Department of Medicine RSA Monthly Meeting February 21, 2008 8:30-10:00 AM, Laurel Heights 416 Present: Chude Allen, Connie Archea, Peggy Bartek, Olive Burk-Giovanetti, Michele Carter, Alice Chin, Helen Chuan, Maxine Davis, Jane Drake, Raymond Fong, Estrella Garcia, Ani Handajani, James Hong, Lowell Huang, Catherine Hoselton, Kathy Judd, Jennifer Kellen, Calvin Kwok, Nyya Lark, Anne Lawrence, Victoria Lee, Ray Leung, Linda Lew, Samantha Lieu, Julia Lu, Christine Mok, Marienna Murch, Maribeth Ruperto, Kate Shumate, Renuka Sippy, Mayra Sustaita, Suzanne Sutton, Susana Szeto, Susan Vance, Joseph Wilson Updates NIH Cap The NIH has announced a new salary cap rate of $191,300, effective January 1 st, 2008. Please visit the NIH Guide Announcement website at http://grants.nih.gov/grants/guide/noticefiles/not-od-08-035.html for detailed information. CRC Training The new monthly trainings for DOM Clinical Research Coordinators led by Beth Davis begin this month. As mentioned previously, this training is required for all new CRCs and CRCs who have been in their position for six months or less. CRCs can choose any month to attend, but are encouraged to attend as soon as possible. To view the schedule or learn more about the training content, please visit http://medicine.ucsf.edu/research/new_training/crctraining2008.pdf. NIH Data 2006 Using the recently published 2006 data for NIH awards, the Department would be ranked third in the amount of NIH awards to departments of internal medicine. If rankings still existed, Duke would be ranked first and Johns Hopkins would be ranked second. Duke participated in the multiple-pi initiative and JHU was awarded a new large, genotyping contract, which substantially increased each institution s awards from the previous year. Our Department is still the highest funded public institution by the NIH amongst all departments of internal medicine. Both the number of our NIH-funded grants and the amount of awards has continued to increase despite an opposite trend at the national level. Although DOM has not yet submitted a multiple-pi proposal to the NIH, the mechanism to do so exists.
Old Forms versus New Forms The NIH issued new forms for proposal submission in November 2007. Although the old forms may still be used through the end of May 2008, there have been instances of RSAs submitting proposals for review containing a mix of old and new forms, which is not permissible. Please be sure that you are using either the old forms or the new forms throughout your proposal until May 2008, when the permanent switch to new forms must be made. Clinical Trial Internal Budgets The Department mandates internal budgets for all clinical trials. Although the sponsoring agency usually provides the CRC and RSA with an external budget, an internal budget must be created to show that all expenses (payroll and non-payroll) can be covered by contracted amount. An internal budget must list effort and salary for all personnel working on the trial (including salary escalations to cover future years); all clinical services provided by UCSF Medical Center that are standard of care; IRB, submission, and renewal costs; administrative overhead; publications costs; space rental, telephone, and IT costs; and any other expenses that benefit the trial but are a direct expense to the University. The total amount calculated should be negotiated with the sponsor. The projected cost of recruiting and screen failures should also be included as a necessary cost of running the trial. Clinical trials will continue to come under increased scrutiny for financially viable budgeting and compliance with CMS billing guidelines. Hem/Onc has a good template for creating an internal budget for clinical trials; please contact Catherine Hoselton if you would like a copy of this template. Budget Status Report (BSR) Review Suzanne Sutton and Joseph Wilson presented on the methods they use to create BSRs for their accounts. Budget Status Reports (BSRs) are part of the Department s service commitment to our Principal Investigators (PIs) and should be submitted to PIs no less than a bimonthly basis if not monthly. They should be submitted via email, with a cc Michele Carter to maintain documentation of the submission. The purpose of BSRs is to keep accounts from going into overdraft; when BSRs are done properly and consistently, overdrafts will be avoided. The method of creating a BSR varies depending on the RSA; however, there are certain components that should be present in all BSRs. The raw material for the BSR can be pulled from either Weblinks or Express. A basic BSR template can be found on the Research Administration webpage at http://medicine.ucsf.edu/research/new_training/forms.htm; although the template is protected, it can be unprotected without the use of a password for modification.
Reconciling the ledgers is a necessary step in the creation of the projection. Whether the RSA or an accounting assistant in the division completes this, the reconciliation should ensure that expenses to the general ledger are correct and allowable to enable an accurate projection based on actual expenses. For this reason, ledgers should be reconciled before the BSR is created. The body of the BSR email sent to the PI should contain the following items for quick reference for all managed funds: 1) The projected balance at the end of the budget period 2) The current fund balance 3) Any issues that the PI needs to address Example of a Federal Fund (Joseph Wilson) The Last Updated area should refer to the ledger month (e.g. January 2008 GL.) If you are creating a new BSR and using Express, run the GL by DPA-Fund report to download to Excel. Copy the budget column into your BSR template, using the paste special function to maintain proper formatting. Then, cut and paste the general expenses into each month s column for the associated NCA Group. If BSRs are updated monthly, you will only need to copy the previous months activity, rather than working to re-create the spreadsheet. A common issue that may confuse your balance includes posted STIP and inter-campus subcontracts. Non-payroll projections can be calculated using a formula created specifically for the relevant project, but must always be driven by your regular communication with the PI or lab manager about the project s needs for the remainder of the project. Also, be sure to ask the PI or Division Administrator about any staffing changes, which will affect the projected balance. Make sure that the indirect rate is both accurate and accounted for in your BSR. A carry-forward of more than 25% must be reported to the NIH; however, it is not necessary to specify how much the percentage is, only that it exceeds 25%. The salary percentage of personnel can be added to the bottom of the BSR as reference for the salary NCAs. Another way to do this is to download the DPE report and use it to create a pivot table report to attach to the BSR. Subcontracts should be projected out in their first month for the full term of the contract; doing this at the beginning of the subcontract will give the PI an accurate idea of how much they have to spend for their own portion. Example of a Cash-Based Fund (Suzanne Sutton) Please see the appended Excel template, which has been edited to fit the needs of a BSR for a cash-based fund.
