PAID INVOICE TAX REPORT

PAID INVOICE TAX REPORT

The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet 21 and the Purchaser to whom this documentation is provided ( License Agreement ). In addition, the licensed software to which this documentation refers may be supported in accordance with a customer support agreement by and between the same parties ( Support Agreement ). All warranties, conditions of use, transfer restrictions, and other provisions in the License Agreement or Support Agreement which are applicable to Licensed Software, are applicable to this publication. In addition, this publication may include inadvertent technical inaccuracies or typographical errors for which Prophet 21 is not responsible. Changes may be periodically made to this publication; these changes will be incorporated in new editions of the publication. Any questions about the material contained in the publication should be addressed to the Prophet 21 Customer Support Department at 1-800-ITS-PR21. Nothing in this statement amends or extends the terms of your agreement with Prophet 21, including warranties that might be included in our products. Warranties for such agreements are set forth in your agreement with Prophet 21. Improvements and/or changes to the Licensed Software described in this publication may be made by Prophet 21 at any time without notice. DOCUMENTATION CONVENTIONS The eyeglass symbol ( ) indicates a field on which you can browse. The star ( ) indicates the system default for a field. To allow for the widest possible parameters when printing a report or performing a function, accept the defaults for all of the parameter fields. To accept the defaults, either escape through all the fields, or press [Enter] without specifying any values. Generally, samples in the documentation are shown using the default values. Start and End parameters define the limits to a range of information you will print on a report. If information does not appear on a report, it may be because the information was excluded from the Start, End range. For a detailed explanation on how maintenance screens function, refer to the Tour Guide manual. Use the search tool in Adobe Acrobat Reader 4.05c to find which manual describes a specific module, job, or function. 3/07/03 Prophet 21 Acclaim Version 14 The Prophet 21 system and Prophet 21 Acclaim are registered trademarks, and Prophet 21 and ScratchPad are trademarks of Prophet 21. All other trademarks and registered trademarks are the property of their respective companies. ii

Table of Contents 1 INSTALLATION INSTRUCTIONS 4 2 USING THE SOFTWARE 7 RECEIVABLES 7 Cash Receipts Journal 7 Paid Invoice Tax Report 8 Paid Invoice Tax Report Summary 9 iii

1 INSTALLATION INSTRUCTIONS The PKG-INSTALL module is designed to allow you to install any Prophet 21 Optional or Select Software via a serial number, instead of using a separate tape to install the feature. Before proceeding with these instructions, be sure to Stop the system. Run a Verify and the Job MISMATCH. For more information on these commands, refer to your Prophet 21 Operator s Manual. Turn all units offline. For more information on turning your units offline, refer to the Operator s Manual Make a total copy of your system. For more information on creating a total copy, refer to the Operator s Manual. After the total copy is made, keep the system stopped and turn all units online. For more information on turning your units online, refer to the Operator s Manual. At Utility Command, press [Esc] to go to the Job prompt. Press [Enter] to log into the system and get to a Job prompt or jump to box. 1. To install the Optional or Select Software, you need the shipping paper sent to you by Prophet 21. This shipping paper contains a serial number which will be used in a later step. 2. Type PKG-INSTALL at the job prompt or jump to box to display the following screen: 4

1 INSTALLATION INSTRUCTIONS PKG-INSTALL ----------- This program will allow you to pre-install an optional package or direct catalog feature. All that is required is the serial number, which is located on your shipping paper. Please enter serial#: 3. Enter the serial number that appears on the shipping paper sent by Prophet 21, and press [Enter]. 4. If an incorrect serial number is entered, the following message appears: ** Invalid Serial Number! ** Retype the serial number from your shipping paper or contact the Prophet 21 Inside Sales Department for assistance. 5. If the correct serial number is entered, the following screen appears: ** Pre-Install Complete! ** Do you wish to run INSTALL now? (Y N) 6. To continue the installation of the Optional or Select Software, type Y and then press [Enter]. The Optional or Select Software installation screen will appear. To suspend the installation of the Optional or Select Software, type N and then press [Enter]. When you are ready to resume the installation, type INSTALL at the job prompt or jump to box and press [Enter]. The Optional or Select Software installation screen will appear. Installing: DC PAID INV TAX REPORT MM/DD/YY ** No activity profile questions needed. ** ** File or jobstream changes are needed for this feature. ** When installation is complete, LIB-UPDATE will automatically run. Proceed? (Y N): Enter a "Y" to Proceed, "N" otherwise. If you choose to proceed, the Select Software is installed. When the installation is complete, LIB-UPDATE runs automatically to install any new Job Streams and to create any new files required by the Select Software. TPSTSD, TPSTSX, 5

