OPSEU Ontario Emp loyepublic e s Un ioservice n SYa nndicat c io n pdes ub lempioy6s iq ue de I 'Onta de lar io M E M O R A N D U M TO : A l l P res iden ts w i th mem be rs i n the M i n istry of C i tizen sh i p & I m m ig ra tion A l l Stewa rd s i n the M i n i stry of C i tizensh i p & Imm ig ration FRO M : DATE : SU BJ ECT : B r i a n Go u l d, O PS S u p e rvi so r O cto be r 2, 2 0 0 9 M i n istry of C it izensh i p & Imm ig ration E RC M i n u te s - Octobe r 1, 2009 Attached, fo r yo u r i n fo rmat ion, a re the m i nu tes of the a bove ca ptioned meeti ng. P lease post o r othe rw i se ma ke them ava i la b le to the mem be rs i n you r wo rkp laces. A l so ata c h ed i s a M ERC refe rra l fo rm wh i c h s ho u l d be u sed w h e n refe r ri ng u n reso lved lo ca l i ssues to the m i n i stry leve l. The refe rra l shou ld be sent ca re o f t h e Jo b Se c u ri ty U n i t w i t h a l l t h e s u p po rti ng do c ume n tatio n, (e. g. m i n u te s, co r re spondence, etc. ), w i th a ny refe rra l s. P L EAS E N OTE : TH ES E M I N ISTRY M I N UTES WE RE PRE PARE D BY TH E E M P LOYE R. AUTH ORIZED FOR D ISTRIBUTION : IN SOLIDARITY, Wa r re n (Smo key ) Thom a s P res i d e n t B' r 3o u l d ' ' " v OPS Su pe rviso r /g i at. CC : M E RC C h a i rs M i n i stry ERC 1 00 L e sm i ll Ro ad Toron to, On tario M3B 3P8 Tel: 4 1 6-443-8888 Fax : 4 1 6-48 -746 9 To ll fre e : 1-800 -268-7376 TDD : 4 1 6-443- 9898 or 1-800 - 663-1 070 ops e ueop seu, o rg www. ops e u. o l;g OPSEU is affiliated with th e OFL, CLC and NUPGE 1 00, ch em in L esm i ll To ro n to (On tario) M 3B 3P8 T# I : 4 1 6-443-8888 Tg l c.' 4 1 6-448 -746 9 San s frais : 1-800-26 8-7376 ATS : 4 1 6-443 - 98 98 o u 1-800 -6 63-1 070 s e fpo @s e fp o, o rg www. s e fpo. o rg Le SEFPO est associ 6 la F TO, a u C TC e t a u SNEGSP
D ate : Th u rsday, Octobe r 1, 2009 Lo cat io n : M i n i st ry of C i ti ze n s h i p a n d I m m i g rati o n, 4 00 U n ive rs i ty Ave., To ro n to, Boa rd ro om 1 0A FO R O PS E U : N ancy Reco l l et (Co- Cha i r ) La rry C u r l ey S u e M o r r i s o n FO R TH E EM P LOY E R : B r i a n B e atti e (fo r B. Lem i re) ( C o - C h a i r a n d M e et i n g C h a i r ) S u s a n S e a by J u d i t h M a ri o n (O PSEU J o b S e c u r ity Ofi ce r ) J a red Fri esen (M G S ER Adviso r) REG RETS : B ri a n Lem i re G u ests : J oanne B en ard, Kenny Quan, Janice Mill ar, Patrici a Powell R eco rd e r : I n g r i d Law re n ce AG EN DA ITEMS D ISCUSS ION ACTION REQU IRED 1. P R EV I O U S M I N UTES M i n u te s of J u n e 2 6, 2 0 0 9 m e et i n g - s i g n e d a n d p oste d. 2. BUS IN ESS AR IS ING : a ) Cha i ri ng of m eeti ngs ( Updates) Th e U n i o n h as re q u e st e d th at at f ut u re m e et i n g s a n ot h e r m em b e r wi l l ste p i n as chair if the chair is unable to attend. Every efort will be made to schedule m e e t i n g s to e n s u r e t h at b o th ch a i rs a re i n atte n d a n ce. M a n a g em e n t i n d i c ated th at B ri a n B e at i e wi l l c h a i r to d ay' s m e eti n g a n d t h e U n i o n h as ag re e d. b )Te rms of Refe rence Man ag ement p rovided the U n i o n wi th cl a rif icat i on reg a rd i ng th e Em p loye r proposed language in Article 5. 1 ( iii), Exclusions from the Agenda, on Septem be r 1 1, 2009. M a n ag em e n t to p rov i d e t h e U n i o n w i t h revi s e d l a n g u a g e fo r cons ide ration.
