Fees 4206 300.00 300.00 0.00 Donations - restrict 4208 109,380.00 109,380.00 0.00 Corporate Events/3rd Party 4210 144,400.00 135,700.00 (8,700.00) Match Prior Year Actual Penalties/Fines 4310 54,300.00 54,300.00 0.00 Member Dues 4321 18,200.00 18,200.00 0.00 FIAAA Dues 4322 19,900.00 19,900.00 0.00 Legal Fees 4323 208,000.00 208,000.00 0.00 General Fee 4324 8,600.00 8,600.00 0.00 Appeals Fees 4325 9,000.00 9,000.00 0.00 Sales 4330 13,150.00 13,150.00 0.00 Interest Income 4340 95,000.00 95,000.00 0.00 Market Value Gain/Loss 4341 0.00 0.00 0.00 Refunds of Prior Yr Exp 4351 0.00 0.00 0.00 Miscellaneous 4390 0.00 0.00 0.00 Total REV 5,564,230.00 5,620,630.00 56,400.00 EXP Salaries 5100 2,052,378.00 2,052,378.00 0.00 Interns 5110 13,000.00 13,000.00 0.00 Auto Pay & Expense Suppl 5130 90,600.00 90,600.00 0.00 Other Pay 5190 0.00 0.00 0.00 Retirement 5210 300,139.00 300,139.00 0.00 Social Security 5220 154,668.00 154,668.00 0.00 Group Insurance 5230 344,103.00 344,103.00 0.00 Worker Comp 5240 11,850.00 11,850.00 0.00 Unemploy 5250 0.00 0.00 0.00 Tuition 5260 8,000.00 8,000.00 0.00 Paid Time Off 5270 87,000.00 87,000.00 0.00 Professional Service 5310 202,350.00 202,350.00 0.00 Legal 5311 240,000.00 240,000.00 0.00 Accounting 5312 21,000.00 21,000.00 0.00 Investigative 5313 1,500.00 1,500.00 0.00 Banking 5314 43,000.00 43,000.00 0.00
01 - General Operations Florida High School Athletic Association, Inc. 2017-18 Final vs Tentative By Detail Code Tentative Final Change Reasons for Change in Final Lobbying 5315 245,000.00 245,000.00 0.00 Other Prof Serv 5319 28,300.00 28,300.00 0.00 Insurance & Bond Premiums5320 267,600.00 270,600.00 3,000.00 Property & Casualty Insurance increase Travel 5330 131,430.00 134,630.00 3,200.00 Dual Team Wrestling; Track Finals; NFHS travel Board 5341 30,000.00 30,000.00 0.00 Infraction Appeals 5342 1,500.00 1,500.00 0.00 Sectional Appeals 5343 9,000.00 9,000.00 0.00 Public Laison 5344 2,700.00 2,700.00 0.00 Rep Assembly 5345 15,500.00 15,500.00 0.00 Officials Advisory 5346 4,500.00 4,500.00 0.00 Sport Advisory 5347 25,250.00 27,250.00 2,000.00 Match Prior Year Actual Other Committee 5348 12,300.00 12,300.00 0.00 Repairs & Maintenance 5350 13,750.00 13,750.00 0.00 Rentals/Leases 5360 13,300.00 13,300.00 0.00 Phone 5371 25,000.00 25,000.00 0.00 Internet/Cable 5372 14,000.00 14,000.00 0.00 Postage 5373 11,000.00 11,000.00 0.00 Other Communications 5379 1,750.00 1,750.00 0.00 Game Officiating 5391 100,150.00 108,650.00 8,500.00 Added Dual Team Wrestling & matched prior yr Printing 5392 37,850.00 37,850.00 0.00 Court Reporter 5395 5,500.00 5,500.00 0.00 Trainers/Evaluators 5396 15,000.00 14,000.00 (1,000.00) Match Prior Year Actual Other Puchased Service 5399 27,250.00 51,350.00 24,100.00 $16K GVB Host; $5K SB Host; Officials Confernce Supplies 5510 91,280.00 92,080.00 800.00 Dual Team Wrestling & Track Finals correction Books/Manuals 5520 33,150.00 33,150.00 0.00 Trophies/Awards 5540 118,500.00 117,000.00 (1,500.00) Officials Conference correction Clothing/softgoods 5560 21,050.00 21,400.00 350.00 Track finals correction Food/Meals 5570 45,125.00 45,125.00 0.00 Other Supplies 5590 42,000.00 42,000.00 0.00 Equip - NonCap 5641 5,900.00 5,900.00 0.00 Computers - NonCap 5643 2,000.00 2,000.00 0.00 Computer Software 5690 5,000.00 5,000.00 0.00 Scholarships 5710 50,000.00 50,000.00 0.00 Gifts & Donations 5715 7,400.00 7,400.00 0.00 Dues/Fees/Taxes 5730 28,100.00 28,100.00 0.00 Professional Development 5750 15,200.00 15,200.00 0.00 Loss Reimbursements 5760 55,900.00 57,400.00 1,500.00 Match Prior Year Actual Team Payouts 5770 421,000.00 425,000.00 4,000.00 Match Prior Year Actual & decrease GVB $16K Miscellaneous Expense 5790 4,650.00 4,650.00 0.00 To Capital Fund 5820 120,000.00 120,000.00 0.00 Total EXP 5,673,473.00 5,718,423.00 44,950.00 NET INCOME (109,243.00) (97,793.00) 11,450.00