1 INSTALLATION INSTRUCTIONS RCPITD, and RCPITX are created to hold the monthly cash receipt information by tax schedule number. 7. When the installation has been successfully completed, remember to activate all terminals by entering GO at the Utility Command prompt. 6

2 USING THE SOFTWARE Track sales tax on a cash basis. The Paid Invoice Tax Report Select Software provides a Paid Invoice Tax Report to help track sales tax on a cash basis. The report prints at the end of the Monthly Cash Receipts Journal. RECEIVABLES Each time a payment is made, the tax paid amount is calculated (based upon the sales tax calculated at invoice time). An entry is made in a Paid Invoice Tax Report which prints (optionally for Acclaim users) following the Monthly Cash Receipts Journal. CASH RECEIPTS JOURNAL The Paid Tax Report parameter allows you to suppress the printing of the Paid Invoice Tax Report following the journal. If this parameter is set to Yes (the default), the Paid Invoice Tax Report prints after the Cash Receipts Journal. If this parameter is set to No, the Paid Invoice Tax Report will not print after the Cash Receipts Journal. The Commit parameter only applies to Acclaim users. It allows you to move information from the journal into history. If this parameter is set to YES, all of the information on the report is placed in history. If this 7

2 USING THE SOFTWARE parameter is set to NO when you print the journal, the information will not be committed to history and will be there the next time you print the journal. 08/22/95 PAGE 1 ID # INV # INV DATE GROSS PAID TAXABLE TAX PAID TAX% NON-TAXABLE FRT PAID SCHD SALES TAX NAME ACME 1001165 08/10/95 65.18 60.92 4.26 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001217 08/10/95 22.04 20.60 1.44 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001258 08/12/95 313.51 293.92 20.51 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001259 08/12/95 39.60 37.00 2.60 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001271 08/14/95 2.14 2.00 0.14 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001392 08/14/95 178.73 167.04 11.69 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001404 08/16/95 24.27 22.60 1.59 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001405 08/20/95 25.15 23.50 1.65 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001406 08/20/95 20.22 18.90 1.32 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001407 08/20/95 1070.00 1000.00 70.00 7.0000 0.00 0.00 1 NJ SALES TAX ACME 1001408 08/21/95 21.40 20.00 1.40 7.0000 0.00 0.00 1 NJ SALES TAX 1782.32 1665.72 116.60 0.00 0.00 ACME 1001165 08/10/95 65.18 0.00 0.00 6.0000 65.18 0.00 2 PA SALES TAX ACME 1001217 08/10/95 22.04 0.00 0.00 6.0000 22.04 0.00 2 PA SALES TAX ACME 1001258 08/12/95 313.51 0.00 0.00 6.0000 313.51 0.00 2 PA SALES TAX ACME 1001259 08/12/95 39.60 0.00 0.00 6.0000 39.60 0.00 2 PA SALES TAX ACME 1001271 08/14/95 2.14 0.00 0.00 6.0000 2.14 0.00 2 PA SALES TAX ACME 1001392 08/14/95 178.73 0.00 0.00 6.0000 178.73 0.00 2 PA SALES TAX ACME 1001404 08/16/95 24.27 0.00 0.00 6.0000 24.27 0.00 2 PA SALES TAX ACME 1001405 08/20/95 25.15 