Brampford Speke Parish Council PARISH COUNCIL MINUTES - CAUTION Approved and signed minutes form the definitive legal record of council business. In the interest of early publication for residents, this webpage carries the text of draft minutes approved by the chair and awaiting approval by the Parish Council. The draft minutes may also be made available directly to individual enquirers without access to the internet, on request. Draft minutes may be amended at the next council meeting before being signed. The approved minutes will then replace the draft minutes. If amendments are made, this will be noted in the minutes of the next meeting. Minutes of the of the Parish Council Meeting held on Wednesday 1 st November 2017 at 7.30pm at the Village Hall. Present: Cllr S Luxton(Chairman), Cllr A Birmingham, Cllr E Hollingsworth, Cllr R Tillett, Cllr J Gibson and Cllr M Merrett Apologies: Cllr G Carden (Away), In Attendance: Carole Oliphant (Clerk), Cllr R Bloxham (DCC) and Cllr S Grundy (EDDC) and five members of the public No 128/17 Apologies Cllr G Carden (Away). Resolved to accept this apology Responsible 129/17 Declarations of interest None at this stage of the meeting 130/17 Minutes of meeting held on 4 th October 2017 The minutes of the Parish Council Meeting of 4 th October 2017 were adopted as a true record and duly signed by Chair 131/17 Democratic period None at this stage pf the meeting but members of the public were invited to join the discussion about the tree in Chapel road 132/17 Welcome to new Councillor Cllr J Gibson was formally welcomed onto the council by the Chair Cllr Luxton. The Clerk confirmed that Cllr Gibson s Register of Interests form had been received and forwarded onto EDDC 133/17 Ongoing topics 1: Village Hall Cllr Tillett explained that the extension was now complete but had cost BSVHT a lot more than first anticipated 2: Footpaths & Verges - Cllr Luxton said he would chase contractor Mr Butt as the last cut of the verges should have been completed by the end of September but had yet to be completed. Cllr Luxton would try and contact alternative contractors to give a SL
3: Trees 4: Highways quote for the works Cllr Hollingsworth had spoken to residents in the village and the general consensus was that the village wanted to have a tree in Chapel Road. She suggested that the PC should no longer fund protection of the tree and that the village come up with a solution to improve protection of the tree and fund it through fundraising. She explained that she was willing to lead with this. There followed a discussion with the public who were present at the meeting where plans for moving the tree were presented to Council. The plans also detailed enhanced protection for the tree which would mitigate any damage in the future. It was confirmed that the improvements would be funded by donations and fundraising. A request was made from the public to reinstall No Through Road signs in Chapel road to stop people from having to reverse back around the three when they went too far. It was agreed that Cllr Hollingsworth would work with the group to achieve the goal of installing and protecting a tree in Chapel road. If required it may be possible for the group to apply for a small one off grant from the PC through the Community Grant Fund. Cllr R Bloxham said he would speak to highways about resiting the tree and reinstalling the No Through Road signs and he indicated that he could provide some funding through the Locality Grand scheme Cllr S Grundy said he would contact EDDC Planning department as it was a conservation area. Cllr Tillett explained that it was not worth pursuing the 20MPH repeater signs due to the constraints on who should install the signs and the location of them detailed by Highways. He suggested that the PC wait until Highways had completed the ongoing 20MPH surveys being carried out across Devon 5: Traffic Management - Cllr G Carden was tasked with chasing up the detail of the locations used in the recent speed survey Cllr Luxton said he would do some gritting over the winter period and that he would ask Mark Short to also do some runs if and when required Cllr Tillett said that he would put an article in Speke Up that although gritting would be done by the PC to supplement the DCC gritting it would not necessarily to of the same standard as DCC and drivers should take care and slow down in cold weather. 6: Communications - Cllr M Merrett had looked into costings for providing Wi-Fi in the village hall but reported that a stand alone Wi-Fi provision would not be possible because of intermittent service in the village EH RB SG GC RT MM & CO
The solution would be to have a standard fixed telephone line and modem installed in the village hall. The quotes to date ranged from 300-420 in the first year. The PC agreed that Cllr Merrett and the Clerk would apply for Locality Grant Fund to assist with the costs 134/17 EDDC Cllr Grundy explained that he a recently attended the Raddon Hills Group meeting and was pleased to report that it had been very informative. He thought that the Thoverton Bridge repairs were behind schedule and that a full road closure for approximately two weeks was required at the end of November. 