Situation Manual 400 Minutes Situation Manual Tabletop Exercise 1 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Exercise Play Exercise Briefing No Image During the exercise it will be important to remember and comply with the following statements: You should only use Internet Explorer as your internet browser for today s exercise. It is important NOT to jump ahead in the exercise scenario. In other words don t focus on what might happen, focus on the Common Operating Picture that is presented during the exercise to make informed decisions. In any exercise a number of assumptions and artificialities may be necessary to complete play in the time allotted. During this exercise, the following apply: 1. The scenario is plausible, and events occur as they are presented. 2. There is no hidden agenda, nor any trick questions. Exercise Basics: 1. This exercise contains a total of 26 scenario and inject pages. 2. There is a scheduled 15 minute break approximately half way through the exercise. 3. The exercise is self-paced and it should take your team approximately three hours to complete. However, based on the time your team spends on each scenario and inject your team may complete the exercise in less than three hours or it may take much longer than three hours for your team to complete the exercise. 4. All videos embedded within this exercise can be enlarged to FULL SCREEN by simply clicking on the full screen icon in the lower right hand corner of the video. 5. Thoroughly review all scenarios and injects as they are presented during the exercise. At the end of the exercise you will need to complete an evaluation (Hotwash) on how your team performed during the exercise. The Hotwash will allow you to provide comments on three areas in which your team performed well (Strength) and three areas for your consideration to improve or modify existing plans and procedures (Area for Improvement) to enhance your team s preparedness, response and recovery capabilities. Found below are Hotwash examples: Strengths During the exercise our team consulted our disaster plans and procedures and found them to be complete. Areas for Improvement During the exercise our team consulted our disaster plans and procedures and found portions of the plans and procedures that need to be revised. Situation Manual Tabletop Exercise 2 Disaster Resistant Communities Group www.drc-group.com
After the exercise each registered participant that took part in the exercise will receive an e-mail to log into the ONX System to complete their Individual Hotwash to access their Certificate of Participation. 20 Minutes Situation Manual Tabletop Exercise 3 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 001 Image of Tornado Preparedness (Note: Throughout the exercise the term organization refers to Community Emergency Response Team.) Community Disaster Preparedness Residing in a community that is Disaster Ready is the first step in being able to respond to and recover from any disaster or emergency. Yes No Is your organization involved in assisting community residents in preparing themselves, their families and their homes for a tornado and other disasters or emergencies that might strike the region? If the above answer is yes. List in detail all of the disaster preparedness activities your organization undertakes to assist with community preparedness. (Example: Activity: The first Monday of each month our organization Tweets links to the severe weather mitigation and preparedness videos found in the Just In Time Disaster Training Library to community residents.) If the above answer is no. Identify the name and phone number for all local agencies and / or organizations that will be able to assist residents with preparing for a disaster as well as the type of assistance provided. (Example: Agency: City of Perry Fire Department / Phone Number: 850-584-3311 / Assistance: Provides fire prevention training for local residents.) (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Neighborhood Preparedness and Response. These videos are too long to view during today s exercise. Building a Neighborhood Disaster Plan / Map Your Neighborhood) OPTIONAL Situation Manual Tabletop Exercise 4 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 002 Image of Thunderstorm Warning Day 1 Thursday 11:17AM At 11:17AM the local forecast office of the National Weather Service issues a Severe Thunderstorm Warning for the area due to the severe weather moving through the region. NOAA Weather Radios throughout the area sound their alarm due to the Severe Thunderstorm Warning. CLICK ON POD CAST TO PLAY NOAA Weather Radio Alert Do all members of your organization have a Tone Alert NOAA Weather Radio or a Severe Weather Notification App on their Smartphone? (Note: NOAA s Wireless Emergency Alerts (WEA) is an example of a Severe Weather Notification Smartphone App.) If the above answer is no. Briefly explain why team members do not have access to either a NOAA Weather Radio or Severe Weather Notification Smartphone App. Yes No Develop a plan for ensuring all team members have access to a Severe Weather Notification