Municipality of Grey Highlands Policy

Municipality of Grey Highlands Policy Policy Name: Maintenance Standards Plan for Municipal Roadways Policy Number: A09-T-02 Department: Transportation & Environmental Services Authority: Director of Transportation & Environmental Services Effective Date: 2013-12-20 Supersedes: 2013-12-16 Last Modified: 2013-12-20 1 Purpose 1.1 The Municipality of Grey Highlands has an obligation to maintain its roadways to a safe level of service. The purpose of the Municipality of Grey Highlands, Maintenance Standards Plan for Municipal Roadways is to establish policies and guidelines in accordance to the Ontario Government s Minimum Maintenance Standards as set out under the Municipal Act, 2001, in Ontario Regulation 239/02, as amended by Ontario Regulation 47/13. 2 Scope 2.1 Part III of the Municipal Act, 2001 S.O. 2001, Chapter 25, last amendment 2011, c. 6, Sched. 1 s. 187. gives municipalities jurisdiction over highways and provides for the municipality to keep the highway or bridge in a state of repair that is reasonable in the circumstances, including the character and location of the highway or bridge, 2001, c. 25, s. 44(1). 2.2 In addition, the Minister of Transportation may make regulations establishing minimum standards of repair for highways and bridges or any class of them, 2001, c. 25, s. 44(4). 2.3 The Minister Ontario Regulation 239/02, amended by Ontario Regulation 47/13, made and filed on January 25, 2013 provides for Minimum Maintenance Standards for Municipal Highways. Page 1 Municipality of Grey Highlands Policy

3 Policy 3.1 Document Introduction 3.1.1 This document provides operational policy for the Municipality of Grey Highlands (Grey Highlands), Transportation and Environmental Services Department to establish minimum maintenance standards for municipal highways. 3.1.2 The Province of Ontario s new Minimum Maintenance Standards for Municipal Highways was established under Ontario Regulation 239/02 and amended by Ontario Regulation 47/13 on January 25, 2013. The regulation establishes roads maintenance standards for road authorities, creates operating polices, and endeavours to manage its liability and risk. 3.1.3 The Municipal Act 2001 last amended in 2011 contains in Part III specific Municipal Powers for Highways. The Municipality of Grey Highlands Minimum Maintenance Standards policy makes reference to the Municipal Act where important details need to be considered in drafting policy around roadway maintenance operations. 3.1.4 The Municipality of Grey Highlands will strive to meet the Minimum Maintenance Standards as identified in Regulation 239/02 (the Regulation ) and the Common Law test of reasonableness. For the purposes of planning the winter patrolling operations, Grey Highlands recognizes Ontario Regulation 239/02, as amended, and shall generally conform to the requirements. It is acknowledged that conditions may occur which will prevent the achievement of this level of service and that municipal staff must work within available funding and resources. 3.2 O.Reg. 239/02 - Classification of Highways and Roads 3.2.1 Section 1(2) states, For the purposes of this Regulation, every highway or part of a highway under the jurisdiction of a municipality in Ontario is classified in the Table to this section as a Class 1, Class 2, Class 3, Class 4, Class 5 or Class 6 highway, based on the speed limit applicable to it and the average annual daily traffic on it. 3.2.2 Grey Highlands has included the classification of Highways and Roads as Schedule A and the Road Classification Map as Schedule B, to this policy. Page 2 Municipality of Grey Highlands Policy