Cash-based funds (e.g. clinical trials, clinical contracts, some IPAs and JPAs) are based on an internal invoicing system, so they function differently from other funds. In order to procure payment for costs, the Department via Accounting must invoice the sponsor. The fund profile option in Weblinks will provide important information about the fund, including the payment method, which should be utilized to create the BSR. The priorities of managing cash-based funds are to keep track of revenue and ensure that the sponsor is being invoiced regularly and appropriately. The Project Name should be the same as the fund title; it may be helpful, however, to add the name of the study (e.g. Vision Study ). Clinical trial project start/end dates may not be aligned with 12-month budget start/end dates like research grants so check that the information is accurate for these areas. The first column of the BSR can represent prior years and will include the activity from the previous years for both revenue and expenses. It may be helpful to include detailed payroll information as part of the BSR, so that there is no need to flip between different worksheets to view this information. The projected expenses may be an average of the previous months', adjusted for any one-time expenses. Or, the projection can be the most recent month s expenses multiplied by the number of months remaining in the budget year. The remaining months of the budget year is listed at the top of the BSR so be sure to anchor formula cell values. The Projected Total column is comprised of the actual subtotal column plus the projected column. Unusual charges (e.g. the cost of back-pay for an employee) should be noted by utilizing the comment function, so that it is easily visible to the PI when viewing the BSR. The Remaining Balance row for each month is comprised of revenue plus STIP, minus expenditures. The BSR also includes additional rows to account for checks posted and pending A/R for invoices to have been sent. A/R may be included in the projected balance but the amounts should be set apart from actual revenue in some manner, either through italics or comments. The next RSA meeting is scheduled for Thursday, March 20th, 2007 from 8:30-10:00 AM in room LHTS 416.
PI Name PI Division Project Name DPA-Fund-FY Budget Start Date Budget End Date Project Start Date Project End Date Administrator Last Updated Budget Status Report - Detail Remaining Months in Budget Year IC Rate Pay method Department of Medicine Research Administration Printed: NCA Group Description Pre-Award/ Prior Years MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5 MONTH 6 MONTH 7 MONTH 8 MONTH 9 MONTH 10 MONTH 11 MONTH 12 Total Projected Expense Projected Total Name Pct Effort Gross Pay - - Benefits - - Name Pct Effort - Gross Pay - - Benefits - - Name Pct Effort - Gross Pay - - Benefits - - Name Pct Effort - Gross Pay - - Benefits - - Expenses 401000-405200 Total Personnel - - - - - - - - - - - - - - - 411000-412000 Total Benefits - - - - - - - - - - - - - - - 430000 Non-Payroll Unalloc - - - 432000 Communications - - - 432300 Computing/Data Proc - - - 432600 Freight/Postage - - - 432900 Interest/Deprec - - - 433200 Lease/Rental - - - 433500 Meetings/Entertain - - - 433600 Membrshp/Subsc - - - 433700 Print/Repro/Media - - - 434000 Other Services - - - 434120 Consulting - - - 434320 Patient Care - - - 436000 Other Supplies - - - 437000 Travel - - - 437300 Utilities - - - 437500 Other Expenses - - - 437510 Subaward <= $25k - - - 437520 Subaward > $25k - - - 438888 Campus Unalloc - - - 440000 Capital Equipment - - - 450000 (Plant Use Only) - - 490000 Expense Recovery - - - - - 491000 Hospital Recovery - - - - - - - - - 492000 Recharge Credit - - - - - - - Direct Costs - - - - - - - - - - - - - - - - Indirect Costs - - - - - - - - - - - - - - - - Grand Total - - - - - - - - - - - - - - - - Revenues 200000 Revenue Received/Cash - - 432900 Stip - - Remaining Balance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - Invoices NOTES 3/6/2008 12:51 PM
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt DPA - DPA NOT USED FundFY - 77279-01 GUIDANT CORP RESOLVE-AF2 NCA Group - 100000 BALANCE SHEET NCA BUDGET GROUP 126 119800 REAPPROPRIATE EXP OFFSET 256.04 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 538 119800 X0799 STIP PERIODS 1 T0 3: 77279 0.00 22.20-0.00 05D97A 11/30/2007 408420 12/05/2007 SFPROD 137 119800 STIP PERIODS 1 T0 3: 77279 22.20 0.00 0.00 05D97B 11/30/2007 408420 12/05/2007 SFPROD 538 119800 X0799 STIP PERIODS 7 T0 9: 77279 0.00 169.67-0.00 11D97A 05/31/2007 408420 06/06/2007 SFPROD 137 119800 STIP PERIODS 7 T0 9: 77279 169.67 0.00 0.00 11D97B 05/31/2007 408420 06/06/2007 SFPROD 137 119800 STIP PERIODS 10 T0 11: 77279 86.37 0.00 0.00 13D97B 06/30/2007 408420 07/23/2007 SFPROD 538 119800 X0799 STIP PERIODS 10 T0 11: 77279 0.00 86.37-0.00 13D97A 06/30/2007 408420 07/23/2007 SFPROD Total: 534.28 278.24-0.00 Total: 534.28 278.24-0.00 Total: 534.28 278.24-0.00 DPA - 444918 MR-MEDICINE-GENERAL FundFY - 77279-01 GUIDANT CORP RESOLVE-AF2 NCA Group - 100000 BALANCE SHEET NCA BUDGET GROUP 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100095895 07/31/2007 08/07/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100096778 08/15/2007 08/15/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100098339 08/31/2007 08/31/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100100839 09/30/2007 10/02/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100103289 10/31/2007 10/27/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 307.11 0.00 A100077766 12/31/2006 01/09/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 25,112.00 0.00 A100078858 01/22/2007 01/23/2007 SFPROD 516 112625 Payment Applied To AR 0.00 25,112.00-0.00 A300079222 01/26/2007 01/26/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100079356 01/27/2007 01/27/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100079960 01/31/2007 02/04/2007 SFPROD Page 1