system. (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on NOAA Weather Radio and Weather Watches, Advisories and Warnings. These videos are too long to view during today s exercise. NOAA Weather Radio / Weather Watches, Advisories and Warnings) OPTIONAL Situation Manual Tabletop Exercise 5 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 003 Image of Tornado Watch Day 1 Thursday 12:31PM As the line of thunderstorms continues to intensify the local forecast office of the National Weather Service issues a Tornado Watch for the area. Issued 12:33PM Tornado Watch Expires 9:00PM Once again NOAA Weather Radios sound the alarm warning residents that the area is now under a Tornado Watch. Briefly describe what a Tornado Watch means. Will members of your organization be placed on Stand-By when a Tornado Watch is issued? Yes No If the above answer is yes. Briefly explain how members will be notified that they have been placed on Stand-By. If the above answer is no. At what point will your organization s members be placed on Stand-By. Situation Manual Tabletop Exercise 6 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Scenario # 004 No Image Day 1 Thursday 3:22PM Residents throughout Taylor County are experiencing heavy rains and winds that are normally associated with a Severe Thunderstorm Warning. Soon the heavy rain turns into a severe thunderstorm with golf ball size hail. CLICK ON VIDEO TO PLAY Video Library General # 2 Video # 14 Hail 10 Minutes Situation Manual Tabletop Exercise 7 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 005 Image of Tornado Protective Action Day 1 Thursday 4:07PM Meteorologists at the local forecast office of the National Weather Service identify a thunderstorm on their Doppler weather radar capable of producing a tornado. They immediately issue a Tornado Warning. For the third time today NOAA Weather Radio alarms are sounding off. This time the alarm is due to the City of Perry being placed under a Tornado Warning. In addition Tornado Sirens have been activated by local officials. CLICK ON VIDEO TO PLAY Video Library General # 2 Video # 12 Tornado Warning Siren The tornado is tracking from the southwest and is due to strike the center of the City of Perry as it continues to move to the northeast. Describe three personal protective actions that your organization s members should implement when notified of a Tornado Warning. Protective Action # 1: Protective Action # 2: Protective Action # 3: (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Protective Actions to take during a tornado. These videos are too long to view during today s exercise. Tornado Safety at Home) OPTIONAL Situation Manual Tabletop Exercise 8 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Scenario # 006 No Image Day 1 Thursday 4:12PM As the tornado rips through the City of Perry its destructive powers are caught on several security cameras. CLICK ON VIDEOS TO PLAY (Note: Because these videos are comprised of footage from various security cameras they contain no audio.) Video Library General # 1 Video # 5 House Destroyed By Tornado Video Library General # 2 Video # 17 Bank Security Camera Situation Manual Tabletop Exercise 9 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 007 Image of Notification Will your organization be contacted by emergency response officials after the tornado has struck the community? If the above answer is yes. Identify the emergency response agency that will notify your organization. Yes No If the above answer is no. At what point will your organization be notified. Situation Manual Tabletop Exercise 10 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 008 Image of Mobilization Will your organization ever self-mobilize? Yes No If the above answer is yes. Briefly explain why. The leader of your organization has been contacted by emergency response officials and asked to mobilize your organization due to the tornado. (Note: Access information and a template on how to establish a Community Emergency Phone Tree.) Briefly describe how the members of your organization will be contacted and told to mobilize. Identify the primary, secondary and tertiary individuals by name and title that will be responsible for mobilizing your organization. (Example: Primary: Howard Thomas CERT President) Primary: Secondary: Tertiary: Briefly describe your organization s mobilization process. Situation Manual Tabletop Exercise 11 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 009 Image of ICS Vests Day 1 Thursday 4:51PM Now that your organization has mobilized it will be important to effectively coordinate the various response activities that need to be undertaken. Identify the individuals in your organization that will fulfill the Incident Command System (ICS) positions and briefly describe the responsibility of each position. (Example: Position: Logistics Section Chief John Harper Is responsible for obtaining needed equipment and supplies that will be used to respond to the tornado.) (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on the Incident Command System. These videos are too long to view during today s exercise. Incident Command