3.2.3 A municipality should maintain good traffic study records, updated annually based on new collected data that support the justification for the roads classifications assigned to each highway or municipal road. 3.3 Grey Highlands Classification of Roads O.Reg 239/02, s. 1(2): 3.3.1 Municipal staff will assess the classification of roads by taking new traffic counts on all rural sections of continuous roadways between stop signs once every: 5 years if a class 3 or 4 roadways; 7 years if a class 5 roadways; and 10 years if a class 6 roadways. 3.3.2 Written reports and/or electronic records will be maintained 3.3.3 for each section of road being studied for traffic volumes. 3.3.4 Traffic studies should be based on, at minimum, three 24 hour periods to properly assess an average daily vehicle count. 3.3.5 Roads department management staff will maintain a master roads classification report, electronically, and updated annually. Schedule D attached. 3.4 Patrolling O. Reg. 23/10, s. 3 (3): 3.4.1 Patrolling a highway consists of observing the highway, either by driving on or by electronically monitoring the highway, and may be performed by persons responsible for patrolling highways or by persons responsible for or performing highway maintenance activities. 3.5 Grey Highlands Winter Months of Operations: 3.5.1 Extends between November 15 and March 15 of each calendar year. 3.6 Grey Highlands Summer Months of Operations: 3.6.1 Extends between March 16 and November 14 of each calendar year. 3.7 Grey Highlands Patrolling Plan O.Reg. 239/02, s. 3: Page 3 Municipality of Grey Highlands Policy

3.7.1 The minimum standard for the frequency of patrolling of highways is to check conditions as set out in the Table for Patrolling Frequency, below, subject to weather conditions. TABLE FOR PATROLLING FREQUENCY Class of Patrolling Frequency Highway 1 3 times every 7 days 2 2 times every 7 days 3 once every 7 days 4 once every 14 days 5 once every 30 days O. Reg. 239/02, s. 3, Table; O. Reg. 23/10, s. 3 (2) 3.7.2 If it is determined by the municipality that the weather monitoring indicates there is a substantial probability of snow accumulation on roadways, ice formation on roadways or icy roadways, the minimum standard for patrolling highways is in addition to that set out in the above chart for patrolling, is to patrol highways that the municipality selects as representative of its highways, at intervals deemed necessary by the municipality, to check for such conditions. O.Reg. 47/13, s.2. See Schedule C. 3.7.3 Patrol maps should be created to ensure routes are consistent with possible varying weather conditions based on wind direction, winter precipitation quantities, etc. 3.8 Grey Highlands Weather Monitoring: 3.8.1 From November 1 to March 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequent, at intervals determined by the municipality, and 3.8.2 From April 1 to October 31, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day. Page 4 Municipality of Grey Highlands Policy

3.8.3 The municipal policy is to monitor weather conditions, according to the Ontario Good Roads Association (OGRA) A Guideline for Winter Weather Monitoring by checking the Value Added Meteorological Service (VAMS) weather service. A daily electronic report will be reviewed by the Supervisor of Operations or a designated Roads Department employee of the municipality. 3.9 Ice Formation Prevention, Response & Treatment Determination & Prevention O.Reg. 47/13, s. 5: 3.9.1 The minimum standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway: a) Monitor the weather b) Patrol c) If the municipality determines, as a result of its activities, that there is a substantial probability of ice forming on a roadway, treat the roadway to prevent ice formation within the time set out in the Ice Formation Prevention and Icy Roadways Table below starting from the time that the municipality determines is the appropriate time to deploy resources for that purpose. ICE FORMATION PREVENTION AND ICY ROADWAYS TABLE Class of Highway Time 1 3 hours 2 4 hours 3 8 hours 4 12 hours 5 16 hours O.Reg. 47/13, s. 5 3.10 Grey Highlands Ice Formation Determination & Prevention Policy: 3.10.1 The municipality s policy is to monitor weather as defined in the Grey Highlands Weather Monitoring Policy section of this document. Page 5 Municipality of Grey Highlands Policy

