PPT PRESENTATION TUTORIAL What works, and what doesn t RS Pollenz, PhD Associate Dean USF Graduate School Revised 5.5.10 Acknowledgment (This tutorial was based on a previous document constructed by by J. Moore And has been modified with her consent)
Slide Formatting Backgrounds Colors Fonts OVERVIEW Figures, Tables and Graphs Text on Slides Presentation Layout Tips Presentation Pointers
SLIDE FORMATTING Backgrounds Colors and text size Fonts and text styles MANY, MANY OPTIONS!
DO YOU LIKE THIS? Good for an engineering Good for an engineering talk?
DO YOU WANT TO SEE THIS? IS THIS EASY TO READ Is this easy to read Do you feel sick?
Soothing? TEXT TEXT TEXT TEXT
OK?
HOW IS THIS? Do you want to look at this for an hour? Are you thinking you could be hiking here and not listening to the talk?
DOES THIS WORK? HOW IS THIS? Simple, do you like purple?
BACKGROUNDS Keep background simple Use same style for all slides Put yourself in the the place of the audience
TEXT AND BACKGROUND COLORS What about Colors?
TEXT AND BACKGROUND COLORS What about Colors? Can you read this? Can you read this?
TEXT AND BACKGROUND COLORS What about Colors? Can you read this? Can you read this? Can you read this?
TEXT AND BACKGROUND COLORS What about Colors? Can you read this? Can you read this? Can you read this?
TEXT AND BACKGROUND COLORS What about Colors? Can you read this? Can you read this? Can you read this?
TEXT AND BACKGROUND COLORS What about Colors? Can you read this? Can you read this? Can you read this?
TEXT AND BACKGROUND COLORS What about Colors? Can you read this? Can you read this?
TEXT AND BACKGROUND COLORS What about Colors? Can you read this? Can you read this?
TEXT AND BACKGROUND COLORS What about Colors? Can you read this? Can you read this?
FONTS AND TEXT STYLES Fonts and Text Styles Sans Serif Fonts: Ai Arial l&h Helvetica & Calibri i These project well are spaced nicely These project well, are spaced nicely and are easy to read when bolded
FONTS AND TEXT STYLES Fonts and Text Styles Serif Fonts : Times Courier Futura, etc These types of fonts generally are more Difficult to look at over a 45 minute seminar
GENERAL FONT RULE: Keep the font consistent throughout the presentation Arial is font of choice Arial font is the best font to use when making figures and it can be stretched without affecting the ability to read it
SUGGESTED FONT SIZES
TITLE CAPS (44-48pt48pt bold) First major text line? (28-36pt bold) Minor text lines? (24pt bold) Minor text lines? (18pt)
ANIMATIONS The audience needs to be able to see it clearly
QUESTIONS
GENERAL RULES FOR GRAPHICS
GRAPHICS Simplify Use.tif or.jpg files Add highlights that identify key points
WHAT S THE PROBLEM?
Figure 1 TO COMPLEX? (JPEG)
Figure 1 TO COMPLEX? (TIFF)
PRESENT INDIVIDUAL PANELS Figure 1 EMSA of AHR A1 and AHR A2 Interactions
JPEG AND TIFF CAN BE ENLARGED JPEG TIFF Figure 1
IDENTIFY KEY PARTS Figure 1 EMSA of AHR A1 and AHR A2 Interactions
BLOCK OUT SECTIONS OF A COMPLEX FIGURE AND ADD THEM BACK Figure 1 Tell a story
Expression of Ah b-2 in C57 background shows reduced Expression of Ah b 2 in C57 background shows reduced association with XAP2
Stable Ah b-2 shows increased levels of degradation
QUESTIONS
PROBLEMS?
XRE core flanking base pairs at positions 6 and 8 differ in non-functional mouse and zebrafish XREs. XRE Nucleotide Sequence Bind In Vitro Activity 1 C A T G T A T G T G T G C G T G T G T T A C A T A Y N 2 G A G T T T G C A T G G C G T G G G T T T C C T C N N 3 T G T A T G A G T G T G C G T G T G A A T G A G A Y N 4 G G T A A A G C A T C G C G T G C A A A G G T G T Y Y 5 T G A G A G T G T G T G C G T G C G T T T G T G A N N 6 A G T T T A T C G T A G C G T G T T T C A C A C A N N 7 C A A A C A G C A T C G C G T G C G C G C A C C T Y Y 8 T T G G C C A C G T T G C G T G A G C T G G A G G Y Y A A G T C C A A G C T C G C G T G A G A A G C G C A Y Y B G G A A C C T G T G T G C G T G C C A A G C A T C Y Y C T C C T G A G G C T A G C G T G C G T A A G C C T Y N D G C C C C G G A G T T G C G T G A G A A G A G C C Y Y E T C C C C C A G C T A A C G T G A C A G C A C T G Y Y F G G G C C G G G T T T G C G T G C G A T G C T C G Y Y Model N G C G T G Consensus T N G C G T G C -13-12-11-10-9-8 -7-6 -5-4 -3-2 -1 1 2 3 4 5 6 7 8 9 10 11 12
DOES THIS WORK? CREB
PICTURES Pay attention to resolution and size
TABLES Simplify Lines or no lines? Add highlights that identify key points Center the text
DIRECT FROM PPT 1 2 3 4 A XXXXX XXXX XXXX B XXXXX XX XXX C XX XX XXX D XX XXX X E X X XX F XX X X G X X X H X X X I XX X X J XX XX XX
DIRECT FROM PPT 1 2 3 4 A XXXXX XXXX XXXX B XXXXX XX XXX C XX XX XXX D XX XXX X E X X XX F XX X X G X X X H X X X I XX X X J XX XX XX
DIRECT FROM PPT 1 2 3 4 A XXXXX XXXX XXXX B XXXXX XX XXX C XX XX XXX D XX XXX X E X X XX F XX X X G X X X H X X X I XX X X J XX XX XX All are centered
DIRECT FROM PPT 1 2 3 4 A XXXXX XXXX XXXX B XXXXX XX XXX C XX XX XXX D XX XXX X E X X XX F XX X X G X X X H X X X I XX X X J XX XX XX
DIRECT FROM PPT 1 2 3 4 A XXXXX XXXX XXXX B XXXXX XX XXX C XX XX XXX D XX XXX X E X X XX F XX X X G X X X H X X X I XX X X J XX XX XX
DIRECT FROM PPT 1 2 3 4 A XXXXX XXXX XXXX B XXXXX XX XXX C XX XX XXX D XX XXX X E X X XX F XX X X G X X X H X X X I XX X X J XX XX XX
FROM WORD (PDF)
GRAPHS Are you using the correct type? BAR vs LINE vs PIE etc All Axes are labeled Trend line is clear Do you know how the data was generated?