System) OPTIONAL Situation Manual Tabletop Exercise 12 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 010 Image of SAR Will members of your organization undertake light Search and Rescue Operations? Yes No CLICK ON VIDEO TO PLAY Video Library General # 2 Video # 3 Light Search and Rescue If the above answer is yes. Describe in detail how this activity will be undertaken. Prepare an itemized list of resources that will be required to safely undertake Search and Rescue Operations. If the above answer is no. Identify the agency that will be responsible for conducting Search and Rescue Operations following a tornado. Situation Manual Tabletop Exercise 13 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 011 Image of Injuries (Note: Whether or not your organization is involved in light Search and Rescue Operations, working through this inject should be beneficial for your organization.) As your organization s members begin to conduct light Search and Rescue Operations they immediately begin to come in contact with individuals who have been injured. Access the map identifying the locations of people that are injured (Blue Icons) and the locations of people that lost their life (Black Icons) during the tornado. Using the description of injuries sustained during the tornado briefly describe the actions that will need to be taken to assist the injured person for at least four of the identified locations. (Note: Access the description of the person and their injuries which align with the above map.) (Example: Location # 10: 6 year old male with two inch laceration in upper left arm. one inch metal sliver in the lower right leg and an apparent broken left wrist. / Treatment: Bandage lower right leg leaving metal sliver in place, bandage laceration on upper left arm and splint left wrist. Keep the child calm while waiting for medical assistance to arrive.) Briefly describe the actions that will need to be taken upon locating an individual who lost their life during the tornado. Situation Manual Tabletop Exercise 14 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 012 Image of IAP Day 1 Thursday 5:39PM Prepare a prioritized checklist known as an Incident Action Plan outlining in detail activities that your organization will undertake based on current information and planning assumptions. In preparing the Incident Action Plan (IAP) list the objectives; identify all resources that will be needed to accomplish each listed objective; and list the expected timeline to complete each identified objective. (Example: Objective: Canvas the community to determine if any residents were injured during the storm. If medical assistance is needed for minor injuries team members will provide First Aid. / Required Resources: First Aid Kit. / Timeline: 1 Hour.) 20 Minutes Situation Manual Tabletop Exercise 15 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 013 Image of Radio It will be important for your organization to remain in constant communication with its members and various response agencies and organizations. Briefly describe how communications will be maintained: (Note: Access the Neighborhood Emergency Radio Communications Planning document.) With the emergency management officials. With law enforcement officials. With the fire department officials. With fellow team members. (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Neighborhood Emergency Communications. These videos are too long to view during today s exercise. Neighborhood Emergency Communications) OPTIONAL Situation Manual Tabletop Exercise 16 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 014 Image On-Site Incident Command Day 1 Thursday 5:49PM Emergency response agencies have established a Command Post in the parking lot of the CVS Pharmacy located at the southwest corner of West Hampton Springs Road and South Jefferson Street. While the local Emergency Operations Center (EOC) remains fully activated the On-Site Incident Management is being coordinated from this location. Will your organization interface with the Command Post? Yes No If the above answer is yes. Briefly describe how this will be accomplished. If the above answer is no. Briefly explain why. (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Emergency Operations Center (EOC) Operations. These videos are too long to view during today s exercise. Emergency Operations Center (EOC) Operations) OPTIONAL Situation Manual Tabletop Exercise 17 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Scenario # 015 Preliminary Damage Assessment Essential Services Image of Tornado Damaged Homes Because the tornado struck the electrical sub-station serving the City of Perry the entire community is without power and it will take several days before the sub-station is repaired. The water tower supplying drinking water to the area residents was heavily damaged. Without electricity those residents that receive their water via private wells do not have access to drinking water. Landline phones are operating throughout the area. Mobile phone service is still available throughout the area. City of Perry Tornado Track (Note: Click on the above map to open a