3.10.2 Roads department management will make a determination if there is a substantial probability of ice formation on roadways during the next 24 hour period. 3.10.3 Should ice conditions form on the roadway, the municipality s winter patrol staff or roads management will deploy the necessary working staff at that time and/or dispatch on-call employees as soon as is possible and practicable to treat the conditions within the timelines as set out in the Ice Formation Prevention and Icy Roadways Table, above. 3.11 Compliance: 3.11.1 If the municipality meets the minimum standard described above and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the earlier of; a) the time that the municipality becomes aware of the fact that the roadway is icy; or b) The applicable time set out in the Ice Formation Prevention and Icy Roadways Table above. 3.12 Treating Icy Roadways: 3.13 Compliance: 3.13.1 The minimum standard for treating icy roadways after the municipality becomes aware that a roadway is icy is to treat the icy roadway within the time set out in the Ice Formation Prevention and Icy Roadways Table, and an icy roadway is deemed to be in a state of repair until the applicable time set out in the Ice Formation Prevention and Icy Roadways Table, for treating the icy roadway, expires. 3.14 Grey Highlands Ice Treatment Policy: 3.14.1 The municipality s policy for treating icy roadways is to treat the icy roadway within the time set out in the Ice Formation Prevention and Icy Roadways Table unless delayed by extenuating circumstances such as equipment breakdowns, multiple staff illness, employee hours of work regulations, etc. that could cause treatment delays. Page 6 Municipality of Grey Highlands Policy

3.15 Snow Accumulation Monitoring & Response Determination O. Reg. 47/13, s. 4: 3.15.1 The minimum standard for addressing snow accumulation is, a) after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the Snow Accumulation Table below, is to deploy resources as soon as practicable to address the snow accumulation; and b) after the snow accumulation has ended, to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out and within the time set out in the Snow Accumulation Table, c) to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or d) Class 4 or Class 5 highway with two lanes, to provide a total width of at least five metres. IN THE EVENT OF DRIFTING AND/OR LACK OF SNOW STORAGE, LANE WIDTHS MAY BE REDUCED TO A SINGLE LANE IN THOSE AREAS. SNOW ACCUMULATION TABLE Class of Highway Depth Time 1 2.5 cm 4 hours 2 5 cm 6 hours 3 8 cm 12 hours 4 8 cm 16 hours 5 10 cm 24 hours O.Reg. 47/13, s. 4 3.15.2 If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the Snow Accumulation Table, the roadway is deemed to be in a state of repair with respect to snow accumulation. 3.16 Qualified Persons O.Reg. 47/13, s. 4: 3.16.1 The depth of snow accumulation on a roadway may be determined by a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following: Page 7 Municipality of Grey Highlands Policy

Patrolling highways. Performing highway maintenance activities. Supervising staff who perform maintenance activities. 3.17 Methods of Measurement O.Reg. 47/13, s. 4: 3.17.1 The depth of snow accumulation on a roadway may be determined by; performing an actual measurement, monitoring the weather, or performing a visual estimate. 3.18 Grey Highlands Snow Accumulation Determination Policy: 3.18.1 The municipality s policy is to deploy qualified patrol personnel at 12 am daily each winter morning to monitor weather and the snow accumulation conditions. During the hours of 6:00 am and 4:00 pm, roads management personnel, Foreman or a designated employee will patrol roads as is necessary to monitor weather and the snow accumulation conditions. 3.18.2 Winter patrol personnel will receive annual training at the start of each winter season to establish standards and qualifications for performing their duties. A Grey Highlands handbook for employees will be updated annually to set out operating standards. This will include defining our method of measurement of snow accumulation which is by performing a visual estimate while patrolling and maintaining our, in excess of, 670 kilometres of roadway. 3.19 Response O.Reg. 47/13, s.4: 3.19.1 Addressing snow accumulation on a roadway, includes, but is not limited to; plowing the roadway; salting the roadway; applying abrasive materials to the roadway; or any combination of the methods described above. 3.20 Grey Highlands Snow Accumulation Response Policy: 3.20.1 The municipality s policy is to deploy winter maintenance resources as soon as practicable to address the snow Page 8 Municipality of Grey Highlands Policy

