Counselor Queries Information Technology Department Revised October 24, 2017
Please email reports@sbcusd.com for any special reports you may need and for assistance running queries. Copy and paste to your Aeries Query Command field. Use the Ctrl key + F to search (2246, Math, Grade, AVID, Ethnic, etc). 1. List of students by case load (counselor #) LIST STU ID LN FN MN GR BD SX AD CY ST ZC TL PG IF STU.CU = XXX (replace X s with counselor number). 2. Keep statement so only your students are listed in reports from View All Reports KEEP STU IF CU = XXX (counselor number). 3. "C Violations" (change the date and the C code as it applies) LIST STU ADS DSP STU.SC STU.ID STU.NM STU.SX STU.GR ADS.DT ADS.SCL ADS.CD ADS.CD? DSP.ST DSP.ST? DSP.DS DSP.DS? DSP.DY ADS.RF ADS.CO BY STU.SC STU.NM ADS.DT REV IF ADS.DT > 08/01/2015 AND ADS.CD = C 4. Print student schedules (Locator Cards) for one or more students but not all KEEP STU IF ID = 386450 OR ID = 986234 OR ID =.. use the student ID s you want. Click on RUN. This creates a keep for these students. Now run the Locator Cards in View All Reports as you normally would. When done, make sure to go back into the Query screen and RESET to delete this KEEP. 5. Students Who Have received SART (Truancy 2) Letters (change date) LIST STU LTL STU.ID STU.LN STU.FN STU.GR LTL.ID LTL.DT BY STU.LN STU.FN IF LTL.ID # "ABSENCE VERIFICATION" AND LTL.DT > 07/01/2014 6. Monthly Suspensions (change date) LIST STU LOC ADS DSP LOC.NM STU.ID STU.NM ADS.DT ADS.CD DSP.DS DSP.DY BY LOC.NM STU.LN STU.FN IF ADS.DT > 08/01/2015 AND ADS.DT < 10/01/2015 AND ( DSP.DS = "SUS" OR DSP.DS = "OCS" OR DSP.DS = "SUS-T" ) 7. New Students to the District (change date) LIST STU LOC STU.SC LOC.NM STU.ID STU.LN STU.FN STU.MI STU.SX GR STU.ETH STU.RC1? STU.U9 STU.HL? STU.DD BY STU.SC STU.LN STU.FN IF STU.DD >= 08/08/2017 AND STU.DD <= 08/31/2017 8. 16 years old with x credits or less LIST STU ID NM GR CA CC TP BY NM IF GR = 10 AND CC < 100 9. X grader with between Y and Z credits LIST STU ID NM GR CA CC TP BY NM IF GR = 11 AND CC > 139 AND CC < 151 10. GPA Rank Order Alpha LIST STU ID NM SX GR TP CPN CA CC CR CS BY GR NM 11. GPA Rank Order by GPA LIST STU ID NM SX GR TP CPN CA CC CR CS BY GR CR SBCUSD Information Technology Department Page 2 of 6
12. Cal Grant GPA by student, social security, GPA LIST STU SUP STU.ID STU.LN STU.FN STU.MI STU.SX STU.GR STU.CPN SUP.CO BY STU.LN STU.FN IF STU.GR = 12 13. "High School AVID Students and SBAC Scores" (Change Semester) LIST STU SEC MST CRS TCH TST STU.ID STU.NM STU.GR STU.SX TST.ID TST.TD TST.PT TST.SS TST.PL MST.PD MST.SE CRS.CN CRS.CO TCH.TE MST.RM BY TCH.TE MST.PD STU.NM STU.ID IF CRS.CO : AVID AND MST.SM = F AND TST.ID = SBAC AND TST.TD > 01/01/2017 AND ( TST.PT = 1 OR TST.PT = 2 ) "Middle School AVID Students and SBAC Scores" LIST STU SEC MST CRS TCH TST STU.ID STU.NM STU.GR STU.SX TST.ID TST.TD TST.PT TST.SS TST.PL MST.PD MST.SE CRS.CN CRS.CO TCH.TE MST.RM BY TCH.TE MST.PD STU.NM STU.ID IF CRS.CO : AVID AND TST.ID = SBAC AND TST.TD > 01/01/2017 AND ( TST.PT = 1 OR TST.PT = 2 ) 14. "Counseling Services" (Run in School Database, Change Date Range) LIST STU CNF STU.SC STU.ID STU.NM STU.GR CNF.DT CNF.CD CNF.CD? CNF.CU BY STU.NM CNF.DT IF CNF.DT > 08/01/2014 AND CNF.CD # " " 15. "Counseling Services by Counselor" (Run in School Database, Change Date Range, Change Counselor