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100081235 02/21/2007 02/21/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100082257 02/28/2007 03/04/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100081863 02/28/2007 02/28/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100084446 03/31/2007 04/01/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100086823 04/30/2007 04/28/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100087759 05/08/2007 05/09/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100088119 05/11/2007 05/11/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100089707 05/31/2007 05/30/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100091298 06/15/2007 06/15/2007 SFPROD 516 112625 System Generated Billing Entry 0.00 0.00 0.00 A100093325 06/30/2007 07/07/2007 SFPROD 533 118425 Recognized Revenue 0.00 1,140.06 0.00 G800095896 07/31/2007 08/07/2007 SFPROD 533 118425 Recognized Revenue 0.00 37.40 0.00 G800096779 08/15/2007 08/15/2007 SFPROD 533 118425 Recognized Revenue 0.00 1,972.89 0.00 G800098336 08/31/2007 08/31/2007 SFPROD 533 118425 Recognized Revenue 0.00 901.92 0.00 G800100832 09/30/2007 10/02/2007 SFPROD 533 118425 Recognized Revenue 0.00 122.87 0.00 G800103288 10/31/2007 10/27/2007 SFPROD 516 118425 System Generated Billing Entry 0.00 25,112.00-0.00 A100078858 01/22/2007 01/23/2007 SFPROD 533 118425 Recognized Revenue 0.00 4,520.16 0.00 G800079349 01/27/2007 01/27/2007 SFPROD 533 118425 Recognized Revenue 0.00 940.26 0.00 G800079977 01/31/2007 02/04/2007 SFPROD 533 118425 Recognized Revenue 0.00 300.00 0.00 G800081233 02/21/2007 02/21/2007 SFPROD 533 118425 Recognized Revenue 0.00 198.91 0.00 G800081868 02/28/2007 02/28/2007 SFPROD 533 118425 Recognized Revenue 0.00 1,655.10 0.00 G800082274 02/28/2007 03/04/2007 SFPROD 533 118425 Recognized Revenue 0.00 7,085.08 0.00 G800084443 03/31/2007 04/01/2007 SFPROD 533 118425 Recognized Revenue 0.00 1,868.84 0.00 G800086820 04/30/2007 04/28/2007 SFPROD 533 118425 Recognized Revenue 0.00 37.11 0.00 G800087757 05/08/2007 05/09/2007 SFPROD Page 2
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 533 118425 Recognized Revenue 0.00 41.09 0.00 G800088116 05/11/2007 05/11/2007 SFPROD 533 118425 Recognized Revenue 0.00 1,393.41 0.00 G800089705 05/31/2007 05/30/2007 SFPROD 533 118425 Recognized Revenue 0.00 1,464.40 0.00 G800091297 06/15/2007 06/15/2007 SFPROD 533 118425 Recognized Revenue 0.00 1,125.39 0.00 G800093324 06/30/2007 07/07/2007 SFPROD Total: 0.00 0.00 0.00 NCA Group - 200000 REVENUE NCA BUDGET GROUP 126 332041 REAPPROPRIATE EXPENSE 4,175.14 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 533 332041 Recognized Revenue 0.00 1,140.06-0.00 G800095896 07/31/2007 08/07/2007 SFPROD 533 332041 Recognized Revenue 0.00 37.40-0.00 G800096775 08/13/2007 08/15/2007 SFPROD 533 332041 Recognized Revenue 0.00 1,972.89-0.00 G800098336 08/31/2007 08/31/2007 SFPROD 533 332041 Recognized Revenue 0.00 901.92-0.00 G800100832 09/30/2007 10/02/2007 SFPROD 533 332041 Recognized Revenue 0.00 122.87-0.00 G800103288 10/31/2007 10/27/2007 SFPROD 533 332041 Recognized Revenue 0.00 200.00-0.00 G800077759 12/01/2006 01/09/2007 SFPROD 533 332041 Recognized Revenue 0.00 107.11-0.00 G800077774 12/27/2006 01/09/2007 SFPROD 533 332041 Recognized Revenue 0.00 4,520.16-0.00 G800079348 01/26/2007 01/27/2007 SFPROD 533 332041 Recognized Revenue 0.00 940.26-0.00 G800079977 01/31/2007 02/04/2007 SFPROD 135 332041 to appropriate payment 25,112.00 0.00 0.00 07EKC2063 01/31/2007 3222572 02/07/2007 SFACCP2 533 332041 Recognized Revenue 0.00 2,000.49-0.00 G800111321 01/31/2008 02/08/2008 SFPROD 533 332041 Recognized Revenue 0.00 2,087.12 0.00 G800110870 01/31/2008 02/02/2008 SFPROD 533 332041 Recognized Revenue 0.00 300.00-0.00 G800081231 02/16/2007 02/21/2007 SFPROD 533 332041 Recognized Revenue 0.00 198.91-0.00 G800081868 02/28/2007 02/28/2007 SFPROD 533 332041 Recognized Revenue 0.00 1,655.10-0.00 G800082274 02/28/2007 03/04/2007 SFPROD 533 332041 Recognized Revenue 0.00 7,085.08-0.00 G800084443 03/31/2007 04/01/2007 SFPROD 533 332041 Recognized Revenue 0.00 1,868.84-0.00 G800086820 04/30/2007 04/28/2007 SFPROD Page 3
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 533 332041 Recognized Revenue 0.00 37.11-0.00 G800087756 05/07/2007 05/09/2007 SFPROD 533 332041 Recognized Revenue 0.00 41.09-0.00 G800088116 05/11/2007 05/11/2007 SFPROD 533 332041 Recognized Revenue 0.00 1,393.41-0.00 G800089705 05/31/2007 05/30/2007 SFPROD 533 332041 Recognized Revenue 0.00 1,464.40-0.00 G800091297 06/15/2007 06/15/2007 SFPROD 533 332041 Recognized Revenue 0.00 1,125.39-0.00 G800093324 06/30/2007 07/07/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800095896 07/31/2007 08/07/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100095895 07/31/2007 08/07/2007 SFPROD 533 332046 Recognized Revenue 0.00 37.40 0.00 G800096775 08/13/2007 08/15/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100096778 08/15/2007 08/15/2007 SFPROD 533 332046 Recognized Revenue 0.00 37.40-0.00 G800096779 08/15/2007 08/15/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800098336 08/31/2007 08/31/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100098339 08/31/2007 08/31/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800100832 09/30/2007 10/02/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100100839 09/30/2007 10/02/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800103288 10/31/2007 10/27/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100103289 10/31/2007 10/27/2007 SFPROD 533 332046 Recognized Revenue 0.00 200.00 0.00 G800077759 12/01/2006 01/09/2007 SFPROD 533 332046 Recognized Revenue 0.00 107.11 0.00 G800077774 12/27/2006 01/09/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 307.11-0.00 A100077766 12/31/2006 01/09/2007 SFPROD 533 332046 Recognized Revenue 0.00 4,520.16 0.00 G800079348 01/26/2007 01/27/2007 SFPROD 533 332046 Recognized Revenue 0.00 4,520.16-0.00 G800079349 01/27/2007 01/27/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100079356 01/27/2007 01/27/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800079977 01/31/2007 02/04/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100079960 01/31/2007 02/04/2007 SFPROD Page 4