accumulation once it has been identified or the municipality becomes aware of the problem. Note: This section on snow accumulation does not apply to that portion of the roadway designated for parking. O. Reg. 47/13, s. 4 (6) 3.21 Debris O. Reg. 239/02, s. 9 (2); amended by O. Reg. 47/13, s. 9. 3.21.1 Definition: Debris means any material (except snow, slush or ice) or object on a roadway, a) that is not an integral part of the roadway or has not been intentionally placed on the roadway by a municipality, and b) that is reasonably likely to cause damage to a motor vehicle or to injure a person in a motor vehicle. 3.22 Municipal Act, 2001 c. 25, s. 44 (8) 3.23 Untraveled Portions of Highway 3.23.1 No action shall be brought against a municipality for damages caused by; a) the presence, absence or insufficiency of any wall, fence, rail or barrier along or on any highway; or b) any construction, obstruction or erection, or any siting or arrangement of any earth, rock, tree or other material or object adjacent to or on any untraveled portion of a highway, whether or not an obstruction is created due to the construction, siting or arrangement. 3.24 Maintenance Requirement & Debris Response Policy: 3.24.1 If there is debris on the travelled portion of the roadway, the minimum standard is to deploy resources, as soon as is practicable, after becoming aware of the fact, to remove the debris. Page 9 Municipality of Grey Highlands Policy

3.25 Shoulder Drop-offs O.Reg. 239/02, s. 7 3.25.1 Definition: A shoulder drop-off means the vertical differential, where the paved surface of the roadway is higher than the surface of the shoulder, between the paved surface of the roadway and the paved or non-paved surface of the shoulder. 3.26 Compliance: 3.26.1 The shoulder drop-off is deemed to be in state of repair if the depth is less than or equal to that set out in the Shoulder Dropoffs Table below. SHOULDER DROP-OFFS TABLE Class of Depth Time Highway 1 8 cm 4 days 2 8 cm 4 days 3 8 cm 7 days 4 8 cm 14 days 5 8 cm 30 days O.Reg. 239/02, s. 7 3.27 Maintenance Requirement & Policy for Shoulder Drop-offs: 3.27.1 If a shoulder drop-off is deeper, for a continuous distance of 20 meters or more as set out in the Shoulder Drop-offs Table the minimum standard is to repair the shoulder within the time set out after becoming aware of the fact. 3.28 Potholes O.Reg. 239/02, s. 6; O.Reg. 47/13, s. 6 3.29 Compliance: 3.29.1 A pothole is deemed to be in a state of repair if its surface area and depth are less than or equal to the area set out in the Potholes on Paved Road Surface of Roadway Table 1, Potholes on Non-Paved Surface of Roadway Table 2, and Potholes on Paved or Non-Paved Surface of Shoulder Table 3, below. Page 10 Municipality of Grey Highlands Policy

POTHOLES ON PAVED SURFACE OF ROADWAY TABLE 1 Class of Highway Surface Area Depth Time 1 600 cm² 8 cm 4 days 2 800 cm² 8 cm 4 days 3 1000 cm² 8 cm 7 days 4 1000 cm² 8 cm 14 days 5 1000 cm² 8 cm 30 days POTHOLES ON NON-PAVED SURFACE OF ROADWAY TABLE 2 Class of Highway Surface Area Depth Time 3 1500 cm² 8 cm 7 days 4 1500 cm² 10 cm 14 days 5 1500 cm² 12 cm 30 days POTHOLES ON PAVED OR NON-PAVED SURFACE OF SHOULDER TABLE 3 Class of Highway Surface Area Depth Time 1 1500 cm² 8 cm 7 days 2 1500 cm² 8 cm 7 days 3 1500 cm² 8 cm 14 days 4 1500 cm² 10 cm 30 days 5 1500 cm² 12 cm 60 days O.Reg. 239/02, s. 6 3.30 Maintenance Requirement & Policy for Potholes: 3.30.1 If a pothole exceeds both the surface area and depth set out in the Potholes Tables, above, the minimum standard is to repair the pothole within the time set out in Tables 1, 2, or 3 above, as appropriate, after becoming aware of the fact. Page 11 Municipality of Grey Highlands Policy