AL i::: N UA I TEMS D I S C U SS I O N ACT I O N R EQ U I R E D c ) D ef i n i t i o n s of F re n ch l a n g u ag e P rof i c i e n cy l eve ls d ) Em e rg ency M a n a g em e n t P r e p a re d n e ss P l a n e ) Wo rkp l ac e b u l l y i n g 3. STAN D I N G ITEMS a ) P rog ram U pdates U n i o n f e e l s s t ro n g l y a b o u t k e e p i n g t a n g u ag e th at i q c l u d e s n o te d exce p t i o n s as p e r t h e cu r re n t T e rm s of R e f e re n ce. M a n a g em e n t ack n owl e d g e d th at th e re a re d i s c re p a n c i es w i t h t h e i n f o rm at i o n o n t h e M i n i st ry of T o u r i sm web s i t e. T h e p ro g ram a re a h as b e e n i nfo rm e d of t h es e d i s c re p a n c i e s a n d t h e m att e r i s b e i n g l o o k e d i n to. U n i o n r e q u e ste d a l i s t of t h e i d e n t i f i e d a n d d e s i g n at e d p o s i t i o n s fo r M C I. Em e rg e n cy P l a n n i n g C o o rd i n ato r p rovi d e d i n fo rm at i o n re l ate d to th e Em e rg e n cy M a n a g em e nt P ro g ram a s we l l as a n ove rvi ew of t h e MC l B u si n e ss C o n t i n u i ty P l a n. I n fo rm at i o n o n t h e P a n d em i c P l a n i s c u r re n t l y ava i l a b l e o n th e m i n i s try we b s i t e. As we l l, i n fo rm at i o n i s a l s o b e i n q s h a re d by m a n a g e rs w i t h t h e i r staff a n d th ro u g h t h e M i n i stry Act i o n G ro u p. At t h e re ce nt A l l Staf D ay, i nfo rm at i o n o n p a n d em i c awa re n e s s a n d ap p ro p ri at e p re ca ut i o n s we re m ad e ava i l a b l e to s taf. B oth M a n a g em e n t a n d th e U n i o n m a i n ta i n th at t h e re i s a n e e d to e n s u re th at staf h ave a g oo d u n d e rsta n d i n g of w h at b u l l yi n g i s a n d wh e re th ey ca n g o to re so lve a n i ss u e. T h e U n i o n p ro p o s e d h o l d i n g t ra i n i n g fo r a l l staf i n th i s a re a. C i ti ze n s h i p a n d I mm i g rati o n conf i rm e d t h at com p etiti o n s fo r two Adm i n i st rat ive Ass i sta n ts we r e c o n d u cte d i n A u g u s t/s e p tem b e r. D e c i s i o n s o n t h e s e p os i t i o n s wi l l b e m ad e s oo n. B ot h a re OPS EU p os i ti o n s. N o u pdate f rom OW D and Reg io n a l Se rvices T h e re i s a D i ve rs i ty p l a n b e i n g d e ve l o p e d f u rth e r to t h e a p p ro ach a p p rove d by S MT. Th e U n i o n i d e n tif i e d th at two tem po rary p o s i ti o n s we re b e i n g co n s i d e red fo r RSS U. Th e U n io n is seeki ng add it io na l i nfo rm ation. Managem en t wi l l cons ide r th e U n i o n ' s re q u e s t a n d re p ly u n d e r s e p a rate cove r. I tem to be rem oved f rom th e ag enda. Man age m en t wi l l look i nto t ra i n i n g p oss i b i l i t i e s. M a n ag em e n t w i l l l o o k i n to t h e m atte r and respond u nde r sepa rate cove r. 2
AB N DA I ]-E IV]S b ) R e s u l ts B as e d P l a n n i n g a n d Exp e n d it u r e M a n a g em e n t St rate g y c ) O PS Em p l oye e S u rvey (MC 0 d ) E R C T ra i n i n g D I S C U SS I O N M a n a g em e n t p rovi d e d a n u p d at e o n exp e n d i tu re m a n ag em e n t fo r th i s q u a rte r. Th e b u d g et is exp e cte d to b e o n targ et. M a n a g em e n t p rovi d e d a n ove rvi ew of th e 2 0 09 Em p l oye e S u rvey res u l ts fo r MC I. I n re l at i o n to t h e 20 09 s u rvey, M a n a g em e nt i n d i c ated t h at th e MC l response rate was 87.4 % (249 people ) up from the 2007 response rate of 70.3% (208 p eop l e ). O PS response rate is 58. 