larger version in another tab of your internet browser.) City of Perry Preliminary Damage Assessment Residences Damage Level Homes Minor 58 Major 31 Destroyed 19 Total 108 10 Minutes Situation Manual Tabletop Exercise 18 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Scenario # 016 Post Tornado Community Evaluation No Image CLICK ON VIDEO TO PLAY (Note: There is no audio for this video.) Video Library General # 2 Video # 17 Tornado Damage Prior to the tornado many residents of the City of Perry had not taken the time to develop a Disaster Plan nor prepare a Disaster Supplies Kit and are now in need of assistance. An estimated 60 residents will not be able to return immediately to their residences due to the level of damage to their homes. All residents in and around the City of Perry will be without electrical power for at least the next three days. 10 Minutes Situation Manual Tabletop Exercise 19 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 017 Image of Damaged Veterinary Clinic Day 1 Thursday 6:37PM On any given day between 25 and 35 cats and dogs are boarded at the Owens Miles Veterinary Clinic. As the tornado moved through the community it heavily damaged the clinic including the dog runs and animal cages allowing most of the boarded cats and dogs to run free. Dr Owens DVM, the owner of Owens Miles Veterinary Clinic, has contacted your organization asking if you can assist with capturing the cats and dogs that are now running free throughout the disaster area. Will your organization be able to assist Dr Owens? Yes No If the above answer is yes. Briefly describe the kind of assistance that can be provided to Dr Owens. If the above answer is no. Identify an agency or organization to which Dr Owens can be referred for assistance. (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Animal Health Operations. These videos are too long to view during today s exercise. Animal Health Operations) OPTIONAL Situation Manual Tabletop Exercise 20 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 018 Image of Curfew Day 1 Thursday 7:29PM Due to the fact that electrical service remains off throughout the community local officials have issued a dusk to dawn curfew for all of the affected area. Yes No Unsure Are the members of your organization exempt from the curfew? If the above answer is yes. Briefly explain why. If the above answer is no. Briefly explain why. If the above answer is unsure. Identify the agency that will be able to tell you if your organization is exempt from the curfew. Situation Manual Tabletop Exercise 21 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 019 Image of Needs Day 2 Friday 9:47AM Needs Assessment Based on the community s Preliminary Damage Assessment and the Post Tornado Community Evaluation prepare a list of resources (services, materials, supplies, etc.) that will be needed to support residents of the community in the days and weeks to come. Need # 1: Need # 2: Need # 3: Need # 4: Need # 5: Situation Manual Tabletop Exercise 22 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 020 Image of Stress Day 2 Friday 11:26AM During the tornado the home of the Brewster family was destroyed along with all of their personal possessions including the family car. Sara Brewster is the mother of three young daughters ages three, five and thirteen and Sara s husband is currently serving with the Army in South Korea. Sara and her daughters were under an incredible amount of stress prior to the tornado due to Sara s husband being deployed overseas and Sara having lost her job a little over a month ago. At a minimum the Brewster family needs assistance with: Food, Shelter, Transportation, Behavioral Health and Clothing. With the loss of the family home Sara is at the breaking point and has turned to your organization asking for help. Will your organization be able to assist Sara and her three daughters? Yes No If the above answer is yes. Describe how your organization will be able to assist the Brewster family. If the above answer is no. Identify a community or faith based organization that will be able to assist the Brewster family. Situation Manual Tabletop Exercise 23 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 021 Image of Medical Reserve Corps Assisting community residents with their response and recovery needs will be a large undertaking and involve many government agencies and departments as well as community and faith based organizations. Identify four agencies, departments and / or organizations (Community Partners) which your organization will coordinate with as well as the resources / services the identified Community Partner will be able to provide to community residents. (Example: Community Partner: American Radio Emergency Services (ARES) / Resource: Can assist with providing radio communications.) (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Volunteer Organizations Active in Disaster (VOAD). These videos are too long to view during today s exercise. Volunteer Organizations Active in Disaster (VOAD) Operations) OPTIONAL Situation Manual Tabletop Exercise 24 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 