3.31 Pavement Cracks O.Reg. 239/02, s. 8 3.32 Compliance: 3.32.1 A crack is deemed to be in state of repair if the width or depth is less than or equal to that set out in the Pavement Cracks Table below. PAVEMENT CRACKS TABLE Class of Highway Width Depth Time 1 5 cm 5 cm 30 days 2 5 cm 5 cm 30 days 3 5 cm 5 cm 60 days 4 5 cm 5 cm 180 days 5 5 cm 5 cm 180 days O,Reg. 239/02, s. 8 3.33 Maintenance Requirement & Policy for Pavement Cracks: 3.33.1 If a crack on the paved surface of a roadway is greater, for a continuous distance of 3 meters or more, than both the width and the depth as set out in the Pavement Cracks Table above, the minimum standard is to repair the crack within the time set out in the table after becoming aware of the fact. 3.34 Bridge Deck Spalls O.Reg. 239/02, s. 15 3.34.1 Definition: A bridge deck spall means a cavity left by one or more fragments detaching from the paved surface of the roadway or shoulder of a bridge. 3.35 Compliance: 3.35.1 A bridge deck spall is deemed to be in a state of repair if its surface area or depth is less than or equal to that set out in the Bridge Deck Spalls Table below. BRIDGE DECK SPALLS TABLE Class of Highway Surface Area Depth Time 1 600 cm² 8 cm 4 days 2 800 cm² 8 cm 4 days Page 12 Municipality of Grey Highlands Policy

3 1,000 cm² 8 cm 7 days 4 1,000 cm² 8 cm 7 days 5 1,000 cm² 8 cm 7 days O.Reg. 239/02, s. 15 3.36 Maintenance Requirement & Policy for Bridge Deck Spalls: 3.36.1 If a bridge deck spall exceeds both the surface area and depth set out in the Bridge Deck Spalls Table above, the minimum standard is to repair the bridge deck spall within the time set out, in the Table, after becoming aware of the fact. 3.37 Roadway Surface Discontinuities O.Reg. 239/02, s. 16; O. Reg. 47/13, s. 15. 3.37.1 Definition: Surface discontinuity means a vertical discontinuity creating a step formation at joints or cracks in the paved surface of the roadway, including bridge deck joints, expansion joints and approach slabs to a bridge. 3.37.2 Compliance: a) A surface discontinuity on a roadway, other than a surface discontinuity on a bridge deck, is deemed to be in a state of repair if its height is less than or equal to the height set out in the Surface Discontinuities Table below. b) A surface discontinuity on a bridge deck is deemed to be in a state of repair if its height is less than or equal to five centimetres. SURFACE DISCONTINUITIES TABLE O.Reg. 239/02, s. 16 Class of Highway Height Time 1 5 cm 2 days 2 5 cm 2 days 3 5 cm 7 days 4 5 cm 21 days 5 5 cm 21 days Page 13 Municipality of Grey Highlands Policy

3.38 Maintenance Requirement & Policy for Roadway Surface Discontinuities O.Reg. 23/10, s. 9; O.Reg. 47/13, s. 5: 3.38.1 If a surface discontinuity on a roadway, other than a surface discontinuity on a bridge deck, exceeds the height set out in the Surface Discontinuities Table above, the minimum standard is to repair the surface discontinuity within the time set out in the Table after becoming aware of the fact. 3.38.2 If a surface discontinuity on a bridge deck exceeds five centimetres, the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the surface discontinuity on the bridge deck. 3.39 Sidewalk Surface Discontinuities O.Reg. 23/10, s. 10; O.Reg. 47/13, s. 16 3.39.1 Definition: A sidewalk surface discontinuity means a vertical discontinuity creating a step formation at joints or cracks in the surface of the sidewalk. 3.39.2 Compliance: a) A surface discontinuity on a sidewalk is deemed to be in a state of repair if it is less than or equal to two centimetres. b) A sidewalk that has been inspected in accordance to O.Reg. 47/13 is deemed to be in a state of repair with respect to any surface discontinuity until the next inspection, provided that the municipality does not acquire actual knowledge of the presence of a surface discontinuity in excess of two centimetres. Page 14 Municipality of Grey Highlands Policy

