D2E GIS Coordination Initiative Functional Transformation Kick-Off Meeting GIS Functional Transformation Kick-Off Meeting May 13, 2008
D2E GIS Coordination Initiative Functional Transformation Kick-Off Meeting OVERVIEW Welcome and Introductions Our Journey to Here Project Overview Dialog (Brad Moore) (Gopal Khanna) (Dana Badgerow) (David Arbeit) (Michael Terner) (Andy Buck) (All)
D2E GIS Coordination Initiative Functional Transformation Kick-Off Meeting Welcome and Introductions Brad Moore Project Sponsor Commissioner MN Pollution Control Agency Gopal Khanna Commissioner and State CIO Office of Enterprise Technology Dana Badgerow Commissioner Department of Administration
D2E GIS Coordination Initiative Functional Transformation Kick-Off Meeting Our Journey to Here David Arbeit Director Office of Geographic & Demographic Analysis
D2E GIS Coordination Initiative Our Journey to Here 2004 Strategic Plan A Foundation for Coordinated GIS: Minnesota s Spatial Data Infrastructure
A Foundation for Coordinated GIS Minnesota s s Spatial Data Infrastructure Recommendations Explicit authority and responsibility for GIS coordination should be assigned to a state cabinet level agency. GIS implementation by state agencies should be coordinated with the state s IT architecture framework. GIS implementation by state, local and regional agencies should be coordinated with state and federal agencies. Emphasis should be placed on emerging opportunities for using GIS, joint projects and leveraging resources.
A Foundation for Coordinated GIS Minnesota s s Spatial Data Infrastructure Roles & Responsibilities: Coordinating Organization Oversee statewide GIS infrastructure, including data plans. Monitor effectiveness of adopted policies and recommend actions. Coordinate state agency implementation of GIS within guidelines established for the state s IT architecture framework. Coordinate GIS initiatives to identify opportunities for joint projects and leveraging resources. Work with stakeholders to identify GIS needs and investment priorities and recommend initiatives.
A Foundation for Coordinated GIS Minnesota s s Spatial Data Infrastructure Roles & Responsibilities: Coordinating Organization Identify new and emerging opportunities that improve the effectiveness of state programs through use of GIS. Advocate for Minnesota s GIS stakeholders to executive branch and legislature, federal agencies and other organizations. Serve as the state s liaison and representative to federal mapping agencies and national GIS organizations. Develop and maintain MN Geographic Data Clearinghouse services.
D2E GIS Coordination Initiative Our Journey to Here National States Geographic Information Council NSGIC s criteria for successful state coordination reinforced the recommendations in A Foundation for Coordinated GIS.
National States Geographic Information Council Coordination Criteria Criteria for Success Clearly defined authority exists for statewide coordination of GIS geospatial information technologies and data production. A full time, paid coordinator position is designated and has the authority to implement the state s business and strategic plan. The Statewide coordination office has a formal relationship with the state s Chief Information Officer. A champion (political or executive decision maker) is aware and involved in the process of coordination.
D2E GIS Coordination Initiative Our Journey to Here Compass Points Setting a Direction for Minnesota s GIS Future
Compass Points Setting a Direction for Minnesota s s GIS Future Purpose Identify and develop strategies for achieving the vision of coordinated GIS within Minnesota. Organization of state government functions Relationships among agencies, their partners and customers Assignment of roles and responsibilities Strategies for securing and sustaining resources
Compass Points Setting a Direction for Minnesota s s GIS Future Strategic Planning retreat held to confirm a vision for coordinated GIS and set a direction for achieving it. Full day retreat held on June 25, 2007 Attended by 54 invited participants Legislators and legislative staff Agency CIOs and GIS Coordinators GI Council members Local, regional, and federal representatives Educators/researchers/non-profit representatives Business Professionally facilitated
Compass Points Setting a Direction for Minnesota s s GIS Future Executive Sponsors Dana Badgerow Commissioner Department of Administration Gopal Khanna Commissioner and State CIO Office of Enterprise Technology
Compass Points Setting a Direction for Minnesota s s GIS Future Stakeholders State Agencies Governor s Council Met Council MetroGIS Counties Regional Agencies Municipalities Legislature Federal Agencies Academic institutions Utilities Professional Associations Non-profits School Districts Vendors Businesses
Compass Points Planning Retreat Setting a Direction for Minnesota s s GIS Future Facilitated Discussions Large and Small Groups Achievements Setbacks Strengths Weaknesses Opportunities Threats Issues
Compass Points Setting a Direction for Minnesota s s GIS Future Coordination Service or Function Policy Priorities and Strategies Investments Standards and Architecture Communications Coordination Data Library Technology Tools Assistance Consulting
Compass Points Recommendations Vision Statement Should Focus on Minnesota Revise the vision statement to reflect concerns raised at the retreat. GIS Coordination within State Government is Critical Develop a strategy for State agency GIS coordination. Coordinated Strategies Coordinated Strategies The community or at least the state agencies needs to have coordinated funding priorities for discussion with the legislature well in advance of the next budget cycle.
Compass Points Mission Statement Minnesota improves services statewide through the coordinated, affordable, reliable, and effective use of GIS.
Compass Points Next Steps Focus on GIS Coordination for State Government Establish a Steering Committee Hire consultant to lead effort Analyze business functions to determine GIS needs Identify GIS functions that could be coordinated or centralized Develop organizational and operational recommendations Identify governance structure with active community involvement Present to Executive Sponsor(s) by fall of 2008
D2E GIS Coordination Initiative Steering Committee Team Leadership Brad Moore, Sponsor Commissioner, Pollution Control Agency Team Members David Arbeit, Department of Administration Michael Barnes, Department of Transportation Janet Cain, Department of Public Safety Margaret Kelly, Department of Health John Lally, Office of Enterprise Technology Fred Logman, Department of Administration Robert Maki, Department of Natural Resources Larry Palmer, Department of Agriculture Leo Raudys, Pollution Control Agency Dan Storkamp, Department of Corrections
D2E GIS Coordination Initiative Project Overview Objective Develop, recommend and implement a framework to coordinate GIS as an enterprise activity of state government. Elements 1. Organizational Transformation Focuses on organizational changes and governance framework to institutionalize capacity for coordination. 2. Functional Transformation Focuses on technical aspects of providing GIS services needed to support the State functions and programs.
D2E GIS Coordination Initiative Project Overview Objective Develop, recommend and implement a framework to coordinate GIS as an enterprise activity of state government. Scope and Timing Scope Focuses on State Government Time Frame Fast tracked to impact next budget/legislative cycle.
D2E GIS Coordination Initiative Functional Transformation Study Project Consultants Applied Geographics Boston, MA Michael Terner Andy Buck