REPORT To: Chair and Directors Date: April 23, 2018 From: Jill Rickert, Community Services Coordinator Subject: Grant Request Tumbler Ridge Global Geopark Society RECOMMENDATION(S): [All Directors Corporate Weighted] That the Board authorize a grant of $125,000 to the Tumbler Ridge Global Geopark Society to assist with their core operating costs for the 2018/2019 operating year, to be paid upon approval by the Board from the Economic Development function and that as a condition of the grant that the Tumbler Ridge Global Geopark Society provide a report back to the Board by January 15, 2019 outlining how the funds were spent and the status of their programs. BACKGROUND/RATIONALE: On November 23, 2017, the Tumbler Ridge Global Geopark (TRGG) presented an update and overview of the Geopark to the Regional Board. The presentation included a request in the amount of $125,000 for grant funding to assist with 50% of the TRGG operational costs. To be consistent with the Blanket Grant Application Policy the TRGG is now submitting a grant application to request that the funds be released. The TRGG indicates that $125,000 would be used for 50% of their operational salaries, conferences, marketing and outreach opportunities, as indicated below: Executive Director $ 70,000 Geologist $ 60,000 Education and Public Engagement $ 58,000 Marketing and Administration $ 42,000 Conferences (2 persons) $ 10,000 Marketing and Outreach $ 10,000 Total $250,000 The Regional Board has supported the TRGG with grant funding since 2014 in the amount of $285,000 ($55,000 in 2014; $200,000 in 2015; and $30,000 in 2017). This funding has enabled the TRGG to continue operating, attend regional and international conferences, maintain their required international evaluation for their UNESCO designation, and provided some leverage in the pursuit of other grant funding. TRGG offers a variety of educational and community based programs and through the support of funding, the Geopark will be able to continue to promote education specific to Geology, Palaeontology and Human History; as well as implement programs locally through their Education Strategy Program consisting of collaborative learning with School District 59, Northern Lights College and the University of Alberta. Tumbler Ridge Global Geopark is a registered not for profit society in good standing with the Societies Act of BC. Staff Initials: Dept. Head: CAO: Page 1 of 2
Report Grant Request Tumbler Ridge Global Geopark Society April 23, 2018 ALTERNATIVE OPTIONS: 1. That the Regional Board approve a 3 year operational grant in the amount of $125,000 per year to be issued from Economic Development to assist with the operational costs of the Tumbler Ridge Global Geopark. 2. The Regional Board give consideration to establishing a service area for the Tumbler Ridge Global Geopark to secure funding annually to assist with their general operating costs. 3. The Regional Board provide further direction to staff on how to proceed with this request. STRATEGIC PLAN RELEVANCE: Ensure that the Solid Waste Management Plan is operating on a fiscally defensible basis. Ensure effective execution of Public Safety and Emergency Services initiatives. Foster Collaboration on services with municipalities and electoral areas. Establish a strategy for coordinated advocacy on identified issues. Manage parks and trails in the region. Support the agricultural industry within the regional district. Not Applicable to Strategic Plan. FINANCIAL