Creating a Staff Development Plan with Esri

Creating a Staff Development Plan with Esri Michael Green David Schneider Guest Presenter: Shane Feirer, University of California Esri UC 2014 Technical Workshop

Agenda What is a Staff Development Plan? Staff Development Organizational Impacts Case Studies Next Steps

Goals for this session Walking away from this session, you will have an understanding of: 1. The purpose of the Staff Development Planning Process 2. How to implement a Staff Development Plan 3. How to leverage a Staff Development Plan to communicate technology through your organization

What is a Staff Development Plan Outcome of the 3 A Process A Key Tool to Support Change Management

People Your Brain Is Your Most Precious Natural Resource Some might say that your staff is your most valuable asset Esri UC 2014 Technical Workshop Creating a Workforce Development Plan with Esri

Applications of a GIS How does GIS technology support your mission? Operational Awareness Data 1 Data 2 Data 3 Planning & Analysis Transform Data into Actionable Information Disseminate information where and when it is needed Asset Management Collect, Organize & Exchange Data Field Mobility Get information into and out of the field Constituent Engagement Get feedback and make informed decisions Esri UC 2014 Technical Workshop

Levels of Training Engagements Individual -Training Recommendations Project and Department -Training Plan Enterprise -Staff Development Plan

Staff Development Process Alignment Action Analysis

Change Management Staff Development planning as a change facilitation tool Esri UC 2014 Technical Workshop Creating a Workforce Development Plan with Esri

Components of Organizational Change: Vision AND Strategy Sponsorship Stakeholder Management Communications Training Reinforcement

Skill Versus Will Matrix SKILL High Low Won t Won t Does Can t Low WILL High

Staff Development Organizational Impacts The Value of a Strong Return on Investment Communicating Technology Throughout an Organization

Staff Development Process Alignment Action Analysis

Staff Development Process Mission and Goals Alignment Applications of GIS Roles Discovery

Esri UC 2014 Technical Workshop Creating a Workforce Development Plan with Esri

ArcGIS Platform Applications Alignment

Healthy Food Systems ANR research has helped agriculture stay ahead of new introductions of invasive insects, pests, and diseases, saving producers millions of dollars per year and keeping export markets open. GIS Application GIS Pattern Areas Mapping location of grape varietal in Sonoma County. Using projected climate data to predict suitability of growing target crops. Gather existing data related to climate, commodities, invasive species, markets, transportation, etc. Produce web apps that show location and spread of Asian citrus psyllid in relation in citrus production areas. Map the spread of invasive pests and diseases in California. Field Mobility Planning and Analysis Data Management Constituent Engagement Operational Awareness Alignment

Alignment

Relevant Training: Understanding the Role Cooperative Extension Advisor/Specialist Responsibilities include: Specialist or advisor in an agricultural or natural resource discipline. Consumer of geospatial data typically locale or area of specialty. Collects field data through GPS, mobile devices, on-screen digitizing, and tabular data collection. Performs geospatial analyses sufficient to answer research, extension, or constituent questions. Geospatial experience ranges from performing full geospatial analysis and data entry to working closely with a GIS Analyst to set parameters for analyses. Designing Maps for Print GIS Pattern Areas Data Management Constituent Engagement Planning and Analysis Field Mobility Workflows and Technical Competencies Data entry, data manipulation and storage, data preprocessing, data access; basics in database structure and organization; Technical competencies include: knowledge of data sources and standards Map creation, visualization, web mapping, outreach materials; Technical competencies include: cartographic design, desktop publishing; basic web knowledge Geospatial analysis of all types; data integration; forecasting; suitability analysis; Technical competencies include: knowledge of geospatial analysis Field-based data acquisition, display, navigation, validation, and integration with database; Technical competencies include: knowledge of mobile technologies (e.g. smart phones, GPS, mobile devices), data integration into other GIS systems (e.g. cloud or desktop) Alignment

Activity 1: Alignment Purpose: In this activity, we will practice aligning the GIS Applications to the Organization s Strategic Plan. In the space provided, identify the appropriate pattern based on the GIS Application. Data 1 Data 3 Data 2 Planning & Analysis Operational Awareness Asset Management Collect, Organize & Exchange Data Transform Data into Actionable Information Field Mobility Get information into and out of the field Disseminate information where and when it is needed Constituent Engagement Get feedback and make informed decisions

Healthy Food Systems ANR research has helped agriculture stay ahead of new introductions of invasive insects, pests, and diseases, saving producers millions of dollars per year and keeping export markets open. GIS Application GIS Pattern Areas Mapping location of grape varietal in Sonoma County. Using projected climate data to predict suitability of growing target crops. Gather existing data related to climate, commodities, invasive species, markets, transportation, etc. Produce web apps that show location and spread of Asian citrus psyllid in relation in citrus production areas. Map the spread of invasive pests and diseases in California. Alignment