Florida High School Athletic Association, Inc Land Corporation 2017-18 Final Major Highlights and Changes from Prior Year Major factors impacting budget: Revenues are derived from transfers from the FHSAA general fund. This fund does not assess dues to members nor does it have any revenue generating capacity other than reliance on the FHSAA general fund. The purpose of the fund is to separate capital outlay expenses and building operations from the general operations of the FHSAA. All major building, vehicle and equipment purchases are recorded in this fund along with the building operation costs such as utilities, lawn maintenance and building insurance. There are no major remodeling, construction, or furnishings planned in the 2016-17 budget. The budget includes $24,000 for computers and other equipment. Revenue Projection = $120,000 $(30,000) less than prior year due to decreasing the transfer from FHSAA, Inc. The prior year transfer included $30,000 for purchase of a vehicle. Expenses = $215,500 - $(31,860) less than prior year. The primary difference is elimination of $30,000 for vehicle purchase made in prior year. Impact on Fund Balance: Fund balances in the Land Corporation include the value of buildings and land owned by the Corporation. In addition, cash balances (unreserved balances) are maintained for the purpose of future building renovations, repairs, construction and other capital needs for the Association. 1. The value of buildings, land and capital equipment owned by the FHSAA was $2,035,830 on June 30, 2017. This value will decrease to an estimated $1,955,830 after fiscal year 2017-18 due to the net decrease in property value caused by adding new equipment value and deducting depreciation on the building. 2. Estimated cash balances, or unreserved balances are: June 2017 Cash = $ 255,787 2017-18 Est Revenue $ 120,000 2017-18 Cash Expenses* $ (114,500) Estimated July 2018 Cash Reserve = $ 261,287 *$101,000 of the expense budget is Depreciation, not a cash expense
Florida High School Athletic Association Land Corp, Inc. 2017-18 Final By Detail Code 02 - Capital Funds - Land Corp Tentative Final Change Reasons for Change REV From General Fund 4710 120,000.00 120,000.00 0.00 Total REV 120,000.00 120,000.00 0.00 EXP Accounting 5312 3,600.00 3,600.00 0.00 Banking 5314 100.00 100.00 0.00 Insurance & Bond Premiums 5320 10,500.00 10,500.00 0.00 Repairs & Maintenance 5350 8,700.00 8,700.00 0.00 Water/Sewer 5381 9,000.00 9,000.00 0.00 Waste Collection 5382 4,500.00 4,500.00 0.00 Pest Control 5393 600.00 600.00 0.00 Security 5394 700.00 700.00 0.00 Other Puchased Service 5399 12,100.00 12,100.00 0.00 Electric 5410 27,800.00 27,800.00 0.00 Equip - Capital* 5642 7,000.00 7,000.00 0.00 Computer Equip - Capital* 5644 14,000.00 14,000.00 0.00 Vehicles* 5650 - - 0.00 Land Improvements 5670 14,000.00 14,000.00 0.00 Dues/Fees/Taxes 5730 1,900.00 1,900.00 0.00 Depreciation 5780 101,000.00 101,000.00 0.00 Total EXP 215,500.00 215,500.00 0.00 NET INCOME (95,500.00) (95,500.00) *Capital items become fixed assets, rather than expense at year end