022 Image of Supplies Is your organization in possession of any supplies and / or equipment that can be utilized to assist with tornado response and recovery efforts? (Note: Access a listing of potential items to incorporate into a Community Disaster Supply Kit.) Yes No If the above answer is yes. Review the supply kit s inventory then prepare an itemized list of additional supplies and / or equipment that your organization will need to effectively respond to the tornado and future disasters. (Example: Item: Tarp (20 foot X 20 foot) / Quantity: 5) If the above answer is no. Conduct a brief group discussion to identify ways in which your organization can obtain supplies and / or equipment necessary to prepare a Community Disaster Supply Kit. Potential Funding Sources Target Foundation Wal-Mart Foundation Walgreens Foundation Access Access Access Situation Manual Tabletop Exercise 25 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 023 Image of Hazardous Materials Day 2 Friday 2:19PM Bryon Butler Parkway was reopened to traffic late Thursday evening. As a tanker truck hauling Chlorine travels north on Bryon Butler Parkway its right front tire blows out causing the truck to swerve out of control crashing into a pick-up truck traveling in the same lane. During the crash the tanker truck overturns and Chlorine begins to leak from the ruptured tank. The local Fire Department s HazMat Response Team has responded to the incident and begun to take measures to contain the leak. Does your organization have a role in responding to a Hazardous Materials (HazMat) incident? Yes No The HazMat Response Team has utilized CAMEO to project the path of the Chlorine plume. With the wind out of the northwest the plume is being blown across the area affected by the tornado. (Note: Click on the above map to open a larger version in another tab of your internet browser.) Situation Manual Tabletop Exercise 26 Disaster Resistant Communities Group www.drc-group.com
The Command Post is located within the projected Chlorine plume and Command Post staff has evacuated the location. The Command Post s Incident Commander has notified your organization regarding the current Hazardous Materials threat. Describe in detail the actions that your organization will undertake once it is notified of the threat. (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Sheltering In Place during a Hazardous Materials Incident. These videos are too long to view during today s exercise. Shelter In Place Hazardous Materials Residential) OPTIONAL Situation Manual Tabletop Exercise 27 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 024 Image of Tree on Home Day 2 Friday 5:23PM Mrs Samuelson, a widow, has lived in the community all of her life, and at 88 she has never asked for assistance from anyone. However, during the tornado her home sustained moderate damage when a large oak tree was up-rooted and fell on her roof. Because of her age and the fact that she has neither insurance nor relatives that live in the area to assist her with removing the tree from her roof she is asking your organization for assistance. Will your organization be able to assist Mrs Samuelson? Yes No If the above answer is yes. Briefly explain how your organization will be able to assist. If the above answer is no. Briefly explain why your organization will not be able to assist. Identify a community or faith based organization which you could refer Mrs Samuelson for assistance. Situation Manual Tabletop Exercise 28 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 025 Image of Debris in Yards Day 3 Saturday 9:43AM Tornado debris litters the yards and streets of the community. The municipal public works and road department will collect debris from public property and road right-of-ways however they are prohibited by law from clearing debris from private property. Local elected officials are asking community and faith based organizations to assist local residents with clearing tornado debris from their private property. Will your organization be able to assist with this request? Yes No If the above answer is yes. Prepare a list of Personal Protection Equipment (PPE) that will be needed to undertake such a mission. Situation Manual Tabletop Exercise 29 Disaster Resistant Communities Group www.drc-group.com
Taylor Twister Inject # 026 Image of Demobilization Day 4 Sunday 11:11AM At what point will your organization demobilize? Briefly describe the procedure for demobilization. Does your demobilization plan include an operational debriefing of all team members? If the above answer is yes. Briefly describe the debriefing process. Yes No Unsure Does your demobilization plan include a Critical Incident Stress Management (CISM) debriefing of all team members? If the above answer is yes. Briefly describe how this debriefing will be accomplished. Yes No Unsure (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Behavioral Health Care Operations. These videos are too long to view during today s exercise. Behavioral Health Care Operations) OPTIONAL Situation Manual Tabletop Exercise 30 Disaster Resistant Communities Group www.drc-group.com