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 533 332046 Recognized Revenue 0.00 2,000.49 0.00 G800111321 01/31/2008 02/08/2008 SFPROD 533 332046 Recognized Revenue 0.00 2,087.12-0.00 G800110870 01/31/2008 02/02/2008 SFPROD 533 332046 Recognized Revenue 0.00 300.00 0.00 G800081231 02/16/2007 02/21/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100081235 02/21/2007 02/21/2007 SFPROD 533 332046 Recognized Revenue 0.00 300.00-0.00 G800081233 02/21/2007 02/21/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100082257 02/28/2007 03/04/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100081863 02/28/2007 02/28/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800082274 02/28/2007 03/04/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800081868 02/28/2007 02/28/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800084443 03/31/2007 04/01/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100084446 03/31/2007 04/01/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100086823 04/30/2007 04/28/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800086820 04/30/2007 04/28/2007 SFPROD 533 332046 Recognized Revenue 0.00 37.11 0.00 G800087756 05/07/2007 05/09/2007 SFPROD 533 332046 Recognized Revenue 0.00 37.11-0.00 G800087757 05/08/2007 05/09/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100087759 05/08/2007 05/09/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100088119 05/11/2007 05/11/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800088116 05/11/2007 05/11/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800089705 05/31/2007 05/30/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100089707 05/31/2007 05/30/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100091298 06/15/2007 06/15/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800091297 06/15/2007 06/15/2007 SFPROD 533 332046 Recognized Revenue 0.00 0.00 0.00 G800093324 06/30/2007 07/07/2007 SFPROD 516 332046 System Generated Billing Entry 0.00 0.00 0.00 A100093325 06/30/2007 07/07/2007 SFPROD Page 5
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt Total: 29,287.14 25,112.00-0.00 NCA Group - 401000 ACADEMIC SALARIES - EXC TIME 126 401000 REAPPROPRIATE EXPENSE 8,568.00 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 536 401014 JUL PAYROLL 0.00 953.13 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 401014 AUG PAYROLL 0.00 953.13 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 401014 SEP PAYROLL 0.00 953.13 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 401014 OCT PAYROLL 0.00 953.13 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 401014 NOV PAYROLL 0.00 953.13 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 401014 JAN PAYROLL 0.00 1,906.26-0.00 PR07D10 01/31/2008 02/01/2008 SFPROD 536 401014 FEB PAYROLL 0.00 714.00 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 401014 MAR PAYROLL 0.00 5,712.00 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 401014 APR PAYROLL 0.00 714.00 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 401014 MAY PAYROLL 0.00 714.00 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 401014 JUN PAYROLL 0.00 714.00 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD Total: 8,568.00 11,427.39 0.00 NCA Group - 403000 SALARY RELATED (BUDGET USE) 536 403250 AUG PAYROLL 0.00 147.42 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 403250 SEP PAYROLL 0.00 147.42-0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 403250 JAN PAYROLL 0.00 93.42 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 403250 FEB PAYROLL 0.00 4.97-0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 403250 MAR PAYROLL 0.00 9.83 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 403250 APR PAYROLL 0.00 137.59 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 403250 MAY PAYROLL 0.00 36.86-0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 403250 JUN PAYROLL 0.00 199.01-0.00 PR12D10 06/30/2007 07/06/2007 SFPROD Page 6
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt Total: 0.00 0.00 0.00 NCA Group - 405200 NON-ACAD SALARIES - POS TIME 126 405200 REAPPROPRIATE EXPENSE 3,562.65 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 536 405210 AUG PAYROLL 0.00 614.25 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 405210 OCT PAYROLL 0.00 17.49 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 405210 JAN PAYROLL 0.00 734.09 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 405210 FEB PAYROLL 0.00 715.54 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 405210 MAR PAYROLL 0.00 393.12 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 405210 APR PAYROLL 0.00 761.67 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 405210 MAY PAYROLL 0.00 515.97 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 405210 JUN PAYROLL 0.00 442.26 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD Total: 3,562.65 4,194.39 0.00 NCA Group - 411000 ACADEMIC BENEFITS 126 411000 REAPPROPRIATE EXPENSE 1,450.03 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 536 411060 JUL PAYROLL 0.00 57.79 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411060 AUG PAYROLL 0.00 58.37 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411060 SEP PAYROLL 0.00 24.45 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411060 FEB PAYROLL 0.00 43.23 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411060 MAR PAYROLL 0.00 346.86 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411060 APR PAYROLL 0.00 43.23 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411060 MAY PAYROLL 0.00 43.23 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411060 JUN PAYROLL 0.00 43.21 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411070 JUL PAYROLL 0.00 13.52 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411070 AUG PAYROLL 0.00 13.65 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD Page 7