Healthy Food Systems ANR research has helped agriculture stay ahead of new introductions of invasive insects, pests, and diseases, saving producers millions of dollars per year and keeping export markets open. GIS Application GIS Pattern Areas Mapping location of grape varietal in Sonoma County. Field Mobility Using projected climate data to predict suitability of Planning and Analysis growing target crops. Gather existing data related to climate, commodities, Data Management invasive species, markets, transportation, etc. Produce web apps that show location and spread of Asian citrus psyllid in relation in citrus production Constituent Engagement areas. Map the spread of invasive pests and diseases in Operational Awareness California. Alignment

Healthy Environments ANR is researching and developing sustainable farming, livestock production, and timber harvest practices to maintain the economic viability of these businesses, while improving environmental quality and conserving natural resources. GIS Application GIS Pattern Areas Mapping the spread of star thistle at the Sierra Foothills REC Look at the feasibility of biomass energy in California: map roads, sources of biomass, and distance to processing plants. Gather existing data relating to climate, land use, invasive species, planning projections, etc. Produce web apps that show the projected impact of climate change on water availability in California. Using projected climate data to predict the suitability of areas of California for suitability of protected populations of salmonids. Alignment

Healthy Environments ANR is researching and developing sustainable farming, livestock production, and timber harvest practices to maintain the economic viability of these businesses, while improving environmental quality and conserving natural resources. GIS Application GIS Pattern Areas Mapping the spread of star thistle at the Sierra Foothills REC Look at the feasibility of biomass energy in California: map roads, sources of biomass, and distance to processing plants. Gather existing data relating to climate, land use, invasive species, planning projections, etc. Produce web apps that show the projected impact of climate change on water availability in California. Using projected climate data to predict the suitability of areas of California for suitability of protected populations of salmonids. Field Mobility Planning and Analysis Data Management Constituent Engagement Operational Awareness Alignment

Healthy Communities ANR academics contribute to the health and viability of agriculture and natural resources by providing direct services at the community level. GIS Application GIS Pattern Areas Gather information on local food availability (e.g. farmers markets, community gardens, etc.). Perform hot-spot analysis of local food availability. Create a database integrating local food availability with census information on income. Create and share web-maps highlighting areas with high density of local food availability. Mapping of community gardens and farmers markets. Alignment

Healthy Communities ANR academics contribute to the health and viability of agriculture and natural resources by providing direct services at the community level. GIS Application GIS Pattern Areas Gather information on local food availability (e.g. farmers markets, community gardens, etc.). Field Mobility Perform hot-spot analysis of local food availability. Planning and Analysis Create a database integrating local food availability with census information on income. Data Management Create and share web-maps highlighting areas with high density of local food availability. Constituent Engagement Mapping of community gardens and farmers markets. Operational Awareness Alignment

Healthy Californians ANR has a robust research and education team that addresses many of the most urgent issues facing food safety. GIS Application Gather data on open spaces, parks, green spaces within communities. Conduct a site-suitability analysis integrating climate, census, and other data to locate new community open spaces. GIS Pattern Areas Integrate health data from disparate local, statewide and federal sources relating to community health (e.g. Diabetes, exposures to pollutants, etc.). Create maps to show local planning boards the utility of open space, and allow for on-line engagement and participation. Linking with forecasts that are useful in predicting human health outcomes. Alignment Esri UC 2014 Technical Workshop Creating a Workforce Development Plan with Esri

Healthy Californians ANR has a robust research and education team that addresses many of the most urgent issues facing food safety. GIS Application Gather data on open spaces, parks, green spaces within communities. Conduct a site-suitability analysis integrating climate, census, and other data to locate new community open spaces. Integrate health data from disparate local, statewide and federal sources relating to community health (e.g. Diabetes, exposures to pollutants, etc.). Create maps to show local planning boards the utility of open space, and allow for on-line engagement and participation. Linking with forecasts that are useful in predicting human health outcomes. GIS Pattern Areas Field Mobility Planning and Analysis Data Management Constituent Engagement Operational Awareness Alignment Esri UC 2014 Technical Workshop Creating a Workforce Development Plan with Esri

Staff Development Process Training Resources Analysis Identify Delivery Method Budget Planning

GIS Workflow Categories Geo-Enabled GIS Viewing GIS Use Analysis

GIS Workflow Categories Geo-Enabled GIS Viewing GIS Use Geo-Centric Data Editing Data QA Database Design Map Design & Sharing GIS Management Spatial Analysis Analysis

GIS Workflow Categories Geo-Enabled GIS Viewing GIS Use Geo-Centric Data Editing Data QA Database Design Map Design & Sharing GIS Management Spatial Analysis Administration Applications Programming Database Administration System Administration Web Administration Analysis