Label and explain
EFFECT OF AHR CONCENTRATION ON DOSE RESPONSE EC 50 = 80nM vs 650nM
COLORORBW OR
FIGURES Cite other people s work 18 pt font, bottom of slide From: Microsoft Moore et Office al. 2006 Clip JBC Art 230:57 Library
TEXT ON SLIDES Use Keywords and bullet points Have a title on every slide Use questions to frame distinct t sections Use summaries often Do not use big long sentences that you are going to read word for word to your audience who already finishedi reading it before you started. Now your audience is thinking about other things, like dinner and do not really care about what you have to say. It also clutters up the slide and is really bad when slide after slide it looks like this.
THIS IS PRETTY BAD Do not use big long sentences that you are going to read word for word to your audience who already finished reading it before you started. Now your audience is thinking about other things, like dinner and do not really care about what you have to say. It also clutters up the slide and is really bad when slide after slide it looks like this. Do not use big long sentences that you are going to read word for word to your audience who already finished reading it before you started. Now your audience is thinking about other things, like dinner and do not really care about what you have to say. It also clutters up the slide and is really bad when slide after slide it looks like this. Do not use big long sentences that you are going to read word for word to your audience who already finished reading it before you started. Now your audience is thinking about other things, like dinner and do not really care about what you have to say. It also clutters up the slide and is really bad when slide after slide it looks like this.
TEXT ON SLIDES Do not use more than 4-6 bullets on any slide If you have more points make MORE THAN ONE slide and increase the size of the font
The image cannot be displayed. Your computer may not have enough memory to open the image, or the image may have been corrupted. Restart your computer, and then open the file again. If the red x still appears, you may have to delete the image and then insert it again. The image cannot be displayed. Your computer may not have enough memory to open the image, or the image may have been corrupted. Restart your computer, and then open the file again. If the red x still appears, you may have to delete the image and then insert it again. TEXT ON SLIDES Run spellcheck! Avoid silly graphics or jokes
QUESTIONS
PRESENTATION LAYOUT Title slide Overview of the Presentation Introduction/Background (15 minutes) Statement of Experimental Problem 15-20 min Results, Experimental Findings Approaches 20-25 min Conclusions/Implications/Significance Future Studies Acknowledgements 5 min
PRESENTATION LAYOUT TELL A STORY! BE ORGANIZED AND AWARE Return to the main question often to frame each part of the talk
PRESENTATION POINTERS Break up the talk into sections Provide a defined question or hypothesis for each new set of results Use simple transition slides that t cue you to address a specific point or question Provide a brief summary of each section Use figures, diagrams and animations to make your points Keep figures simple Break up a complex figure into smaller parts (separate the A, B, C parts)
PRESENTATION POINTERS Know the level of the audience When in doubt set the bar lower Jargon Keep everything simple Avoid excessive jargon and acronyms ****provide a handout if there are lots of acronyms***** Keep all slide transitions THE SAME!!!
PRESENTATION LAYOUT TALK AROUND AND BETWEEN THE SLIDES The aural component should drive the seminar NOT the text on the slides
PRESENTATION LAYOUT BE SURE TO HAVE AN ACKNOWLEDGMENT SLIDE You can NEVER win if you slight someone Err on the side of being conservative in listing those that participated in ANY way to what is being presented
QUESTIONS
PRESENTATION POINTERS Bring your own equipment if possible Bring backups for the talk (jump drive, CD, etc) Save files in older formats (ppt and pptx) Preview talk on the system you are going to use to check for format issues (MAC vs PC changes) Dress professionally
PRESENTATION POINTERS Practice the talk!!!!!! (in the same room if possible) Know how long the presentation is going to take and what your time limits are Take out or consolidate slides if you feel you may go over Place additional slides you might want to use to answer any questions AFTER your last slide
PRESENTATION POINTERS Speak slowly, clearly, and LOUDLY!!!! Ask if people can hear you Always use a microphone if it is available Make eye contact and do not read your slides with your back to the audience. Move around if possible (different sides of the room) No Umm, Like, OK, You know, Again Avoid premature pointer and laser light show
PRESENTATION POINTERS Show some enthusiasm and excitement for your work!!!! Be aware that no one should know the data better than you do!! If you don t know, SAY YOU DON T KNOW. NEVER EVER TRY AND FOOL THE AUDIENCE! Relax and have fun (if presenting is a horror you are in Relax and have fun (if presenting is a horror, you are in big trouble)
FINAL COMMENTS No matter how good you think youare,youcanalways get better and pick up something new from any talk (even if it is to reinforce what NOT to do!) The more you speak, the better you get Everyone gets nervous before they speak
FINAL QUESTIONS