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 536 411070 SEP PAYROLL 0.00 13.76 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411070 OCT PAYROLL 0.00 13.71 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 411070 NOV PAYROLL 0.00 13.61 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411070 JAN PAYROLL 0.00 27.32-0.00 PR07D10 01/31/2008 02/01/2008 SFPROD 536 411070 FEB PAYROLL 0.00 10.11 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411070 MAR PAYROLL 0.00 81.13 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411070 APR PAYROLL 0.00 10.11 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411070 MAY PAYROLL 0.00 10.11 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411070 JUN PAYROLL 0.00 10.10 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411110 JUL PAYROLL 0.00 8.58 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411110 AUG PAYROLL 0.00 8.58 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411110 SEP PAYROLL 0.00 8.58 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411110 OCT PAYROLL 0.00 8.58 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 411110 NOV PAYROLL 0.00 8.58 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411110 JAN PAYROLL 0.00 17.16-0.00 PR07D10 01/31/2008 02/01/2008 SFPROD 536 411110 FEB PAYROLL 0.00 5.50 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411110 MAR PAYROLL 0.00 43.97 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411110 APR PAYROLL 0.00 5.50 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411110 MAY PAYROLL 0.00 5.50 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411110 JUN PAYROLL 0.00 5.50 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411130 JUL PAYROLL 0.00 2.86 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411130 AUG PAYROLL 0.00 2.86 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411130 SEP PAYROLL 0.00 2.86 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411130 OCT PAYROLL 0.00 2.86 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD Page 8
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 536 411130 NOV PAYROLL 0.00 2.86 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411130 JAN PAYROLL 0.00 5.72-0.00 PR07D10 01/31/2008 02/01/2008 SFPROD 536 411130 FEB PAYROLL 0.00 2.14 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411130 MAR PAYROLL 0.00 17.12 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411130 APR PAYROLL 0.00 2.14 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411130 MAY PAYROLL 0.00 2.14 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411130 JUN PAYROLL 0.00 2.14 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411140 JUL PAYROLL 0.00 2.57 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411140 AUG PAYROLL 0.00 2.57 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411140 SEP PAYROLL 0.00 2.57 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411140 OCT PAYROLL 0.00 2.57 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 411140 NOV PAYROLL 0.00 2.57 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411140 JAN PAYROLL 0.00 5.14-0.00 PR07D10 01/31/2008 02/01/2008 SFPROD 536 411140 FEB PAYROLL 0.00 1.93 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411140 MAR PAYROLL 0.00 15.44 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411140 APR PAYROLL 0.00 1.93 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411140 MAY PAYROLL 0.00 1.93 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411140 JUN PAYROLL 0.00 1.93 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411270 JUL PAYROLL 0.00 1.23 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411270 AUG PAYROLL 0.00 1.23 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411270 SEP PAYROLL 0.00 1.23 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411270 OCT PAYROLL 0.00 1.23 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 411270 NOV PAYROLL 0.00 1.24 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411270 FEB PAYROLL 0.00 1.28 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD Page 9
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 536 411270 MAR PAYROLL 0.00 1.28 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411270 APR PAYROLL 0.00 1.28 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411270 MAY PAYROLL 0.00 1.28 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411270 JUN PAYROLL 0.00 1.28 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411290 JUL PAYROLL 0.00 57.98 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411290 AUG PAYROLL 0.00 57.98 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411290 SEP PAYROLL 0.00 52.74 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411290 OCT PAYROLL 0.00 52.74 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 411290 NOV PAYROLL 0.00 52.74 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411290 JAN PAYROLL 0.00 121.81-0.00 PR07D10 01/31/2008 02/01/2008 SFPROD 536 411290 FEB PAYROLL 0.00 60.33 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411290 MAR PAYROLL 0.00 386.68 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411290 APR PAYROLL 0.00 60.33 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411290 MAY PAYROLL 0.00 60.33 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411290 JUN PAYROLL 0.00 60.33 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411320 SEP PAYROLL 0.00 18.65-0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411340 JUL PAYROLL 0.00 6.37 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411340 AUG PAYROLL 0.00 6.37 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411340 SEP PAYROLL 0.00 6.92 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411340 OCT PAYROLL 0.00 6.92 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 411340 NOV PAYROLL 0.00 6.94 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411340 FEB PAYROLL 0.00 6.64 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411340 MAR PAYROLL 0.00 6.64 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411340 APR PAYROLL 0.00 6.64 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD Page 10