CONSIDERATION(S): The 2018 Annual Financial Plan includes a budget amount of $125,000 under Economic Development committed for the TRGG. The funding partners are Area B, Dawson Creek, Tumbler Ridge, Chetwynd, Fort St. John, and Taylor. Although the TRGG made presentation to the Board in November requesting funding be budgeted, a grant application MUST be submitted in order for the Board to consider releasing the funds. Section 1.3 of the Blanket Grant Application Policy states: Grant payments will not be processed unless a grant application has been received and approved by the appropriate approving authority being either the Regional Board or Rural Budgets Administration Committee. This is the Board s opportunity to review their application and financial statements to determine whether to release the funds. COMMUNICATIONS CONSIDERATION(S): The applicant will be notified in writing of the Regional Board s decision and will be required to recognize the Regional District in its promotional materials. OTHER CONSIDERATION(S): Attachment #1: TRGG Grant Request Page 2 of 2
GRANT APPLICATION FORM Society #: Community Club or Group Name: Mailing Address: City: Civic Address: Contact Person: Tel: Fax: Email: Alternate Person: 250-242-7733 Tel: 250-257-4148 CLUB EXECUTIVES President: Vice President: Treasurer: S-0062458 Tumbler Ridge PO Box 1600 265 Southgate Street Sarah Waters sarah.waters@tumblerridgegeopark.ca Tumbler Ridge Global Geopark Society Fax: Email: PROJECT COSTS Postal Code: Roxanne Gulick roxannegulick@gmail.com Roxanne Gulick Total Cost of Project: $125,000 V0C2W0 Birgit Sharman Amount Requested per year: $125,000 Larry White For how many years? 1 yr 2 yrs 3 yrs Describe the project for which your organization is requesting a grant and the reason for your request. If more space is needed, please add it as an attachment to your application. We are requesting funding to support our basic operational costs and activities required to maintain our UNESCO designation, per the attached pdf, which was presented to the PRRD board in November, 2017. The project budget, outlined above, is our 2017/2018 annual PRRD budget. Our request will support 50% of core operational activities for one fiscal year. ATTACHMENTS REQUIRED: Project budget, including all sources of funding Current financial statements showing expenses, revenues & savings Signature of Applicant: For Office Use Only Fair Share: B C D E PRA: B C D E BCR/PRA: B C D E Date: Gas Tax: Other: X Economic Development PLEASE REPLY TO: X Box 810, 1981 Alaska Ave, Dawson Creek, BC V1G 4H8 Tel: (250) 784-3200 or (800) 670-7773 Fax: (250) 784-3201 Email: prrd.dc@prrd.bc.ca 9505 100 St, Fort St. John, BC V1J 4N4 Tel: (250) 785-8084 Fax: (250) 785-1125 Email: prrd.fsj@prrd.bc.ca
TRGGS Annual Operating Forecast 17 / 18 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Total Variance PRRD Funding 30000.00 125000.00 125000.00-95000.00 Federal Funding 0.00 0.00 0.00 BC Rural Dividend Fund Projects 110000.00 358000.00 358000.00-248000.00 Provincial General Funding 0.00 0.00 0.00 0.00 DTR Visitor Centre Operations Funding 25000.00 12500.00 12500.00 12500.00 12500.00 12500.00 12500.00 12500.00 12500.00 12500.00 12500.00 12500.00 12500.00 150000.00 Destination BC Visitor Centre Funds 10000.00 10000.00 10000.00 Summer Student Federal Grant 0.00 7600.00 2750.00 10350.00 Income District TR Funding (Programming) 36000.00 0.00 36000.00 General Provincial Funding 25000.00 0.00 25000.00 BC Community Gaming Grant 0.00 4500.00 