3.40 Maintenance Requirement & Policy for Sidewalk Surface Discontinuities O.Reg. 23/10, s.10; O.Reg. 47/13, s. 16: 3.40.1 The minimum standard for the frequency of inspecting sidewalks, to check for surface discontinuity, is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. 3.40.2 If a surface discontinuity on a sidewalk exceeds two centimetres, the minimum standard is to treat the surface discontinuity within 14 days after acquiring actual knowledge of the fact. 3.40.3 Treating a surface discontinuity on a sidewalk means taking reasonable measures to protect users of the sidewalk from the discontinuity, including making permanent or temporary repairs, alerting users attention to the discontinuity, or preventing access to the area of discontinuity. 3.41 Municipal Act, 2001 c. 25 - Sidewalks - Section 44(9) states: 3.41.1 Except in case of gross negligence, a municipality is not liable for a personal injury caused by snow or ice on a sidewalk. 3.42 Grey Highlands Summer Inspection & Maintenance Plan: 3.42.1 The frequency of inspecting sidewalks to check for surface discontinuity of greater than 2 centimetres is once per calendar year, with inspection taking place less than 16 months from the previous one, and documented. 3.42.2 Sidewalks found to have greater than a 2 cm. discontinuity should be recorded electronically, reported and addressed within 14 days by: Permanent or temporary repairs; Preventing access to the area of discontinuity; or Alerting the users attention with signage or warning marks. Page 15 Municipality of Grey Highlands Policy

3.43 Grey Highlands Winter Inspection & Maintenance Plan: 3.43.1 The frequency of inspection of winter maintained sidewalks is once per day during winter months of operation. 3.43.2 Once determined snow removal is necessary, staff and equipment will be deployed as soon as is practicable to address sidewalk conditions in the primary settlement areas of Markdale and Flesherton. 3.44 Luminaires O.Reg. 239/02, s. 10; O.Reg. 47/13, s. 10 3.44.1 Definition: Luminaires means a complete lighting unit consisting of a lamp and the parts designed to distribute the light, to position or protect the lamp and to connect to the power supply. 3.44.2 Compliance: Luminaires are deemed to be in a state of repair; a) if the number of non-functioning consecutive luminaires does not exceed two; b) if more than 70 per cent of luminaires on any kilometre of highway are functioning; c) if one or more of the luminaires on consecutive poles are functioning; and d) if more than 50 per cent of luminaires on any kilometre of highway are functioning. 3.45 Inspection Frequency & Policy: 3.45.1 The minimum standard for the frequency of inspecting all luminaires to check to see that they are functioning is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. 3.46 Maintenance Requirements & Policy for Luminaires: a) For conventional illumination, if three or more consecutive luminaires on a highway are not functioning, the minimum standard is to repair the luminaires within the time set out in the Luminaires Table below after becoming aware of the fact. Page 16 Municipality of Grey Highlands Policy

b) For conventional illumination and high mast illumination, if 30 per cent or more of the luminaires on any kilometre of highway are not functioning, the minimum standard is to repair the luminaires within the time set out in the Luminaires Table below after becoming aware of the fact. c) For high mast illumination, if all of the luminaires on consecutive poles are not functioning, the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the luminaires d) For conventional illumination and high mast illumination, if more than 50 per cent of the luminaires on any kilometre of a Class 1 highway with a speed limit of 90 kilometres per hour or more are not functioning, the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact to repair the luminaires. LUMINAIRES TABLE Class of Highway Time 1 7 days 2 7 days 3 14 days 4 14 days 5 14 days O. Reg. 239/02, s. 10 3.47 Signs O.Reg. 239/02, s. 11; O. Reg. 23/10, s. 7; O. Reg. 47.13, s. 11 Sign Types Checkerboard Stop Curve sign with advisory speed Stop Ahead tab Do not enter Stop Ahead New Load Restricted Bridge Traffic Signal Ahead New Low Bridge Two-Way Traffic Ahead Low Bridge Ahead Wrong Way One Way Yield School Zone Speed Limit Yield Ahead Page 17 Municipality of Grey Highlands Policy