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 536 411340 MAY PAYROLL 0.00 6.64 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411340 JUN PAYROLL 0.00 6.64 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411390 JUL PAYROLL 0.00 1.23 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411390 AUG PAYROLL 0.00 1.23 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411390 SEP PAYROLL 0.00 1.23 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411390 OCT PAYROLL 0.00 1.23 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 411390 NOV PAYROLL 0.00 1.38 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411390 JAN PAYROLL 0.00 2.61-0.00 PR07D10 01/31/2008 02/01/2008 SFPROD 536 411390 FEB PAYROLL 0.00 1.90 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411390 MAR PAYROLL 0.00 11.10 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411390 APR PAYROLL 0.00 1.90 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411390 MAY PAYROLL 0.00 1.90 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411390 JUN PAYROLL 0.00 1.90 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 411400 JUL PAYROLL 0.00 0.52 0.00 PR01D10 07/31/2007 08/05/2007 SFPROD 536 411400 AUG PAYROLL 0.00 0.52 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 411400 SEP PAYROLL 0.00 0.52 0.00 PR03D10 09/30/2007 09/28/2007 SFPROD 536 411400 OCT PAYROLL 0.00 0.52 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 411400 NOV PAYROLL 0.00 0.58 0.00 PR05D10 11/30/2007 11/27/2007 SFPROD 536 411400 JAN PAYROLL 0.00 1.10-0.00 PR07D10 01/31/2008 02/01/2008 SFPROD 536 411400 FEB PAYROLL 0.00 0.80 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 411400 MAR PAYROLL 0.00 4.40 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 411400 APR PAYROLL 0.00 0.80 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 411400 MAY PAYROLL 0.00 0.80 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 411400 JUN PAYROLL 0.00 0.80 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD Page 11
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt Total: 1,450.03 1,852.25 0.00 NCA Group - 412000 NON-ACADEMIC BENEFITS 126 412000 REAPPROPRIATE EXPENSE 487.40 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 536 412060 AUG PAYROLL 0.00 38.08 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412060 OCT PAYROLL 0.00 1.08 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 412060 JAN PAYROLL 0.00 45.51 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412060 FEB PAYROLL 0.00 44.37 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412060 MAR PAYROLL 0.00 24.38 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412060 APR PAYROLL 0.00 47.22 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412060 MAY PAYROLL 0.00 31.99 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412060 JUN PAYROLL 0.00 27.42 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412070 AUG PAYROLL 0.00 8.91 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412070 OCT PAYROLL 0.00 0.26 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 412070 JAN PAYROLL 0.00 10.65 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412070 FEB PAYROLL 0.00 10.37 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412070 MAR PAYROLL 0.00 5.70 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412070 APR PAYROLL 0.00 11.04 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412070 MAY PAYROLL 0.00 7.49 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412070 JUN PAYROLL 0.00 6.41 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412110 AUG PAYROLL 0.00 5.52 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412110 OCT PAYROLL 0.00 0.17 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 412110 JAN PAYROLL 0.00 5.65 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412110 FEB PAYROLL 0.00 5.51 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412110 MAR PAYROLL 0.00 3.02 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD Page 12
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 536 412110 APR PAYROLL 0.00 5.87 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412110 MAY PAYROLL 0.00 3.97 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412110 JUN PAYROLL 0.00 3.40 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412130 AUG PAYROLL 0.00 1.84 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412130 OCT PAYROLL 0.00 0.05 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 412130 JAN PAYROLL 0.00 2.20 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412130 FEB PAYROLL 0.00 2.14 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412130 MAR PAYROLL 0.00 1.18 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412130 APR PAYROLL 0.00 2.29 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412130 MAY PAYROLL 0.00 1.54 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412130 JUN PAYROLL 0.00 1.33 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412140 AUG PAYROLL 0.00 1.66 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412140 OCT PAYROLL 0.00 0.04 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 412140 JAN PAYROLL 0.00 1.98 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412140 FEB PAYROLL 0.00 1.94 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412140 MAR PAYROLL 0.00 1.06 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412140 APR PAYROLL 0.00 2.06 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412140 MAY PAYROLL 0.00 1.40 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412140 JUN PAYROLL 0.00 1.19 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412250 AUG PAYROLL 0.00 0.55 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412250 JAN PAYROLL 0.00 0.68 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412250 FEB PAYROLL 0.00 0.57 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412250 MAR PAYROLL 0.00 0.36 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412250 APR PAYROLL 0.00 0.68 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD Page 13