135/17 DCC Matters Cllr R Bloxham explained that he wasn t going to present a detailed report but was happy to take questions and to take forward any issues that the PC had with DCC Cllr Bloxham was asked if he could chase up more information on the Thorverton Bridge Closure and the Pot Hole repairs on Burridge Hill as they had been marked up three months ago but nothing had been done 136/17 Planning None 137/17 Financial matters The Clerk s financial reports were all noted with thanks (appendix 1) Cheques were approved for: The Clerk HMRC Draft Budget 2018-2019 Cllr A Birmingham presented the first draft of the Budget for 2018-2019 The PC decided that although the precept request had not increased in recent years it would request a small increase to fund the increased service costs which had been handed down from DCC PC agreed to increase the precept request from 6408 in 2017-2018 to 7000 in 2018-2019 138/17 Community Grant Fund There had three applications received since the last meeting. Two of the applications were in the last week and one on the day of this meeting. The PC agreed that there had not been sufficient time to inspect the applications and that a final decision would be deferred to the January meeting. The Clerk was tasked with contacting the applicants to request additional information and to invite them to the January meeting so that any further questions Councillors had could be addressed and that a decision could be made. The PC agreed that the Community Grant Fund Policy should be amended to include the request that copies of quotations for specific items to be purchased with a Grant funding should be included, along with a projection of the applicant s year end funds and information about the financial commitment being made by the applicant as part of the project request. The Clerk was tasked with updating and circulating the Policy. 139/17 Speke Up Cllr Tillett would include the following subjects: Chapel Road Tree RB CO RT
Community Grant Fund Precept Gritting Thorverton Bridge Mini Bus Service 140/17 Other information/correspondence Raddon Hills Cllrs Merrett & Birmingham agreed to attend future meetings Parish Plans The PC decided not to pursue at this time Parishes Together Fund The PC agreed to apply for funding to replace benches in and around the village. Cllr Tillett and the Clerk would work towards preparing the application in time for the 8 th February 2018 deadline Agreement on monitoring PC emails when Clerk is away in December This was agreed Response received from EDDC on S106 agreements had been circulated. The PC would look at applying the monies to installing play equipment at the Village Hall, once the monies had been made available from EDDC No response had been received from EDDC Waste Management on the quality of collections within the village. Cllr Hollingsworth would speak to her contact at EDDC to chase up a response Hulk lane opening 25th November 2017 2.30pm the PC requested that the details be sent to the village email address Cllrs Gibson and Birmingham had attended a meeting with William Gallios regarding falling numbers at the school. They discussed the possibility that some Affordable Housing could be the solution but it was felt that this had been pursued by the PC before and there was no appetite for it by the village. The current EDDC planning policy was explained, which highights the various limitations on planning development within the village contained within it. It was also discussed that even if more housing was built there would be no guarantees that the occupants would have children of an age to attend the school. It was decided that Cllr Gibson would forge links with the new head of the school to see if there was anything that could be done to help stop the falling numbers and in particular to more effectively market the Pre School facilities available within the school There had been no response from villagers about their thoughts on a Community Bus provision and it was agreed to put this onto the January agenda 127/17 Next meeting The meeting closed at 9.35pm. The next meeting would be Wednesday 3 rd January 2018 7.30pm, Village Hall RT & CO ALL EH CO JG ALL Signed. Date
BRAMPFORD SPEKE PARISH COUNCIL ACCOUNTS Summary 2017-2018 2016-2017 2017-2018 2017-2018 2017-2018 Actual to 24/10/2017 Out- turn Forecast Out-turn Budget RECEIPTS 6395.50 PRECEPT 6408.00 6408.00 6408.00 104.50 CTDG 92.00 92.00 92.00 200.00 P3 Footpaths 0.00 0.00 20.10 Bank Interest 15.00 15.00 666.60 PTF Grant 0.00 0.00 1502.40 Gritter 0.00 0.00 550.00 Ex-Gratia 0.00 0.00 Grass Cutting 227.50 228.00 0.00 VAT REFUND 250.00 379.81 380.00 9439.10 TOTAL RECEIPTS 6765.00 7107.31 7123.00 PAYMENTS (inc of VAT) PC Housekeeping 24.99 Cllrs expenses 50.00 59.94 60.00 54.00 Cllrs training 0.00 0.00 0.00 Fees (Audit etc) 100.00 20.00 20.00 251.85 Insurance 270.00 253.00 253.00 100.28 Administration (inc DALC) 75.00 72.88 72.88 431.12 Sub-total 495.00 405.82 405.88 Clerk 2101.42 Salary C Oliphant (inc tax/mileage/wfh & expenses) 2705.00 1619.77 2705.00 468.70 Salary D Trelawny 0.00 0.00 2570.12 Sub-total 2705.00 1619.77 2705.00 Village projects and PC s assets 622.68 P3 Footpaths 715.00 5.99 715.00 787.20 PTF Expense 0.00 0.00 Notice board 0.00 0.00 313.14 Highways 500.00 216.00 500.00 Verges 198.00 400.00 1716.00 Defibrillator 0.00 0.00 Grass Cutting 300.00 769.79 770.00 45.00 Clerks Computer 0.00 0.00 0.00 N bourhood Watch 50.00 0.00
0.00 Community Grant 2000.00 500.00 900.00 3484.02 Sub-total 3565.00 1689.78 3285.00 Village Hall 2000.00 Annual grant 2000.00 2000.00 2000.00 2000.00 Sub-total 2000.00 2000.00 2000.00 Other 0.00 Welcome Pack 0.00 0.00 0.00 Sub-total 0.00 0.00 0.00 8485.26 TOTAL PAYMENTS 8765.00 5715.37 8395.88 SUMMARY Actual 2017-2018 BALANCE BROUGHT FORWARD 10860.60 ADD RECEIPTS 7107.31 TOTAL 17967.91 LESS PAYMENTS 5715.37 12252.54 BANK RECONCILLIATION 27/06/2017 COOP DEPOSIT 0.00 24/10/2017 Santander CURRENT 6378.61 24/10/2017 Santander DEPOSIT 5873.93 TOTAL CARRY FORWARD 12252.54 Reserves (1) earmarked Current Reserves as at 31/03/2017 24/10/2017 Footpaths 195.00 189.01 Election 300.00 300.00 Clerks computer 55.00 55.00 Highways projects 2000.00 1784.00 General 3 month Reserves 3000.00 3000.00 Verges 1000.00 800.00 Community Grant Fund 2000.00 1500.00 Total 8550.00 7628.01 (ii) Not earmarked 4624.53
Total reserves 12252.54