Name) LIST STU CNF STU.SC STU.ID STU.NM STU.GR CNF.DT CNF.CD CNF.CD? CNF.CU BY STU.NM CNF.DT IF CNF.DT > 08/01/2014 AND CNF.CD # " " AND CNF.CU : BARAJAS 16. "Counselor Interventions By Month" INV.CO BY STU.SC STU.NM ADS.DT REV IF ADS.DT >= 08/01/2015 AND INV.DT <= 08/31/2015 AND ADS.CD = C AND INV.DS = INAP 17. "Counselor Interventions Year to Date" INV.CO BY STU.SC STU.NM ADS.DT REV IF ADS.DT >= 08/01/2015 AND ADS.CD = C AND INV.DS = INAP 18. "Counselor Visits By Month" CNF.CD? CNF.CO CNF.CU BY CNF.CU STU.NM CNF.DT REV IF CNF.DT >= 08/01/2015 AND CNF.DT <= 08/31/2015 19. "Counselor Visits By Month (ELEMENTARY)" CNF.CD? CNF.CO CNF.CU BY STU.SC CNF.CU STU.NM CNF.DT REV IF CNF.DT >= 08/01/2015 AND CNF.DT <= 08/31/2015 AND ( ( SC > 100 AND SC < 200 ) OR ( GR < 7 AND SC > 320 AND SC < 325 ) OR ( SC > 603 AND SC < 607 )) SBCUSD Information Technology Department Page 3 of 6
20. "Counselor Visits By Month (MIDDLE) CNF.CD? CNF.CO CNF.CU BY STU.SC CNF.CU STU.NM CNF.DT REV IF ( CNF.DT >= 08/01/2015 AND CNF.DT <= 08/31/2015 AND SC > 300 AND SC < 322 ) OR ( CNF.DT >= 08/01/2015 AND CNF.DT <= 08/31/2015 AND SC > 320 AND SC < 325 AND GR > 6 ) 21. "Counselor Visits By Month (HIGH) CNF.CD? CNF.CO CNF.CU BY STU.SC CNF.CU STU.NM CNF.DT REV IF ( CNF.DT >= 08/01/2015 AND CNF.DT <= 08/31/2015 AND SC > 400 AND SC < 600 ) OR ( CNF.DT >= 08/01/2015 AND CNF.DT <= 08/31/2015 AND SC = 780 ) 22. "Elementary Student Population by Grade Level" TOTAL STU SC GR BY SC GR IF ( SC > 100 AND SC < 200 ) OR ( GR < 7 AND SC > 320 AND SC < 325 ) OR ( SC > 603 AND SC < 607 ) 23. "Middle School Population by Grade Level" TOTAL STU SC GR BY SC GR IF ( SC > 300 AND SC < 322 ) OR ( SC > 320 AND SC < 325 AND GR > 6 ) 24. "High School Population by Grade Level" TOTAL STU SC GR BY SC GR IF ( SC > 400 AND SC < 600 ) OR SC =780 25. "Counselor Visits by Overall Codes" CNF.CD? CNF.CO CNF.CU BY STU.SC CNF.CD STU.NM CNF.DT REV IF CNF.DT >= 08/01/2015 AND CNF.DT <= 08/31/2015 26. "Counselor Visits by Counselor/Code" CNF.CD? CNF.CO CNF.CU BY CNF.CU CNF.CD STU.NM CNF.DT REV IF CNF.DT >= 08/01/2015 AND CNF.DT <= 08/31/2015 27. "Undercover Anti-Bullying" (change dates and CD code) LIST STU LOC CNF STU.TG STU.SC LOC.NM STU.ID STU.NM STU.SX STU.GR STU.ETH STU.RC1? CNF.DT CNF.CD CNF.CD? CNF.GR CNF.CU BY STU.SC CNF.CU CNF.DT IF CNF.DT >= 08/01/2017 AND CNF.DT <= 09/01/2017 AND CNF.CD = "UT" 28. "2246 Students" (ALT Program)(change dates and CD code) LIST STU LOC CNF STU.SC LOC.NM STU.ID STU.NM STU.GR STU.SX CNF.DT CNF.CD CNF.CD? CNF.CU BY STU.SC STU.NM CNF.DT IF CNF.CD = "L1" AND CNF.DT >= 08/01/2017 29. "2246 Re-Entry Students" (change dates and CD code) LIST STU LOC CNF STU.SC LOC.NM STU.ID STU.NM STU.GR STU.SX CNF.DT CNF.CD CNF.CD? CNF.CU BY STU.SC STU.NM CNF.DT IF CNF.CD = "L2" AND CNF.DT >= 08/01/2017 SBCUSD Information Technology Department Page 4 of 6
30. "Students Who Met A - G Requirements" (Include Inactive Students) LIST STU SC ID NM GR CUC CCS BY SC NM IF GR = 12 AND ( CUC = Y OR CCS = Y ) ALSO - In View All Reports: run the CSU and/or UC Eligibility List(s). 