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 536 412250 MAY PAYROLL 0.00 0.47 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412250 JUN PAYROLL 0.00 0.28 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412270 AUG PAYROLL 0.00 1.19 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412270 JAN PAYROLL 0.00 1.48 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412270 FEB PAYROLL 0.00 1.25 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412270 MAR PAYROLL 0.00 0.81 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412270 APR PAYROLL 0.00 1.49 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412270 MAY PAYROLL 0.00 1.02 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412270 JUN PAYROLL 0.00 0.59 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412320 AUG PAYROLL 0.00 18.65 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412320 JAN PAYROLL 0.00 11.54 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412320 FEB PAYROLL 0.00 0.61-0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412320 MAR PAYROLL 0.00 1.23 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412320 APR PAYROLL 0.00 17.02 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412320 MAY PAYROLL 0.00 4.56-0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412320 JUN PAYROLL 0.00 24.62-0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412330 AUG PAYROLL 0.00 3.07 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412330 OCT PAYROLL 0.00 0.09 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 412330 JAN PAYROLL 0.00 3.67 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412330 FEB PAYROLL 0.00 3.57 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412330 MAR PAYROLL 0.00 1.96 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412330 APR PAYROLL 0.00 3.81 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412330 MAY PAYROLL 0.00 2.58 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412330 JUN PAYROLL 0.00 2.21 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD Page 14
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 536 412340 AUG PAYROLL 0.00 6.21 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412340 JAN PAYROLL 0.00 7.70 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412340 FEB PAYROLL 0.00 6.47 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412340 MAR PAYROLL 0.00 4.17 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412340 APR PAYROLL 0.00 7.74 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412340 MAY PAYROLL 0.00 5.30 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412340 JUN PAYROLL 0.00 3.12 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412380 AUG PAYROLL 0.00 0.38 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412380 JAN PAYROLL 0.00 0.48 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412380 FEB PAYROLL 0.00 0.41 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412380 MAR PAYROLL 0.00 0.26 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412380 APR PAYROLL 0.00 0.48 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412380 MAY PAYROLL 0.00 0.33 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412380 JUN PAYROLL 0.00 0.19 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412425 AUG PAYROLL 0.00 17.57 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412425 OCT PAYROLL 0.00 0.49 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD 536 412425 JAN PAYROLL 0.00 20.18 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412425 FEB PAYROLL 0.00 19.69 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412425 MAR PAYROLL 0.00 10.82 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412425 APR PAYROLL 0.00 20.95 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412425 MAY PAYROLL 0.00 14.19 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412425 JUN PAYROLL 0.00 12.17 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD 536 412430 AUG PAYROLL 0.00 1.10 0.00 PR02D10 08/31/2007 08/30/2007 SFPROD 536 412430 OCT PAYROLL 0.00 0.04 0.00 PR04D10 10/31/2007 10/27/2007 SFPROD Page 15
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt 536 412430 JAN PAYROLL 0.00 1.03 0.00 PR07D10 01/31/2007 02/02/2007 SFPROD 536 412430 FEB PAYROLL 0.00 0.99 0.00 PR08D10 02/28/2007 03/02/2007 SFPROD 536 412430 MAR PAYROLL 0.00 0.56 0.00 PR09D10 03/31/2007 03/29/2007 SFPROD 536 412430 APR PAYROLL 0.00 1.07 0.00 PR10D10 04/30/2007 04/27/2007 SFPROD 536 412430 MAY PAYROLL 0.00 0.72 0.00 PR11D10 05/31/2007 05/29/2007 SFPROD 536 412430 JUN PAYROLL 0.00 0.62 0.00 PR12D10 06/30/2007 07/06/2007 SFPROD Total: 487.40 594.35 0.00 NCA Group - 432600 FREIGHT AND POSTAGE 126 432600 REAPPROPRIATE EXPENSE 277.11 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 426 432620 FEDERAL EXPRESS 02307247 0.00 34.28 0.00 43623 212441494 06/29/2007 AP00095411 07/27/2007 02307247 08/05/2007 SFPROD 426 432620 FEDERAL EXPRESS 02312405 0.00 37.40 0.00 43623 217459880 07/27/2007 AP00096644 08/13/2007 02312405 08/14/2007 SFPROD 426 432620 FEDERAL EXPRESS 02349378 0.00 16.53 0.00 43623 237923405 11/16/2007 AP00106800 12/11/2007 02349378 12/11/2007 SFPROD 426 432620 FEDERAL EXPRESS 02251362 0.00 39.53 0.00 43623 866950860 02/02/2007 AP00081852 02/27/2007 02251362 02/27/2007 SFPROD 426 432620 FEDERAL EXPRESS 02251290 0.00 33.07 0.00 43623 864465470 01/19/2007 AP00081852 02/27/2007 02251290 02/27/2007 SFPROD 426 432620 FEDERAL EXPRESS 02251318 0.00 126.31 0.00 43623 865744067 01/26/2007 AP00081852 02/27/2007 02251318 02/27/2007 SFPROD 426 432620 FEDERAL EXPRESS 02275515 0.00 37.11 0.00 43623 877041680 03/29/2007 AP00087618 05/07/2007 02275515 05/08/2007 SFPROD 426 432620 FEDERAL EXPRESS 02277961 0.00 41.09 0.00 43623 881537369 04/20/2007 AP00088104 05/11/2007 02277961 05/11/2007 SFPROD Total: 277.11 365.32 0.00 NCA Group - 432900 INTEREST AND DEPRECIATION 126 432900 REAPPROPRIATE EXPENSE 216.98-0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 137 433040 STIP PERIODS 1 T0 3: 77279 18.81-0.00 0.00 05D97B 11/30/2007 408420 12/05/2007 SFPROD 137 433040 STIP PERIODS 7 T0 9: 77279 143.79-0.00 0.00 11D97B 05/31/2007 408420 06/06/2007 SFPROD 137 433040 STIP PERIODS 10 T0 11: 77279 73.19-0.00 0.00 13D97B 06/30/2007 408420 07/23/2007 SFPROD Total: 452.77-0.00 0.00 Page 16