4500.00 4500.00 4500.00 4500.00 4500.00 4500.00 4500.00 36000.00-36000.00 Operator Memberships 600.00 400.00 400.00 200.00 200.00 1200.00-600.00 TRGGS Membership 1053.00 500.00 200.00 200.00 200.00 200.00 100.00 100.00 1500.00-447.00 Friends of the Geopark 0.00 0.00 0.00 TR Community Forest 20000.00 20000.00 20000.00 0.00 Promo Book & Gift Shop Sales 14711.49 1000.00 3000.00 4000.00 4000.00 4000.00 4000.00 1000.00 1000.00 3000.00 500.00 500.00 500.00 26500.00-11788.51 Other Sources 2170.08 10000.00 30000.00 2500.00 2500.00 45000.00-42829.92 Programming 2691.40 600.00 600.00 600.00 600.00 200.00 200.00 200.00 3000.00-308.60 Peace Cycle Tour 1444.19 0.00 1444.19 Total Income 278670.16 383000.00 178300.00 19800.00 19800.00 21800.00 24250.00 18100.00 18200.00 20400.00 37500.00 17700.00 27700.00 786550.00-372,529.84 Expenses GGN Activities 4251.98 6000.00 6000.00-1748.02 Meetings 920.90 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 1200.00-279.10 Geopark TR Walking Tour 0.00 0.00 0.00 Brochures (BC RD project, CGF) 0.00 0.00 Global Geopark Assessment Visit 0.00 5000.00 4000.00 9000.00-9000.00 Education Outreach 3232.54 200.00 300.00 500.00 500.00 500.00 500.00 200.00 200.00 200.00 200.00 200.00 200.00 3700.00-467.46 Marketing (per plan) 2000.00 2000.00-2000.00 Special Events/Public Relations 282.53 500.00 500.00 500.00 500.00 2000.00-1717.47 Special Projects (UNESCO Days) 859.93 500.00 500.00 1000.00 300.00 2300.00-1440.07 Hiring 500.00 500.00-500.00 Gift Shop Purchases 7270.75 5000.00 3000.00 3000.00 3000.00 2000.00 500.00 500.00 500.00 500.00 2000.00 20000.00-12729.25 Peace Cycle Tour 2366.54 0.00 2366.54 BC Rural Dividend Project (Prov) 89423.40 15000.00 6000.00 21000.00 68423.40 BC Rural Dividend Project (Other) 0.00 12500.00 12500.00 25000.00-25000.00 BC Rural Dividend Project Geo Centre 0.00 20000.00 30000.00 40000.00 40000.00 40000.00 40000.00 40000.00 40000.00 24000.00 24000.00 20000.00 358000.00-358000.00 Programming (Pattern) 900.59 200.00 300.00 1000.00 1500.00 1500.00 1000.00 1000.00 500.00 500.00 7500.00-6599.41 Geological Field Guide (CFES Grant) 5000.00 5000.00 10000.00 14000.00 34000.00-34000.00 Total Expenses 109509.16 492200.00 492200.00 Equipment Equipment (fieldwork, programs) 0.00 1000.00 1000.00-1000.00 0.00 0.00 Total Equipment 0.00 1000.00 Rent & Utilities Utilities 2,344.59 300.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 450.00 5250.00-2905.41
TRGGS Annual Operating Forecast 17 / 18 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Total Variance Total Rent & Utilities 2,344.59 5250.00 Overhead Office Supplies (Geopark) 727.50 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 1200.00-472.50 Insurance 1,242.75 2,500.00 600.00 3100.00-1857.25 Audit/Financials/Admin Fees 4,323.75 300.00 5,200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 7500.00-3176.25 Interest and Bank Charges 429.02 45.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00 45.00 540.00 Wages 88867.00 11370.00 16091.00 23864.00 23864.00 23864.00 17861.00 16200.00 16200.00 16200.00 16200.00 16200.00 16200.00 214114.00-125247.00 CPP and EI 5569.15 705.00 998.00 1479.00 1479.00 1479.00 1107.00 1004.00 1004.00 1004.00 1004.00 1004.00 1004.00 13271.00-7701.85 Payroll Fees 1245.27 125.00 150.00 150.00 150.00 150.00 125.00 125.00 125.00 125.00 125.00 125.00 500.00 1975.00-729.73 Employee Benefits 5,390.37 660.00 660.00 660.00 780.00 780.00 780.00 780.00 780.00 780.00 780.00 780.00 780.00 9000.00-3609.63 Office Equipment 1704.32 2000.00 200.00 200.00 2400.00-695.68 Membership Fees 443.44 100.00 400.00 100.00 100.00 700.00-256.56 Visitor Centre Operations 7,136.50 1,600.