3.47.1 Compliance: A sign that has been inspected in accordance with O. Reg. 239/02 is deemed to be in a state of repair with respect to the retro-reflectivity requirements of the Ontario Traffic Manual until the next inspection, provided that the municipality does not acquire actual knowledge that the sign has ceased to meet these requirements. 3.48 Inspection Frequency & Inspection Policy: 3.48.1 The minimum standard for the inspection frequency of signs of a type, listed above, to check to see that they meet the retroreflectivity requirements of the Ontario Traffic Manual is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. The Municipality of Grey Highlands maintains electronic records of these inspections. 3.49 Maintenance Requirement & Policy for Signs Listed Above: 3.49.1 If any sign of a type, listed above, is illegible, improperly oriented, obscured or missing, the minimum standard is to deploy resources as soon as practicable after becoming aware of the fact to repair or replace the sign. 3.49.2 Each sign replaced or adjusted must be documented electronically. 3.50 Regulatory and Warning Signs O. Reg. 239/02, s. 11; O.Reg. 23/10, s. 7 (3). 3.50.1 Definition: Regulatory sign and warning sign have the same meanings as in the Ontario Traffic Manual, and require retroreflectivity testing, except they do not include a sign listed above under the heading Sign Types. 3.50.2 Compliance: A regulatory sign or warning sign that has been inspected in accordance with O. Reg. 47/13, s. 12 (2) is deemed to be in a state of repair with respect to the retro-reflectivity requirements of the Ontario Traffic Manual until the next Page 18 Municipality of Grey Highlands Policy

inspection, provided that the municipality does not acquire actual knowledge that the sign has ceased to meet these requirements. 3.51 Maintenance Requirement & Policy for Regulatory or Warning Signs: 3.51.1 The minimum standard for the frequency of inspecting regulatory signs or warning signs to check to see that they meet the retro-reflectivity requirements of the Ontario Traffic Manual is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. 3.51.2 If a regulatory sign or warning sign is illegible, improperly oriented, obscured or missing, the minimum standard is to repair or replace the sign within the time set out in the Regulatory and Warning Signs Table below. REGULATORY AND WARNING SIGNS TABLE Class of Highway Time 1 7 days 2 14 days 3 21 days 4 30 days 5 30 days O. Reg. 239/02, s. 12, Table 3.52 Traffic Control Signal Systems O. Reg. 239/02, s. 13 3.52.1 Definition: Traffic control signal has the same meaning as in the Highway Traffic Act and traffic control signal system has the same meaning as in the Highway Traffic Act. 3.53 Maintenance Requirement & Policy: 3.53.1 If a traffic control signal system is defective in any of the ways described as follows: a) one or more displays show conflicting signal indications, b) the angle of a traffic control signal or pedestrian control indication has been changed in such a way that the traffic Page 19 Municipality of Grey Highlands Policy

or pedestrian facing it does not have clear visibility of the information conveyed or that it conveys confusing information to traffic or pedestrians facing other directions, c) a phase required to allow a pedestrian or vehicle to safely travel through an intersection fails to occur, d) there are phase or cycle timing errors interfering with the ability of a pedestrian or vehicle to safely travel through an intersection, e) there is a power failure in the traffic control signal system, f) the traffic control signal system cabinet has been displaced from its proper position, g) there is a failure of any of the traffic control signal support structures, h) a signal lamp or a pedestrian control indication is not functioning, or i) signals are flashing when flashing mode is not a part of the normal signal operation, the minimum standard is to deploy resources as soon as practicable after becoming aware of the defect to repair the defect or replace the defective component of the traffic control signal system. 3.54 Traffic Control Signal System Sub-systems O.Reg. 239/02, s. 14, O.Reg. 47/13, s. 13: 3.54.1 Definition: a) The display sub-system, consisting of traffic signal and pedestrian crossing heads, physical support structures and support cables, b) The traffic control sub-system, including the traffic control signal cabinet and internal devices such as timer, detection devices and associated hardware, but excludes conflict monitors. c) The external detection sub-system consisting of detection sensors for all vehicles, including emergency and railway vehicles and pedestrian push-buttons. Page 20 Municipality of Grey Highlands Policy

