On t a r io Pub l ic Serv i ce Emp loye e s Un io n Syn d ica t de s e rnp loy6 s de la fo n ct io n p u b l iq ue de I 'Ont a r io M E M O R A N D U M TO : A l l P res idents w i th mem be rs i n the M i n ist ry of Com m u n i ty & Soc ia l S e rv i ces A l l Stewa rd s i n the M i n i st ry of Com m u n i ty & Soc ia l Se rvice s FROM : DATE : S U BJ E CT : B ria n Gou ld, O PS Su perv i so r Fe b ru a ry 1 6, 2 0 1 0 M i n i st ry of Comm u n ity & Soc ia l Se rv i ces E RC M i n utes - Feb rua ry 1 2, 20 10 Attached, fo r you r i nfo rma tion, a re the m i n utes of the a bove ca ptio ned meeti ng. P lease post o r othe rw ise ma ke them ava i la b le to the mem be rs i n you r wo rkp laces. A l so a ttached i s a M ERC refe r ra l fo rm wh ich sho u ld be u sed when re fe r r i ng u n re so lved loca l i s sue s to the m i n i stry l eve l. The refe r ra l sho u ld be sen t ca re of the Job Secu ri ty U n i t w i th a l l the su ppo rt i ng docu menta tion, ( e. g. m i n u tes, co r respondence, etc. ), w i th any refe r ra ls. P L EAS E N OTE : TH E S E M I N ISTRY M I N UTE S W E RE P RE PARE D BY TH E E M P LOY E R. AUTHO RIZE D FOR D ISTRI BUTION ' I N SOL IDARITY, Wa r re n P re s i de n t OPS Su pe rv i so r /g i at. CC : 1 00 Le sm ill Ro ad Toron to, On ta rio M3B 3P8 Tel: 4 1 6-443 -8888 Fax : 4 1 6-448 -746 9 M E I C C h a i rs M i n i st ry E RC To ll re e : 1-800 -268-7376 TDD : 4 1 6-443 - 98 98 o r 1-800 - 6 63-1 070 op s e ueop s e u. o rg www. ops e u. o rg OPSEU is affiliated wi th th e OFL, CLC and NUPGE 1 00, chem in Lesm i ll Toron to (On tario) M 3B 3P8 T k 4 1 6-443 - 8888 T Bc: 4 1 6-448 -746 9 San s fra is : 1-800 -26 8-7376 ATS : 4 1 6-443- 9898 o u 1-800. 663-1 070 s e fpoes e fpo. o g www. s e fpo. o re Le SEFPO est associ6 a la FTO, a u C TC e t a u SNEGSP
M n N I ST RY O F C O M M U N ITY AN D S O C IAL S E RV I C ES M I N I STRY E M P LOYE E RE LAT I O N S CO M M ri-fe E (M E RC ) Fe b ru a ry 1 2, 2 0 1 0 I n Atte n d a n ce : G u e s ts : L isa B u tle r ( D ive rs i ty Tea m ) Jasvinde r Ma ha l ( D ive rs i ty Team) A l o m a P r i ce - M o rri s ( D ive rs i ty Team) Od es h S i ng h ( D ive rs i ty Tea m ) M a rg h e r i ta l a covo n e ( C E H SW ) O P S E U S te p h e n G e o rg e C i ndy H ayes -W rig h t* S h aw n La ve ry MANAG E M E N T L e s B a b b a g e Joseph i ne Fu l le r ( Co -Cha i r) N a n cy L i s to n H 6 16ne B ig ras ( M i n u tes ) Re,q rets : Roxa n ne Ba rnes ( Co- Cha i r ) Lo rra i ne G raham -Watson * I n d i cates Cha i r of the Meeti ng AG E N DA I TE M S D I S C U SS I O N 1. Revi ew of I & IT N o u p d ate s to re p o rt. 2. F RO U p d ates N o u p d a te s to re p ort. = Res u lts Based P l an n i nq N o u pda tes to report. ( Rb P ) U p d ates P a g e 1 of 5
4. Deve l o p me n ta l Se rv i ces F a c i l i t i es T h e m i n i s t ry a d v i s e d th a t a d va n ce n o t i ce h as b e e n p rovi d e d to t h e l a s t 3 rema i n i n g em p l oye es. T h e i r s u rp l u s d a te i s M a rch I s t 2 0 1 0. T h e m i n i s try i s wo rk i n g o n t h e a cco u n t i n g of te rm i n a t i o n a l l owa n ce p ayme n ts a n d res i d u a l m o n i es re q u i red fo r p aym e n ts t h a t w i l l b e m a d e afte r M a rch 3 1 st, 2 0 1 0. T h e m i n istry w i l e p rovid e a d eta i led accou n t to O PS E U o nce i t is f i n a l i s e d. T h e m i n i s try to p rovi d e deta i ls to O PS EU as s o o n as p os s i b l e afte r M a rch 3 1 st 2 0 1 0.............5 1 6DS P Modern iza-t i0n.................................................................................................................................................................................................................no fu i i -e r -a ct io n.................................................................................... O PS E U p rov ided the com m i ttee with a n u pd ate of the p roject, req u i red at th is t i me. D iscuss ions at th e s u b - com m ittee a re ong o i ng. Wo rk l oad S pec i a l N eeds U n i t i n C e n tra l West Req i o n N o fu rt h e r i s s u es to d i s cu s s (to rem ove from th e a g e n d a ). N o fu rthe r action req u i re d. 2. Spec ia l ized Serv i ces at H o me (SSAH ) Review Statu s T h e M i n i s try p rov i d e d fo l l ow- u p to t h e d i s c l os u re o n t h i s i n i tiative. A review was co n d u cted and th e m i n istry wi l l be i n trod u ci ng b us i ness i m p rovemen ts i n cl ud i ng a com mon fisca l a p p rova l cy c l e fo r S SAH a p p l i ca t i o n s fo r a l l reg i o n s a n d standa rd ized temp late l ette rs to support the p rog ram and the fa m i l ies i t se rves. M i n ist ry to adv ise O P S E U wh i ch 2 reg io ns mad e the c h a n g e to t h e b u s i n e s s p rocess i n p revio us yea rs. P rio r to next m e et i n g. O PS E U asked wh ich reg io ns made chang es i n p revio us yea rs as i nd i cated i n t h e d iscl o s u re u pd ate. M i n i s t ry to a tta ch s tat u s u p d a te a n d Q s & As w i t h th e m i n u tes. P ag e 2 of 5
............................AG ENDA ITEM S...................................................................................D i ScusSio N...................................................................................................ACT ionrequired.......................tim EIS ME.......... 3. D ive rs i ty I n i t i at ive U pdate Mem be rs of the Co re team as we l l as th e Champ ions g rou p a tte n d e d a n d p rovi d e d a g l o b a l ove rv i ew of i n i t i a t i ve s i n t h e m i n i s t ry to p romote a n d i n c re a s e awa re n e s s of d i ve rs i ty. To a d d th e Acces s i b i l i ty N ext m e e t i n g. To o l k i t to t h e n ext m e e t i n g ag e n d a. O P S E U i n d i ca te d th ey we re co n ce rn e d i n t h at t h ey d i d n o t re ce i ve a n y i n fo rm a t i o n o r com m u n i cat i o n i n t h e i r wo rk a re as abou t specific MCSS i n itiat ives. They a lso asked fo r mo re i nfo rm a t i o n a b o u t th e exp a n s i o n of t h e m e n to r i n g p ro g ram. O P S E U wa s a d v i s e d th a t a p ro p o s a l i s b e i n g d eve l o p ed fo r t h e m i n i s t ry m a n a g emen t com m i tte e to d eve l o p th e m e n to r i n g p rog ram fo r a l l em p loyees i n the 5 focus g rou ps* of the m i n is try (ba rg a i ned em p l oyees a nd manag emen t). *vi s i b l e m i n o riti e s, p e o p l e wi th d i s a b i l i t i es, a b o ri g i n a l s, fra n co p h o n es a n d l es b i a n, g ay, b i s exu a l a n d t ra n s g e n d e re d ( L G BT) T h e ye a r 3 M CS S d i ve rs i ty p l a n i s b e i n g d eve l o p ed w i th a d d i t i o n a l i n iti a t i ve s w i t h a fo cu s o n b ro a d e n i n g th e d i ve rs ity messag e a nd st reng the n i ng i ncl us io n across the m i n is try..............................................................................i-) -The p a rt ie-s-discusse cl - {h e-agre-e- as- re-a-c-hed-at.................................................................................................... 4. Repo rts CE RC re g a rd i n g p rovi d i n g re p o rts to MERC i n a n efort to e n s u re co n s i s te n cy a n d s u s ta i n a b i l i ty a c ro s s m i n i s t r i es. Repo rts req u i red to be d iscl osed fo r M ERC : - Arti cle!. 4 d isclos u re : to con t i n ue as pe r cu rren t p racti ce. - L i st of F ixed -Te rm Em p l oyees : th e m i n i stry p rovi d es 1 we e k p rio r to M ERC meeting. To con ti n ue as pe r cu rren t p ractice. - Conve rs ion Reports : lette rs to fixed-te rm em p loyees i n fo rm i ng th em of the i r conve rs ion to reg u la r status wi l l be co p i e d t o O P S E U. i.........................................................................................................................................................................................................................................!...................................................................................................................................................... Pa g e 3 of 5