GIS Workflow Categories Analysis Geo-Enabled GIS Viewing GIS Use Geo-Centric Data Editing Data QA Database Design Map Design & Sharing GIS Management Spatial Analysis Administration Applications Programming Database Administration System Administration Web Administration Leadership Goal Setting

Analyzing Training Resources Organizational Roles GIS Viewing GIS Use Data Editing Data QA Database Design/Modeling Map Design & Sharing Spatial Analysis GIS Management Geospatial Application Programming Database Administration System Administration Web Application Programming Web Administration Goal Setting Analysis

Analyzing Training Resources Organizational Roles GIS Viewing GIS Use Data Editing Data QA Database Design/Modeling Map Design & Sharing Spatial Analysis GIS Management Geospatial Application Programming Database Administration System Administration Web Application Programming Web Administration Goal Setting Cooperative Extension Advisor x x x Analysis

Activity 2: Analysis The Alignment phase provided us with the understanding of the GIS Applications to support organizational goals. The Roles Discovery, in the Alignment Phase, provided an understanding of the workforce that will be adopting the GIS applications for mission execution. Purpose: In this activity, we will practice assigning GIS Workflows to the workforce roles. Analyzing the workflows will establish how the activities will be distributed among the workforce AND the training needed to provide the technical competencies for the said GIS Workflows. Analysis

Activity 2: Analysis Analysis Geo-Enabled GIS Viewing GIS Use Geo-Centric Data Editing Data QA Database Design Map Design & Sharing GIS Management Spatial Analysis Administration Applications Programming Database Administration System Administration Web Administration Leadership Goal Setting

Staff Development Process Execute Plan Action Review Plan

Implementing the Workforce Development Plan 1. Promoting the Plan 2. Access 3. Use

Using the Workforce Development Plan Organizational Development Tool Project Management Tool Career Development Tool

ROI: Define and Evaluate How do you define ROI? 3 Common Parts of Assessment: Technology Time Training

Activity 3: Action In Activity 2, we categorized the GIS Activities into GIS Workflows. Purpose: In this exercise, we will practice doing a training needs assessment, using a sample project with a project team of various Organizational Roles. Compare the project team member s skill set to the project requirements to determine their training needs. Action

Who is UC ANR? HEALTHY FOOD SYSTEMS HEALTHY ENVIRONMENTS HEALTHY COMMUNITIES HEALTHY CALIFORNIANS 200 locally based Cooperative Extension advisors and specialists 57 local offices throughout California 130 campus-based Cooperative Extension specialists 9 Research and Extension Centers 6 statewide programs 700 academic researchers in 40 departments at 3 colleges and 1 professional school:

Who is IGIS? IGIS was established in 2012 to provide GIS support, software, data and training to support the ANR network. Brings together: - People: extension advisors, specialists, staff and faculty who need and use geospatial technology - Data: existing data, new data, dark data - Software: ESRI, Google, open source - Approaches: Questions across ANR Strategic Plan

Levels of GIS Use in UC ANR Individual -Researcher or Staff Projects - Used in individual Research Projects Enterprise - The Holy Grail - GIS used throughout organization

This is where we are in the planning process Vision AND Strategy Sponsorship Stakeholder Management Communications Training Reinforcement

Needs Assessment 81% Have not taken ANR provided training 80% Would take ANR provided training 44% Would like ArcGIS Training

How did this planning effort get started? Met with ESRI in the Fall of 2013 Discussed our needs for a method to connect the UCANR Network with GIS technology and training Began working on our GIS Staff Development Plan with ESRI

How will UC ANR benefit from plan? Stimulate thinking about how people within UC ANR can use GIS Highlight training options that IGIS and ESRI think with benefit the different roles within UC ANR Provide an easy resource to look up the GIS training options available to UC ANR

Staff Development Process Mission and Goals Alignment Applications of GIS Categorize Roles

Applications of GIS

Staff Development Process Training Resources Analysis Identify Delivery Method Budget Planning

Analyzing Training Resources Analysis

Populated training matrix Worked with ESRI to populate the training matrices with options that would benefit the UC ANR Network These trainings were not solely ESRI trainings, but we incorporated trainings provide by UCANR and others into the matrices

Staff Development Process Execute Plan Action Review Plan

Next steps for UC ANR and our Plan Distribute plan to personnel within UC ANR Answer any questions or concerns with personnel Start providing training Assess the results of the plan and revise based on lessons learned

If the plan is adopted, we hope to Institutionalize geospatial thinking and analysis into UC ANR Geospatial technology will be incorporated into our research and extension efforts Drive home that everything we do is spatial!

Thank you Please fill out the session survey: First Offering ID: XXXX Online www.esri.com/ucsessionsurveys Paper pick up and put in drop box