3.54.2 Compliance: A traffic control signal system sub-system that has been inspected, tested and maintained is deemed to be in a state of repair until the next inspection, provided that the municipality does not acquire actual knowledge that the traffic control signal system sub-system has ceased to be in a state of repair. 3.55 Inspection Frequency & Maintenance Policy: 3.55.1 The minimum standard is to inspect, test and maintain the above described traffic control signal system, sub-systems, once per calendar year, with each inspection taking place not more than 16 months from the previous inspection. 3.55.2 If a traffic control signal system sub-system is defective in any way, the minimum standard is to deploy resources as soon as practicable after becoming aware of the defect to repair the defect or replace the defective component of the traffic control signal system sub-system. 3.56 Traffic Control Signal System Sub-systems (Conflict Monitor) O.Reg. 239/02, s. 14; O.Reg. 47/13, s. 13: 3.56.1 Definition: A Conflict Monitor means a device that continually checks for conflicting signal indications and responds to a conflict by emitting a signal. 3.56.2 Compliance: A conflict monitor that has been inspected, tested and maintained is deemed to be in a state of repair until the next inspection, provided that the municipality does not acquire actual knowledge that the conflict monitor has ceased to be in a state of repair. 3.57 Inspection Frequency & Maintenance Policy: 3.57.1 The minimum standard is to inspect, test and maintain conflict monitors every five to seven months and at least twice per calendar year. Page 21 Municipality of Grey Highlands Policy

3.57.2 If a conflict monitor is defective in any way, the minimum standard is to deploy resources as soon as practicable after becoming aware of the defect to repair the defect or replace the defective component of the traffic control signal system conflict monitor. 4 References and Related Documents 4.1 Schedule A Classification of Highways Table 4.2 Schedule B Map of Road Classification 4.3 Schedule C Relative Winter Patrol Route 4.4 Schedule D Roadway Traffic Count Record Page 22 Municipality of Grey Highlands Policy

SCHEDULE A Average Annual Daily Traffic (number of motor vehicles) CLASSIFICATION OF HIGHWAYS TABLE Posted or Statutory Speed Limit (kilometres per hour) 91-100 81-90 71-80 61-70 51-60 41-50 1-40 15,000 or more 1 1 1 2 2 2 2 12,000-14,999 1 1 1 2 2 3 3 10,000-11,999 1 1 2 2 3 3 3 8,000-9,999 1 1 2 3 3 3 3 6,000-7,999 1 2 2 3 3 3 3 5,000-5,999 1 2 2 3 3 3 3 4,000-4,999 1 2 3 3 3 3 4 3,000-3,999 1 2 3 3 3 4 4 2,000-2,999 1 2 3 3 4 4 4 1,000-1,999 1 3 3 3 4 4 5 500-999 1 3 4 4 4 4 5 200-499 1 3 4 4 5 5 5 50-199 1 3 4 5 5 5 5 0-49 1 3 6 6 6 6 6 O. Reg. 613/06, s. 1. Page 23 Municipality of Grey Highlands Policy

SCHEDULE B Page 24 Municipality of Grey Highlands Policy

SCHEDULE C Relative Winter Patrol Route Page 25 Municipality of Grey Highlands Policy

SCHEDULE D Roadway Traffic Count Record Transportation and Environmental Services, data collection, will be stored electronically Page 26 Municipality of Grey Highlands Policy