9%. MC I ' s E n g a g em e n t S co re i s 72. 34 s h owi n g a s i g n if i c a nt i n c r e as e ove r 200 7 sco re of 64. 8 7. T h e O PS' s E n g a g em e n t S co re i s 72. 47. Th e re a re n i n e q u esti o n s t h at m a ke u p th e Em p l oye e E n g a g em e nt I n d ex. T h e i d e n t if i e d to p p r i o r i t i e s i tem s fo r M C I a re : Le a d e rs h i p P ra ct i c e s,, O p p o rt u n i t i e s fo r G rowt h a n d Adva n ce m e n t I n d e p e n d e n c e a n d I n n ovat i o n,, O rg a n i zat i o n a l C o m m u n i cati o n I n S e p tem b e r 2 0 0 9, t h e M C l r e s u l ts we r e s h a re d w i th staf at th e A l l S taf D ay. Staf p rovi d e d i n p u t s p e cif i c to re q u i r e d acti o n s th at co u l d ad d re s s t h e fo u r p r i o r i ty i tems t h at a re cu r re n t l y u n d e r revi ew. M a n a g em e n t i s i n t h e p ro ces s of e s tab l i s h i n g a wo r k i n g g ro u p to l e ad t h es e i tem s, a n d a n i n v i tat i o n to p art i c i p at e h as b e e n exte n d e d to a l l s t af. R e s p o n s e s to th e i nvi tat i o n a re ref l e ct i ve of l eve l s, l o cat i o n s a n d re g i o n s ac ro ss th e m i n i st ry. Th e U n i o n h as r e q u e ste d a copy of th e i n p u t s h a red b y staf f rom th e Al l Staf D ay. M a n a g em e n t co nf i rm ed th at th e i nfo rm at i o n re g a rd i n g th e re s um p ti o n of t ra i n i n g s e s s i o n s w a s s h a re d w i th a l l E RC C o -C h a i rs o n A u g u st 24, 2 0 0 9. M ERC C o - C h a i rs w i l l d i st ri b ute j o i n t com m u n i cat i o n e n co u ra g i n g ERC m em b e rs to atte n d. ACT I O N R EQ U I R E D I tem rem a ins a stan d ing i tem. M a n a g em e n t w i l l co n s i d e r req uest fo r i nfo rm ation. Manag e m en t wi l l review ERC m an ag em ent rep resen tation. T h e U n i o n n o te d t h at i s i m p o rta n t t o m a i n ta i n t h e p r i n c i p l e of eq u a l re p res e n tat i o n o n E R Cs. e ) O P S E U D iv i s i o n a l I te m rem a i n s a sta n d i n g i tem. U p d ate a n d g o a l s N o u p d a t e s.
AB I- N UA I ]-EMS f) F i xe d - te rm ( u n c l as s if i e d ) l i s t D I S C U SS I O N M a n a g em e n t p rovi d e d t h e f ix e d - te rm staf l i st fo r th i s q u a rte r to t h e MERC t e am. ACT I O N REQU I RED M a n a g e m e n t w i l l rev i ew a n d r e p l y u n d e r s e p a rate cove r. U n ion req u ested add iti ona l i nfo rm at ion. 4. N EW B U S I N ESS a ) U n i o n R e q u e s t fo r repo rts b ) C o n f l i ct R e s o l u t i o n T ra i n i n g N EXT M E ETI N G : Th e U n ion h as req u ested a va ri e ty of i nfo rm ation. Rem ove f rom ag enda. M a n a g em e n t m a i n t a i n s th at i nfo rm at i o n t h at i s ava i l a b l e to th e m i n i s t ry i s s h a red at th e M ERC tab l e o r th ro u g h d i s c l o s u re. Oth e r i nfo rm at i o n i s s ha red b e twe e n t h e p art i e s ce n t ra l l y. The Committee noted that this course is cu rrently fully subscribed, and agreed to ref e r t h i s i tem t o C ERC f o r co n s i d e rati o n of add i ti o n a l d ates. D ecembe r 1 7, 2009. I tem to be refe rred to C ERC. Fo r t h e U n i o n D ate Fo r t h e D ate N an cy Reco l let O cto b e r 1, 2 0 0 9 e att i e O cto b e r 1, 2 0 0 9