0.00 0.00 6.0000 25.15 0.00 2 PA SALES TAX ACME 1001406 08/20/95 20.22 0.00 0.00 6.0000 20.22 0.00 2 PA SALES TAX ACME 1001407 08/20/95 1070.00 0.00 0.00 6.0000 1070.00 0.00 2 PA SALES TAX ACME 1001408 08/21/95 21.40 0.00 0.00 6.0000 21.40 0.00 2 PA SALES TAX 1782.32 0.00 0.00 1782.32 0.00 ACME 2000026 08/13/95 190.80 180.00 10.80 7.0000 0.00 0.00 1 NJ SALES TAX 190.80 180.00 10.80 0.00 0.00 ACME 2000026 08/13/95 190.80 0.00 0.00 6.0000 190.80 0.00 2 PA SALES TAX 190.80 180.00 10.80 0.00 0.00 ACME 3000001 08/20/95 1026.88 968.76 58.13 7.0000-0.01 0.00 1 NJ SALES TAX 1026.88 968.76 58.13-0.01 0.00 ACME 3000001 08/13/95 1026.88 0.00 0.00 6.0000 1026.88 0.00 2 PA SALES TAX 1026.88 0.00 0.00 1026.88 0.00 HARSUP 1000803 08/10/95 24.00 0.00 0.00 7.0000 24.27 0.00 1 NJ SALES TAX HARSUP 1001163 08/10/95 0.23 0.21 0.01 7.0000 25.15 0.00 1 NJ SALES TAX HARSUP 1001201 08/16/95 75.76 67.05 4.69 7.0000 20.22 0.00 1 NJ SALES TAX HARSUP 1001236 08/20/95 8.97 0.00 0.00 7.0000 1070.00 0.00 1 NJ SALES TAX HARSUP 1001237 08/21/95 198.25 175.44 12.28 7.0000 21.40 0.00 1 NJ SALES TAX The Paid Invoice Tax Report prints immediately following the Monthly Cash Receipts Journal. It contains the summary information for each cash receipt, including: Customer ID Invoice number Invoice date Gross paid Taxable amount Tax paid Tax percentage Non-taxable amount Freight paid Schedule number Schedule name Please note that for partial payments only, the taxable, tax paid, and freight paid amounts are prorated. Due to rounding, these three amounts may total higher than the gross paid amount. If this is the case, the difference will show up as a small negative amount (e.g., $0.02 or 0.03) in the non-taxable column. This will balance out when the remainder of the receivable is paid off. 8

2 USING THE SOFTWARE Please note as well that when writing-off sales tax in payment entry, the system will still update the Paid Invoice Tax Report as if the tax was paid. You would need to manually account for the discrepancy. Credit memos that are applied in A/R will also update the Paid Invoice Tax Report in the same manner. There is an automatic accumulation of Gross Paid, Taxable Amount, Tax Paid, Non-Taxable Amount, and Freight for multiple payments. Sales Tax Schedule totals are included for Gross Paid, Tax Paid, Tax Amount, and Freight. Summary totals print on a separate page immediately following the last Sales Tax Schedule. Sales Tax Schedule totals for the Taxable Amount, Tax Paid, and Non-Taxable Amount at each branch appear separately. Grand totals for the Taxable Amount, Tax Paid, and Non-Taxable Amount appear separately. SUMMARY SUMMARY 08/22/95 PAGE 1 SCHD BR TAX% TAXABLE TAX PAID NON-TAXABLE 1 1 7.0000 13,792.25 965.44 1,448.64 2 6.0000 690.77 41.45 30.65 3 7.0000 968.76 58.13-0.01 ------------ ------------ ------------ SCHEDULE TOTALS 15,451.78 1,065.02 1,479.28 2 1 6.0000 12,131.06 727.88 3,351.31 2 6.0000 510.77 30.65 221.45 3 6.0000 0.00 0.00 1,026.88 ------------ ------------ ------------ SCHEDULE TOTALS 12,641.83 758.53 4,599.64 ------------ ------------ ------------ GRAND TOTALS 28,093.61 1,823.55 6,078.92 9