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt NCA Group - 434000 OTHER SERVICES 126 434000 REAPPROPRIATE EXPENSE 500.00 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 555 434930 RAO 0.00 200.00 0.00 05YGC1036 11/08/2006 CHR-26569 11/09/2006 SFCHNGC 555 434930 RAO 0.00 300.00 0.00 08SAD1038 02/16/2007 CHR-26569 02/20/2007 SFORASD Total: 500.00 500.00 0.00 NCA Group - 436000 OTHER SUPPLIES 126 436000 REAPPROPRIATE EXPENSE 107.11 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 426 436290 OFFICE DEPOT E0291502 0.00 107.11 0.00 43623D0001 368248868001 12/22/2006 AP00077136 12/27/2006 E0291502 12/27/2006 SFPROD Total: 107.11 107.11 0.00 NCA Group - 437000 TRAVEL 126 437000 REAPPROPRIATE EXPENSE 1,464.40 0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 426 437070 CORPORATE PAYMENT S E0334893 0.00 1,464.40 0.00 KESSLER/DA 76846 04/30/2007 AP00091281 06/15/2007 E0334893 06/15/2007 SFPROD Total: 1,464.40 1,464.40 0.00 NCA Group - 438888 CAMPUS UNALLOC-BUDGET USE ONLY 126 438888 REAPPROPRIATE EXPENSE 20,591.84-0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 135 438888 to appropriate payment 20,591.84-0.00 0.00 07EKC2063 01/31/2007 3222572 02/07/2007 SFACCP2 Total: 41,183.68-0.00 0.00 NCA Group - 490000 EXPENSE RECOVERY 126 490000 REAPPROPRIATE EXPENSE 39.06-0.00 0.00 01D50X002 07/01/2007 08/05/2007 SFPROD 137 490000 STIP PERIODS 1 T0 3: 77279 3.39-0.00 0.00 05D97B 11/30/2007 408420 12/05/2007 SFPROD 135 490000 to appropriate payment 4,520.16-0.00 0.00 07EKC2063 01/31/2007 3222572 02/07/2007 SFACCP2 137 490000 STIP PERIODS 7 T0 9: 77279 25.88-0.00 0.00 11D97B 05/31/2007 408420 06/06/2007 SFPROD 137 490000 STIP PERIODS 10 T0 11: 77279 13.18-0.00 0.00 13D97B 06/30/2007 408420 07/23/2007 SFPROD 537 490030 Indirect Cost Recovery 0.00 4,520.16 0.00 G700079335 01/26/2007 01/27/2007 SFPROD Page 17
GL Transaction Detail for 08/1979 To 01/2008 (CLOSED) Run date - 02/20/2008 10:05 Source NCA Prog Line Description 1 Budget Financial Lien PO ID Invoice ID Invoice Dt Jrnl Jrnl Reference Posted Dt PrepId ID Dt Total: 4,601.67-4,520.16 0.00 Total: 534.28-86.63-0.00 Total: 534.28-86.63-0.00 Totals: 0.00-364.87-0.00 Selected Report Criteria Business Unit: UCSF Fund Type: Current Account Type: Activity Type: Detail Fund: 77279* Date: 08/1979 To: 01/2008 Page 18
RSA Meeting February 21, 2008 Budget Status Report (BSR) Training Handouts: Blank BSR, completed BSR, Instructions. Identify DPA/Fund (always check for multiple DPAs). For the example, DPA/Fund 444918/30195 is used. 1. Access BSR Template from RSA Webpage (Forms) 2. Worksheet opens in Excel. 3. Save and title with DPA/Fund/Fund Yr/PI Name. 4. Complete header details describing BSR. You can obtain this information easily from DOM Express. Note: the BSR Template is protected, but you can easily unprotect it without a password if you wish to customize the BSR. PI Name, PI Division, Project Name, DPA-Fund-FY, Budget Start Date, Budget End Date, Project Start Date, Project End Date, Administrator 5. Last Updated (I use Weblinks Ledger Date). You can obtain this information easily from DOM Express. Note: the BSR Template is Protected, but you can easily unprotect it without a password if you wish to customize the BSR. Revise Column Header Months to match term. 6. BSR is now ready for import of budget and expenditure data. Using data as of the 1/08 GL Close, export into Excel (Excel Button) and open the file (opens as a temporary file named GLAccountSummary). Copy the budget column. Edit Paste Special Values into the BSR Template budget column. Copy expenditure data from April 07 January 08. Edit Paste Special Values into the BSR Template expenditure columns. 7. Before you proceed, check Ledgered Expenses and Balance columns against Express. If they don t agree, find the mistake and repeat. 8. Budget column: Accounting only appropriates funds to the Campus Unallocated NCA (438888) and Expense Recovery (F&A) NCA (490000). It is up to the RSA to reappropriate to the correct NCAs based on the approved budget using a Budget Adjustment Journal (Source Code 135). 9. Projections of future months expenditures. BSR Notes: posted salary is correct for the past two months; per PI, project $1,500/month in non-payroll expenses per Post-Doc (there is one on this project). Click anywhere is Projected Expenses Column in DOM Express. Project through March 08. Enter salary totals in appropriate rows. Project $1,500 non payroll in Other Supplies. (I don t project F&A at this point). You can use the Adjustment column (ADJ) to project expected positive or negative postings to payroll or non-payroll NCAs. Save. 10. When saved, press Submit button. Projected figures appear in Projections column. Press Excel button; open worksheet. Copy Projected Expenses column to permanent worksheet. Calculate F&A with a formula you enter in the F&A row. If needed, adjust for split rates. 11. Other Pages in the Workbook: Summary and Payroll. The payroll page isn t linked to the other pages, but is helpful for projections when there are retroactive payroll adjustments changes in payroll planned for the future.