31. "SBAC Test Scores" LIST STU TST STU.ID STU.NM STU.GR TST.ID TST.TD TST.PT TST.SS TST.PL BY STU.AP1 STU.NM TST.TD REV IF TST.ID = SBAC AND ( TST.PT = 1 OR TST.PT = 2 ) 32. "Classroom Guidance" (School Database) (change dates and CD code) LIST STU CNF STU.SC CNF.DT CNF.CD CNF.CD? CNF.CO CNF.GR CNF.CL CNF.CU BY STU.SC CNF.CU CNF.DT IF CNF.DT >= 01/01/2016 AND CNF.DT <= 06/02/2016 AND CNF.CD = 21 AND CNF.CU : WILLIAMS 33. "Counselor Visits by Counselor/Code" (SCHOOL SITE LEVEL) (change dates) LIST STU CNF STU.SC STU.ID STU.NM STU.GR STU.SX CNF.DT CNF.CD CNF.CD? CNF.CO CNF.CU BY CNF.CU CNF.CD IF CNF.DT >= 08/01/2015 AND CNF.CU : AGUIRRE 34. "Personal/Social Counselor Meetings" (change dates and CD code) BY STU.NM CNF.DT REV IF CNF.DT >= 08/01/2017 AND CNF.CD = 4 35. "Outside Services Counselor Meetings" (change dates and CD code) LIST STU CNF STU.SC STU.ID STU.NM STU.GR STU.SX CNF.DT CNF.CD CNF.CD? CNF.CO CNF.CU BY STU.NM CNF.DT REV IF CNF.DT >= 08/01/2017 AND CNF.CD = 37 36. "Counselor Interventions By Month" (change dates) INV.CO BY STU.SC STU.NM ADS.DT REV IF ADS.DT >= 08/01/2017 AND INV.DT <= 08/31/2017 AND ADS.CD = C AND INV.DS = INAP 37. "Counselor Interventions Year to Date" (change date) INV.CO BY STU.SC STU.NM ADS.DT REV IF ADS.DT >= 08/01/2017 AND ADS.CD = C AND INV.DS = INAP 38. "Counselor Visits By Month" (change date) CNF.CD? CNF.CO CNF.CU BY CNF.CU STU.NM CNF.DT REV IF CNF.DT >= 08/01/2017 AND CNF.DT <= 08/31/2017 39. Conflict Resolution (change date) LIST STU CNF STU.SC STU.ID STU.NM STU.SX STU.GR CNF.DT CNF.CD? CNF.CU CNF.CO BY STU.NM CNF.DT IF CNF.CD = 22 AND CNF.DT > 08/01/2017 40. "Schedule Changes Made by Counselors" (change date) LIST STU CNF TCH STU.ID STU.NM STU.GR STU.SX TCH.TE CNF.DT CNF.CD CNF.CD? CNF.CO CNF.CU BY TCH.TE STU.NM CNF.DT REV IF CNF.DT > 08/01/2017 AND ( CNF.CD = 12 OR CNF.CD = 2 OR CNF.CD = 24 OR CNF.CD = 42 OR CNF.CD = 44 ) SBCUSD Information Technology Department Page 5 of 6
41. "Labels for Scholarship Notebooks by English Teacher" (Change Semester) LIST STU SEC MST CRS TCH STU.FN STU.LN \ STU.ID \ TCH.TE MST.PD BY TCH.TE MST.PD STU.NM IF CRS.DC = E AND MST.SM = F AND IF STU.GR = 12 42. Seniors by class rank LIST STU ID NM SX GR TP CPN CA CC CR CS BY CR IF GR = 12 43. "Students Who Took Particular Course" (Change Year and/or Courses) LIST STU HIS CRS STU.ID STU.NM STU.GR HIS.YR HIS.TE HIS.CN CRS.CO HIS.CO HIS.MK HIS.CR HIS.CC BY STU.NM HIS.CN HIS.TE IF HIS.YR = 16 AND ( CRS.DC = M OR CRS.DC = S ) 44. Determine if students are on track based on number of credits, but off track in subject category View All Reports Graduation Status List by Student 45. All students with their Math class, along with their SBAC scores. To change it to English just change the M to an E. LIST STU SEC MST CRS TCH TST STU.ID STU.NM STU.GR STU.SX TST.ID TST.TD TST.PT TST.SS TST.PL MST.PD MST.SE CRS.CN CRS.CO TCH.TE MST.RM BY TCH.TE MST.PD STU.NM STU.ID IF CRS.DC = M AND MST.SM = F AND TST.ID = SBAC AND TST.TD > 01/01/2017 AND ( TST.PT = 1 OR TST.PT = 2 ) 46. Students by Course (For Counselor) Change the CU to your counselor number. Change the DC to E for English (M is for Math). Change the SM to S for Spring. LIST STU SEC MST CRS TCH STU.ID STU.NM STU.SX STU.GR STU.CU MST.PD MST.SE CRS.CN CRS.CO TCH.TE MST.RM BY STU.NM STU.ID MST.PD IF STU.CU = 135 AND CRS.DC = M AND MST.SM = F 47. Ethnic groups and then run any report. KEEP STU IF RC1 = 600 (change code to match group) Run, then close results screen. Now run any report you wish and you should only see these students. Make sure to use the RESET button to clear the KEEP when you are done. SBCUSD Information Technology Department Page 6 of 6