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 1,000.00 1,000.00 1,000.00 1,000.00 2,000.00 25600.00-18463.50 Total Overhead Expenses 117,079.07 279400.00-143,746.45 Professional Development Professional Development 200.00 1,000.00 1,000.00 500.00 600.00 3300.00-3300.00 Board Dev. & General Travel 577.55 500.00 200.00 500.00 200.00 200.00 200.00 1,500.00 200.00 200.00 200.00 500.00 1,000.00 5400.00-4822.45 Total Professional Development 577.55 8700.00 Total Expenses 229,510.37 786,550.00
Tumbler Ridge Global Geopark Balance Sheet As at 03/31/2018 Page 1 ASSET Current Assets Petty Cash 200.00 VIC Float 150.00 Chequing Bank Account 566,619.66 Gaming Account 60.01 Equity Shares 26.25 GST Recoverable 2,797.75 Prepaid Expenses & Deposits 746.25 Total Current Assets 570,599.92 Capital Assets Leasehold Improvements 0.00 Office Furniture & Equipment 0.00 Accum. Amort. -Furn. & Equip. 0.00 Net - Furniture & Equipment 0.00 Vehicle 0.00 Accum. Amort. -Vehicle 0.00 Net - Vehicle 0.00 Building 0.00 Accum. Amort. -Building 0.00 Net - Building 0.00 Land 0.00 Total Capital Assets 0.00 Other Non-Current Assets Computer Software 0.00 Goodwill 0.00 Incorporation Cost 0.00 Total Other Non-Current Assets 0.00 TOTAL ASSET 570,599.92 LIABILITY Current Liabilities Accounts Payable 0.00 Accrued Wages Payable -3,072.81 PST Payable 0.00 GST/HST Charged on Sales 0.00 GST Paid on Purchases 0.00 GST Owing (Refund) 0.00 Total Current Liabilities -3,072.81 Long Term Liabilities Bank Loans 0.00 Total Long Term Liabilities 0.00 TOTAL LIABILITY -3,072.81 EQUITY Owners Equity Retained Earnings - Previous Year 41,512.94 Current Earnings 532,159.79 Total Owners Equity 573,672.73 TOTAL EQUITY 573,672.73 LIABILITIES AND EQUITY 570,599.92 Printed On: 04/19/2018
Tumbler Ridge Global Geopark Income Statement 04/01/2017 to 03/31/2018 Page 1 REVENUE Sales Revenue PRRD Funding 30,000.00 Municipal Funding 186,000.00 Membership Revenue 1,453.00 TR Community Forest 20,000.00 Promo Book & Gift Shop Sales 14,711.49 Peace Cycle Tour 1,444.19 Other Sources 2,170.08 BC Rural Dividend Fund - Educa... 110,000.00 Provincial General Funding 25,000.00 Operator Memberships 200.00 Programming Revenue 2,691.40 BC Rural Dividend Fund - Geoce... 358,000.00 Visitor Info Centre Funding 10,000.00 Net Sales 761,670.16 TOTAL REVENUE 761,670.16 EXPENSE Administrative Expenses Audit, Financials, and Admin Fees 4,323.75 Education Outreach 3,232.54 GGN Conferences 4,251.98 Insurance 1,242.75 Interest & Bank Charges 429.02 Meeting Expense 920.90 Membership Fees 443.44 Office Equipment and Setup 1,704.32 Office Supplies 727.50 Programs 900.59 Telephone 1,531.18 Travel 577.55 Utilities 813.41 Wages - TRGG Manager 65,650.00 Wages - Program Coordinator 21,640.00 Wages - ADP Fee 1,245.27 Wages - VIC 1,577.00 CPP Expense 3,748.11 EI Expense 1,821.04 Employee Benefits 5,390.37 Total Wage Expense 101,071.79 PCT - Fees, Dues, Memberships 210.00 PCT - Supplies 1,161.17 PCT - Meals 698.17 PCT - Travel 297.20 Peace Cycle Tours Total 2,366.54 Gift Shop - Purchases 7,270.75 Gift Shop Total 7,270.75 BC Rural Dividend - Education 79,691.03 BC Rural Dividend - Project Dev. 9,732.37 Special Events - Public Relations 282.53 Visitor Centre Operations 7,136.50 Special Projects 859.93 Total General & Admin. Expen... 229,510.37 TOTAL EXPENSE 229,510.37 NET INCOME 532,159.79 Printed On: 04/24/2018