Implementation of The Chemical Inventory Management System (CIMS) for Chemical Laboratories in the Department of Chemistry, Bogor Agricultural University (IPB)
Department of Chemistry Overview
History 1983 1989 (D3-Guru) Nondegree program for teachers & service course to all IPB students 1 2000 Chemistry Bachelor Program 2 2005 Major-Minor Curriculum (S1) 4,5 Chemistry Master Program 3 2006 Alih Jenis 1. Minister of Education and Culture Decree No. 0546/O/1983 2. National Accreditation Board of Higher Education (BAN PT) Accreditation: A (2003,2008,2013) 3. IPB Rector Decree No 122/K13.12.1/KP/2001 4. Revision of curriculum (2012) 5. Reevaluation of curriculum to be allign with RSC curriculum (2014)
Vision and Mission Vision Leading undergraduate chemistry program in Indonesia to develop human resources and science and technology, with the main competency as an implementer of chemistry knowledge and plays major role in agricultural development. Mission 1) To create graduates with academic excellence (highly competitive, intellectual, with social awareness) who can implement chemistry science relevant to the society, especially in agriculture. 2) To organize academic activities and community services which are accountable to all stakeholders
INORGANIC CHEMISTRY DIVISION Development of science and technology in chemistry: synthesis, mechanism, reactivity, and manipulation of inorganic complex compounds including their roles in biological system ANALYTICAL CHEMISTRY DIVISION Development of science and technology in chemistry: method comprehension and development, analysis instrumentation and strategy to gain information on material natural composition and properties, separation process, detection, identification, and data validation, standardization, and analysis Divisions Scientific Mandates ORGANIC CHEMISTRY DIVISION Development of science and technology in chemistry: Comprehension of the organic chemistry reactions including their mechanism and improvement of the application of organic materials through synthesis/biosynthesis comprising separation, purification, characterization and structural elucidation. PHYSICAL CHEMISTRY DIVISION Development of science and technology in chemistry: Theoretical and applied comprehension of physical phenomenon covering catalyst/biocatalyst related to natural products, surface active compounds, biosensor, polymer, and environmental aspects
Faculties
Course Distribution No Course Credits % 1 Common First Year 35 24.1 2 Interdepartmental 3 2.1 3 Major 85 58.6 4 Major Elective 14 9.7 5 Minor/Supporting Course 8 5.5 145 100 Division Major Credits Major Elective Credits Lecture Lab. Work Lecture Lab. Work Common First Year 23 12 - - Interdepartmental 2 1 - - Inorganic Chemistry 11 3 - - Organic Chemistry 14 3 4 - Analytical Chemistry 10 4 6 3 Physical Chemistry 11 3 4 1 Interdivision 18 8 8 2
CIMS Implementation
Training Opening CIMS training batch 1, first day by Dr. Deden Saprudin as project leader Group activity and discussion
Participants discuss the exercises with the team Each group show the results of the exercises Laboratory practice and inspection Software training in the second day by Hasan Al Rasyid
Installation Equipment
Installation Exhaust Fan
Installation Pin Lock Door
Chemical Wood Cabinet
SOP for CIMS PROCEDURES: A. Acquisition of Chemicals 1.The purchase, transfer or use of any chemicals that is not on the existing inventory for the laboratory must have prior approval from the Lab Supervisor/Principal Investigator (LS/PI) prior to purchase or use. 2. The purchase of chemicals followed the standard operational procedure of Directorate of Facilities and Property of IPB. B. Inventory 1.The Department of Chemistry will use the CIMS software system to manage its chemical inventory. 2. This inventory system will treat all containers as full until the substance is completely used up. There will be no attempt to track consumption of chemicals until the container is completely empty. 3.Each division in the Department of Chemistry will maintain an inventoryon all of the following types of substances used within the facility: 1. Flammable liquids 2. Flammable gases
SOP for CIMS 4. Each Division of Department of Chemistry will administer the CIMS software system, which includes the following duties: 1. Supplying pre-printed bar-code labels 2. Labeling chemical reagents 3. Providing CIMS training and instruction manuals to users 4. Technicians will use the CIMS system to maintain an inventory of these substances 5.The inventory record system may contain the following information: 1. Name of the chemical (both the common and scientific names, if aapplicable) 2. Location where the chemical is stored 3. CAS number of the chemical 4. Source purchased (local/overseas) 5. Physical form (liquid/solid/gas) 6. Unit capacity of container/packaging 7. Max quantity stored at any one time 8. Quantity available 9. Name of owner/person in charge 10. Date of purchase/preparation 11. Transfer of ownership
SOP for CIMS 6. Receiving Chemicals, technician or designee will: 1. Apply one of the pre-printed bar-code labels 2. Enter the chemical into the CIMS system using the Add function 3. Store the chemical in an approved storage location based on the chemical properties listed in the MSDS 7. Search and withdrawal of chemicals If a Chemical Inventory System is used, users can log into the CIMS system to search and locate the chemical. Any withdrawal of chemicals needs to be recorded in the CIMS system. Please key in the amount taken and update accordingly. 8. Chemical inventory check and stocktake The chemical inventory system is checked and stocktake is performed periodically, e.g. annually. 9. Transfer of chemicals to other departments or organizations Record any details of chemical transfer.
SOP for CIMS 10.Disposal of obsolete chemicals. Technician or designee will: 1. Remove the bar-code label and apply it to a disposal tracking sheet maintained by the Technician. It is recommended that this sheet be kept on a clip board with ready access to any lab personnel that may dispose of chemical containers. 2. Use the Dispose function in CIMS program to remove the chemical from inventory. 3. Remove or cover the manufacturer s container label and then either dispose or recycle the empty container as appropriate. 4. Obsolete chemicals are collected based on their chemical and physical properties and disposed through third party contactor C. Safety Precautions Users are required to wear the proper Personal Protective Equipment when handling chemicals.
CIMS Software
Barcode System Chemical : Ammonium Iron ( II) Sulfate Hexahydrate Suplier: Merck Catalog : 103792 volume : 500 gram CAS. : 7783-85-9 ME-103792500-7783-85-9-001 (Suplier) (Catalog) (CAS No) (ID)
Location
Location
Acknowledgement CRDF Global (www.crdfglobal.org) Sandia National Laboratories (http://www.sandia.gov/) Himpunan Kimia Indonesia (HKI) (www.kimiawan.org)
Thank You