AG E N DA ITE M S........................... D I S C o ss i 0N..................................................................... i Ac? i on REQ u i RE D............ T im E F M E..... F O R ACTI O N 2 ) T h e P a rti es d i s cu s s e d a n um b e r of em p l oyees o n th e fi xe d te rm re p o rt i n S o uth - E a st Re g i o n, t h e D i s a b i l i ty Adj u d i ca t i o n U n i t a s we i l a s t h e F am i ly Re s p o n s i b i l i ty Ofi ce. T h e m i n i stry p rovid ed sta tus u pdates. The review is on g o i n g. The m i n istry to fo l low- N ext meeti ng. u p o n ca p a b i l i t i es of W I N as we l l as on s tatu s of oth e r em p loyees with leng thy s e rv i ce a s f i xe d -te rm s. 3 ) O PS EU re q u este d a m i n i stry o rg a n izat i o n a l ch a rt b ro ke n T h e m i n i stry wi l l P ri o r to n ext d own by B ra n ch. p rovi d e, meeti ng. 4 ) O PS EU p ro p os e d to a s s i g n d e d i cate d co n ta cts from t h e T h e m i n i stry wi l l a s s i g n P ri o r to n ext M i n i stry as we l l as O P S E U to d is cuss a n d ad d ress fixed -term a co ntact pe rs o n p ri o r m eeti ng.,................................................................ co.... n.. t. ra........ ct. i s.. s.. u.. es...... b...... etwe................ e..... n M.. E..... RC........... m.......... e..... et........... n...... g.. s....................................................................................... t...th e. ne.. rn.e et! [! g.................................................. 5. Health & Safety Workplace A representative from the Centre for Employee Health, Safety No further action Too l a n d W e I F n es s ( C E H SW ) p re s e n ted t h e I n t ra n et ba s ed H & S req u i re d. W o rk p l a ce To o l. h ttp : // i n t ra. op s. myops. q ov. o n. ca /cms /t es. nsf/ ( vwread Paq es B yr efl d C o n te nt ) /whw2 0 0 9. 06. 2 5. 1 7. 1 6. 24. SXS p a q e? o p e n J o i n t H ea l t h & S afety C omm itte e s a re e n co u rag ed to revi ew th e too l a n d a d vi s e t h e i r CE H SW re p re s e n tat i ve of req u i re d ch a n g es.................................................................................................. TH e m i n i s t ry.. p... rov............ i.. d... e... d......... O... P. S..... E.... U.... w......... i. th....... t... h..... e.......... 20............ 1...... 0...... m........ e...... e...... t. i n..... g............................................... N... o........ fu......... rth............ e..... r.... a..... ct....... i. o.... n............................................... 6. M i n i st ry F i l e Rev i ew s ch e d u l e a s we l l a s t h e l i s t of comm i tte e m em b e rs, re q u i re d a t th i s t i m e. Comm ittee T h e comm i tte e wa s es ta b N b h e d a s p e r t h e re q u i rem e n ts of Ap p e n d i x 4 1 of t h e Co l l e ct ive Ag re em e n t. T h e p u rp o s e of t h e comm itte e i s to attem pt to res o lve g ri eva n ces afte r Sta g e 2 a n d p r i o r to refe rra l to t h e G r i eva n ce S etl em e n t B o a rd (G S B ). Th e fi rst m e et i n g i s s ch e d u l e d fo r F e b ru ary 2 5th, 2 0 1 0....................................................................................................................................................................... i..................................................................................... i....................................... Pa g e 4 of 5
AG E N DA I TE M S D E $ o uss ion...........................................................................................ao? ion REQ O i RE b..............?im E F M E..... FO R ACT I O N 1. C o nve rs i o n s D i s c u s s e d i n Re p o rts s e ct i o n of th e ag e n d a 2. Au d ito r G e n e ra l ' s Repo rt D efe rred to n ext N ext m eeti n g. m eeti n g.!....................................................................................................... 3. Fo l l ow -u p a ) N o rth - East C le rica l Rev iew b ) Soc ia l Ass istan ce Review D efe r re d to n ext m eeti n g. N ext meeti ng. 4. O DS P H i r i n q F re eze OPS EU ra i s e d a co n ce rn a t t h e s u b -comm i tte e of a re p orte d h i r i n g fre eze i n O D S P. T h e m i n i s t ry res p o n d e d t h a t t h ey a re n o t awa re of a h i r i n g freeze. N o a ct i o n req u i re d a t th i s t ime. M i n i stry of Comm u n ity a n d S o ci a l Se rvi ces M ERC M i n u tes of Fe b ru ary 1 2th, 2 0 1 0 a p p roved o n Fe b ru ary 1 2th, 20 1 0 by :. s -W rig h o r Roxan ne Ba rnes, Co -C ha i r, O PS E U J oseph i ne Fu e r, Co-Cha i r, M i n istry ; Pa g e 5 of 5